ADDENDUM #1. for the. Physical Security (Phase II), #31336 Bid #G San Jose City College

Transcription

1 ADDENDUM #1 for the Physical Security (Phase II), #31336 Bid #G at San Jose City College San Jose Evergreen Community College District San Jose, California September 8, 2017

2 SAN JOSE EVERGREEN COMMUNITY COLLEGE DISTRICT 40 South Market Street San Jose, CA Bid # G Physical Security Phase II San Jose City College 1. ACKNOWLEDGEMENT 2. DESCRIPTION OF CHANGES ADDENDUM #1 CONSISTS OF THE FOLLOWING Bidders sign and return one copy of this addendum with your bid. Failure to do so may subject bidder to disqualification. The Addendum #1 supersedes and modifies portions of the bid and contract documents issued by the District for Bid #G for Physical Security Phase II, San Jose City College. Priscilla Louangrath Purchasing Agent (408) Date: Company Name: Signed By: Printed Name: Phone/Fax:

3 ADDENDUM NUMBER 1 TO THE BID DOCUMENTS To all general contract bidders of record on the Bid Proposal titled: BID DOCUMENT G Physical Security Project (Phase II) San Jose City College Addendum Date: September 8, 2017 A. This Addendum shall be considered part of the bid documents for the above mentioned project as though it had been issued at the same time and shall be incorporated integrally therewith. Where provisions of the following supplementary data differ from those of the original bid documents, this Addendum shall govern and take precedence. B. Bidders are hereby notified that they shall make any necessary adjustments in their estimates as a result of this Addendum. It will be construed that each bidder's proposal is submitted with full knowledge of all modifications and supplemental data specified herein. The bid documents are modified and clarified, as follows: Item #1 Bid Question #1 Can a C10 license bid as a prime contractor for this project and use a B license as a sub. Most of the work involved is for a C7 or C10 license. Response to Question #1 This contract requires a B license as the prime contractor. - Document Bid Proposal 4. Contractor s License. The undersigned Bidder is currently and duly licensed in accordance with the California Contractors License Law, California Business & Professions Code , under the following classification _B - General Building bearing License Number, with expiration date of. The Bidder certifies that: (a) it is duly licensed, in the necessary class(es), for performing the Work of the Contract Documents; (b) that such license shall be in full force and effect throughout the duration of the performance of the Work under the Contract Documents; and (c) that all Subcontractors providing or performing any portion of the Work shall be so properly licensed to perform or provide such portion of the Work. DATE: September 8, 2017 San José City College #31336 Physical Security Phase II Page 1 of 2 ADDENDUM #1

4 Item #2 Document Post Bid Interview, add in entirety. Item #3 Honeywell MaxPro NVR and Eaton UPS shown to be installed at Student Services and serving all the parking garage cameras to be relocated to new server rack being installed in Parking Garage Electrical room. NVR serving Student Service s cameras to remain and be installed in Student Services telecom room as indicated. Drawing ES-1.1; Move sheet note #5 from Student Services to Parking Structure. Item #4 Install Honey MaxPro NVR and Eaton UPS inside Parking Garage electrical room new server rack. Connect all Parking Garage cameras to the new NVR. Drawing E-1.19; Add reference sheet note #12: Install Honeywell MaxPro HNMPE32B324S NVR (26TB storage) and Eaton 5PX1500RT in IT rack at network switch location. Connect 20 new cameras in the interior of the parking garage to PSVS network switch and configure to record as specified. Drawing E-1.19, detail 1; Add reference sheet note #12 to new server rack in electrical room. Item #5 Provide and install 46 flat screen monitor, NEC 463 (or equal), with a Chief Fusion MSMVU (or equal) wall mount in the Dispatch room SC-108I. Provide 120V receptacle for monitor. Intercept and extend receptacle feeding existing monitors. Route ¾ C.- (2)#10 + #10 GND. Receptacle to be recessed behind new monitor. Cut, patch, and paint wall to match existing conditions. Confirm exact location with District prior to installing. Provide (2) 24 desktop monitors, Dell U2412U (or equal) for District provided workstations. Monitors to be setup in rooms SC-108A and SC-108I. End of Document DATE: September 8, 2017 San José City College #31336 Physical Security Phase II Page 2 of 2 ADDENDUM #1

