INVITATION TO BID CITY OF KNOXVILLE. Personal Protective Equipment Structural Firefighting Turnout Coat and Pant

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1 INVITATION TO BID CITY OF KNOXVILLE Personal Protective Equipment Structural Firefighting Turnout Coat and Pant The City of Knoxville seeks to establish a fixed price agreement for personal protective equipment (PPE or "turn out gear") consisting of both structural firefighting turnout coat and pant for the Knoxville Fire Department. The agreement shall be for one year with two optional one-year renewals. Sealed bids are due to the Office of the Purchasing Agent by 11:00 a.m., August 14, 2013 (instructions below). In making its award, the City will evaluate, in addition to pricing, adherence to specification, solutions to universal issues, and timely availability; furthermore, samples of turnout gear are to be subjected to rigorous field testing by the Knoxville Fire Department (KFD) as part of the evaluation process. In short, the lowest price quoted may not win the subsequent award, as these other evaluation criteria are extremely important to the City; and the City's evaluated decision shall be final. The specification below is divided into three sections for review and evaluation: 1. Manufacturer's Solutions to Universal Issues 2. Field Test and Samples 3. Technical Specification (two sections) PRE-BID CONFERENCE: A pre-bid conference is scheduled for 10:30 a.m. on July 22, The conference shall be conducted at the Knoxville Fire Department administrative offices located at 900 Hill avenue, Suite 430; Knoxville, Tennessee SPECIFICATION MANUFACTURER'S SOLUTIONS TO UNIVERSAL ISSUES Bids must be accompanied by detailed responses to the following questions: 1. Please explain your approach to moisture management in terms of external absorption, perspiration, etc. in firefighting turnout gear? 2. Please detail your solution to the problem of stored energy burns under non-porous materials? 3. Please detail your design and manufacturing techniques that enhance fit, freedom of movement, function and decrease fatigue of firefighters wearing your turnout gear?

2 4. Please detail your solution to thermal stress in areas of high compression (shoulders, knees, etc.) on the turnout gear? 5. Please detail the enhancements to your product that will increase the durability and duration of usable life? 6. Please detail how your product increases the functionality and availability of the firefighter bailout system without compromising overall function of the turnout gear? FIELD TEST AND SAMPLES Bidders shall provide the following sample sizes for evaluation. Samples must be delivered with the sealed bid to the Office of the Purchasing Agent. Delivery of samples to any other location, including the Knoxville Fire Department, may result in the rejection of your bid. Samples must be exact examples of the items bid: Two (2) Coat Samples: 46 x 32R and 44 x 32R Two (2) Pant Samples: 40R and 38R Field testing shall be performed on the samples provided, and both the resulting quantifiable data and subjective information shall be used as part of the PPE selection process. Firefighters will complete test stations in their assigned turn out gear for one day; hydrate and visit rehab for a complete set of vital statistics; they then will fill out surveys assessing the performance of the turn out gear at that station. Meanwhile, the turn out gear worn will either be placed in a gear dryer temporarily or air dried to remove any accumulation of perspiration. Removing the perspiration will ensure the turn out gear is ready for the next round of testing. The firefighters will then rotate around each station subsequently; testing the gear, rehabbing, and completing surveys. Station 1 Extension Ladder Raise and Removal Station 2 Basic Hose Stretch and Advance; Removal, Draining, and Loading Station 3 Apparatus Interfacing/Confined Space Station 4 Second Floor Emergency Bail-Out Station 5 Sprinkler Test/Water Absorption Rate TECHNICAL SPECIFICATION Bidders shall provide detailed written specifications with their bids, clearly showing compliance with the following technical specifications. Any brand name stated in this bid invitation is descriptive, not restrictive, and is included to indicate type and quality desired. Bids on brands

3 of like nature and quality will be considered. If bid is based on other than manufacturer specified, bid must show manufacturer, brand or trade name, lot number, etc., of article offered, along with detailed product descriptions and specifications. If Bidder takes no exception to specifications or reference data, Bidder will be required to furnish brand names as specified. SECTION ONE: GENERAL REQUIREMENTS A. Standard All garments shall meet or exceed the criteria set forth in the current edition of NFPA 1971 PROTECTIVE CLOTHING FOR STRUCTURAL FIRE FIGHTING, FED-OSHA CFR 1910, Subpart L, OSHA 29 CFR Part and/or the requirements of CAL-OSHA title 8, Article 10.1, Para. 3406, and applicable sections of FED-OSHA CFR All components and composites used in the construction of garments shall be third party tested, certified and listed for compliance to NFPA The label of the third party tester shall denote certification. The manufacturer shall be registered to the ISO Standard 9001 to assure a satisfactory level of quality. B. User Guide Information Each garment shall include a User Information Guide with information required by NFPA This guide shall include: 1. Pre-use information Safety considerations Limitations of use Garment marking recommendations and restrictions A statement that most performance properties of the garment cannot be tested by the user in the field Warranty information 2. Preparation for use Sizing/adjustment Recommended storage practices 3. Inspection Inspection frequency and details. 4. Don/Doff Donning and doffing procedures Sizing and adjustment procedures Interface issues 5. Use Proper use consistent with NFPA 1500, Standard on Fire Department, Occupational Safety and Health Program, and 29 CFR 1910, Maintenance and Cleaning Cleaning instructions and precautions with a statement advising users not to use garments that are not thoroughly cleaned and dried Inspection details

