LIST OF DIRECTIVES AND MEMORANDA

Transcription

1 LIST OF DIRECTIVES AND MEMORANDA Technical Policies and Standards HSBM DO Format and Method for Policies Issued by HSB To provide guidance for the format and method of communicating the implementation of technical policies and standards issued by HSB. Mar 24, 2014 Contract Preparation System (CPS) QST-B-033 Contract Preparation System (CPS) Implementation of CPS and assignment of responsibilities for training, system support, and system maintenance. Nov 30, 1994 Feb 01, PHY-B-213 Contract Documentation PHY-C-066 Processing of Standard Special Provisions To confirm existing procedures for preparing, issuing and implementing special provisions. Nov 26, 1979 PHY-C-84 PHY-C-073 Monitoring and Reviewing Specifications and Special Provisions Policies and procedures for monitoring and reviewing the application of specifications and special provisions in contract documents. Feb 20, Feb 21, PHY-A- 002At.17 PHY-B-164 Preparation and Administration of Regional/District and Maintenance and Municipal for Local Road Boards and Statue Labour Boards 1. To establish uniform policies for the preparation and administration of Regional / District construction and maintenance contracts, and Air Program, municipal contracts for Local Roads Boards and Statute Labour Boards, prepared, tendered and awarded by the Regions / Districts*. 2. To provide guidelines and standard procedures for use in applying these policies. * Herein called "Regional / District ". This Directive is not applicable to Structural Coatings. See Directive B-187. May 19, 1983 PHY-B-058 PHY-C-161 Canadian Content In To introduce guidelines and procedures for use by the Regional construction staff, to monitor the origin of structural steel, reinforcing steel, steel H and tube piles and strand used for prestressing and post tensioning work. Jul 8, 1985 PHY-C-053 No-Plans Contract Format 1. To change the terminology for the small size contract format from No-Plans Format to Limited Plans Format. 2. To re-emphasize the use of this format as an effective way to accelerate the design process and to reduce pre-contract engineering costs. 3. To extend the use of the format to include new construction, rehabilitation (preservation) and capital maintenance type contracts. Dec 13, 1985 RECAP 6:2 PHY-B- 13A.2&3 PHY-B-228 CDED Ch. F August (UNDER REVIEW) Page 1 of 6 CDED A-105

2 PHY-C-173 Special Provision Format and Numbering To introduce a new special provision format and standard special provision numbering system for use in contract documents. Apr 22, 1988 PHY-C-084 PHY-B-232 Post Contract Package Evaluation Processes Process for evaluating the effectiveness of the Contract Package after completion of construction. Jul 1, 1989 QST-B-013 Ontario Provincial Standards - General Conditions of Contract (OPS GC) To implement-ops General Conditions of Contract -MTO Supplemental General Conditions of contract.-standard General Special Provisions associated with the OPS GC and MTO Supplemental GC. Sep 2, 1992 Jun 28, 2001 QST-C-013 Implementation of Revisions to Standards, Procedures and Policies That Affect the Preparation of the Capital Contract Package To define the processes and procedures to be followed for the introduction of new or revised standards and policies into capital construction contract packages. Sep 6, 1994 PHY-C-084 PHY-C-066 QST-B-037 Pre-Contract Engineering Quality Control Process Responsibilities of Regional and Head Office Units in the preparation of contract documents. Feb 1, 1995 PHY-B-231 PHY-C-144 PHY-B-113 PHY-B-185 QST-C-013 Implementation of OPS Specifications in 1. To update QST-C-13 for determining implementation dates of OPSSs. 2. To establish a communication protocol between OPS and MTO for the review of OPSSs. Aug 27, 2007 Updates QST-C-013 Renumbering of OPS Specifications - OPS Relocation Initiative To provide a status update on how the ministry is managing implementation of changes to the numbering system of OPS Specifications and related changes to MTO contract documents. Feb 3, 2011 HDB Management of New NSTIs, NSSPs and Modified SPs To establish procedures to manage the development and use of new NSTIs, NSSPs, and modified SSPs in contract documents as part of detail design work. Sep 19, Implementation of the Design Policy for Identification of Designated Substances Through SSP 101F21 To provide requirements for documenting Designated Substances on MTO contracts. Oct 20, 2014 August (UNDER REVIEW) Page 2 of 6 CDED A-105

