DISTRICT-WIDE PROP 39 INTERIOR LED LIGHTING UPGRADES BID NO

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1 CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT DISTRICT-WIDE PROP 39 INTERIOR LED LIGHTING UPGRADES BID NO ADDENDUM NO. THREE DATE: November 20, 2017 CLIENT / PROJECT: Chabot-Las Positas Community College District District-Wide, Prop 39 Interior Led Lighting Upgrades, Bid NO BID DATE: DECEMBER 7, 2017 (REVISED in Addendum #2) BID OPENING LOCATION: DESIGNER: Chabot-Las Positas CCD Purchasing & Contracts Department 7600 Dublin Blvd. Dublin, CA WSP BID TIME: 2:00 p.m. NOTICE TO ALL CONTRACTORS SUBMITTING BIDS FOR THIS WORK AND TO ALL PLAN HOLDERS: You are hereby notified that this Addendum No. Three is issued to clarify, add, delete, correct and/or change the contract documents to the extent indicated and is hereby made a part of the above noted contract documents on which the contract will be based. Any modifications/changes made by this addendum affect only the portions or paragraphs specifically identified herein; all remaining portions of the proposal to remain in force. It is the responsibility of all bidders to conform to this addendum. Acknowledge receipt of this addendum in the space provided on the bid form. Failure to do so may subject Bidder to disqualification. A. CHANGES AND/OR CLARIFICATIONS TO THE PROJECT MANUAL, CONTRACT DOCUMENTS AND SPECIFICATIONS: The following attached documents are added and/or modified to the bidding documents: Updated Basis of Design Fixture Sheets CH LP -01 through 09 Updated Building Lighting Sheets Added Specifications: o Electrical Systems o Electrical General Conditions o Architectural Lighting Revised Updated Scope of Work and Technical Specifications section (Replaced in its entirety) Revised.2 Bid Proposal Form (Replaced in its entirety) Alternate Bid Items. Under Alternate Line Item #4 This deductive alternate line item has been deleted. Replaced in its entirety with Alternate #4 to be identified as either an additive or deductive alternate to substitute OSRAM product for the Lighting Control System. Bidder s price proposal(s) for Alternate Bid Items is/are set forth in the form of Alternate Bid Item Proposal included herewith and must indicate whether it is an additive or deductive cost. Specific Alternate Bid Item will be incorporated into the scope of Work of the Contract at the District s discretion. ADDENDUM THREE (3) - Page 1 CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT PROP 39 INTERIOR LED LIGHTING UPGRADES DISTRICT-WIDE

2 1. Modify the Instructions to Bidders: a) Additional Documents to be submitted with Bid- In addition to the Documents required accompanying the Bid Proposal as listed in Paragraph 3 of the Instructions to Bidders, Bidders shall complete and include a Fixture Unit Price Schedule for Base System only and a Fixture and System Description for both the Base and Alternate Systems. 2. Modify the Fixture Unit Price Schedule: a) Fixture and Unit Price Schedule -The Fixture and Unit Price Schedule, for the Base System only, shall list the unit price to add or deduct fixtures of the types as listed in the Fixture Unit Price Schedule. The unit price shall include all cost to furnish, install, control and setup or program a fixture, not including contractor overhead and profit. b) Fixture and System Description- The Fixture and System Description for both systems shall include a listing of the manufacturers of each fixture type, DLC/QPL listing, approach to room control of on/off, dimming, occupancy and light harvest function, manufacturer of room control devices, description of integration of room controls to a building control system, manufacturer of building wide control equipment, capability to communicate and share control with Alerton BMS via BACNET, description of any cloud or campus server based lighting control software to be provided which will monitor and control lighting at the building and room level, estimated annual costs to maintain such enterprise level software and number and type of devices that are battery powered. 3. Revised Updated Scope of Work and Technical Specification Section: Attached Scope of Work and Technical Specifications replaced in its entirety. 4. Revised Bid Questions Section - Responses: # Question: Response: 5 Is it preferred for the controls/fixtures to The intent is to provide a project that functions as an come from the same manufacturer? integrated system providing excellent lighting performance with the ability to control lighting at the room, building and campus levels. It is not required that lighting controls and fixtures be provided by the same vendor. However, if combining represents either an added value in cost/features or a reduction in risk/maintenance to the Owner these advantages should be highlighted in the proposed response. The lighting control system must be able to integrate with 6 Do the lighting controls need to mesh with a BMS/BACnet system? 13 What would be an acceptable percentage for the controls components to be battery powered? multiple fixture vendors. The lighting control system needs to have the capability communicating with the District s Alerton BMS using BACNET protocol. The lighting control system must accept control commands from the Alerton system. The objective is to minimize battery powered devices. The only acceptable battery powered device is a wall switch in an inaccessible location. ADDENDUM THREE (3) - Page 2 CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT PROP 39 INTERIOR LED LIGHTING UPGRADES DISTRICT-WIDE