4 Maintenance criteria and methods of repair where applicable Decontamination procedures for both chemical and biological contamination 7. Retirement and Disposal Retirement and disposal criteria and considerations 8. Drag Rescue Device (DRD) Use, inspection, maintenance, cleaning and retirement of the DRD C. Tracking Label System There shall be a PDF417, two-dimensional bar code label permanently affixed to each garment for tracking purposes. The bar code shall be able to withstand customary wash and wear cycles and must incorporate a minimum of a 30 percent error correction capability. 1. The bar code shall contain the following information at a minimum: 2. Unique serial number 3. Item description (brand, model, material color) 4. Lot information (date of mfg., size, etc.) 5. Material description 6. The standard to which the garment is compliant 7. The name of the firefighter to which the garment is assigned D. Warranty The manufacturer's written warranty must be provided with the bid. E. High Temperatures Thermal Insulating Materials Requirement Because thermally stable materials are essential to maximizing protective performance in firefighters PPE, and because NFPA only states minimum performance requirements, all thermal liner or thermal-enhancing materials used in the garments shall meet the following criteria after the 500 degree F oven test: 1. Material shall remain intact and flexible. 2. No portion of the material shall crack, crumble, flake, or tear. In addition, the Thermal Protective Performance (TPP) shall be no less than a rating of 38 and the Total Heat Loss (THL) shall be no less than 252. F. Breathability Requirement Excluding where required by NFPA standard or necessary for functionality, all materials used in the construction of the garments shall be breathable, and all moisture barrier material must be as specified in the following materials section, or must be W.L. GORE CROSSTECH Black NOMEX substrate. The breathability requirement includes but is not limited to: collar, chinstrap, storm shield, fly, waterwells, front coat facings, labels, and reinforcement cushioning where applicable. Areas where non-breathability is allowed: trim, hook and loop fastening, hardware or hardware backing, and external pocketing.

5 G. Conductive and Compressive Heat Resistance (CCHR) Using breathable materials as outlined in the section titled "Breathable Materials," there shall be a minimum area of 4 x 4 at the shoulders and elbows that provide a minimum of 25 CCHR at 2 psi, and a minimum 6 x 6 area at the knees that provide 25 CCHR at 8 psi. All three compression areas shall be constructed of high temperature fiber based materials. H. Stress Points All outer shell stress points, including top and bottom corners, pocket flap corners, and top and bottom of storm flap/fly shall be reinforced using a 42-stitch minimum bar tack. I. Custom Sizing and Tailoring Requirements The City of Knoxville Fire Department shall require the following measurements be obtained and utilized in manufacturing custom tailored turn out gear for the individual firefighter to which it is assigned: Coat Chest Size Shoulder Length Back Length Sleeve Length Pant Waist/Hip Crotch Rise Inseam Suspenders Individuals with body proportions outside the typical dimensions or other fit challenges shall be measured in further specific detail so as to accommodate him/her by providing an equal level of functionality, comfort, and protection. Stock, alpha, or generalized sizing (such as small, medium, large, extra-large) shall not be considered, nor shall women s garments cut to men s patterning. Pattern tailoring to custom fit the neck, bicep, hip/seat, and/or thigh circumferences shall also be provided. A full range of women s sizing, on women s patterns, shall be available. J. Seams All moisture barrier seams must be sealed at no less than 600 degrees F and in accordance with the manufacturer's guidelines. KFD's live burn training room is limited to 550 degrees ambient temperature, and the additional 50 degrees is required in order to afford a margin for safety in the event of a training emergency. To ensure minimum seam abrasion, the moisture barrier seams shall be oriented with the stitching toward the inside of the thermal barrier. K. Thermal Reinforcement Thermal material shall be included on the liner behind all sleeve trim, reinforcements, and patches. SECTION TWO: TURNOUT COAT

6 In addition to the requirements listed above, Turnout Coats must comply with the following specifications: A. Thermal Liner The thermal liner shall be constructed of multiple layers of E-89 spunlaced Nomex /Kevlar aramid blend, quilt stitched to a 100% meta-aramid spun yarn/filament yarn face cloth, with a finished weight of no more than 8.3 oz. per square yard and a wicking finish. The liner shall have one internal pocket no less than 8 x8 and all edges of the pocket shall be surged to prevent unraveling. The NFPA compliant labeling shall be applied to the thermal liner pocket. The pocket shall be located on the inward left side of the coat liner. B. Moisture Barrier The moisture barrier shall be constructed of W.L. GORE CROSSTECH Black NOMEX substrate laminated to a lightweight breathable, Teflon membrane; weighing 5.0 oz./sq. yd. The moisture barrier material shall meet all moisture barrier requirements of NFPA 1971, which includes water penetration resistance, viral penetration resistance, and common chemical penetration resistance. The moisture barrier shall be bound along the edges with Bias-Cut Neoprene-coated cotton/polyester binding. Any references in this document to Specified Moisture Barrier shall refer to this section. C. Outer Shell Material The outer shell shall be constructed of a nominal 7.5 osy 60/40 para-aramid/pbi modified plain weave outer shell fabric. The outer shell material shall be reinforced with a network of yarns, each containing one ply of 400 to 600 denier para-aramid filament and one ply of 60/40 paraaramid/pbi spun yarn and have a durable water repellant finish. The color shall be black. In the event that the specified outer shell material should be discontinued, the City of Knoxville shall have the option to switch to another appropriate outer shell material of the City's choosing, upon the agreement of both parties. Such a change may not increase the price of the garment. D. Assembly Attachments The design shall be compatible with the outer shell so that the liner does not buckle, pull, or otherwise restrict body motion. The left and right fronts of the moisture barrier/thermal liner shall be attached to the facings at the front closure of the outer shell. The neck of the moisture barrier/thermal liner shall be secured to the neck of the outer shell collar such that when donning the coat an arm cannot become accidentally caught between the outer shell and its inner linings along the neck between the armholes. An assembly attachment such as a reinforced snap shall be located at the center rear of the coat to provide attachment of the outer shell to the liner system so as not to create a collection of the materials while seated in the apparatus. Flame resistant hook and loop tape or reinforced snap fasteners will attach the liner to the outer shell and keep it completely hidden when properly installed. In addition, there shall be a means for ensuring proper alignment of the liner system to the outer shell. E. Water Wells and Coat Wristlets

