Report By: Ben Seaberry District Technology Plan Project List (Select Fields) Last Updated: 5/23/16. Page 1

Transcription

1 ID PROJECT NAME Project Description Project Status Percent Due Date Completion Date Accreditation Location Impact 52 District Technology Plan update for Update District wide technology plan project list. Complete 100% 10/1/ /1/2012 III.C Outsource Printing Find third-party to provide printers and printing service for employees. Complete 100% 4/1/2013 4/1/2013 III.C Bond Technology Purchasing Standards and Process Technology Planning Bond Committee reviews all technology purchases by existing standards. Complete 100% 4/1/2013 4/1/2013 III.C.2. EVC; DO; SJCC 1 2 ERP Database Evaluation and Selection Investigation of Data Warehouse Options Determine whether to stay with Oracle or migrate to MS SQL. Complete 100% 12/1/ /1/2013 III.C.2. Investigate and evaluate various options for the development of a new Data Warehouse. Complete 100% 12/1/ /1/2013 III.C New HP Hardware for ERP System Purchased new HP hardware servers and storage. (Need to address backup.) Complete 100% 3/1/2014 3/1/2014 III.C.1., III.C.2. DO Page 1

2 14 Sierra Library System Implementation 53 New Public Websites 7 Federated Services for Office 365 Installed new application server and database server for Sierra Library System. New five year contract for technical support, maintainenance and library III.C.1., III.C.2., staff training. Complete 100% 3/1/2014 3/1/2014 II.B.1. Create new public websites for each college, District Office and Workforce Institute. Complete 100% 3/30/2014 3/30/2014 III.C.2. Implement Microsoft Federated Services for Office 365. Complete 100% 4/30/2014 4/30/2014 III.C.3. EVC; SJCC 54 District Technology Plan update for Update District wide technology plan project list. Complete 100% 6/1/2014 6/1/2014 III.C Physical Security Infrastructure Servers Implement Security Servers for Access Controls and Security Cameras for 40 S Market Building Complete 100% 6/30/2014 6/30/2014 III.C.2. EVC; DO; SJCC 57 Technology-Related Contract Review Careful review of technology contracts per legal counsel. Complete 100% 3/1/2015 6/30/2015 III.C.4. Page 2

3 21 MDF Relocation Discovery for EVC 58 BPR: Data Standards 59 BPR: Financial Aid Work with Dasher to develop Cooling and power requirements for the new MDF Data Center Equipment and the equipment moving from old MDF at Robles at EVC in the Student Center Complete 100% 12/15/ /15/2014 III.C.2. EVC; DO CampusWorks Business Process Review of Data Standards. Complete 100% 4/30/ /20/2014 III.C.4. EVC; DO; SJCC CampusWorks Business Process Review of Financial Aid. Complete 100% 6/1/ /30/2015 III.C.4. EVC; SJCC 55 District Technology Plan update for Update District wide technology plan project list. Complete 100% 12/20/ /20/2014 III.C NBCLearn Rollout 56 Upgrade Moodle to 2.7 Access through Library and Moodle servers. Complete 100% 1/10/2015 1/10/2015 III.C.1. EVC; SJCC Upgrade Moodle to next major release, 2.7. Complete 100% 1/15/2015 1/15/2015 III.C.2. EVC; SJCC 22 Implement New Firewalls at the District Office Implement 2 PAN Firewalls at each site with VPN access through the DO site Complete 100% 12/30/2014 1/30/2015 III.C.2. DO Page 3

4 20 South Campus AV and IT Infrastructure Planning Complete input for engineering drawings for network and AV at the South Campus. Complete 100% 12/1/2014 2/27/2015 III.C.1. EVC 23 Full IDF Evaluation and Discovery at EVC and SJCC Develop a plan to upgrade BDFs/IDFs with monitored access, proper HVAC and power for Network Refresh Complete 100% 2/15/2015 3/1/2015 III.C.2. EVC; SJCC 24 Network Discovery and Fiber Optics Testing Discover current state of the Network and develop project plan and timeline for the Network Refresh Complete 100% 2/15/2015 3/1/2015 III.C.2. EVC; DO; SJCC 99 CurricUNET Curriculum Planning System Implement the CurricUNET curriculum planning system for both colleges Complete 100% 6/30/2015 3/10/2015 III.C.2. EVC; DO; SJCC Online Student Educational Plan Student Planning and Degree Audit Implement an online student educational plan per SSSP. Complete 100% 3/30/2015 3/30/2015 III.C.2. EVC; SJCC Implement and rollout to students in phases. Complete 100% 5/30/2015 3/30/2015 III.C.2. EVC; SJCC 94 Colleague WebUI Rollout Install new Colleague WebUI applications on VM Windows Servers. Complete 100% 2/1/2015 4/1/2015 III.C.2. Page 4

