5-19 b) DPW Annual Salt Management Plan Endorsement

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1 TOWN OF GRIMSBY Public Works Agenda Wednesday, November 16, :30 p.m. Town Hall Lakeside Room Page 1. Call to Order The Public Works Committee Meeting will be called to order at 4:30 p.m. 2. Disclosure of Interest To be determined. 3. Reports 3 a) DPW Winter Control Manual Update 5-19 b) DPW Annual Salt Management Plan Endorsement c) DPW Consulting Services Capital Watermain Rehabilitation Project PWC Correspondence a) Race Kit Event Service Inc. Tim Horton's Grimsby Half Marathon 3k & 10k races - Monday, February 19, DIA Minutes a) DIA Meeting minutes - Sept. 20, 2016 & Oct. 18, 2016 Page 1 of 31

2 Page Public Works Committee Agenda November 16, Other Business 31 a) 2017 Public Works proposed meeting dates 7. Next Meeting The next scheduled Public Works Committee Meeting will be held Wednesday, December 14, 2016 at 4:30p.m. at the Town Hall Offices, Lakeside Room. 8. Adjournment Page 2 of 31

3 Agenda item a) DPW16-48 CO6-PWC-PWR November 9,2016 REPORT TO: DATE SUBJECT: ALDERMAN S. BERRY, CHAIR AND MEMBERS OF THE PUBLIC WORKS COMMITTEE November 9, Annual Winter Gontrol Manual Endorsement Recommendation "RESOLVED, that Report DPW16-48 dated November 9, 2016 regarding the '2016 Annual Winter Control Manual Endorsement' be received by Council and that the current version of the manual dated November, 2016 be endorsed by Council." Enclosed Documents An electronic version of the Transportation lnfrastructure Winter Control Manual will be provided to members of the Public Works Committee and Council prior to the Public Works Committee meeting. Backqround The Transportation lnfrastructure Winter Control Manual (TIWCM) outlines the levels of services the Town of Grimsby provides in maintaining our transportation related infrastructure (i.e. roads, sidewalks, parking lots, etc.) during the winter months. The levels of service outlined in the TIWCM are designed to ensure the Town of Grimsby meets or exceeds all provincial legislation, and also adheres to all applicable guidelines and directives, pertaining to winter maintenance operations. This includes but is not limited to:. The Highway Traffic Act, R.S.O. 1990, c. H.8;. The Minimum Maintenance Standards for Municipal Highways Regulation, O. Reg. 239/02; o The Hours of Service Regulation, O. Reg. 555/06;. Environment Canada's Code of Practice for Environmental Management of Road Salts; o Transportation Association of Canada's Syntheses of Best Practices Road Salt Management;. MTO Directive B Highway Maintenance Carried Over or Under the King's Highway; and. CN Rail Directive - Snow Removal Operations at Rail Crossings. Revisions The TIWCM is reviewed and updated on an annual basis (prior to the start of winter) to ensure information is kept current and accurately reflects the Town's levels of service. Next Steps Following Council's approval, copies of the TIWCM will be circulated to staff for use during this year's winter operations. ared Wartman, C.E.T EHS Compliance Manager,/.rn Submitted by, /l R. LeRoux, P. Eng. Director of Public Works Page 3 of 31

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5 Agenda item b) DPW16-49 CO6-PWC-PWR November 9, 2016 REPORT TO DATE: SUBJECT ALDERMAN S. BERRY, CHAIR AND MEMBERS OF THE PUBLIC WORKS COMMITTEE November 9, Annual Salt Management Plan Endorsement Recommendation "RESOLVED, that Report DPW16-49 dated November 9, 2016 regarding the '2016 Annual Salt Management Plan Endorsement' be received by Town Council and that the current revision of the plan dated November,2016 be endorsed by Council." Enclosed Documents The following documents have been included with this report: 1. Salt Management Plan, June 2015 (Appendix'A'); 2. Salt Management Plan Activities, August 2016 (Appendix 'B') Salt Manaqement Plan Environment Canada's Code of Practice for the Environmental Management of Road Salts requires road authorities to develop a Salt Management Plan for roads under their authority. The purpose of the Salt Management Plan is to encourage road authorities to develop strategies to better manage the use of road salts used during winter maintenance in order to achieve better environmental protection without compromising the safety of their roads. The Town of Grimsby's Salt Management Plan consists of:. The Salt Management Plan standard operating guideline which provides an overview of how the Town meets the requirements of Environment Canada's Code of Practice; and. The Salt Management Plan Activities document which documents the specific strategies and practices the Town uses for etfectively managing road salts. Revisions The Salt Management Plan is reviewed and updated on an annual basis (prior to the start of winter) to ensure information is kept current and accurately reflects the Town's objectives and strategies towards the effective management of road salts. Next Steps Following Council's approval, copies of the updated Salt Management Plan will be circulated to staff and filed on the network. Prepared by, Wa n, C.E.T R. LeRoux, Eng EHS Compliance Manager Director of Public Works Attachments Page 5 of 31