7 Liquid resistant water wells shall be sewn into the sleeve ends to prevent liquids and other hazardous materials from entering beneath the moisture barrier when the arms are raised. This water well shall be constructed of moisture barrier material. A layer of thermal liner shall extend over and past the water well to provide continuous thermal protection on the inside of the outer shell. Two or more leather tabs with snap fasteners shall be set in the cuff to attach the outer shell to liner. In addition, any appropriate fasteners shall be employed to attach outer shell to liner in an effort to prevent liner pull out. The wristlet shall be constructed of a double layer of water resistant knit Nomex /Kevlar and be no less than 7-8 extending completely over the mid/upper palm with a thumb strap to prevent it from sliding back. The wristlet shall be permanently attached to the liner system. The thumb strap shall be reinforced and/or cross tacked to the knit material. The aforementioned assembly shall be interface capable with the appropriate gloves to provide wrist protection in accordance with NFPA The current glove being issued to the City of Knoxville Fire Department personnel is the Protech Fusion 8 with a short cuff design. F. Reflective Trim The ScotchLite reflective trim shall be of the yellow/lime and silver 3 triple trim New York Pattern design in accordance with NFPA It shall be the bidder s discretion as to which means of current technological advances that shall be employed to prevent any thermal insult as a result of stored energy under the trim material. Bidder must supply detailed specifications/illustrations of the technology to be employed for City consideration. G. Drag Rescue Device The manufacturer shall supply an NFPA required and certified Drag Rescue Device with each coat. The device shall be designed to fit each individual chest size and function with the City of Knoxville Fire Department s SCBA s. Each strap will be properly labeled with pertinent information. The device shall provide mechanical leverage for dragging a downed and incapacitated firefighter from a life-threatening environment. The design of the harness shall enable the rescuer to drag the downed firefighter in line with axis of the skeletal frame. Soft and pliable Kevlar webbing, stored in between the shell and liner, shall wrap around each of the wearer s arms/shoulders and incorporate into a grab handle positioned at the rear of the upper torso. The grab loop shall extend upward and pass through a reinforced slot in the coat outer shell just below the center rear of the collar seam where it will exit the outer shell, it will then be covered by an outer shell tunnel. The protruding grab loop shall then fold back down over the top of the tunnel and be stowed by flame resistant hook and loop tape. There shall be an outer shell flap sewn below the collar that will fold down over the stored grab loop and held in place with flame resistant hook and loop tape to reduce the chances of snagging the grab handle by accident. Flimsy, rope-style DRD straps will not be considered.

8 H. Coat Collar The coat collar shall be of layered construction, consisting of two layers of outer shell material fully lined with the aforementioned waterproof moisture barrier. The collar shall not exceed 3 high and incorporate a natural contour that will allow proper fit and performance so as not to interfere with SCBA face masks or helmet. Collar closure systems shall fasten with a flame resistant hook and loop tape system. It shall not buckle, pull or otherwise restrict body motion. All bids shall comply with NFPA 1971 and have passed any associated water penetration resistance tests such as Underwriters Laboratory s standards. I. Throat Closure System The City will entertain bids without a throat tab, but bids must include a detailed description (with possible illustrations) of whatever throat closure system is being bid. If bidding a throat tab closure system, the following specification applies: The throat tab shall be of layered construction identical to that of the collar configuration described in the previous paragraph. The throat tab shall be of a crescent shaped design so as to contour to the shape of an SCBA facemask. It will close from right to left, employing a flame resistant hook and loop tape system. Additional flame resistant hook and loop tape shall be provided to store the throat tab, folded in half, in the open position. All bids shall comply with NFPA 1971 and have passed any associated water penetration resistance tests such as Underwriters Laboratory s standards. J. Liner Inspection System The liner inspection system shall be no less than 11 and shall provide the ability to completely invert the coat liner to properly view the integrity of the entire liner system. The edges of the opening shall be reinforced with bar tacks to prevent release of the seams upon liner inversion. To secure the opening in the closed position flame resistant hook and loop tape or reinforced snap fasteners will attach the liner to the outer shell and keep it completely hidden when properly installed. Additionally, there shall be a means for ensuring proper alignment of the liner system to the outer shell. Primary preference will be given to liner inspection system at the center right front of the liner, with secondary preference to liner inspection system at the lower center rear. K. Coat Cuff Reinforcements The sleeve cuffs shall be reinforced with an extra layer of outer shell material or equivalent material (such as black polymer coated Kevlar ), folded in half, approximately one half inside and one half outside the sleeve end for greater strength and abrasion resistance. Coats finished with a turned and stitched cuff do not provide the same level of abrasion resistance and will be considered unacceptable. Two or more leather tabs with snap fasteners and/or flame resistant hook and loop tape shall be set in the cuff to attach the outer shell to liner. L. Coat Elbow Reinforcements The sleeve shall provide a natural bend. The design of the elbows shall be designed to allow freedom of movement with few restrictions. The outer shell material covering the elbow and protecting it from abrasion shall be reinforced with black polymer coated Kevlar or an