5 93 Shibboleth Installation for OpenCCC Install Shibboleth identity manager for staff access to new OpenCCCApply Control Center. Complete 100% 2/1/2015 5/4/2015 III.C.1., III.C.3. EVC; DO; SJCC 61 BPR: Degree Audit, Counseling, Student Planning 62 BPR: Fiscal and Finance CampusWorks Business Process Review of Degree Audit, Counseling and Student Planning. Complete 100% 6/30/ /17/2014 III.C.4. EVC; SJCC; DO CampusWorks Business Process Review of Fiscal Services and Finance. Complete 100% 6/30/2015 5/8/2015 III.C.4. EVC; DO; SJCC 3 Data Element Dictionary 4 Installation of Analytics Systems Reporting (ASR) Data Element Dictionary for CROA implementation. Complete 100% 3/1/2015 5/30/2015 III.C.2. New Data Warehouse for Longitudinal Institutional Data. Complete 100% 5/30/2015 5/30/2015 III.C DO Network Data Center Move Phase I 63 BPR: HR and Payroll Create a new Data Center at the new DO and move the old Data Center resources. Complete 100% 6/8/2015 6/8/2015 III.C.1. DO CampusWorks Business Process Review of HR and Payroll. Complete 100% 12/31/ /15/2014 III.C.4. EVC; DO; SJCC Page 5

6 Degree Audit Update and 97 Maintenance Cycle Evaluate integration of CurricUNET with Colleague (after SQL 110 Conversion) CampusWorks to rebuild catalogs in Colleague and set up DA updates and best practices. Complete 100% 6/30/2015 6/30/2015 III.C.2. EVC; DO; SJCC Find out whether Curricunet can integrate directly with Colleague. Complete 100% 6/30/2015 6/30/2015 III.C.2. EVC; DO; SJCC 26 Upgrade Wireless Network at EVC (Phase 1) Replace most interior WAPs Complete 100% 6/30/2015 7/15/2015 III.C.2. EVC 100 SARS Configuration for Student Success Tracking and MIS Reporting Ensure SARS collecting all data needed per MIS requirements and automate processes to update Colleague with SARS data on a daily basis. Complete 100% 6/30/2015 8/28/2015 III.C.2. EVC; DO; SJCC 6 5 Enable Web-based entry for time and attendance for student workers. CROA Configuration for Departmental Program Review Reports Added to the June 14 update. Complete 100% 8/30/2015 8/30/2015 III.C.2. Implement a data warehouse system for Institutional Effectiveness reports. Complete 100% 6/30/ /15/2015 III.C New OpenCCCApply Application Implement new OpenCCCApply application. Complete 100% 10/1/ /15/2015 III.C.2. EVC; DO; SJCC Page 6

7 101 BPR: Admissions and Registration CampusWorks Business Process Review of Admissions and Registration. Complete 100% 11/30/ /30/2015 III.C.4. EVC; DO; SJCC 8 Implementation and Rollout of Ellucian CROA Reports Replace Oracle Reporting Portal and esql Oracle Reports. Need to prioritize reports. Complete 100% 9/30/ /30/2015 III.C Office 365 for Employees Roll out Office 365 for all district employees. Complete 100% 10/30/ /31/2015 III.C.2. DO; EVC; SJCC 116 BPR: Foundation/Advancemen t CampusWorks Business Process Review of Foundation/Advancement. Complete 100% 4/30/2015 5/8/2015 III.C Evaluate adoption of OEI CMS selection (Canvas) Upgrade Wireless Network at SJCC (Phase 2) Upgrade Wireless Network at SJCC (Phase 1) Consider whether to adopt Canvas at EVC and SJCC. Complete 100% 12/30/ /15/2015 III.C.2. EVC; DO; SJCC Replace remaining interior WAPs and some exterior WAPs Complete 100% 1/31/ /21/2015 III.C.2. EVC Replace WAPs in GE, Library and Student Services Complete 100% 6/30/ /30/2015 III.C.2. SJCC Page 7