3 15 Are there any other infrastructures that the district would like to capture through the installation of the lighting controls system? (A/V controls, Asset Management etc.) Integration with AV controls at a local room level are required, refer to Addendum 1 sheet CH LP-08 functional lighting control flow diagram for details. Other requirements for integration are illustrated on the same sheet. Additional features such as asset management, space utilization, location services, etc. can be provided either for present or future implementation and should be highlighted in the proposed response for evaluation. 16 Are individual fixture sensors preferred? There is limited application in single person offices. ADDENDUM THREE (3) - Page 3 CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT PROP 39 INTERIOR LED LIGHTING UPGRADES DISTRICT-WIDE

4 Scope of Work and Technical Specifications CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT Revised - Addendum No.3 Chabot-Las Positas Community College District ( District ) requests that Contractor provide design, procurement and construction for the PROP 39 INTERIOR LIGHTING UPGRADES at both the Chabot College and Las Positas College campuses. Overview, Objective and Site Information Chabot College Campus is located at Hesperian Avenue in Hayward, CA. The Las Positas College is located at 3000 Campus Hill Drive in Livermore. The District s intent is to improve interior lighting and reduce energy use throughout the campuses by replacing fluorescent fixtures and some HID lamps with LED lamps. The project also includes alternates to replace some exterior lights at both campuses. The District has been approved for an incentive from PG&E through the CCC-IOU partnership and has an approved Proposition 39 energy saving plan. The Contractor shall provide required documentation to PG&E and others to achieve maximum incentive payments and compliance with Prop 39 approved energy savings plan. Scope of Work The project primarily consists of retrofit or replacement of fluorescent luminaires with LED fixtures at both campuses per the schedule included in this scope of work. The scope also includes replacement of high bay HID fixtures in Building 1400 on the Chabot campus. The intent of this project is to replace the existing variety of interior lighting within the campuses with a consistent appearance LED fixture installed in grid ceilings. The intent of this project is to improve interior lighting levels and add control systems to provide further energy improvements and address Title 24 requirements regarding lighting alteration projects. The District desires a selection of light fixtures that are controlled by a combination of wired and wireless networks that provide ability to control local spaces, integrate to a building level control and the capability to communicate with the District s Alerton Building Management System to allow both monitoring and occasional room or area control. This RFP design is based on Lithonia retrofit and replacement fixtures with the Acuity nlight control system, blending wireless local control and wired building control. Contractors may propose other combinations of fixtures and control systems to achieve the District s desired functionality. The District is evaluating LED Fixture and control systems from Philips, LG, RAB and Connect (GE). The District desires maximum use of wired controls with wireless only used in inaccessible locations. The wired control system is designed to allow multiple fixture vendors. This RFP design is based on the Base System as an Acuity nlight Control System. Contractors must submit an alternate using the OSRAM Control System (Alternate Line Item #4) using wired local and building control. The alternate price shall include the entire procurement and installation of the complete system including fixtures, lamps and lighting controls. Since the control system need not dictate the light fixture selection, Contractors shall list the fixture types proposed for each system. Contractors may propose other combinations of fixtures and Page 1 of 4- Bid District Wide Prop 39 Interior Lighting Upgrades