9 equivalent material for abrasion resistance and thermal protection. The coat elbow reinforcement shall not be constructed of only additional outer shell material. M. Option Elbow Padding. Bidders must offer separate pricing for this feature. In addition to reinforcement, elbows may have optional padding using one or more layers of uninterrupted 1/8 thick, fire retardant closed-cell foam or equivalent padding materials. The padding shall be encased in moisture barrier, installed proportionate to the sleeve length and contoured to the natural/anatomically correct bend of the elbow thus creating increased freedom of movement, few restrictions and maximum flexibility. Any additional padding material shall be oriented between the outer shell and elbow reinforcement material. N. Coat Shoulder Reinforcement The tops of the shoulders of the outer shell shall be reinforced on the outside with an extra layer of outer shell material, black polymer coated Kevlar or any type of equivalent strengthening or protecting material. The shoulder reinforcement panels shall be no smaller than 4 x 6. The additional shoulder reinforcement layer within the liner system shall also serve to increase thermal insulation to the shoulder area (see "Conductive and Compressive Heat Resistance, CCHR," Section One, Para. G). It shall be the Bidder's discretion as to which current technological advancements will be employed to prevent additional thermal insult as a result of compression of the garment. Bidder must supply detailed specifications/illustrations for evaluation of the shoulder reinforcement layer. O. Coat Closure System. Bidders must offer separate pricing for one of the features in this specification.the firefighter being fitted for the turnout gear will be able to select one of the options listed below for their coat closure system. The closure system shall be a Chicago Style bi-swing of no less than 5 storm flap for option #1 and 3 storm flap for option #2. Option #1: The jacket shall be closed by means of reinforced/leather-backed four nonferrous hook and "D" rings and flame resistant hook and loop tape. The inward facing hooks shall be set with leather reinforced rivets at the extreme right side of the coat front underneath the storm flap. Opposite of each snap hook, a corresponding leather reinforced riveted "D" ring shall be placed on the left front body panel. Three starter snaps shall be placed in between the spacing of the hook and "D" rings at the top, middle and bottom to assure proper closure. The storm flap shall close from right to left with flame resistant hook and loop tape that extends the full length of the flap, eliminating all exposure of frontal hardware. Option #2: The jacket shall be closed by means of a heavy duty, high-temp smoothgliding black oxide coated brass zipper on the jacket front panels and flame resistant hook and loop tape extending the length of the storm flap. The teeth of the zipper shall be mounted on black Nomex (or equivalent material) tape and shall be sewn into the respective jacket facings. A black polymer coated Kevlar (or equivalent material) pull tab shall be installed at the bottom of the zipper. The storm flap shall close from right to

10 left with flame resistant hook and loop tape that extends the full length of the flap, eliminating all exposure of the zipper. P. Coat Pockets and Accessories All pockets shall be lined with Kevlar material and have, at a minimum, one (1) or two (2) brass eyelets to provide sufficient drainage. Turn Out Coat Pockets and Location (2) Fully lined Semi-Bellow and Hand warmer combination pockets with flap opening secured by flame resistant hook and loop tape. Pockets shall be fully functional and accessible while wearing an SCBA. Location: Front bottom, Left and Right Turn Out Radio Pocket and Location (1) 3.5 x8 x2 Fully lined radio pocket with flap opening, constructed of outer shell material, secured by flame resistant hook and loop tape with antenna notch left rear side. Location: Left chest Microphone Tabs (Fabric Universal Strap) and Location (2) 1 x5 Triple layer outer shell material microphone straps, attached at the ends only, to accommodate radio cords. Location: Left shoulder above radio pocket and Right shoulder above utility snap hook Flashlight Strap/Utility Snap Hook and Location (1) Reverse orientated, reinforced utility snap hook for hanging items such as a flashlight. (1) Flashlight strap of outer shell material securable by flame resistant hook and loop tape below the utility snap hook. The strap shall be long enough to accommodate the barrel of the flashlight and overlap and close. Location: Right chest Lettering Patches and Attachment and Location The hanging letter patch shall be constructed of a double layer of outer shell material. The patch will attach to the rear inside hem of the jacket with a combination of snap fasteners and flame resistant hook and loop tape, thus creating a removable system of identification. The patch will have 2 red/orange sewn on reflective letters in the name of the assigned firefighter, first initial and last name. Example: J Doe Location: Rear hem of coat Hanger Loop An external 80-pound tear strength hang-up loop shall be provided at the outside of the coat at the center rear collar seam. It may be constructed of triple layer outer shell material, or bidders discretion of an equivalent system for hanging, webbing is not acceptable. SECTION THREE: TURNOUT PANT