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7 Agenda item b) CORPORATION OF THE TOWN OF GRIMSBY Salt Management Plan Department of Public Works PW-RD-TI-SOG Title: 1.0 PURPOSE Salt Management Plan Document #: PW-RD-TI-SOG Created by: B. Wartman Status of Final Approved by: R. LeRoux Document: Issue/ Start of Next June 2015 See Document Control Matrix Revision Date: Review Period: Revision #: 0 No. of Pages 3 The purpose of this SOG is to outline the Town of Grimsby s Salt Management Plan (SMP) in accordance with the requirements of Environment Canada s Code of Practice for the Environmental Management of Road Salts (PW-RD-TI-TSD ). 2.0 SCOPE This guideline applies to the Operating Authority of the Town of Grimsby s transportation infrastructure. 3.0 DEFINITIONS RQMS SMP SOG Owner Operating Authority Roads Quality Management System Salt Management Plan Standard Operating Guideline Legal or beneficial owner of the Town s transportation infrastructure. For the Town of Grimsby, the Owner is represented by the Mayor and Council. Town of Grimsby Public Works Department employees having responsibilities associated with the Grimsby Transportation Infrastructure. Refer to organizational chart in Section 9.0 of RQMS Operational Plan Summary Report (PW-RD-TI-OP ). 4.0 RESPONSIBILITIES Mayor & Council Provide appropriate resources to staff. Director of Public Works Operating Authority Personnel Request and allocate necessary resources. Complete SMP action items as outlined in Salt Management Plan Activities (PW-RD-IT-LM ). This is a Controlled Document printed on November 9, It will expire in 7 days. Page 1 of 3 DO NOT PHOTOCOPY Page 7 of 31

8 Agenda item b) CORPORATION OF THE TOWN OF GRIMSBY Salt Management Plan Department of Public Works PW-RD-TI-SOG GUIDELINES 5.1 General In 2001, Environmental Canada released an assessment report stating that road salts are entering the environment in large amounts and are posing a risk to plants, animals, birds, fish, lake and stream ecosystems and groundwater. Based on the assessment, Environment Canada determined that a strategy was required to manage the release of road salt into the environment. Environment Canada stated that this management strategy would not include a ban on road salts, but rather will encourage users to develop their own salt management strategy. Road salt users that meet the minimum requirements of Environment Canada s Code of Practice for the Environmental Management of Road Salts have to prepare a salt management plan to better manage road salt use and report progress. This SOG outlines the Town of Grimsby s Salt Management Plan (SMP) in accordance with the requirements of Environment Canada s Code of Practice for the Environmental Management of Road Salts (PW-RD-TI-TSD ). 5.2 SMP Policy The role of the salt management plan is to manage road salt use in order to achieve improved environmental protection without compromising road safety. The Town s commitment to establish and maintain a salt management plan in accordance with Environment Canada s Code of Practice for the Environmental Management of Road Salts (PW-RD-TI-TSD ) is found in the Town of Grimsby s RQMS Policy (PW-RD-TI-VIS ). 5.3 SMP Commitment & Endorsement The Town of Grimsby is committed to establishing and maintaining a salt management plan in accordance with Environment Canada s Code of Practice for the Environmental Management of Road Salts (PW-RD-TI-TSD ). Endorsement of the Town s SMP and RQMS by Town Council is found in RQMS Operational Plan Summary Report (PW-ES-WD- OP ). 5.4 SMP Activities Salt Management Plan Activities (PW-RD-TI-LM ) documents operational practices and strategies related to the effective management of road salt during winter maintenance activities. It assesses the Town s current practices against recommended best management practices and includes action plans for the Town to work towards meeting best practices. Applicable SOGs are referenced in Salt Management Plan Activities (PW-RD-TI-LM ). 5.5 Communications RQMS Communications (PW-RD-TI-PRO ) outlines the processes and methods used in communicating with the Owner, Operating Authority staff and the public on matters relating to the Town s RQMS, including the Town s SMP. RQMS Communications also discusses the responsibility to report the progress on the Town s SMP to Environment Canada as requested. This is a Controlled Document printed on November 9, It will expire in 7 days. Page 2 of 3 DO NOT PHOTOCOPY Page 8 of 31