8 35 Upgrade Wired Network Switches at SJCC ERP Database Conversion 9 Project Implementation and Rollout of Analytics Systems Reporting (ASR) 28 CROA Reports Implement New Firewalls at SJCC Form 1098-T Tax Document Services Upgrade all network wiring closets and data center with new network switches (Cisco to Juniper). Update power and HVAC in IDFs and BDFs as needed. Complete 100% 1/30/ /30/2015 III.C.2. SJCC Migrate from Oracle to Microsoft SQL Server for the underlying Colleague database. Complete 100% 1/30/2016 1/3/2016 III.C.1. Train the trainer model of training. Complete 100% 10/30/2015 1/4/2016 III.C.1. EVC; DO; SJCC Implement new firewalls at SJCC Complete 100% 1/30/2016 1/23/2016 III.C.2. SJCC Process 1098-Ts with help from Heartland. Complete 100% 1/30/2016 1/31/2016 III.C.2. EVC; DO; SJCC 67 District Technology Plan update for Develop a one-year operational plan based on the Strategic Initiatives, Project Lists and District Alignment. Complete 100% 11/30/2015 2/26/2016 III.C New Main Distribution Facility (MDF) for EVC Campus Network Build a new MDF at EVC in the Student Services building to replace MDF in Roble. Complete 100% 1/30/2016 3/8/2016 III.C.1. EVC; DO Page 8

9 32 New WebAdvisor Servers and Payment Gateway Install new payment gateway system. Complete 100% 3/14/2016 4/4/2016 III.C.2. EVC; DO; SJCC 77 District Technology Plan update for Update and prioritize the Project list for the District Technology Plan for Complete 100% 5/30/2016 5/12/2016 III.C AV-IT Classroom Design Guides 91 Office 365 for Students Develop updated AV-IT classroom design guidleines. In Progress 60% 6/30/2015 III.C.2. Automate process for Office 365 on board and off board for students In Progress 80% 6/30/2015 III.C.1. EVC; Milpitas; SJCC 29 Implement New Journaling System Consider offsite systems like MIMECast. Consider MS Campus Agreement resource. Compliance issue. In Progress 50% 10/30/2015 III.C AV-IT Design for Milpitas Joint-Use Provide specifications for AV and IT for new Joint-Use facility in Milpitas. In Progress 90% 10/30/2015 III.C.1. Milpitas; SJCC 69 PCI Compliance at all Locations Ensure that all payment card readers are PCI compliant. In Progress 50% 11/30/2015 III.C Best Practices for Technology Support Document best practices for providing technology support. In Progress 80% 2/15/2016 III.C.4. DO; EVC; SJCC Page 9

10 Move EVC Police Surveillance Equipment to new MDF Follett Bookstore Colleague Integration BPI: Admissions and 72 Registration Develop a life cycle replacement plan and budget for Data Center 16 Servers Move police surveillance equipment to new EVC MDF. In Progress 50% 1/30/2016 III.C.3. EVC Course materials listed by section in MyWeb class search. In Progress 80% 2/12/2016 III.C.2. DO; EVC; SJCC Implementation of Business Process Review of Admissions and Registration. In Progress 5% 8/31/2016 III.C.4. EVC; SJCC; DO Budget with unrestricted funds or bond funds. In Progress 20% 2/29/2016 III.C.2. DO; EVC; SJCC; 17 Network Applications Inventory Inventory all network applications and include server host names. In Progress 50% 2/29/2016 III.C.2. DO; EVC; SJCC; SJCC Gym AV and IT Infrastructure Planning DO Network Data Center Move Phase II Plan for IT and AV in new SJCC Gym. In Progress 60% 2/29/2016 III.C.1. SJCC Move DR Rack to EVC MDF. Move remaining viable servers to Data Center at DO. In Progress 50% 2/29/2016 III.C.1. DO Page 10