11 In addition to the requirements listed above, Turnout Pant must comply with the following specifications: A. Thermal Liner The thermal liner shall be constructed of multiple layers of E-89 spunlaced Nomex /Kevlar aramid blend, quilt stitched to a 100% meta-aramid spun yarn/filament yarn face cloth, with a finished weight of no more than 8.3 oz. per square yard and a wicking finish. The NFPA compliant labeling shall be applied to the thermal liner. B. Moisture Barrier The moisture barrier shall be constructed of W.L. GORE CROSSTECH Black NOMEX substrate laminated to a lightweight breathable, Teflon membrane; weighing 5.0 oz./sq. yd. The moisture barrier material shall meet all moisture barrier requirements of NFPA 1971, which includes water penetration resistance, viral penetration resistance, and common chemical penetration resistance. The moisture barrier shall be bound along the edges with Bias-Cut Neoprene-coated cotton/polyester binding. Any references in this document to Specified Moisture Barrier shall refer to this section. C. Outer Shell Material The outer shell shall be constructed of a nominal 7.5 osy 60/40 para-aramid/pbi modified plain weave outer shell fabric. The outer shell material shall be reinforced with a network of yarns, each containing one ply of 400 to 600 denier para-aramid filament and one ply of 60/40 paraaramid/pbi spun yarn and have a durable water repellant finish. The color shall be black. In the event that the specified outer shell material should be discontinued, the City of Knoxville shall have the option to switch to another appropriate outer shell material of the City's choosing, upon the agreement of both parties. Such a change may not increase the price of the garment. D. Assembly Attachments The design shall be compatible with the outer shell so that the liner does not buckle, pull, or otherwise restrict body motion. The left and right leg portions of the moisture barrier/thermal liner shall be secured to the outer shell in the crotch area. In addition, the waist portion of the moisture barrier/thermal liner shall be secured to the waist portion of the outer shell material such that when donning the pant a leg cannot become accidentally caught between the outer shell and its inner linings. Flimsy flame resistant hook and loop tape used to secure the two systems together in the crotch area will be unacceptable and a more secure means of attachment must be utilized. In addition, there shall be a means for ensuring proper alignment of the liner system to the outer shell. E. Liner Inspections System There shall be an opening, no less than 10 located on the pant liner system to the right side of the waist separating the thermal barrier and moisture barrier. The edges of the opening shall be reinforced with bar tacks to prevent release of the seams upon liner inversion. This opening will provide the ability to completely invert the pant liner to view the integrity of the

12 entire liner system. The liner inspection system shall be completely hidden when the liner is properly installed into the outer shell. F. Pant Fly Closure The fly front shall be part of the pant closure system resulting in; maximum strength and durability, proportional to waist size and crotch rise in both length and width as a result of custom tailoring/sizing. In combination with the liner, the system shall offer 360-degree protection without gaps during movement of the outer shell moisture barrier and thermal liner. The outer shell shall have a vertical, overlapping, triple bar tacked fly front running the full length of the fly on the right side. The right side fly front shall be constructed of outer shell material lined with a moisture barrier/thermal liner. The inside of the left side fly closure shall be of similar construction as the right side. A heavy duty, high-temp smooth-gliding black oxide coated brass zipper, in combination with flame resistant hook and loop tape, will secure the fly system in a closed position. The zipper parts shall be bar tacked at the top and bottom for reinforcement. The aforementioned flame resistant hook and loop tape shall be quadruple stitched along the full length and throughout the shell material only; stitching shall not penetrate the moisture barrier insert between the two layers to insure greater thermal protection and reduced water penetration. No snap fasteners shall be utilized on the exterior due to the escape bailout belt/harness assembly becoming the final step in the pant fly closure system (unless required per UL standards). G. Take Up Straps Location of the take-up straps shall not interfere with the escape bailout harness assembly. The fabric and dimensions of the take up straps are merely a suggestion and the bidding companies will be allowed to modify as they see fit with consideration to the escape bailout belt/harness as the primary priority. A take up strap constructed of Nomex webbing with a thermoplastic buckle or double layered outer shell material with a nickel-plated metal loop will be sewn to the outer shell at each hip. The take up straps will pull forward to tighten. Flame resistance hook and loop tape may be utilized to affix the loose strap ends in a stored position. H. Liner Attachment Leg Tabs The moisture barrier and thermal liner assembly shall be attached to the outer shell at the cuff by means of two black leather leg tabs (or equivalent material) with snap fasteners. The snaps shall be positioned and bar tacked no more than 2 up from the bottom edge on the inside pant cuff with non-standard placement; one located at the front and one located at the rear. I. Pant Knee Reinforcement and Padding Any combination of options shall be used for added protection, comfort and increased thermal insulation at the contact points of the knee and shall be no less then a depth of 1/4. Cushion type material, such as closed cell foam padding, are preferable but not mandatory. The