3 Contract Plans and PHY-C-005 Revised MTO Form Structure Excavation Detail Design and Contract Documentation PHY-C-013 Aggregate Sources Lists for Maintenance Crushed Gravel PHY-C-052 Contract Package Preparation and Content (2) - Contract Details PHY-C-048 CPPC a) Horizontal & Vertical Control b) Alignment Detail PHY-B-080 Working for Falsework and Other Temporary Structures PHY-C-041 Contract Books - Printing Contract Documents PHY-C-103 CPPC (4) - Guideline for Contract Drawing Preparation PHY-C-132 Standard - Electrical PHY-C-147 Abbreviations and Symbols Manual PHY-B-074 Original Cross- Section for Capital Projects 1. To introduce and explain revised estimating presentation and documentation procedures for contracts advertised after To introduce the revised Concrete and Timber Culvert Sheet, DB RD 53. To update requirements for provision of Aggregate Sources Lists with tender documents for maintenance crushed gravel contracts. To implement further CPPC Recommendations to minimize and/or simplify information on contract drawings. To eliminate Horizontal and Vertical Control and Alignment Detail from contract books and streamline the process. To introduce a new policy with respect to specification requirements of working drawings for falsework and other temporary structures. Implementation of duplex (back-to-back) printing for the printing of all Ministry Contract Books. This directive formally introduces Book II of the CPPC Task Force, thereby completing the work of the Task Force. To introduce highway engineering traffic signal standard drawings (DD ) that were previously issued as construction design (CD) drawings. To introduce the revised Abbreviations and Symbols Manual as a single source document for all abbreviations and symbols that may be used in the preparation of plans and contract documents. The purpose of this directive is to state Ministry policy and to establish requirements and responsibilities for the taking and retention of original cross-sections on capital construction projects by conventional, photogrammetric and total station methods. Aug 11, 1978 Oct 25, 1978 Aug 13, 1979 Sep 17, 1979 Apr 15, Jul 31, Feb 3, Jul 6, 1982 Sep 12, 1983 Jun 5, 1986 MTC FORM 539 MTC FORM 902 CPPC 10 CPPC 11 CPPC 15 CPPC Rec.Extra ASD C-3?? RECAP 6:6 CPPC Rec. #2 CPPC Rec. #7 PHY-C-085 CPPC Dir. #3 PHY-C-048 PHY-C-052 PHY-C-085 CPPC Book1 RECAP 6:4 Replaces: PHY-C-077 RECAP 7:4 August (UNDER REVIEW) Page 3 of 6 CDED A-105

4 PHY-C-085 CPPC (3) - Depiction of Details in Contract and Documents Contains appended guidelines for the depiction of details in contract drawings and documents. Jul 22, 1986 PHY-C-048 PHY-C-052 PHY-C-026 PHY-C-041 PHY-C-053 PHY-B-218 Foundation Investigation Data in Capital To provide bidders with foundation investigation data on appropriate Capital. Mar 11, 1988 PHY-C-175 Original Contract Availability and preservation of Original Contract. Oct 27, 1988 PHY-C-186 Contract - Guide Rail Details To change Ministry policy regarding the depiction of guide rail details on contract drawings. Feb 1, 1991 Feb 21, Cancelled By: CDED B721-1, B721-2, B723, B730, B731 CPPC PHY-C-085 QST-C-009 Modifications To Standard To detail the policy and procedure for preparing modified Standard. May 1, 1993 QST-C-015 Horizontal and Vertical Control To eliminate horizontal and vertical control drawings from the contract books and to make the horizontal and vertical control information available during bidding. Nov 29, 1994 PHY-C-181 QST-B-038 Integrated Engineering System (IES) Steering Committee Roles, responsibilities, membership, and reporting relationships of the IES steering committee. Mar 16, 1995 HSB Providing Digital Information to Contractors SSP 199F61 To provide the ministry's policy with respect to facilitating project construction by providing digital and data files to contractors. Mar 4, 2010 Ministry of Transportation Ontario (MTODs) To implement a new method of including MTODs in contract documents of capital construction projects. Jun 23, 2011 Estimating PHY-B-067 Project Value Determination, Update Procedures From Project Inception to Project Award 1. To establish a procedure for the updating and recording of Cost Estimates for projects on the Program, on a regular basis. 2. To define the areas responsible for each of the project design phases (inception of project by Status Report, Preliminary Design, Detailed Design, D4 to tender opening). Jan 16, May 22, 2012 PHY-B-002 August (UNDER REVIEW) Page 4 of 6 CDED A-105

