Summer 2014/2015. Grzegorz Karpiuk University of Information Technology and Management

Transcription

1 Summer 2014/2015 Grzegorz Karpiuk University of Information Technology and Management

2 Project Management

3 A project is a temporary endeavour undertaken to create a unique product, service or result. /PMBoK/ A project is a time and cost constrained operation to realise a set of defined deliverables up to quality requirements. /IPMA/ A temporary organisation that is created for the purpose of delivering one or more business products according to a specified Business Case. /PRINCE2/

4 temporary unique coordinated change multifunctional NOT: standard operations, processes implemented in an environment

5 PROCESSES stability routine repetitive low risk stable relations traditional low involvement of top management to sustain business PROJECTS leading to change unique limited in time high risk conflicts innovation strong involvement of top management to reach specific objectives

6 Problem 1 PROJECT or NOT a PROJECT?

7 Source: PMBoK

8 A programme consists of a set of related projects and required organisational changes to reach a strategic goal and to achieve the defined business benefits. A portfolio is a set of projects and /or programmes, which are not necessarily related, brought together for the sake of control, coordination and optimisation of the portfolio in its totality. An organisation can have several portfolios in existence at the same time.

9 Source: IPMA, ICB 3.0, p. 14

10 Source: PM Practice, Spring 2007, IPMA

11 Problem 2 Define possible programmes and projects A university located in south-eastern Poland formulated a new strategic goal to increase a number of foreign students Work in groups and propose two programmes consisting of at least three projects each to support this objective

12 Planning Organising Monitoring Control Leading Motivating of all aspects of the project project team to reach the project objectives in terms of: SCOPE TIME COSTS QUALITY RISK BENEFITS RESOURCES

13 QUALITY & RESOURCES COSTS When changing one element you will need to change at least another one. Otherwise the quality or resource effectiveness will be affected.

14 1. Bigger scope -> More time needed 2. Bigger scope -> Higher budget QUALITY & RESOURCES QUALITY & RESOURCES COSTS COSTS 3. Shorter time -> Need to reduce scope 4. Lower budget -> Need to reduce scope QUALITY & RESOURCE S QUALITY & RESOURCE S COSTS COSTS

15 Problem 3 Identify, which element of the PM triangle has changed and a possible reaction of the Project Manager

16 COMMUNI CATION INTE GRATION RESOUR CES PROCU REMENT QUALITY SCOPE TIME COST RISK

17 Project Management

18 Initiating Planning TIME Executing Monitoring & Control Closing

19 Initiation Planning Execute Control Close Source: PMBoK

20 Source: PMBoK

21 Source: PMBoK

22 Phase Initiation Planning PM Tasks 1. Identification of the need 2. Finding the best response to the need and the draft business justification 3. Project manager and team appointed 4. General idea of the project accepted by the top management 5. Stakeholder analysis 6. Defining the required work and products - SCOPE 7. Project schedule developed and resource allocation plan -TIME 8. Project costs defined BUDGET 9. Analysis of RISK

23 Phase Implementation PM Tasks 10. Project execution (managing project team, communication, quality control, procurement) Control Closure 11. Monitoring project progress - Introducing changes to the project - Corrective actions - Reporting 12. Final acceptance and handover of the project products 13. Final report

24 Problem 4 You are given PM processes (as per PMBoK). Arrange them into a process map: PM Area vs. Lifecycle

25 Project Management

26 Defining and achieving measurable project goals from the point of view of the stakeholders: Users of the product / service Customer Company management Project Team Other important stakeholders

27 Stakeholder requirements met in terms of: Scope (products and services delivered) Time (on time) Cost (within an agreed budget) Quality (specified by the Customer) Business Justification / Profitability ROI, NPV, IRR, PP Lessons learned What have your organisation learned?

28

29 Problem 5 Read the article on the Heathrow 5 project and discuss: success or failure?