13 padding shall be encased in moisture barrier, graded in width and installed proportionate to the pant inseam, and contoured to the natural/anatomically correct bend of the knee thus creating increased freedom of movement, few restrictions and maximum flexibility. Proper semicircumferential coverage when bending, kneeling, and crawling shall be required. It shall be the bidder s discretion as to which current technological advances will be employed to prevent any thermal insult and/or conductive compression heat related injuries as a result of stored energy, so long as bidder's knee reinforcement and padding meets or exceeds NFPA 1971 CCHR. Bidder must supply detailed specifications/illustrations for evaluation of the shoulder reinforcement layer. J. Pant Cuff Reinforcement The pant cuffs shall be reinforced with an extra layer of equivalent material (such as black polymer coated Kevlar ) folded in half, approximately one half inside and one half outside the pant end for greater strength and abrasion resistance. Pants finished with a turned and stitched cuff do not provide the same level of abrasion resistance and will be considered unacceptable. Any form of pant cuff water well or synched elastic-type system will not be considered and will be unacceptable. K. Reflective Trim The reflective trim shall be of the yellow/lime and silver 3 triple trim New York Pattern design in accordance with NFPA It shall be the bidder s discretion as to which current technological advances that shall be employed to prevent any thermal insult as a result of stored energy under the trim material. Bidder must supply detailed specifications/illustrations of the technology to be employed for City consideration. L. Suspender Attachments The suspender attachment system shall be reinforced in such a way as to accommodate the added weight of the escape bailout harness assembly and prevent any tearing and/or ripping damage, etc. resulting in failure and shall prevent any unnecessary/undue future repair needs. It shall be the bidder s discretion as to which current technological advances will be employed to securely and comfortably attach the suspenders to the pant. The suspenders must not easily or accidently detach from the pants during normal use. It is recommended that all suspender attachment points have a layer of leather material in addition to any outer shell material, bar tacked, so as to provide reinforcement. Bidder must supply detailed specifications/illustrations for evaluation of the shoulder reinforcement layer. M. Suspenders It shall be the bidder s discretion as to which current technological advances in suspenders will be employed to prevent excessive stretch and failure due to overly-elastic suspenders. Evaluation of the suspenders will include if the suspenders are easily/accidently detachable

14 and if the H back," "V back," or "X back is positioned too high (above the shoulder blade area) so as to cause undue stress on the neck of the wearer. Furthermore, the suspenders shall employ some form of padding in the neck/shoulder area for comfort and be constructed of a sturdy strap webbing or cotton type of material. Flimsy elastic suspender material will not be allowed and will be considered unacceptable. N. Pant Pockets and Accessories All pockets shall be lined with Kevlar material and have, at a minimum, one (1) or two (2) brass eyelets to provide sufficient drainage. Left Turn Out Pockets and Location with Tool Divider (1) Fully lined Bellows expansion pocket no less then W10 x L10 x D2 with two layer outer shell material flap opening secured by flame resistant hook and loop tape. Tool division slots for organization shall be provided on the interior of the pocket system. Reinforcement material shall be approximately 5 up from the bottom of the three exterior sides of the pocket with black polymer coated Kevlar or an equivalent material for abrasion resistance and improved strength. Corners reinforced with bar tacking. Pockets shall be fully functional and accessible while wearing a bailout escape harness system. Location: Left outer leg, thigh high Right Turn Out Egress Pocket with Rope Storage and Location (1) Fully lined pocket with two layer outer shell material flap opening secured by flame resistant hook and loop tape. The lower edge of the flap shall encase padding or rope, etc. to create a tactile grip differentiating the egress pocket from any other portion of the garment thus creating an easily opened pocket with a gloved hand. Reinforcement material shall be approximately 5 up from the bottom of the three exterior sides of the pocket with black polymer coated Kevlar or an equivalent material for abrasion resistance and improved strength. Corners reinforced with bar tacking. Pockets shall be fully functional and accessible while wearing a bailout escape harness system. The pocket shall house escape rope then cradle and separate the Petzl EXO Escape system above the rope for easy deployment. In addition, the pocket shall store a Crosby Hook in a tool division slot for quick access. Preference will be given to the design that best: Distributes the weight of the rope, descender device, and hook evenly across the leg through the hip and suspenders and up to the wearer's shoulders by utilizing surface area advantageously. Allows for additional storage area on the right side for hand tools without compromising the bailout escape system/pocket or overly encumbering the wearer. Location: Right front/outer leg, thigh high that allows the Petzl EXO Escape system to deploy reliably to the front and center of the wearer yet attached to the bailout escape harness system. Note that the location of the egress pocket shall not hinder the firefighter when in the seated position while driving or riding in fire apparatus (e.g., altering the anatomically correct seated posture due to poor egress pocket placement that is semi-under the wearer's thigh, bottom, or backside).