5 DOCUMENT POST BID INTERVIEW PART 1 GENERAL 1.01 SUMMARY By request of the District, this Section requires the apparent low bidder to attend and participate in a Post Bid Interview with the Construction Manager, prior to award of any contract by the District. The Post Bid Interview will be scheduled by the Construction Manager within three (3) calendar days after the date of bid REQUIRED ATTENDANCE A. A duly authorized representative(s) of the apparent low bidder is required to attend the Post Bid Interview, in person. B. The apparent low bidder s authorized representative must have signatory authority on behalf of the apparent low bidder. C. Failure to attend the Post Bid Interview will be considered just cause for the District to reject the Bid POST BID INTERVIEW PROCEDURE A. The Construction Manager will review the Bid with the attendees. B. The Construction Manager will review the Contract Documents with the attendees, including but not limited to: (1) Insurance (2) Bonding (3) Addenda (4) Pre-Bid Clarifications (5) Scope of Work (6) Bid Packages Descriptions (7) Bid Alternates (8) The Contract Plans (9) The Contract Specifications (10) The Project Schedule and Schedule Requirements Version: September 8, 2017 Addendum #1 Page 1

6 (11) Critical Dates Requirement for Other Bid Packages (12) Prevailing Wage Requirements (13) Liquidated Damages (14) Required Documentation for Contract Administration (15) Contract Coordination Requirements 1.04 POST BID INTERVIEW DOCUMENTATION The Construction Manager will document the Post Bid Interview on the form attached to this Section. Both the Apparent Low Bidder and the Construction Manager are required to sign the Post Bid Interview Documentation. The Post Bid Interview shall be scheduled for September 18, 2017 at 11:00 A.M. located at Gilbane site office San José City College 2100 Moorpark Ave., Building K., San José, CA Version: September 8, 2017 Addendum #1 Page 2

7 POST BID INTERVIEW CONSTRUCTION MANAGER [Name] [Address 1] [Address 2] [Phone] [Fax] BIDDER: DATE: TIME: PHONE: I. INTRODUCTIONS: II. III. IV. A. Present PROPOSED CONTRACT: BID DOCUMENTS: CONTRACTOR [CM] CONTRACTOR [CM] A. Do you acknowledge submission of a complete and accurate bid? B. Do you acknowledge the Bid Document submittal timelines after NOA and NTP and can you meet those timelines? C. Have you submitted a complete list of proposed subcontractors? SAMPLE CONTRACTUAL REQUIREMENTS: A. Do you understand the responsibilities and requirements as the prime contractor? B. Can you meet specified insurance requirements? 1. Do any of your policies that require Additional Insured endorsements exceed the minimum coverage requirements? 2. Are you requesting that the District accept an Umbrella or Excess Liability Insurance Policy to meet the policy limit? 3. Will there be a gap between the per occurrence amount of any underlying policy and the start of the coverage under the Umbrella or Excess Liability Insurance Policy? Version: September 8, 2017 Addendum #1 Page 3

8 4. Will your certificate of insurance name the District and Program Manager as Additional Insured? C. Will you provide the Performance, and a Labor and Material Bond for 100% of the Contract Price as stipulated? 1. Cost for bond: % 2. Is the cost of your bond in your base bid? 3. Is your surety licensed to issue bonds in California? D. Have you and your subcontractor s read in its entirety the Construction Careers Agreement? V. SCOPE OF WORK: A. Acknowledged Receipt of Addenda #1- B. Are the costs for addenda items included in your bid? (if applicable) C. Do you have a complete understanding of your Scope of Work under the proposed Agreement? D. Have you reviewed the documents and understand the Scope of the Work. Are there any items that require clarification? If yes, please identify them SAMPLE Version: September 8, 2017 Addendum #1 Page 4