11 68 Hardware and Software Standards 73 BPI: Financial Aid 74 BPI: HR and Payroll 118 Canvas Shibboleth 76 BPI: Fiscal and Finance 109 Develop New MIS Submittal Process Document standards for DO and colleges. Articulate hardware and software standards for desktop and mobile platforms In Progress 75% 3/31/2016 III.C.1. Implementation of Business Process Review of Financial Aid. In Progress 25% 4/29/2016 III.C.4. EVC; DO; SJCC Implementation of Business Process Review of HR and Payroll. In Progress 50% 5/30/2016 III.C.4. DO; EVC; SJCC Develop Shibboleth connection to hosted Canvas for student and employee access. In Progress 20% 5/23/2016 III.C.3. EVC; DO; SJCC Implementation of Business Process Review of Fiscal and Finance. In Progress 75% 4/30/2016 III.C.4. EVC; DO; SJCC Develop new processes for MIS submittals In Progress 75% 5/30/2016 III.C.2. EVC; DO; SJCC 66 Develop a life cycle replacement plan and budget for computers Include a life cycle replacement plan for DO. School processes, inventory and replacement plan? In Progress 50% 5/31/2016 III.C.2. Page 11

12 70 Redesign Reorganization Chart for ITSS Complete review and redesign of ITSS organization. In Progress 75% 5/31/2016 III.C.1. DO 111 Ellucian Portal LDAP for Students and Employees Develop new Active Directory for students In Progress 80% 5/31/2016 III.C Pilot Canvas Pilot Canvas this summer 2016 and run concurrently with Moodle through spring In Progress 75% 6/3/2016 III.C.1., III.C.2. EVC; DO; SJCC 37 New Fiber Optics Cabling at EVC Select fiber design consultant, develop bid document, select contractor, install new fiber from new MDF to all buildings - also install Category 6 cabling for additional WAPs, security cameras and VOIP phones in the Acacia building. In Progress 30% 6/30/2016 III.C.2. EVC; DO Develop Wireless Access Control System TrackIt: Self-Service Solutions Deploy user accounts to authenticate to wireless. In Progress 60% 6/30/2016 III.C.3. Implement self service options for help desk support per TrackIt. In Progress 50% 6/30/2016 III.C.4. DO; EVC; SJCC; Page 12

13 79 IT Project Management Processes 80 Disaster Recovery Plan Develop process and documentation plan for various types of Project Plans In Progress 25% 6/30/2016 III.C.1. DO Combine all disaster recovery documents and revise to form Disaster Recovery Plan In Progress 20% 6/30/2016 III.C.3. DO 81 Provide Offsite Backup with Disk to Disk backups for DO, EVC and SJCC Use the WAN to backup data, disk to disk, between district sites. In Progress 50% 6/30/2016 III.C.3. EVC; DO; SJCC 82 Penetration Testing and Red Team Development Create a plan to test the Secure infrastructure once in place and have it 3rd party verified by a pentration testing firm In Progress 75% 6/30/2016 III.C.2. DO 84 Canvas Off Hours Support Implement Canvas off-hours support for student and faculty. In Progress 50% 6/30/2016 III.C BPI: Degree Audit, Counseling, Student Planning TrackIt: Change Management Implementation of Business Process Review of Degree Audit, Counseling, Student Planning. In Progress 90% 11/30/2015 III.C.4. EVC; DO; SJCC Use Change Management module in TrackIt to track ITSS change requests and approval process. In Progress 50% 6/30/2016 III.C.2. DO Page 13

14 121 TrackIt: Automated Solutions Implement TrackIt policies to automatically potential solutions based on subject line of . In Progress 50% 6/30/2016 III.C.4. DO; EVC; SJCC; 30 Replace the Sophos Appliance for SPAM/Malware Filtering Replace or upgrade Sophos Appliance for filtering of spam and malware. In Progress 50% 7/31/2016 III.C Implement New Firewalls at EVC Implement new firewalls at EVC In Progress 50% 8/12/2016 III.C.2. EVC 115 Single Sign-on for District Applications 10 Shadow System Removal 39 Implement Endpoint Management Solution , MyWeb, WebUI, Canvas, Wireless, Windows In Progress 20% 8/19/2016 III.C.1. Use ERP systems to the greatest extent and move shadow systems. In Progress 25% 8/30/2016 III.C.2. Implement patch management for computer endpoints. In Progress 0% 8/30/2016 III.C.2. DO; EVC; SJCC; 41 Network Management and Monitoring for Firewalls Network management and monitoring solutions will be rolled out with the Palo Alto Firewalls. In Progress 40% 8/30/2016 III.C.3. DO; EVC; SJCC Page 14

