In the Cloud: A Technology Revolution

Transcription

1 SESSION C4 ONLINE RESOURCES Session Handouts Can t be in two places at once? Download handouts for sessions you aren t able to attend. Log in with your MNCPA username and password. Note: Your conference registration fee must be paid in full to access session handouts online. CPE Transcript (Certificate of Attendance) Need proof of attendance? Print your official transcript from the MNCPA website. Log in with your MNCPA username and password. Note: Tax Conference transcripts will be available Wednesday, Nov. 21. CPE Log (Members only) What CPE did you take? When? Where? Track your credits in your personal CPE Log. It s a free, easy-to-use tool for MNCPA members. Log in with your MNCPA username and password. In the Cloud: A Technology Revolution Sandra Wiley Boomer Consulting, Inc. 610 Humboldt St Manhattan, KS sandra.wiley@boomer.com Sandra Wiley, COO and shareholder at Boomer Consulting, Inc., is a management and planning consultant as well as a human resources and training expert. She is a certified Kolbe trainer, advising firms on building balanced teams, managing employee conflict and hiring staff. Wiley has been ranked by Accounting Today as one of the "100 Most Influential People" in accounting. She is a frequent speaker and has been published in various trade journals such as Accounting Today and CPA Practice Management Forum. Materials Disclaimer: These materials are provided for the exclusive, personal use of the customer. Any other reproduction, retransmission, republication or other use is expressly prohibited without prior written consent from the Minnesota Society of Certified Public Accountants (MNCPA) and/or the content author. The MNCPA makes no warranty, guarantee or representation as to the accuracy or completeness of these materials. The contents of these materials are subject to change without notice. The content authors and/or instructors are not engaged in rendering legal, accounting or professional service. If legal advice or other expert assistance is required, the services of a competent professional person should be sought.

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3 Sandra Wiley, Shareholder and COO 10:45-12:00 A basic overview of Cloud Computing Hosting alternatives Value Proposition Why it makes sense? Changing Role of IT Professional Update on Major Vendors Steps to start taking today 1

4 Renewed focus on Technology Greater interest in the Cloud Taking back control of the tools Offering new client services Greater efficiency = profitability Greater collaboration opportunities Business intelligence and benchmarking Developing a competitive advantage Leveraging what we ve learned internally 2

5 Thomson-CCH-Intuit??? A new marketing term for an older product? Is it where the mainframe age meets the PC era? A transformation of IT? Or is it a combination of all of the above? 3

6 1. A new marketing term 2. Mainframe meets PC era 3. Transformation of IT 4. Combination of the above 5. Other A new marketing term 0% 0% 0% 0% 0% Mainframe meets PC era Transformation of IT Combination of the above Other Cloud computing refers to the ondemand provision of computational resources (data, software) via a computer network, rather than from a local computer. Delivery methods SAAS web browser Screen Sharing Citrix, RDP Bandwidth Requirements 4

7 A style of computing in which massively scalable IT enabled capabilities are delivered as a service to multiple customers using Internet technologies Gartner Four major capabilities of the Cloud: Unprecedented client collaboration. Ability to work from anywhere at any time. Access to virtually unlimited processing power. Process integration. 5

8 Microsoft Exchange, SharePoint, Live Meeting, Office Communications, BPOS Google Gmail, Calendar, Docs, Groups, Sites, Video Dell & HP Data Center Design, Integrated Infrastructure Thomson Reuters GFR, Virtual Office, GoSystemTax CCH Global Fx, Next Generation 6

9 Firm Workflow Management Practice Workflow (XCM) Bill Pay (Bill.com) Payroll (Paychex) Client Accounting Tools Client Dashboards & Other IT Services & Other IT Services (Apptix) CPA2Biz Web Based Firm Platform General Ledger (Intacct) Online Presence for the Firm Firm Website, Newsletter, Portal (C2B) Confirmations (Capital Confirmation) Tax Workflow (Copanion) Tax Tools Audit Tools Microsoft Online Services $10.00 $

