Next level business sensibility.

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Sherilyn West
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1 Next level business sensibility. Device Security Resource Optimization Cost Accounting

Take your business to the next level Documents are the lifeblood of any business, and its production make up for a substantial expenditure.

What you need is an output management system that can help optimize your company s print output without compromising on quality. The SMALLSTEPS campaign last year did just that.

With uniflow, Canon s output management solution, we have assisted more than 600 corporations to reduce print costs and improve profit margins significantly. And now we are ready to do more.

2 Take your business to the next level Documents are the lifeblood of any business, and its production make up for a substantial expenditure. Many organizations, however, tend to overlook the cost of their document output, or implement the wrong control measures and end up affecting business operations negatively. What you need is an output management system that can help optimize your company s print output without compromising on quality. The SMALLSTEPS campaign last year did just that. We began by bringing awareness to the hidden costs, to implementing intelligent, automatic rules and effecting document responsibility. With uniflow, Canon s output management solution, we have assisted more than 600 corporations to reduce print costs and improve profit margins significantly. And now we are ready to do more. Canon s uniflow version 5 comes with new innovations that bring you beyond cost savings. Find out how our latest features can bring added security, flexibility and simplicity all integrated into a single system. With uniflow version 5, you can move your business forward like never before. FACTS Cost of printing in color is about 7 times more expensive than black and white. Expenditure on document output amounts to about 3% of total business revenue. Most organizations don t even know how many hardcopy devices they have in their enterprise. Document security breaches can cost companies an average of US$6.65million.

3 uniflow version 5 is Canon s latest output management solution that is customized to help keep your business healthy through the following steps: Optimizing resources and maintaining uptime 03 Reducing waste and increasing responsibility 04 Auditing Document Content Tracking your printing costs key steps

Special Insight: THE COST OF COLOR To draw a parallel, a healthy diet is an essential part of a healthy lifestyle.

Printing too much in color will cause your organization s budget to balloon exponentially if not kept in check. Q: Why is color printing so expensive?

With a desktop printer, it is difficult to keep track of how much color print-outs cost you.

A: If you are not actively tracking your output, there is a good chance your organization has been overpaying.

Thereafter, we can help propose a solution to show you how you can bring the costs down. Q: Why does color printing cost so much less with a multifunctional printer?

The more you print in color, the earlier you have to throw the whole cartridge away. A Canon multifunctional printer, however, is designed for optimal printing.

4 Special Insight: THE COST OF COLOR To draw a parallel, a healthy diet is an essential part of a healthy lifestyle. Color, like tasty treats, should be consumed in moderation. Printing too much in color will cause your organization s budget to balloon exponentially if not kept in check. Q: Why is color printing so expensive? A: When you print in color, you are using four layers of colors to create other shades. This means that the printer uses up more toner than printing in black and white. With a desktop printer, it is difficult to keep track of how much color print-outs cost you. A multifunctional printer is a far more elegant and effective solution as print costs per page is fixed and managed. Q: Am I paying too much for my printing? A: If you are not actively tracking your output, there is a good chance your organization has been overpaying. We can help you calculate the current cost-per-page for your existing printers (even the non-canon brands) for reference. Thereafter, we can help propose a solution to show you how you can bring the costs down. Q: Why does color printing cost so much less with a multifunctional printer? A: Cartridge-based printers often inflate print costs as it includes a disposable drum an expensive device which you have to discard once the toner runs out. The more you print in color, the earlier you have to throw the whole cartridge away. A Canon multifunctional printer, however, is designed for optimal printing. You will only need to refill individual toners when needed, instead of replacing entire cartridges which still has working parts. Optimizing your organization s color printing with Canon s multifunctional printers and document solutions can dramatically improve your overall business health through cutting wastage. Layers within color printing process C M Y K C M Y K FACTS Over 61% of organizations have saved money when deploying color strategically in their organizations. 78% of organizations do not have the tools to restrict their employees from printing in color.

01 STEP Tracking your printing costs What you know can save you Canon s uniflow is designed to help manage your office s document output.

In the same way, uniflow puts you in the know when it comes to your organization s printing so you can improve its business health.

Who are accountable for various print costs? IMAGE 81.26% REPORT 39.96% POWERPOINT 99.

This enables you to make informed decisions on print policies and accountability. Based on the subsequent, you can make further optimizations to the way your organization prints.

By specifying duplex print mode as default, you can potentially save up to 50% paper usage.