5 CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT Revised - Addendum No.3 control systems to achieve the District s desired functionality but must submit pricing for the Base System Acuity System and the alternate OSRAM System (Alternate Line Item #4). Alternate Line Item #5 requests any cost adjustment to use retrofit fixtures in Chabot Building 3900 rather than full replacement fixtures. Design Requirements The Contractor shall provide all required information necessary for the District to submit Prop 39 documentation to PG&E, State Chancellor Office, California Energy Commission or other required public entities to confirm utility incentives, State Chancellor s Office and/or California Energy commission to confirm Prop 39 reimbursement prior to final payment. The Contractor shall submit room illumination calculations for a minimum of 10 rooms selected by the District for evaluation to confirm the adequacy of the fixtures proposed by the Contractor. The Contractor shall confirm the existing local room lighting control system and at least match the level of local control with the new installation. Contractor shall provide at least 2 working samples of each type of interior light fixture for evaluation by the District. These samples shall be provided within 30 days of notice to proceed and at least 60 days before installation of any fixtures. Prior to full installation, the Contractor shall install a demonstration system in one room of one of the buildings that is part of the project. The selected room will demonstrate the performance and functionality of the full control system combining the five levels of controls defined by Title 24. The general control requirements by space type are: Space Type On/Off Occupancy Dimming Light Harvest Classroom/Labs X X % person Offices X X % Conf/Large Office/Meeting X X % 1 Hallway/Lobby X X 50% 2 Utility/Bathrooms X X N/A 1- Light Harvest controls as required by Title 24 spaces. 2- As noted on the design documents building by building 3- Note on Drawing CH LP 08- a key switch has been added to shut off lighting to power to a room, this typically replaces one of the bi-level switches. Page 2 of 4- Bid District Wide Prop 39 Interior Lighting Upgrades

6 CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT Revised - Addendum No.3 Specific room control requirements per Title 24 that are more stringent shall take precedence. The scope of work shall include any programming required for the lighting control. Contract shall include delivering 4 mobile devices used for programming and controlling the lighting systems to the District. Contractor shall survey all buildings to confirm replacement fixtures will be compatible with existing conditions and existing local and building control systems. Description of Allowance and Alternates on Revised.2 Bid Proposal Form A. Non-Specified Allowance Include an allowance of $50,000 for Owner directed changes to the project scope and include in the base bid. B. Add Alternate #1 Provide exterior lighting replacements at Chabot College per the attached listing (except Arcade Canopy exterior LED fixtures as listed on Alternate #3). C. Add Alternate #2 - Provide exterior lighting replacements at Las Positas College per the attached listing. D. Add Alternate #3 - Provide exterior lighting replacement for the Arcade Canopy lighting at Chabot College E. Deductive Alternate # 4 -Provide a unit cost differential for Option 2 as listed on Drawing CH LP 01, Key note B, for a fixture mounted occupancy sensor. F. Alternate #4 - Provide cost differential (additive or deductive) to provide a complete lighting control system and light fixtures based on the OSRAM Control System. G. Deductive Alternate #5 - Provide cost differential to substitute Type 1 retrofit fixtures for Type 3 new Type L3A new fixtures for Type L1A retrofit fixtures in Building 3900, Chabot College. Construction Requirements Contractor shall coordinate with the District s Construction Manager for the installation of the fixtures. The campus buildings are generally in use from 7:30AM to 10:00PM Monday to Friday. Contractor should presume interior light fixture replacement must be performed at times other than when a campus building is in use. Exterior lighting replacement can occur during normal working hours. A. Exterior Lighting 1. Replace exterior pole mounted, wall and soffit mounted luminaires as defined in the contract document. Wherever a discrepancy with the connections, the contractor shall be responsible for providing and installing all materials to ensure complete and operable systems as required by the District and or PG&E (rebate qualification). 2. No substitutions allowed for exterior fixtures. They must match with existing fixtures. 3. The existing exterior lighting system is fed power from adjacent buildings. 4. The Contractor is responsible, with District Maintenance staff, to locate the power connection points. 5. Identify all connection points and electrical runs within the building. Show all connection points on as-built plans. Page 3 of 4- Bid District Wide Prop 39 Interior Lighting Upgrades

7 CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT Revised - Addendum No.3 B. Specifications- reference the following Specification Sections (Forthcoming) Electrical General Conditions Electrical Systems Architectural Lighting Page 4 of 4- Bid District Wide Prop 39 Interior Lighting Upgrades