10 , Contacts, Calendar, Tasks Exchange Hosted Services* Archiving Continuity Encryption Filtering Blackberry Device Support* $5.00 $4.50 $10.00 Collaboration Portal Enterprise Content Management Search Business Process Forms Business Intelligence Platform & Extensibility $5.25 $4.50 Web Conferencing Small group collaboration to large events Desktop sharing, chat, question manager Training support and virtual breakout rooms VOIP or PSTN voice support Live 360 degree panoramic video Instant Messaging and Presence Group IM Address Book Search Distribution List Expansion File Transfer 1:1 Audio and Video $2.00 * Optional capabilities at additional cost Illinois Ireland Netherlands China Japan Washington California Texas Virginia Puerto Rico India Hong Kong Singapore Current Online locations Other Microsoft locations 8

11 Branch Office Giving IT the flexibility to choose Online deployment by geography, workload or roles HQ 25 GB mailbox size, 30MB maximum message size Spam and virus filtering Continuity for on-premises or mixed environments Outlook Web Access, Outlook Anywhere Mobile device support Conference room scheduling Online, on-premises coexistence Active Directory Synchronization, single sign-on Individual mailbox migration, PST migration Simpler management with Administration Center Think, Plan, Grow! 18 9

12 QuickBooks Online limited features Approved QuickBooks Hosting Providers Right Networks InsynQ, Inc. Uni-Data & Communications, Inc. Self Host Program Hosting for Clients only 10

13 1. No plans 2. We are researching 3. We ve started moving there 4. We are there! 5. Don t know No plans 0% 0% 0% 0% 0% We are researching We ve started moving there We are there! Don t know 11

14 Technology s potential for differentiation diminishes as it becomes accessible and affordable to all. Nicholas Carr The advances in hardware and software mean the focus is no longer on the technology itself, but on what people can do with it. Irving Wladawsky Berger 58% percent of IT leaders believe that cloud computing will trigger a profound shift in IT 12

15 1. Yes 2. No 3. Don t Know 0% 0% 0% Yes No Don t Know Microsoft calling for upgrades to Electronic Communications Privacy Act & Computer Fraud & Abuse Act 3 Key areas of focus Privacy Security International sovereignty of data Strengthen ability of cloud service providers to pursue civil claims against security violators IT/Microsoft Calls for New Cloud Computing Laws /?kc=EWKNLENT STR2 13

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17 Probably Less of a need for: Infrastructure Maintenance Software Maintenance & Troubleshooting More of a need for: Understanding Processes Researching Solutions Communication & Training 15

18 Managing the services Integration & workflow Processes more involved in the business and less on the hardware Tightly aligned with Training & Learning Professional Innovative and strategic Eric Benson Chief Technology Officer Boomer Consulting, Inc. 16

19 1. Confidentially and Privacy of Data Concerns around who has access to very confidential client data 2. Availability of Service Reliability of internet access Capacity of supplier during high usage times 3. Management of the Data Ownership of the data Process to switch web-based providers (transfer the data) Ensuring that document retention rules are followed 4. Liability Contracting best practices for web-based solutions E-discovery process with web based providers 5. Flexibility Adapting/improving processes to leverage existing technology 6. Pricing Scalability 17

20 We don t talk about The Cloud when discussing consumer technology Web-based solutions are expected Any time access Real-time information Self-service options 18

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22 The Boomer Technology Circles The CIO Advantage 20

23 Sandra Wiley, Shareholder and Senior Consultant at Boomer Consulting. 20+ years of expertise in Human Capital, Practice Management, Core Skills, Growth Initiatives Co Creator of CEO Advantage Program and P3 Leadership Academy Accounting Today Top , 2010, 2011, 2012 Professional Speaker, Author, Consultant My Passion Helping You Succeed! 21

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25 58TH ANNUAL MNCPA TAX CONFERENCE November 15-16, 2012 Minneapolis Convention Center, Minneapolis, MN Please rate the following using the scale below: 5=Excellent, 4=Very Good, 3=Average, 2=Fair, 1=Poor C4. In the Cloud: A Technology Revolution Excellent Poor Relevancy of Topic Stated Objectives Met Overall Satisfaction Sandra Wiley Knowledge of Subject Presentation Skills Quality of Materials Engagement of Participants Do you have any additional feedback regarding the instructor and/or materials? If so, please share it with us. What would you like to learn at the 2013 conference? Who would you like to hear speak at the 2013 conference? Thank you for your feedback and suggestions. We appreciate your input. Minnesota Society of Certified Public Accountants