9 Agenda item b) CORPORATION OF THE TOWN OF GRIMSBY Salt Management Plan Department of Public Works PW-RD-TI-SOG SMP Training RQMS Competencies Matrix (PW-RD-TI-LM ) outlines the competencies for Grimsby Operating Authority personnel. Included in the RQMS Competencies Matrix is the requirement for Roads Division Staff to complete winter control training, including road salt management. RQMS Operating Authority Personnel Training (PW-RD-TI-PRO ) outlines training requirements for Operating Authority personnel to ensure competencies are maintained. 5.7 Emergency Response Spill Response Proprietary Spills (CO-GEN-OHS-PRO ) outlines response procedures to react to spills, which would include snow and ice control materials. 5.8 Review of SMP The Town s SMP is reviewed, monitored for its effectiveness and updated through the RQMS Management Review. Refer to RQMS Management Review (PW-RD-TI-PRO ). 5.9 Records Records are maintained in accordance with RQMS Control of Records (PW-RD-TI-PRO ) and the RQMS Records Control Matrix (PW-RD-TI-LM ). 6.0 ASSOCIATED DOCUMENTS RQMS Operational Plan Summary Report: PW-ES-WD-OP Salt Management Plan Activities: PW-RD-TI-LM RQMS Communications: PW-RD-TI-PRO RQMS Competencies Matrix: PW-RD-TI-LM RQMS Operating Authority Personnel Training: PW-RD-TI-PRO Spill Response - Proprietary Spills: CO-GEN-OHS-PRO RQMS Management Review: PW-RD-TI-PRO RQMS Control of Records: PW-RD-TI-PRO RQMS Record Control Matrix: PW-RD-TI-LM Environment Canada s Code of Practice for Environmental Management of Road Salts: PW- RD-TI-TSD REVISION HISTORY Revision No.: Date of Last Revision: Last Approval Date: Reason for Change(s): Summary of Change(s): This is a Controlled Document printed on November 9, It will expire in 7 days. Page 3 of 3 DO NOT PHOTOCOPY Page 9 of 31

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11 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August Level of Service (LOS) 1.1 Level of Service Policy Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date Ensure LOS policy is reviewed and revisions approved by senior management and communicated to winter maintenance personnel. The LOS policy must be clear, functional and understandable to operations personnel and the layperson (e.g. public and politicians). It should make it clear what is to be achieved and what will not be achieved (e.g. there may not be continuous bare pavement conditions throughout a storm). Typically the LOS policy will explain the intended: Initial response time; Cycle frequency; and End of storm condition. The prescribed level of service is the foundation for the winter maintenance program and has a significant impact on salt used to achieve the standard. It is also very important in being able to demonstrate due diligence in the event of a claim against the road authority. A documented and approved LOS policy exists and is followed by all snow and ice control personnel that includes: Response requirements; Cycle time requirements; and End of storm condition. (TAC-Sect.1) All roads classified under O.Reg.239/02. Operational LOS are defined in the Town s Roads Quality Management System (RQMS), specifically, procedures relating to winter control. The Town s RQMS Operational Plan is provided to Council for information and includes a procedure relating to winter control. Develop, implement, and maintain LOS guidelines. Obtain Council endorsement of LOS guidelines. Monitor & report on conformance with LOS annually. RQMS Director/EHS Compliance Manager RQMS Complete Complete (endorsed annually in fall). Complete (reviewed annually as part of infrastructure review). 2.0 Equipment General 2.1 Fleet Allocation/Optimization Optimize the use of spreaders and plows by efficient routing in accordance with the LOS expectations. Duplication of service due to inefficient routes leads to redundant salt use and premature plowing of previously salted roads. Routes are periodically reviewed to ensure that equipment is allocated for optimal snow and ice control and salt use. (Town) No computerized winter maintenance route optimization has been done for the Town. Town does not have defined snow removal routes. Town works within zones. Seven zones have been defined. Zones are reviewed annually or as needed. Continue to review zones and update as needed. Annually Page 11 of Fleet Upgrading Equip all spreaders with electronic spreader controls that can be accurately calibrated, regulated to ground speed and will generate pertinent salt-use data. Electronic controllers ensure that the chosen and prescribed amount of salt is being placed on the roadway consistently, regardless of speed and provides data that permits salt use to be tracked. All equipment outfitted with groundspeed regulated electronic controllers with data loggers, download capabilities & ability to communicate with AVL/GPS. (TAC-Sect.9) Material application data from each event, at truck or route level - logged, reviewed, archived. (TAC-Sect.9) The Town has 9 units (8 ploughs and one two-ton truck) used to apply material to roads. All ploughs except the two-ton truck have electronic controls for spreading. The Town has 3 units for sidewalk application. Sidewalk units do not have spreader control. Loggers in trucks can download spreading data. GPS locator can also track this data. This information is downloaded regularly for the purpose of tracking salt application and use. 1 Items marked with a checkmark in this column represent items that meet best practice requirements. Items marked with an X represent items that do not meet best practice requirements. This is a Controlled Document printed on November 9, It will expire in 7 days. Page 1 of 9 DO NOT PHOTOCOPY Replace manual road spreader with purchase of new full-size plough that has tracking. Complete Agenda item b)