15 Miscellaneous Strap A 100% Kevlar miscellaneous strap device shall provide a means of connecting the wearer to a ladder and/or functioning as a rescue strap via the bailout escape harness. The device shall not extend greater than 24 in total length including connection hardware, carabineer and buckle, on each end when measured from the surface of the harness to the inside of the connector device at the greatest distance from the harness when, for example, connected circumferentially to a ladder rung (per NFPA). Although, when the miscellaneous strap is being utilized as a rescue strap, and therefore not in circumferential positioning, the length may exceed 24. The Miscellaneous strap shall be constructed of dual layered one and three quarter inch (1.75 ) Kevlar webbing with 138 bonded twisted Kevlar thread. The strap shall be at the most long with a rated Shane sewn loop handle at one end and a forged steel alloy O Ring at the other. Five Kevlar 42 count stitch bar tacks secure the ends of the strap. The O ring shall have a 2 stage forged steel alloy NFPA carabineer option. Additional, a snap adjuster buckle is used to adjust the strap when used in Ladder operations and rescue operation; all buckles shall be constructed of forged alloy steel and at the minimum 100% proof load tested at 2500 lbs. All webbing used in construction shall be UL tested and certified to NFPA edition standards. Miscellaneous Strap Pocket A fully lined pocket with flap opening, constructed of outer shell material, secured by flame resistant hook and loop tape that shall provide a means of storage for the aforementioned miscellaneous strap when not in use. Location: Left leg, thigh high Personal Rescue Descender Device and Life Safety Rope Crosby Hook and Petzl EXO Escape system Integrated Harness with Belt Loops A 100% Kevlar Class 2 harness shall be integrated in the turnout pant and a non-ferrous hook and "D" ring harness closure system will serve as the final step in the secure closure for the pant fly. The Kevlar harness shall be equipped with a Kevlar tether of sufficient length (sized to the wearer) to attach to the Petzl EXO Escape system to the A-frame of the integrated harness. Thus, the Kevlar harness and tether shall be designed and integrated in such a manner that the Petzl EXO Escape system deploys reliably to the front and center of the wearer. The Kevlar harness shall securely attach to the waist portion of turnout pant with three or more outer shell (or equivalent material) belt loops, no less than 2 wide, whether the belt system is external, internal or a combination thereof. Regardless of whether the system is partially internal or external it will be scored on its design, function, attachment security and accessibility. Systems that allow excessive movement, slouching or sagging of the harness system; which could result in poor deployment of the Petzl EXO Escape system, and systems that do not securely attach the harness to the pants will be rejected. Preference will be given to designs that have internal harness systems with the A-frame/Non-ferrous hook and "D" ring harness closures external. The harness system shall be removable for the purpose of laundering the turnout pant.

16 GENERAL CONDITIONS 1. Sealed bids will be received by the Purchasing Agent of the City of Knoxville in Room , City/County Building; 400 Main Avenue; Knoxville, Tennessee until August 12, 2013, at 11:00 a.m., at which time they will be publicly opened and read aloud and the contract awarded as soon as practicable. No bid will be received or accepted after the above-specified time for the opening of bids. Bids that arrive late due to the fault of U. S. Postal Service, United Parcel Service, DHL, FEDEX, any delivery/courier service, or any other carrier of any sort are still considered late and shall not be accepted by the City. Such bids shall remain unopened and will be returned to the submitting entity upon request. 2. The City of Knoxville reserves the right to reject any or all bids, to accept or reject any items thereon, to waive technicalities or informalities, to split orders if in the best interest of the City, to evaluate bids by various criteria, and to accept any bid which, in its opinion, may be for the best interest of the City. 3. Included in the Invitation to Bid is an affidavit in proof that the undersigned has not entered into any collusion with any person in respect to this bid or any other bid. The Bidder will be required to execute and submit this affidavit with the sealed bid. 4. Each bid must be submitted in a sealed envelope, addressed to the Purchasing Agent, City of Knoxville, Room , City/County Building, 400 Main Street, Knoxville, Tennessee, Each sealed envelope containing a bid must be plainly marked on the outside as: Turn Out Gear. 5. NO CONTACT POLICY: After the posting of this solicitation to the Purchasing Division's website, any contact initiated by any proposer with any City of Knoxville representative concerning this proposal is strictly prohibited, unless such contact is made with the Purchasing Division representative listed herein or with said representative's authorization. Any unauthorized contact may cause the disqualification of the proposer from this procurement transaction. 6. All bids must be made on the Bid Form supplied with the contract documents, and no interlineations, excisions, or special conditions shall be made or included in the Bid Evaluation Sheet by the Bidder. Any bid on which there is an alteration of or departure from the Bid Form may be considered irregular and may be rejected. All bids must be signed in full by the Bidder or Bidders in their business name or style when submitted and must show his or their complete address. 7. No bidder may withdraw his bid for a period of 60 days after the actual date of the opening thereof. 8. Prior to submitting their bids, bidders are to be registered with the Purchasing Division by setting up a Vendor Self-Service Account. Instructions for registering on-line are

17 available at Bid submissions from un-registered bidders may be rejected. 9. Payment for completed services delivered to and accepted by the City shall be at the contract price. 10. State make or brand on each item. If quoting on other than the make, model, or brand specified, the manufacturer's name and catalog number must be given, along with warranty information and detailed specifications. Because the City is committed to environmentally sound practices, brands are expected to be procured with environmental responsibility in mind. 11. Time of delivery is part of the consideration and must be stated in definite terms; time of delivery is guaranteed by the bidder and must be adhered to upon award. If time varies on different items, the bidder shall so state. 12. All bids must be signed with the firm name and by a responsible officer or employee. Obligations assumed by such signature must be fulfilled. 13. Samples of items, when required, must be furnished free of expense to the City and if not called for within fifteen (15) days from the date of bid being awarded, same will be disposed of in a manner deemed to be in the best interest of the City. Items shipped as a result of an Agreement to purchase (Purchase Order) must match the sample provided with Vendor's bid submission. The City of Knoxville will be the sole judge as to whether or not the shipped items match said supplied sample, and the City's decision will be final. Should shipped items not, in the City's judgment, be as represented by the sample provided, Vendor shall pay the City in full for all costs associated with returning shipped items to the Vendor. No restocking fee or other fees will be assessed against the City of Knoxville. 14. Bidders shall verify bids before submission, as bids cannot be withdrawn or corrected after being opened. Bids will be evaluated by unit price. 15. Prices are considered FOB Knoxville unless otherwise stated in the Invitation to Bid. 16. By execution and delivery of a bid submission, the bidder agrees that any additional terms and conditions, whether submitted to the City purposely or inadvertently, shall have no force or effect. 17. Regarding the Equal Business Opportunity Program contracting, the appropriate Form 1 or Form 2 must be submitted with the bid. Successful bidders who include Form I with their bid, stating their intent to use MOB or WOB subcontractors for any part of the contract, will be required to submit Form III, Statement of Payments to MOB/WOB Subcontractor(s) & Supplier(s). Contractors will use Form III to report the amount(s) they have paid to MOB and/or WOB subcontractors on June 30th and December 31st of each year during the life of the contract and with the final payment. Failure to submit this