5 01 STEP Tracking your printing costs What you know can save you Canon s uniflow is designed to help manage your office s document output. If one was to go on an effective diet, he would need to know relevant data (BMI, calorie consumption, etc.) before he proceeds. In the same way, uniflow puts you in the know when it comes to your organization s printing so you can improve its business health. Active Knowledge With uniflow, you can find out: Average print coverage How many users are printing in black & white, or color? What proportion of your organization s output is in color? Who are accountable for various print costs? IMAGE 81.26% REPORT 39.96% POWERPOINT 99.26% The uniflow system will also generate a detailed Print Health Report on a regular basis to provide you with up-to-date oversight your organization s print output. This enables you to make informed decisions on print policies and accountability. Based on the subsequent, you can make further optimizations to the way your organization prints. TIPS Applying budget quota can make users reconsider if color printing for their document is really necessary. By specifying duplex print mode as default, you can potentially save up to 50% paper usage. 02 STEP Optimizing resources and maintaining uptime Route your way to better business health Intelligent Management uniflow performs intelligent rules-based print-routing for cost efficiency and maximum print availability. For example, if a report has 2 pages of color and 48 pages of black and white, the color pages can be printed at a standard multifunctional device, while the main bulk is printed using a B&W-only printer. Another example would be automatic routing of print jobs of more than 5 pages away from the default desktop inkjet printer to a multifunctional device (MFD). Job re-routing application If job is more than 5 pages, it is re-routed to the ir/ir-adv instead of the desktop printer User prints the document Rule is set to print high volume jobs to MFD Job Name My Doc.doc Paper size A4 No. of Pages 15 Duplex Yes Color No Staple Yes Paper Source Paper deck Cost $0.90 Desktop Printer The document comes out on the printer without delay High volume output at lower cost In short, uniflow will help you re-route jobs to the most efficient device, based on your rules. A failover mode is also included to ensure that your organization s printing devices uptime is maintained. Automatic failover applications TIPS * For more information on uniflow Universal Driver, please refer to the Whitepaper It is recommended to use Universal Driver in conjunction with Rules & Routing module in an environment with multiple fleets of different brands. Always route your large jobs (>5) to Canon MFD for cost-savings purposes, especially if they are color pages. User prints his uniflow checks if the If device is down, jobi is document to the printer printer is available re-routed to next device in the group User sent notification pop-up to collect printout at re-routed device

03 STEP Reducing waste and increasing responsibility Secure your office well-being Secure Printing uniflow s secure printing

are physically standing in front of the device.

This could be a device on a different floor, building, city or country.

of: PIN Code Card Access Biometric Fingerprint Authentication Username and password Secure printing Job sent to specific printer

Authenticate by: PIN Code Password Access Card Biometrics micromind Extended Device Support uniflow version 5 comes with

This means you can extend the secure printing capabilities to imagerunner and Canon SFP series via embedded uniflow SPP applet

6 03 STEP Reducing waste and increasing responsibility Secure your office well-being Secure Printing uniflow s secure printing functionality allows all users to send their sensitive documents to network printers and to have the job printed only when they are physically standing in front of the device. The user can walk to any device on the network and choose for the job to be printed immediately. This could be a device on a different floor, building, city or country. Depending on your office needs and the current systems your organization already have in place, you can opt for a combination of: PIN Code Card Access Biometric Fingerprint Authentication Username and password Secure printing Job sent to specific printer or any network device Job is being held at the uniflow Server Job will not be sent until authentication process is complete Authenticate by: PIN Code Password Access Card Biometrics micromind Extended Device Support uniflow version 5 comes with extended support for imagerunner series, Single Function Printer and 3 rd party MFD. This means you can extend the secure printing capabilities to imagerunner and Canon SFP series via embedded uniflow SPP applet or customized SPP applet for 3 rd party MFD. In addition, micromind and MiCard v2 can be used to support secure printing for both 3 rd party SFP and MFD with no USB port. MiCard v2 TIPS Using Secure Printing solutions, you can reduce wastage from accidental prints, increase document responsibility, and prevent unauthorized reproduction of confidential documents.

04 STEP Auditing Document Content A new level in Document Security uniflow version 5 adds a new feature called Secure Audit module that integrates with your office output

Secure Audit module allows you to: Log critical info whenever a document is captured/copied at the multifunctional device, including: Date/Time, Device Used, User ID/Department,

activity allows detailed observation of user activity Integrated systems for full print fleet security ir Agent uniflow SAM Server Export Folder Job Log + Text + PDF Users copy /

This can compound into many problems mainly associated with losing money, morale, etc. to the extent of the organization going bankrupt if the severity is really bad.

7 04 STEP Auditing Document Content A new level in Document Security uniflow version 5 adds a new feature called Secure Audit module that integrates with your office output management fleet to enhance the organizational document security needs. Secure Audit module allows you to: Log critical info whenever a document is captured/copied at the multifunctional device, including: Date/Time, Device Used, User ID/Department, and more Capture image data whenever the multifunctional device is used Automatically OCR and capture text data for easier search later Scheduled and active logs of all device activity allows detailed observation of user activity Integrated systems for full print fleet security ir Agent uniflow SAM Server Export Folder Job Log + Text + PDF Users copy / print / scan / fax ir Agent Import Service Search UI DMS Workflow Engine uniflow Server TIPS Document leakage in any organization is a very serious threat. This can compound into many problems mainly associated with losing money, morale, etc. to the extent of the organization going bankrupt if the severity is really bad. Enhancing document security is a wise move for any organization, and it acts as a strong deterrence against information theft and protects your company from within. Canon s uniflow version 5 is your real-world solution to your office output management needs. Invest in your business health today, and keep it running at the next level.

v5.1 uniflow v5.1 Flows wherever you go. uniflow has been updated to version 5.1 with many exciting new features. It is the most comprehensive mobile printing offering available on the market.