5 PHY-C-072 Estimating Engineering Costs and Establishing the Number of Working Days for To define policies and appropriate procedures for: A) Estimating Engineering Costs for. B) Establishing the number of working days, free time period, and commencement date to be assigned to construction contracts. Feb 20, RECAP 4:12 RECAP 15:2 PHY-B-068 PHY-B-081 Major Items. Payments of Overruns Exceeding the Percentage Stated in the Contract To state Ministry policy covering the payment to contractors during the negotiations on major items that overrun in excess of the percentage stated in the contract. Apr 16, Mar 23, 2000 B-58 PHY-C-086 Small Quantity Tender Items The purpose of this memorandum is to raise the awareness of Design and staff to the potential cost savings possible by utilizing small quantity tender items only when practical and cost-effective to do so. Jul 14, RECAP 6:4 PHY-B-105 Working Days and Liquidated Damages To introduce revised Special Provisions for liquidated damages and working days to be used in MTC contracts. Jan 19, Mar 23, 2000 PHY-B-002 (a) The Security of Estimated and Bid Prices (b) Responsibility for the Preparation of Cost Estimates and the Determination of Project Values 1. Redefine the respective responsibilities of the units that provide a design service to the Regions in the preparation of project values for projects on the Capital, Maintenance and Municipal Roads Program. 2. Stress the need to provide the Transportation Capital Branch with accurate project values throughout the pre-contract engineering process in order to facilitate programming and expenditure prediction for projects on the Capital Roads Program. 3. Reaffirm the confidential nature of Ministry estimated costs and unit prices and contractors' bid unit prices. Jan 15, 1985 PHY-B-113 Plan Quantity Payment For To implement Plan Quantity Payment. Further instructions on procedures and implementation policies will be issued as attachments to this directive. Nov 6, 1986 Feb 01, RECAP 16:1 PHY-B-231 Final Verification of Plan Quantity Payment Quantities To redefine the Final Verification of Plan Quantity Payment (PQP) Quantities Process, to cancel the requirement for carrying out an Independent Verification of PQP Quantities, and to state the respective responsibilities of the Regional and Head Office Units. May 1, 1989 Mar 23, 2000 Cancelled By: QST-B-037 PHY-B-113 PHY-B-185 PHY-C-047 HOC Calculation of Liquidated Damages To provide uniformity in the calculation and administration of Liquidated Damages. Aug 22, 2006 August (UNDER REVIEW) Page 5 of 6 CDED A-105

6 Contract Tendering PHY-B-068 Refinement of Award Schedule (Both Current and Multiyear) PHY-B-111 Scheduling of Maintenance and Provision of Aggregate Sources Lists PHY-C-114 Information To Contractors During Period Of Tender Calling PHY-B-146 Guidelines for Rehabilitation in Locations With High Traffic Volumes PHY-B-178 Time of Tender Calls (Engineering ) 1. To refine the establishment of the current and multi-year Award Schedule. 2. To obtain the optimal award date for each project. To clarify the scheduling process, from submission of District requirements to issuance of D4's and Aggregate Sources Lists, and to provide procedural guidelines for the preparation of Aggregate Sources Lists. To ensure uniformity of replies to questions raised by bidders during the tendering period on the Ministry's Engineering contracts opened in Downsview. To establish guidelines and procedures for compiling, advertising and awarding rehabilitation contracts in locations having unusually high traffic volumes. To advise the industry of the days throughout the year on which tenders will not be opened in Downsview. Feb 4, Aug 12, Oct 1, Jun 28, 1982 Jun 25, 1984 RECAP 4:8 RECAP 15:2 RECAP 12:2 B-2? Note: The directives and memos listed in the above table are for reference purposes only and do not reflect the actual status as active or obsolete. August (UNDER REVIEW) Page 6 of 6 CDED A-105