8 REVISED.2 ADDENDUM THREE BID PROPOSAL TO: CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT, a California Community College District, acting by and through its Board of Trustees ( the District ). FROM: (Name of Bidder) (Address) (City, State, Zip Code) (Telephone/Fax) ( Address of Bidder s Representative(s)) (Name(s) of Bidder's Authorized Representative(s)) 1. Bid Proposal 1. Interior LED Fixtures Chabot College $ 2. Interior LED Fixtures Las Positas College $ 3. Owner s Unspecified Allowance $ 50, Total Base Bid Amount (Line 1 through Line 3) $ 1. ALTERNATES: Exterior LED Fixtures Chabot College (Except the Arcade Canopy on Alt 3) $ 2. Exterior LED Fixtures Las Positas College $ 3. Arcade Canopy Exterior LED Fixtures and Controls Chabot College $ 4. Adjustment for OSRAM Lighting Control System (Please indicate whether this control $ system is either Add or Deduct) 5. Deductive Change from Type L3A to Type L1A for Chabot College, Building 3900 $ BID NO.: 18-05, DW, PROP 39, INTERIOR LED LIGHTING UPGRADES LONG FORM (03-07 REV) BID PROPOSAL PAGE 1

9 REVISED.2 ADDENDUM THREE 1.1 Bid Proposal Amount. The undersigned Bidder proposes and agrees to perform the Contract including, without limitation, providing and furnishing any and all of the labor, materials, tools, equipment and services necessary to complete in a workmanlike manner all of the Work and other obligations required by the Contract Documents for the sum of Dollars ($ ) (Line 4 of Table above). The Bidder confirms that it has checked all of the above figures and understands that neither the District nor any of its agents, employees or representatives shall be responsible for any errors or omissions on the part of the undersigned Bidder in preparing and submitting this Bid Proposal. The Bidder confirms that the bid proposal includes the Owner s Non-Specified Allowance in the amount of Fifty Thousand Dollars and No Cents ($50,000.00). 1.2 Owner s Unspecified Allowance. Bidder shall include in Bid Proposal the stipulated sum of Fifty Thousand Dollars and No Cents ($50,000.00) for unspecified work to be performed ONLY at the determination and direction of the District. Work performed at the determination and direction of the District under this Allowance shall be documented by Contractor and submitted to Construction Manager per the requirements specified in Article 9 of the General Conditions. Contractor shall include a separate line item in Contractor s Schedule of Values as Allowance with the value of Fifty Thousand Dollars and No Cents ($50,000.00). At closeout of Contract, any funds remaining in the Allowance shall be credited to Owner through a Change Order. 1.3 Acknowledgment of Bid Addenda. The Bidder confirms that this Bid Proposal incorporates and is inclusive of, all items or other matters contained in Bid Addenda issued by or on behalf of the District. Addenda Nos. received, acknowledged (initial) and incorporated into this Bid Proposal. 2. Documents Accompanying Bid. The Bidder has submitted with this Bid Proposal the following: (a) Bid Security; (b) Subcontractors List; (c) Statement of Qualifications; (d) Certification of Pre-Bid Site Visit; (e) Non-Collusion Affidavit; and (f) Public Works Contractor Registration Certification Form. The Bidder acknowledges that if this Bid Proposal and the foregoing documents are not fully in compliance with applicable requirements set forth in the Call for Bids, the Instructions for Bidders and in each of the foregoing documents, the Bid Proposal may be rejected as nonresponsive. 3. Award of Contract. If the Bidder submitting this Bid Proposal is awarded the Contract, the undersigned will execute and deliver to the District the Contract in the form attached hereto within ten (10) days after notification of award of the Contract. Concurrently with delivery of the executed Agreement to the District, the Bidder awarded the Contract shall deliver to the District: (a) Certificates of Insurance evidencing all insurance coverages required under the Contract Documents; (b) the Performance Bond; (c) the Labor and Material Payment Bond; (d) the Certificate of Workers Compensation Insurance; and (e) the Drug-Free Workplace Certificate. Failure of the Bidder awarded the Contract to strictly comply with the preceding may result in the District s rescission of the award of the Contract and/or forfeiture of the Bidder s Bid Security. In such event, the District may, in its sole and exclusive discretion elect to award the Contract to the responsible Bidder submitting the next lowest Bid Proposal, or to reject all Bid Proposals. BID NO.: 18-05, DW, PROP 39, INTERIOR LED LIGHTING UPGRADES LONG FORM (03-07 REV) BID PROPOSAL PAGE 2

