From Spreadsheets & Cognos Enterprise Planning to TM1

Transcription

1 AAIR SIG Forum 2013 From Spreadsheets & Cognos Enterprise Planning to TM1 22 Aug 2013 Educating Professionals Creating and Applying Knowledge Engaging our Communities

2 The Journey Begins... Existing Models Project Purpose & Business Requirements User Interface Reporting

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4 Increased planning cycles More frequent information Change in Revenue Allocation Framework More detailed information Uncertain external environment Sensitivity analysis New Load & Revenue Team New Model Less data handling Significantly reduced time frames More analysis More answers Happier Stakeholders

5 34,000 Students = 24,000 Enrolments (EFTSL) 400 Programs 3,000 Courses $393m (2012) Teaching Revenue Formal Load Planning & Allocations approx 90% ($360m)

6 Increasing appetite for timely, detailed load and revenue information. Driven by More frequent planning cycles Change in internal Revenue Allocation Framework More uncertain external environment both domestically & internationally.

7 Planning cycles: Pre-2011 STUDY PERIOD SP1 SP2 SP3 SP4 SP5 SP6 SP7 SP CENSUS MONTH FEB MAR MAY AUG AUG OCT DEC FORECAST QTR 1 FCT QTR 3 FCT BUDGET* NY BUD ACTUAL CY ACT LOAD PLANNING FPOS & FPPS CSP * Including 2 future years

8 Planning cycles: Now STUDY PERIOD SP1 SP2 SP3 SP4 SP5 SP6 SP7 SP CENSUS MONTH FEB MAR MAY AUG AUG OCT DEC FORECAST* QTR 1 FCT QTR 3 FCT BUDGET* NY BUD ACTUAL* CY ACT FLASH LOAD FORECAST Weekly Weekly Weekly Weekly LOAD PLANNING* FPOS FPPS CSP FPOS FPPS CSP FPOS FPPS CSP * Including NY + 4 future years

9 Revenue Allocation Framework Pre-2007: Net Revenue Allocation Model Top Slice 1 External Revenue 2 Net Revenue Teaching & Learning Research & Consultancy Support Units Corporate 3 Unit Allocations

10 Revenue Allocation Framework 2007: Gross Revenue Allocation Model 1 External Revenue 3 Levies 2 Gross Revenue Teaching & Learning Research & Consultancy Support Units Corporate 4 Unit Allocations

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12 Improvements in the UniSA Load & Revenue Planning Environment Effective organisational Structure Conversion of multiple Cognos EP models to one TM1 model

13 UniSA Student Load and Revenue Management Pre Planning Finance Student Load Planning Funding Agreement Govt Estimates Program Fees Load Planning Models Budgeting & Forecasting Revenue Allocations Reporting

14 Stakeholders VC Provost COO BI & Planning Student Load Planning Marketing Student & Academic Services International Divisions Finance

15 Existing Models Educating Professionals Creating and Applying Knowledge Engaging our Communities

16 Existing Load Planning Models International Fee-Paying Person - EFTSL 4 Years Program Fees Program Revenue Domestic PG Fee- Paying EFTSL Only Program Commonwealth Supported 2 Years EFTSL-Person Acceptances Offers

17 Existing Revenue Allocation Model International Fee-Paying Previously excel spreadsheets Domestic PG Fee-Paying Excel Reports Commonwealth Supported Student Revenue Allocation Student Enrolments Finance One Student Revenue

18 New Model Educating Professionals Creating and Applying Knowledge Engaging our Communities

19 Project Purpose To design a consistent, end-to-end planning process that covers the various planning horizons and information needs for all stakeholders. To produce a simpler process with less steps required, less repetition and therefore reduced cycle times so that stakeholders can see the impact of revised student load scenarios.

20 New Load Planning & Revenue Allocation Model Cognos BI Student Data Student Load Planning & Revenue Allocation Finance One

21 Project Plan Business Cases prepared & approved 2010 New Team established Jan 2011 Go Live May 2011 Phase 1: Student Load Modelling Jun 2011 Phase 2: Revenue Allocations Jun 2012

22 Main Business Requirements 1. Combine Load Forecasting & Revenue Allocation Process 2. One model for all three revenue streams 3. Budgeting, forecasting and actual allocation and reporting 4. Multiple versions 5. Real time reporting of information 6. Modelling duration 6 years (current year plus future 5 years) 7. Load by Course 8. Transparent continuing load projections

23 Other Business Requirements Load Modelling Load by Study Period Visibility to change assumptions Predict placements Manage Quotas Sandpit functionality Calculate Offers Set fees Customise Views Workflow & lockdown Export data to Finance One Reporting Version Comparison Multiple Scenario Revenue Stream Comparisons Price & Volume Analysis Summary of changes Program and course attributes Linking historical data to forecasts Analysis, Analysis, Analysis

24 Why TM1? Conducted a proof-of-concept Process multiple scenarios concurrently Improved performance in managing large volumes of data Improved reporting with Cognos BI including direct access to live data in real time

25 Benefits Realised Reduced multiple handling of data Reduced processing time-frames 4 weeks to overnight Users interact with one model & consistent processes Less time spent consolidating data & more time spent analysing data One-stop-shop for all load & revenue information Detailed information for all programs & courses

26 User Interface Educating Professionals Creating and Applying Knowledge Engaging our Communities

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35 Reporting Educating Professionals Creating and Applying Knowledge Engaging our Communities

36 Availability of information Gross Program EFTSL & Revenue Data available immediately Teaching EFTSL & Revenue Data calculated overnight & available the following day

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