Route Accounting Solutions for Food & Beverage Distributors

Transcription

1 Route Accounting Solutions for Food & Beverage Distributors P R E S E N T E D B Y : B K D T E C H N O L O G I E S S E N I O R M A N A G I N G C O N S U L T A N T T I M Z U C C A R E L L B K D M & D A U D I T M A N A G I N G D I R E C T O R J O H N G E R N A N D Tim Zuccarell Senior Managing Consultant tzuccarell@bkd.com John Gernand Managing Director jgernand@bkd.com 2 1

2 OBJECTIVES Review operational challenges facing food & beverage distributors today Provide insight into the best of breed features of Route Accounting Distribution Software Solutions Learn about the key attributes of the best strategic implementation partners Understand the short- & long-term business impacts of selecting the right strategic implementation partner 3 BKD Technologies M&D Advisory Services Teams Combined 50+ years of experience in manufacturing & distribution Food & Beverage Operations Business Intelligence & Analytics IT Systems Project Management Project Audit & Stabilization Change Management Operational Improvement Business Systems Transformation Systems Selection & Implementation Software Implementation Support Software Selection Services Data Conversion 4 2

3 Choosing the Right Route Accounting Distribution Software & Strategic Implementation Partner Software Features & Benefits Platform Scalability Development & Support Strategic Partner Implementation Capabilities Industry Expertise A Trusted Advisor 5 Polling Question 1 What is the primary product type your organization manufactures and/or distributes? 1. Food 2. Dairy 3. Beverage - Soda, Specialty, other 4. Beverage - Beer, Wine, Spirits 5. Other 6 3

4 Supply Chain Planning Purchasing Order Fulfillment Routing Order Processing Planning Delivery On Demand Invoicing Electronic Data Interchange (EDI) Planning Fleeting Tracking Delivery Receiving Delivery Order Processing Sales Online Ordering Mobile field sales Telephone Sales Distributor EDI Manufacturer POS Surveys Retailer Shipping Action Items Accounting Sales Accounting Accounting Payment Processing (Fintech, EDI, etc.) Accounts Receivable Accounts Payable Statements Rebates 7 Distributor Planning Purchasing Accounting Delivery Order Processing Distributor Receiving Inventory Planning Purchasing Inventory/Warehouse Management Sales Order Processing (Pick/Pack/Ship) Delivery Route Accounting Financial Reporting Operational Reporting EDI Business Intelligence Sales Warehouse Mgmt 8 4

5 Distributor System Challenges Distributor Challenge Solution Inventory Inventory Management Data Management & Reporting Real-Time Data & Reporting Accountability System Workflow & Permissions Scalability System Capabilities & Platform IT Infrastructure Management Hardware Requirements 9 Distributor Challenges Inventory Distributor Challenge Inventory Counting & Reconciliation Product Spoilage Out-of-Stocks Demand Planning & Forecasting Picking Quality & Accuracy Costing Solution Inventory Management Inventory Batch Processing Date Code Tracking Real-Time Inventory Built-In Forecasting & Reporting Tools Palletization & Voice Pick Built-In Costing Tools for Laid-In Costs Including Excise Taxes, Cost Components, FIFO Layers & Depletion 10 5

6 Distributor Challenges Data Management & Reporting Distributor Challenge Data management & reporting Records management Tax Pricing Reporting Solution Real-time data & reporting Instant database updates via UI & available syncing to mobile devices Sales/vending tax management & reporting Tax classes products Tax areas customers (SALT), multiple jurisdictions Price entry scheduled & date bound Auto updates on pending orders 11 Distributor Challenges Data Management & Reporting Distributor Challenge Data management & reporting Reporting Solution Real-time data & reporting Supplier reporting Forecasting Robust & intuitive back-end & mobile reporting tools Built-in reporting suite Report scheduling Customizable report layouts & formats 12 6

7 Distributor Challenges scalability Distributor Challenge Scalability Out-of-the-box capabilities Integration Cost of entry Solution System Capabilities & Platform Best of breed features out of the box State-of-the-art plugins to keep up with growth (palletization, voice, WMS) Key integrations with best of breed third-party solutions (accounting, route planning, voice) Cloud & on-premise options Robust mobile applications on consumer-grade hardware 13 Polling Question 2 Which distribution software challenge do you feel is biggest for your organization? 1. Inventory Management 2. Data Management and Reporting 3. System Scalability 4. Other 14 7

