RCOs: A Philadelphia Model for Community Input in Planning
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1 RCOs: A Philadelphia Model for Community Input in Planning Registered Community Organizations October 12, :30pm-3:45pm A nnual C onference PA Chapter of A PA Citizens Planning Institute
2 Panel Eleanor Sharpe, AICP, LEED AP, Deputy Executive Director- Legislative Affairs, Philadelphia City Planning Commission (PCPC) Andrew Meloney, Senior Planner - PCPC Donna J. Carney, Director-Citizens Planning Institute - PCPC David Goldfarb, East Passyunk Crossing Civic Association, Zoning Committee Chair Citizens Planning Institute
3 Presentation Outline 1. Philadelphia Zoning Code Reform 2. Role of Registered Community Organizations 3. Implementing the Process- Lessons Learned 4. Training & Support 5. RCO Best Practices 6. Q&A Citizens Planning Institute
4 Zoning Code Reform Why was Reform Necessary? Last major zoning code revision in 1962 Voter referendum Zoning Code Commission Citizens Planning Institute
5 BACKGROUND The Zoning Code Commission (ZCC) was formed through a charter change in member Zoning Code Commission created to reform and modernize the zoning code New code adopted on December 22, 2011 New code effective on August 22, 2012 Michael Salove Company January 29, 2013
6 Reasons to Update the Code Last major code revision in Common criticisms: Too confusing A broken system Unpredictable results Outdated 1,800 1,600 1,400 1,200 1, Variance Appeals per Year 1, Philadelphia Baltimore New York Chicago San José San Diego Denver Atlanta
7 Citizen Engagement Over 3,400 citizens were involved in the zoning code rewrite effort: 50 Zoning Code Commission public meetings, aired on television 2 public hearings in City Council chambers 7 Stakeholder X-Changes 36 community-based meetings Dozens of presentations to community groups Interviewed 125 professional zoning code users Surveyed nearly 2,000 individuals on components of the proposed new zoning code. Citizens Planning Institute
8 Objectives of Zoning Code Reform o o o o o Provide consistency and understandability of the zoning code Make future construction and development more predictable Encourage high quality, positive development Preserve the character of existing neighborhoods Involve the public in development decisions Philadelphia City Planning Commission
9 Under prior Zoning Code: No standard procedure for zoning applicants to notify civic associations. Contention between neighborhood groups that claimed jurisdiction over overlapping areas. Informal system was unfair to groups will less resources/less ability to organize. Philadelphia City Planning Commission
10 Chicago: Team of planning staff works within geographic district Miami: Models from Comparable US Cities Open & public planning process; residents can track their feedback Atlanta: Neighborhood Planning Units Open membership, overseen by City planner, nonoverlapping boundaries, advisory body Denver: Registered Neighborhood associations (RNOs) Registration with the City is required New York City: Community Boards First stop for civic associations to voice concerns Too formal for Philadelphia Philadelphia City Planning Commission
11 Registered Community Organizations New citywide system for registering community organizations with the Planning Commission Michael Salove Company January 29, 2013
12 Neighborhood Notice & Meetings 1. Formalizes the role of community organizations in the development process (RCO s); 2. Creates a standard for notice and meetings; 3. Applicable when application requires either: Zoning Board approval (variance/special exception) or Civic Design Review Citizens Planning Institute
13 Registered Community Organizations RCOs Workshops June 3 & June 20 Registration = Notification Zoning Notification Registration is early notification of Zoning Board cases Zoning Notification Registration is needed for Civic Design Review (CDR) participation Registration is not needed to attend or submit testimony to Zoning Board Anyone may attend or testify at a Zoning Board hearing Registration is not needed to be a civic or neighborhood association in Philadelphia Registration does establish greater influence over Zoning Board decisions Registration is not notification of all development projects, just appeals to zoning refusals by L&I Zoning Board considers multiple factors in determining hardship
14 Decision-Maker Independent agency of L&I appointed by the Mayor: Grants dimensional and use variances Grants special exception approvals Hears appeals of zoning decisions made by L&I ZBA Zoning Board of Adjustment Citizens Planning Institute
15 Civic Design Review Review of LARGE Projects that are likely to have a significant impact on the public realm Developer Community General Public Process is mandatoryrecommendations are advisory.
16 Civic Design Review Committee The Civic Design Review Committee o o 7-person committee, including 6 permanent and one rotating seat. Mayor appoints the permanent members 4 specified design professionals 1 developer/builder 1 civic association representative Rotating seat(s) filled by up to (2) RCOs Chaired by a member of the City Planning Commission Citizens Planning Institute
17 Registered Community Organizations An adopted statement of purpose. Geographic area with no more than 20,000 parcels and boundaries set forth in the organization s governing rules. Regular meetings that are publicly-announced (hard copy or electronically) and open to the public. Open meetings held on a regularly scheduled basis. Leadership chosen by membership-at-large by elections. Status valid for 2 years. Qualifying Criteria: Citizens Planning Institute
18 Registered Community Organizations Responsibilities: 1. Alert membership of ZBA hearing cases and Civic Design Review cases. 2. Agree to meet with applicants within 45 days. 3. If selected as a Coordinating RCO, schedule and host public meeting with applicant. 4. Document & send written meeting summary. 5. Representative sits on CDR committee for projects within boundaries. Citizens Planning Institute
19 Benefits Community involvement in development as advisory entity Burden on communities and applicants, not on the City Improved coordination between developers and communities and greater accountability Some areas that didn t have representation before, have it now.
20 Lessons Learned??? Burdensome transition for PCPC and applicants Registration and Notification Notification requirements = burden for small projects Enforceability Political organizations, such as Ward Committees, qualify as RCOs Criteria and minimum qualifications for RCOs Coordination between overlapping RCOs
21 Training & Support Education & Outreach for the Philadelphia City Planning Commission Citizens Planning Institute
22 Zoning Code Trainings & RCO Workshops -45 classes & workshops Train the Trainer sessions (5) Public Zoning Training series (29) Community Workshops (6) RCO Clinics- [regulation changes ](3) RCO Workshops (2) -over 750 participants in 2 years! Citizens Planning Institute
23 June RCO Workshops Agenda: Welcome Recording Questions Part 1: Development & the Approvals Process Part 2: The Role of RCOs & Best Practices Resources
24 Neighborhood Notice & Meetings 1 Day 1 *Day 7 *Day 17 *Day 45 ZBA Appeal File Date Applicant Notifies RCOs and Affected Property Owners Neighborhood Meetings held and documented *Number of days reflects maximum notification windows of time Affected Properties = within 200 radius of applicant s property; On the same blockface; On the blockface across the street. Citizens Planning Institute
25 Attracting & Keeping Volunteers 2 Graphic Credit: Lisa Whited Citizens Planning Institute
26 Resources & Tools- ZBA Appeals 2 Zoning appeals list- filter under region to show council districts Click on appeal# to find detailed info about case scroll down to Violations map 26
27 Citizens Planning Institute
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