Political Party Expenditure E-file

Transcription

1 Election Commission of India Political Party Expenditure E-file USER MANUAL Version 1.1 IT Cell Election Commission of India Nirvachan Sadan, New Delhi Ph ecitechsupport@gmail.com 1

2 TABLE OF CONTENTS TOPIC Page No. Introduction 4 Guidelines before e-filing 4 Steps for e-filing 5 Login 6 Election Selection 7 Fill Part for Elections 8 1. Modules 1.1 Statement of Election Expenditure i. Part A 8 Schedule 1 10 Schedule 2 11 Schedule 2A 11 Schedule 3 12 Schedule 4 12 Schedule 5 13 Schedule 6 13 Schedule 7 14 Schedule 8 14 Schedule 9 15 Schedule Schedule ii. Part B 16 Schedule Schedule Schedule

3 Schedule Schedule Schedule Schedule Schedule Schedule Schedule Schedule iii. Part C 24 iv. Verification 24 3

4 INTRODUCTION: Political Party Expenditure software is targeted to help Political Parties to submit the Statement of Election Expenditure by the Political parties online through internet. The software will help the Political Parties to submit the information in a proper format and will help the Election Commission to process the relevant information in a more systematic and structured manner. GUIDELINES BEFORE E-FILING: Political Party must have a valid mobile number and ID before registering in the software as One Time Password (OTP) will be sent to the user s mobile number and ID which will be required to get registered and login in the software. Password should be kept confidential so that unauthorised users will not be able to login to the account. No other entity can access/modify your details until your credentials are being shared. The details entered will purely depend upon entry done by the user and the Commission will not be responsible for any changes made in the account. Fill the online entry step wise since the details entered are used in later steps. Keep all the document ready while filing as number of details are required to fill the Political Party Expenditure. Make sure that all the details entered are true and correct. In the last step Finalize and Submit click the Finalize button once all the details are entered. At the same time be careful before finalizing the details as once finalized, it cannot be edited further and will be considered final. After Finalisation the user can take the printout and a signed copy have to be send to the Election commission. 4

5 STEPS: 1) Register online, by visiting 2) First time user should first register by clicking on Click to Register a) User should enter valid mobile number and -id and Proceed b) User will receive OTP (One Time Password) as sms on mobile number and to specified -id. c) User need to enter the OTP and proceed. d) Then fill details like state, First name, Last name. e) Set the Password f) Click on Register and after successful registration, go to login and fill Political Party Expenditure. 3) Login with the registered Mobile Number.(User Name will be the mobile Number) 4) Select the Elections for which the Expenditure Statement has to be submitted, 5) Fill the following details in sequence(for detail download manual and read details instruction for filling Political Party Expenditure Online) a) Fill PART A (Details of Election Expenditure incurred/authorized at Party Central Headquarters) b) Fill Schedule 1 to Schedule 11 c) Fill PART B State wise (Details of Election Expenditure incurred/authorized by State unit of the party or by state party headquarter including all district level and local units for the states) d) Fill Schedule 12 to Schedule 22 e) When all the details of PART A with all schedules from (1 to 11) and PART B with all schedules from (12 to 22) are filled properly, then PART- C (Summary of all Receipts and expenditure incurred/authorized by the Political party during election as mentioned in the tables in PART- A and PART-B ) will be auto generated 6) Finalize and Submit 7) Take the Printout of PART-A, PART-B and PART-C with all the schedule details and submit the signed hardcopy to the Election Commission. SUPPORT: For any query or help mail us at: ecitechsupport@gmail.com 5

6 Modules: Statement of Election Expenditure: Part A Details of Expenditure incurred by Party Central Headquarters Part B Details of Expenditure incurred by State Party Headquarters Part C Summary of overall Expenditure incurred by Political Party Verification Previous Year s Statements Reports Login Page: The first page is a Login page where the user enters the credentials. If the user is the valid user, then only it allows the user to navigate the application. Process Description : Authentication : In this login screen, enter your Username and Password 6

7 Select Elections: After a successful login, click on Fill Statement of Election Expenditure. A list of Elections will open up for selection. Select the elections by check marking the chosen option. Fill Part for Elections: When one of the elections is chosen, a new page opens up showing the options to fill various parts in the following manner displayed: 7

8 Fill Part A: On clicking this menu item, a new page opens up showing the list of Schedules available under this head. Part-A contains the details of expenditure incurred / Authorized at Party Central Headquarters. When we click on Part-A, the following form is displayed: 8

9 Part- A form shows the details of the expenditure authorized at Party Central Headquarters during elections. The above form displays the composite of all the schedules of expenditure incurred by Party Central Headquarters. It has following listed expenditure heads: 1. Opening Balance : It is the opening balance in cash or as bank balance at party central headquarters at the time of announcement of elections. 2. Gross Receipts : The gross amount of receipts in cash/cheque/kind from all sources by the Party Central Headquarters from the date of announcement of Elections to completion. 3. Gross Expenditure: The gross amount of expenditure in cash/kind/outstanding on date of completion incurred by the Party Central Headquarters from the date of announcement of Elections to completion. If more than one state is involved, then state wise expenditure is to be given in Schedule Gross Expenditure for Candidate: It includes the total expenditure incurred by the Party Central Headquarters for the Candidate during elections. 5. Amount given to State units: The lumpsum amount given by the Party Central Headquarters to the State units 9

10 6. Closing Balance of Party Funds : It includes the closing balance of party funds in cash or bank balance at Party Central Headquarters on the completion of the elections. Under Part-A, there are various defined formats in which the expenditure details are to be enclosed. These are as follows: Schedule-1: If the Gross Expenditure for general propaganda is incurred by Party Central Headquarters on more than one state, then the sate wise total expense is to be given in Schedule-1. The following screen shows the format of Schedule-1: 10