8 Solution Introduction A comprehensive, easy-to-use route accounting solution designed to maximize sales performance, realize greater profits & dynamically manage inventory eostar is the preferred route accounting software for many regional & national distributing companies 15 Solution Introduction A business management solution that integrates numerous functions warehouse management system, voice picking, forecasts, surveys, web orders, mobile sales & delivery into a single database Users have greater KPI visibility by leveraging state-of-theart forecasting technology, advanced inventory management & the most powerful mobile delivery applications available When joined with the Microsoft Dynamics stack, business operations are enhanced/optimized by connecting all information in one place, making eostar a world-class supply chain solution Supplier integration MillerCoors, Anheuser-Busch, Coca- Cola & others 16 8

9 Software overview Features Online Ordering Mobile Field Sales Telephone Sales Electronic Data Interchange (EDI) POS Surveys Sales Action Items Warehouse Management System Routing Order Processing On-Demand Invoicing EDI Integrated Database & Reporting SQL Database Integrated Reporting Tools Real-Time Sales & Operational Reporting Order Fulfillment Fleet Tracking Mobile Delivery Accounting Payment Processing (Fintech, EDI, etc.) Accounts Receivable Statements Rebates Tax Assignment & Reporting Third-Party Integrations Microsoft Dynamics GP Manufacturing Supplier Interfaces Voice Picking Dispatch & Fleet Management 17 SIMPLE TO ACCESS INTUITIVE REPORTING TOOLS 18 9

10 Simple to Access Intuitive Reporting Tools 19 Days-on-hand report shows projections, how long current inventory will last based on sales time frame & current inventory It is most frequently used for purchasing & forecasting Simple to Access Intuitive Reporting Tools FIFO layers report shows you each FIFO layer & their valuation. You can see your costs for each FIFO layer (a FIFO layer being an addition of inventory: purchase, return, etc.) 20 10

11 Simple to Access Intuitive Reporting Tools 21 Sales tax report breaks down the sales tax for each transaction over a given time frame Very useful for audits & jurisdiction reporting. Sales tax can be broken down by city, state, county & more Simple to Access Intuitive Reporting Tools 22 Payment audit report shows information for each payment received Essential for validating AR 11

12 Simple to Access Intuitive Reporting Tools 23 Pricing & promotions report shows all pricing. It includes pricing for all customers, for all times, with or without discounts Great for validating pricing rules Simple to Access Intuitive Reporting Tools 24 Price-point review report shows all the various prices an item was sold at Great for auditing pricing, viewing various price points & looking at margins 12

13 BKD & Rutherford and Associates 2011 Rutherford and Associates partners with BKD Technologies (BKDT) for eostar to Microsoft Dynamics Integration & Implementation Have partnered on 30+ implementations 2015 BKDT develops eostar Project Management & Implementation team & becomes implementation partner for eostar Route Accounting Solution 2017 BKDT announced as value-added reseller (VAR) of eostar Route Accounting Solution 25 Key attributes of strategic Implementation Partners In-Flight Initiative Areas of Expertise Industry Best/Innovative Practices Operational Experience Business Intelligence Project Management Methodology Risk Management Quality Assurance Quality Control Technical Information Systems & Technology Data Migration/Conversion Procedure Development Benefits Realization Change Management Stakeholder Engagement Communication 26 13

14 Case Study A Project Adrift There was a large multistate beverage manufacturer & distributor conducting a company acquisition with heavy reliance on technology & process knowledge transfer Challenges Project started off on the wrong foot because of poor planning, disengaged stakeholders Many disparate groups involved, no group driving plan No real definition of success or a path on how to get there 120.0% 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% Linear Workplan Execution 27 Pre-BKD workplan execution Post-BKD workplan execution A Project Adrift ROI $20,000, Estimated Run Rate $18,000, $16,000, $14,000, $12,000, $10,000, $8,000, $6,000, $4,000, $2,000, $- Pre-BKD Post-BKD 28 14

15 Key attributes of Strategic Implementation Partners Before & after go-live a Trusted Advisor Maximize Results Leverage systems (process & technology) & information Continuous improvement Systems integration Strategic business objective alignment & scaling Depth of Partnership Tax Audit & Assurance Business Transition Wealth Management Enterprise Risk Bring it all together 29 Choosing the Right Route Accounting Distribution Software & Strategic Partner Software Features & Benefits Platform Scalability Development & Support Strategic Partner Implementation Capabilities Industry Expertise A Trusted Advisor 30 15

16 Choosing the Right Route Accounting Distribution Software & Strategic Partner Software Features & Benefits Platform Scalability Development & Support Strategic Partner Implementation Capabilities Industry Expertise A Trusted Advisor 31 Don t stop now See what eostar & BKD can do for your organization Schedule a demo Let us address your challenges Sign up for BKD Thoughtware 32 16

17 Questions? TIM ZUCCARELL JOHN GERNAND Thank You! 17