9 Is (are) there additional cost(s) for the above items? VI. E. Review bid alternative (if applicable) #1-1. Did you and your subcontractor review the cost of Alternate # to include materials, labor and miscellaneous materials for a complete systems installation? 2. Did you and your subcontractor review the cost of Alternate # to include materials, labor and miscellaneous materials for a complete system installation? 3. Did you and your subcontractor review the cost of Alternate # to include materials, labor and miscellaneous materials for a complete system installation? F. Are the plans and specifications clear and understandable to your satisfaction? G. Do you acknowledge that the time to submit notice of requests for substitution of specified materials will expire in 9 days? H. Does your bid have any exclusions that were not listed in your bid proposal? SCHEDULE: A. Do you acknowledge and agree to the stipulated completion dates and milestones in the contract? 1. Will you provide a detailed construction schedule to the District within the required ten (10) days of the tice to Proceed, per the contract? SAMPLE 2. Can you meet the submittal deadline? 3. It is understood that the Project schedule is critical and that that weekend and overtime work may be required to meet the milestones and substantial completion dates? 4. It is understood that if rain does occur, then all dewatering and protection of work is required, per the contract. B. Identify critical materials, deliveries, long lead items and other dependencies, including Owner Furnished items that could affect the completion of your work. ne 1. Version: September 8, 2017 Addendum #1 Page 5

10 2. 3. VII C. Do you understand that there is going to be maintenance and other construction activities taking place on site during the course of the project that will require planning and coordination? D. Have you reviewed the Construction Milestones that identify the sequence of activities with start and substantial completion dates? E. Do you agree to notify the District a minimum of 72 hours advanced notice prior to entering classrooms and offices that could be occupied by staff and faculty? EXECUTION OF WORK A. Do you understand the access requirements to the site? B. Do you understand the staging area restrictions? C. Have you included protection of landscape, asphalt, concrete pathways, floors, roofs from heavy equipment? D. Have you included protection of computers, HVAC systems, casework, tables, printers and other sensitive equipment from dust and debris? SAMPLE E. Do you understand that the campus is occupied by students, teachers, administrators, parents and general public persons? F. Emergency Communication System Certification 1. Are you or your subcontractor(s) of established reputation and experience who has completed similar installations for a period of at least three (3) years and who shall be able to refer to similar installations rendering satisfactory service? References: Company Contact Name Phone # Version: September 8, 2017 Addendum #1 Page 6

11 2. Do you or your subcontractor(s) have all current licenses and Manufacturer certifications required to provide the specific work efforts of the project? Provide certifications. 3. Do you or your subcontractor(s) have installation and service technicians who are competent, factory trained and certified personnel capable of installing and maintaining the system and providing reasonable service? Provide certifications. G. Public Safety Video System 1. Are you or your subcontractor(s) of established reputation and experience who has completed similar installations for a period of at least three (3) years and who shall be able to refer to similar installations rendering satisfactory service? References: SAMPLE Company Contact Name Phone # 2. Do you or your subcontractor(s) have all current licenses and Manufacturer certifications required to provide the specific work efforts of the project? Provide certifications. 3. Do you or your subcontractor(s) have installation and service technicians who are competent, factory trained and certified personnel capable of installing and maintaining the system and providing reasonable service? Provide certifications. H. Have you or your subcontractor(s) reviewed the special conditions section in entirety? VIII. CONTRACTOR COMMENTS/SUGGESTIONS: Version: September 8, 2017 Addendum #1 Page 7

12 IX CONTRACTOR You agree the information contained herein is part of your contractual obligations. Your signature acknowledges your agreement to perform all Work in the Contract Documents, and that costs for all Work are included in your bid. The foregoing information is true and accurate, and I am authorized to sign as an officer of the company I am representing. [Company Name] Signature Date: X. CONSTRUCTION MANAGER Signature Date: Title of Document: POST BID INTERVIEW Number of Pages: Date of Document: SAMPLE END OF DOCUMENT Title: Title: Version: September 8, 2017 Addendum #1 Page 8