15 42 Network Management and Monitoring for Switches Network management and monitoring solutions will be rolled out with Juniper switch installations. In Progress 40% 8/30/2016 III.C.3. DO; EVC; SJCC 43 Network Management and Monitoring for Wireless Network management and monitoring solutions will be rolled out with Aerohive wireless system. In Progress 66% 8/30/2016 III.C.3. DO; EVC; SJCC 44 District Intranet Development and Rollout SharePoint Intranet to replace Public Folders and work for project sites. In Progress 20% 8/30/2016 III.C Upgrade Wired Network Switches at EVC Replace most interior WAPs In Progress 25% 8/30/2016 III.C.2. EVC Upgrade Wireless 48 Network at EVC (Phase 2) Upgrade Wireless Network at SJCC (Phase 50 3) Replace remaining WAPs and install exterior WAPs In Progress 50% 8/30/2016 III.C.2. EVC Replace remaining exterior WAPs In Progress 20% 8/30/2016 III.C.2. SJCC 112 Ellucian Mobile Application Implement Ellucian Mobile application. Rosters, maps, registration, college web links. Free mobile application download on ios and Android. In Progress 0% 8/30/2016 III.C.2. EVC; SJCC Page 15

16 113 SARS Integration with Colleague Implement daily or weekly integration of SARS data into Colleague so data is accessible to Counsellors, etc., on a timely basis In Progress 20% 8/30/2016 III.C.2. EVC; DO; SJCC TrackIt: Upgrade 122 Software 98 Upgrade TrackIt software to latest version. In Progress 20% 6/30/2016 III.C.4. Implement Synoptix for Ellucian financial reporting. In Progress 0% 8/31/2016 III.C.2. DO DO; EVC; SJCC; Upgrade VOIP System throughout District District Technology Plan Revision Select a vendor to assist in developing an RFP and evaluating proposals to select a vendor. In Progress 10% 1/27/2017 III.C.2. Develop a new five year district wide strategic technology plan. In Progress 10% 2/1/2017 III.C.2. EVC; DO; Milpitas; SJCC; 18 Bond Technology Projects Overall Management Coordination with District Facilties, Ann Kennedy Group and Gilbane. In Progress 50% 6/30/2017 III.C.2. DO; EVC; SJCC 83 WaitList Automation Develop and automate rules for processing the waitlists. Not Started 0% 8/19/2016 III.C.1. EVC; SJCC Page 16

17 114 Update SARS software Use Office 365 for all Official Student Exploratory - Implement ImageNow for Fiscal Services Online Transcript Requests Update SARS with latest versions for SARS TRAK, SARS GRID and SARS Communications (consider texting option) Not Started 0% 8/30/2016 III.C.1. EVC; DO; SJCC If approved, use Office 365 for all official sent to students. Waiting 0% 3/30/2016 III.C.2. EVC; DO; SJCC Review use of ImageNow. Expand to Fiscal Services. Waiting 75% 6/30/2016 III.C.1. DO; EVC; SJCC Consider partnering with National Student Clearinghouse Waiting 5% 7/31/2016 III.C.2. DO; EVC; SJCC 45 Ellucian Portal Development and Rollout Review benefits of Ellucian Portal and implement if merited. Waiting 5% 12/30/2016 III.C Develop a Network Security Plan Develop a three year network security plan. Waiting 20% 12/30/2016 III.C.2. DO; EVC; SJCC; 85 ITSS Guiding Principles See Tech Plan for examples of Guiding Principles and adopt/adapt or create new guiding principles for IT. Waiting 7/31/2017 III.C.5. DO Page 17

18 Create faculty instructional development labs, staffed by instructional designers and technologists at each This item needs further campus review. Waiting III.C.4. EVC; SJCC Create online interactive collaborative work spaces for all advisors and their advisees Create online interactive collaborative work spaces for all student and academic groups Hire professional instructional designers at each campus and articulate and implement an instructional design process June 14 plan has 4 items for this (p. 67) Waiting III.C.4. EVC; SJCC June 14 plan has 4 items for this (p. 67) Waiting III.C.4. EVC; SJCC This item needs further review. Waiting III.C.4. EVC; SJCC Page 18