Universal Mobile Secure Printing Users can submit confidential jobs from their desktops or any mobile device which are then held centrally on a print server.

8 v5.1 uniflow v5.1 Flows wherever you go. uniflow has been updated to version 5.1 with many exciting new features. It is the most comprehensive mobile printing offering available on the market. It goes beyond just mobile printing for your organization - combining security, cost-control, multi-vendor device finishing options and more, all in one seamlessly integrated platform. Universal Mobile Secure Printing Users can submit confidential jobs from their desktops or any mobile device which are then held centrally on a print server. Jobs are only released when the user authenticates at the printer. The user can go to any printer or MFD (multi-functional device) from any manufacturer in any location with the knowledge that their job will be printed securely. User productivity is increased by allowing users to submit and release jobs via their smart phone or other mobile device. How uniflow Universal Mobile Secure Printing Works uniflow app LAN/ WIFI Mobile Device Internet Gateway Server 01 User with 3 choices: 02 Print Job goes through firewall and uf server 03 User can use uniflow app, or submit print jobs via or mobile device. User can send print jobs securely though the uniflow server to the correct printers no drivers required, no matter the source. Print job released when user authenticates at printer Print job arrives at uniflow enabled printer, and is released securely only when user authenticates at the printer.

v5.1 Mobile Secure Print Queue Release Users with mobile devices can also view and release their secure print jobs directly from the tablet/smartphone applet.

uniflow allows users to scan documents directly to their email accounts, network folders or document management systems such as Microsoft SharePoint and Therefore in the form of highly compressed

uniflow goes through the workflow and indexing categories from DMS 03. uniflow performs OCR on the document to automatically capture index information 04.

9 v5.1 Mobile Secure Print Queue Release Users with mobile devices can also view and release their secure print jobs directly from the tablet/smartphone applet. Managing Document Capture Using paper and the information contained on it remains a critical part of every user s daily work. uniflow allows users to scan documents directly to their accounts, network folders or document management systems such as Microsoft SharePoint and Therefore in the form of highly compressed image files. Scanning to and Document Management System Document Management System 01. User identifies at the MFD and selects to scan the job 02. uniflow goes through the workflow and indexing categories from DMS 03. uniflow performs OCR on the document to automatically capture index information 04. User confi rms index information on the display panel 05. uniflow compresses the document 06. Scanned document is sent to user in editable MS Word format and to DMS as highly compressed PDF Custom Workflows Different departments and users require different functionality when it comes to printing or scanning documents. uniflow includes a graphical workflow editor that allows the administrator to decide exactly what should happen when users print or scan a document. These workflows can be different for each printer depending on the needs of the department and personal workflows can follow users as they move from device to device. A drag and drop interface allows the administrator to simply create the workflows needed for each user and device. 2134V562 Canon Singapore Pte Ltd Printed in Singapore.

To arrange for a demonstration or to find out even more about what uniflow can offer, contact a Canon representative today. DISTRIBUTORS & REPRESENTATIVE OFFICE Canon Singapore Pte. Ltd.

10 To arrange for a demonstration or to find out even more about what uniflow can offer, contact a Canon representative today. DISTRIBUTORS & REPRESENTATIVE OFFICE Canon Singapore Pte. Ltd. 1 HarbourFront Ave, #04-01, Keppel Bay Tower, Singapore Tel: Fax: Canon Hongkong Co. Ltd 19F, The Metropolis Tower, 10 Metropolis Drive, Hunghom, Hong Kong Tel: Fax: Canon India Private Limited 2 nd Floor, Tower A & B, Cyber Greens, DLF Phase III, Gurgaon , Haryana, India Tel: Fax: Canon Marketing (Malaysia) Sdn. Bhd. Block D, Peremba Square, Saujana Resort Section U2, Shah Alam, Selangor Darul Ehsan, Malaysia Tel: / Fax: / Canon Marketing (Philippines), Inc. Ground Floor Commerce and Industry Plaza. Campus Ave. Cor. Park Ave., McKinley Hill, Fort Bonifacio, Taguig City Tel: Fax: Canon Marketing (Thailand) Co. Ltd 10 th Floor Bangkok City Tower, 179/34-45 South Sathorn Road, Bangkok Tel: Fax: Dealer s Stamp 0149W609 Canon Singapore Pte Ltd Printed in Singapore.

Software Solutions. control printing and copying improve user productivity heighten document security integrate and optimize your print room

Software Solutions. control printing and copying improve user productivity heighten document security integrate and optimize your print room Software Solutions control printing and copying improve user productivity heighten document security integrate and optimize your print room Advanced Software Solutions Keep your office and print room running