18 reporting data may result in a delay of payments. Final payment will not be released by the City until Form III is submitted. 18. Bidders must comply with the President's Executive Orders No and which prohibit discrimination in employment regarding race, color, religion, sex or national origin. Bidders must not maintain or provide for their employees any facilities that are segregated on the basis of race, color, religion or national origin. Bidders must also comply with Title VI of the Civil Rights Act of 1964, Copeland Anti-Kick Back Act, the Contract Work Hours and Safety Standard Act, Section 402 of the Vietnam Veterans Adjustment Act of 1974 and Section 503 of the Rehabilitation Act of 1973, all of which are herein incorporated by reference. 19. All bidders must comply with Title VI of the Civil Rights Act of 1964, as codified in 42 U.S.C. 2000d. The successful bidder must follow Title VI guidelines in all areas including hiring practices, open facilities, insurance, and wages. The City of Knoxville reserves the right to review all compliance records by a contract compliance officer designated by the City. 20. No interpretation of the meaning of the plans, specifications, or other pre-bid documents will be made to any bidder orally. Each request for such interpretation should be in writing addressed to Janice McClelland, Assistant Purchasing Agent for the City of Knoxville, 400 Main Street, Room 667, Knoxville, TN 37902, or ed to her at jmcclelland@cityofknoxville.org. To be given consideration, such requests/questions must be received no later than close of business on August 7, Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, if issued, will be posted to the City's website at Submitting organizations are strongly encouraged to view this website often to see if addenda are posted. Failure of any bidder to receive such addendum or interpretation shall not relieve such Bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents. 21. Attention of all bidders is directed to the set off provision contained in Article II, Section 24-33, entitled, "Debts owed by persons receiving payments other than salary", and Section entitled "Receipt of benefits from City contracts by council members, employees, and officers of the City" of the Code of the City of Knoxville. 22. Where applicable, the successful Bidder will be required to pay prevailing wages to those whom they employ (to include any sub contractors). Information regarding the prevailing wage rates may be obtained on the following State of Tennessee website: Before a Purchase Order is issued, the submitting entity, if selected, must provide the City Purchasing Division with a copy of its valid business license or with an affidavit explaining why it is exempt from the business licensure requirements of the city or county in which it is headquartered. If a contract is signed, the contractor s business

19 license shall be kept current throughout the duration of the contract, and the contractor shall inform the City of changes in its business name or location. Any Agreement to purchase resulting from this Invitation to Bid shall be governed by and construed in accordance with the substantive laws of the State of Tennessee and its conflict of laws provisions. Venue for any action arising between the City and the Vendor from the Agreement shall lie in Knox County, Tennessee. 24. By acceptance and delivery of the Purchase Order resulting from the award of this Invitation to Bid, the Vendor agrees to the following: Contractor shall defend, indemnify and hold harmless the City, its officers, employees and agents from any and all liabilities which may accrue against the City, its officers, employees and agents or any third party for any and all lawsuits, claims, demands, losses or damages alleged to have arisen from an act or omission of Contractor in performance of this Agreement or from Contractor's failure to perform this Agreement using ordinary care and skill, except where such injury, damage, or loss was caused by the sole negligence of the City, its agents or employees. Contractor shall save, indemnify and hold the City harmless from the cost of the defense of any claim, demand, suit or cause of action made or brought against the City alleging liability referenced above, including, but not limited to, costs, fees, attorney fees, and other expenses of any kind whatsoever arising in connection with the defense of the City; and Contractor shall assume and take over the defense of the City in any such claim, demand, suit, or cause of action upon written notice and demand for same by the City. Contractor will have the right to defend the City with counsel of its choice that is satisfactory to the City, and the City will provide reasonable cooperation in the defense as Contractor may request. Contractor will not consent to the entry of any judgment or enter into any settlement with respect to an indemnified claim without the prior written consent of the City, such consent not to be unreasonably withheld or delayed. The City shall have the right to participate in the defense against the indemnified claims with counsel of its choice at its own expense. Contractor shall save, indemnify and hold City harmless and pay judgments that shall be rendered in any such actions, suits, claims or demands against City alleging liability referenced above. The indemnification and hold harmless provisions of this Agreement shall survive termination of the Agreement. BID SUBMISSION REQUIREMENTS Bidders must furnish the following information in writing with their submission: 1. Bid Form showing bidder s name, address, quoted price, business license number, date of expiration of business license. A copy of the bidder s current business license may be submitted in lieu of providing the license expiration date.