11 Schedule-2: It contains the details of travel expenditure of Star Campaigner(s) incurred/authorized by Party Central Headquarters. Schedule-2A: This format shows the travel expense of Other leader(s) incurred by Party Central Headquarters (including expenses after announcement and before nomination) 11

12 Schedule-3: The format lists the expense on media advertisement including print and electronic, bulk sms, cable, website and TV Channel etc. on General party propaganda incurred by Party Central Headquarters. Schedule-4: It contains the expenses on Publicity Materials including posters, banners, badges, stickers, arches, gates. Cut-outs, hoardings, flags etc. for general party propaganda incurred by Party Central Headquarters. 12

13 Schedule-5: The format shows the expenses on Public Meetings/procession/Rally like Dias/audio/barricade/vehicles etc. incurred by Party Central Headquarters. Schedule 6: Any other expense for the general party propaganda authorised/incurred by Party Central Headquarters is listed in this format. 13

14 Schedule-7: This format contains total lump sum payment to Candidate(s) of the party or other candidates (if any) authorized/incurred by Party Central Headquarters, either in cash or by instruments likecheque/dd/po/rtgs/fund transfer etc. If more than one transfer is made then date wise detail is to be given. Schedule-8: It shows the total expense on Media advertisement for specific candidate(s) with photo or name of candidate or attributable to any candidate(s) incurred by Party Central Headquarters. 14

15 Schedule-9: This format shows the total expense on Publicity materials with photo and/or name of the candidate(s) or attributable to candidate(s) and authorized by Party Central Headquarters. Schedule-10: It shows the total expense other than general party propaganda incurred by Party Central Headquarters on Public meetings/ processions etc. (barricades/audio etc./hired vehicles for the audience/supporters at the rally of Star campaigners or other leaders with candidates). 15

16 Schedule-11: The format lists any other expenses for the candidates incurred by Party Central Headquarters. Fill Part B: When we click on this menu item a new page opens up, showing the state selection for the particular election chosen. Part-B displays the details of Election Expenditure incurred/authorized by State Unit of the party or by State Party Headquarter including all district level and local units for the States. I. If political party incurs election expenses in more than one state, the details are to be given for each state separately by selecting the state from the dropdown given. 16

17 II. The state political party having headquarters within the state shall submit report in the following Performa. 17

18 Part- B form shows the details of the expenditure authorized at State Party Headquarters during elections. The above form displays the composite of all the schedules of expenditure incurred by State Party Headquarters. It has following listed expenditure heads: 1. Opening Balance: It is the opening balance of State Unit including district level units and local units in cash or as bank balance on the date of announcement o election. 2. Gross Receipts: It is the total amount of receipts from all sources from date of announcement to the date of completion of election in cash/cheque/in kind by the state unit. 3. Gross Expenditure: This includes the gross amount of expenses incurred by State unit for General Propaganda from announcement to completion of elections. It includes cash/cheque/expenditure outstanding on date of completion. 4. Breakup of Expenditure: The breakup of expenditure for general propaganda on travel of campaigners, leaders, expense on Media, Publicity and Public meetings is mentioned. 5. Expenditure for Candidate(s): It includes the listing of expenses incurred by State Unit for Candidate(s) including District level units attributable to candidates other than general party propaganda. 6. Amount given to Other Party(s): The lump sum amount given by State Unit of the Party to Other party(s) for election expenses. 7. Closing Balance: This shows the closing balance as on the completion of the elections by the State Unit of the Party. Under Part-B, there are various defined formats in which the expenditure details are to be enclosed. These are as follows: 18

19 Schedule-12: The schedule shows the Travel expenses of the Star Campaigner(s) authorised/incurred by State/Distt./Local Units. Schedule-13: The format allows filling the Travel expenses of the other leaders incurred by the State/Distt./Local Units, including expenses after announcement and before nominations. 19

20 Schedule-14: The format lists the expense on media advertisement including print and electronic, bulk sms, cable, website and TV Channel etc. on General party propaganda incurred by State/Distt./Local Units. Schedule-15: It contains the expenses on Publicity Materials including posters, banners, badges, stickers, arches, gates. Cut-outs, hoardings, flags etc. for general party propaganda incurred by State/Distt./Local Units. 20

21 Schedule-16: The format shows the expenses on Public Meetings/procession/Rally like Dias/audio/barricade/vehicles etc. incurred by State/Distt./Local Units. Schedule-17: Any other expense for the general party propaganda authorised/incurred by State/Distt./Local Units is listed in this format. 21

22 Schedule-18: This format contains total lump sum payment to Candidate(s) of the party or other candidates (if any) authorized/incurred by State/Distt./Local Units, either in cash or by instruments likecheque/dd/po/rtgs/fund transfer etc. If more than one transfer is made then date wise detail is to be given. Schedule-19: It shows the total expense on Media advertisement for specific candidate(s) with photo or name of candidate or attributable to any candidate(s) incurred by State/Distt./Local Units. 22

23 Schedule-20: This format shows the total expense on Publicity materials with photo and/or name of the candidate(s) or attributable to candidate(s) and authorized by State/Distt./Local Units. Schedule-21: It shows the total expense other than general party propaganda incurred by State/Distt./Local Units on Public meetings/ processions etc. (barricades/audio etc./hired vehicles for the audience/supporters at the rally of Star campaigners or other leaders with candidates). 23

24 Schedule-22: The format lists any other expenses for the candidates incurred by State/Distt./Local Units. Fill Part C: Verify and Submit Details 24