10 REVISED.2 ADDENDUM THREE 4. Contractor's License. The undersigned Bidder is currently and duly licensed in accordance with the California Contractors License Law, California Business & Professions Code 7000 et seq., under the following classification(s) bearing License Number(s), with expiration date(s) of. The Bidder certifies that: (a) it is duly licensed, in the necessary class(es), for performing the Work of the Contract Documents; (b) that such license shall be in full force and effect throughout the duration of the performance of the Work under the Contract Documents; and (c) that all Subcontractors providing or performing any portion of the Work shall be so properly licensed to perform or provide such portion of the Work. 5. Acknowledgment and Confirmation. The undersigned Bidder acknowledges its receipt, review and understanding of the Drawings, the Specifications and other Contract Documents pertaining to the proposed Work. The undersigned Bidder certifies that the Contract Documents are, in its opinion, adequate, feasible and complete for providing, performing and constructing the Work in a sound and suitable manner for the use specified and intended by the Contract Documents. The undersigned Bidder certifies that it has, or has available, all necessary equipment, personnel, materials, facilities and technical and financial ability to complete the Work for the amount bid herein within the Contract Time and in accordance with the Contract Documents. By: (Corporate Seal) (Signature) (Typed or Printed Name) Title: BID NO.: 18-05, DW, PROP 39, INTERIOR LED LIGHTING UPGRADES LONG FORM (03-07 REV) BID PROPOSAL PAGE 3

11 REVISED.2 ADDENDUM THREE FIXTURE UNIT PRICE SCHEDULE The Fixture and Unit Price Schedule below shall list the unit price to add or deduct fixtures of the types as listed in the Fixture Unit Price Schedule. The unit price shall include all cost to furnish, install and setup or program a fixture, not including Contractor overhead and profit. FIXTURE TYPE L1A L1AE L3A L4A L5A L6A L7A L7C L8C L12A L12B L14A L20A L22B L25 L26 L27A L28 DESCRIPTION LED Retrofit Kit-2x lumen, nlight Air integrated LED Retrofit Kit-2x lumen, nlight Air integrated, Emergency Battery Pack LED New 2x lumen layin tile ceiling nlight Air integrated LED New 2x2 for lay in tile ceiling nlight Air Integrated LED Retrofit Kit, 2x lumen LED Retrofit Kit, 2x lumen LED Retrofit Kit 2x lumen w/occupancy Sensor LED Retrofit Kit 2x lumen w/occupancy Sensor LED Retrofit Kit 2x lumen w/occupancy Sensor 22 Suspended High Bay LED Pendant lumen 22 Suspended High Bay LED Pendant lumen LED New surface mtd 2x lumen LED New recessed 2x lumen LED New surface mtd 1x lumen LED New 4 surface linear shelf light 2000 lumen LED New lay in tile ceiling 4500 lumen Lutron control LED New 6 recessed downlight 6000 lumen Lutron control LED new 6 recessed downlight 4000 lumen Lutron control UNIT COST Fixture and System Description- On a separate sheet to accompany the Bid Proposal form, the Fixture and System description shall include a listing of the manufacturers of each fixture type, DLC/QPL listing, approach to room control of on/off, dimming, occupancy and light harvest function, manufacturer of room control devices, description of integration of room controls to a building control system, manufacturer of building wide control equipment, capability to communicate and share control with Alerton BMS via BACNET, description of any cloud or campus server based lighting control software to be provided which will monitor and control lighting at the building and room level, estimated annual costs to maintain such enterprise level software and number and type of devices that are battery powered. BID NO.: 18-05, DW, PROP 39, INTERIOR LED LIGHTING UPGRADES LONG FORM (03-07 REV) PAGE 4