12 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August 2016 Page 12 of 31 Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date 2.3 Pre-Wetting and Anti-icing Equipment Improve the effectiveness of salt applied to roadways through the use of pre-wetting of sand and/or salt, and anti-icing techniques. 3.0 Equipment - Maintenance & Calibration 3.1 Spreader Calibration To ensure that equipment is properly calibrated at the beginning of the snow and ice control season and that the calibration is checked and maintained during the winter. 4.0 Equipment - Washing 4.1 Equipment Washing To ensure that equipment washwater is managed in a way that minimizes discharges to the environment. 5.0 Materials 5.1 Material Ordering & Delivering To ensure that the quality of the snow and ice control materials delivered is sufficient for winter maintenance needs. Pre-wetting of materials helps to keep the material on the roadway by reducing bounce and blowing and activates the salt more quickly. Studies show that the actual amount of rock salt applied can be reduced when pre-wetting and that pre-wetted abrasives will stay on the road longer to provide traction. Significant reductions in salt use can also be achieved through the use of liquid antiicing especially during the fall and spring for frost & black-ice conditions. Effective placement of salt depends on accurate calibration of spreaders. It is not possible to contain the chlorides unless collected in a tank. Vehicle washwater contains de-icing chemicals, oil, grease and grit. If allowed to discharge to ditches or within the yards and camps these contaminants can have adverse effects on the environment. Improper handling and storage of salt and treated sand can increase loss to the environment. Excessive moisture creates clumping of the salt making salt difficult to use. Excessive moisture also interferes with the success of pre-treatment operations. An optimum number of spreaders have on-board pre-wetting capabilities. (TAC-Sect.9) Anti-icing is carried out where warranted. (TAC-Sect.9) Fixed Automated Spray Technology (FAST) systems are used where cost-effective. (TAC-Sect.9) Staff is knowledgeable in the use and handling of liquids. (TAC-Sect.2&9) Spreaders calibrated before start of each season and checked and recalibrated whenever they go out of calibration. (TAC-Sect.9) Recalibration should take place several times during the season after repairs, etc. (TAC-Sect.9) Calibration guideline should be developed and implemented. (TAC-Sect.1&9) Equipment swept dry prior to washing. (TAC-Sect.7) Where possible, vehicles washed indoors to contain wash water. (TAC-Sect.7) Wash water directed to an oil/grit separator. (TAC-Sect.7) Washwater sent to municipal treatment where possible. (TAC-Sect.7) Materials are tested, delivered and stored in a way that ensures they meet the specifications and are covered immediately upon delivery. (TAC-Sect.1&7) The Town does not pre-wet materials. The Town uses approximately 50 tonnes of pure salt per season that is pre-treated prior to use in selected high-risk areas. The Town completes anti-icing spray application of approximately 3,000L per season in selected high-risk areas. Staff are knowledgeable in liquid use and handling. Electronic controlled spreaders for road use are calibrated. Calibration procedure is not documented. Spreaders are generally washed once a week or as required. Vehicle washing is carried out indoors and outdoors. Indoor washwater is directed to an oil/grit separator and discharged to the sanitary sewer. Outdoor wash water flows to ditches. Town has ratios for blended sand & salt and specifications for plain sand. Sand tested against specifications. Niagara Region completes testing. Test results available upon request. Salt analysis completed as needed. Sand & salt purchased & temporarily stockpiled covered on asphalt. Contractor blends sand & salt and stockpiles in dome with asphalt floor. Small amount of straight salt (less than 100 tonnes) is stockpiled beside sand/salt mix in dome over winter. This is a Controlled Document printed on November 9, It will expire in 7 days. Page 2 of 9 DO NOT PHOTOCOPY Review results of pre-treating & anti-icing practices to-date. Ensure staff is knowledgeable in liquid use and handling. Evaluate merits of alternative liquids. Develop and implement RQMS Equipment Calibration & Maintenance (PW-RD-TI-PRO ) procedure. Develop and implement and associated SOGs. Investigate and, if needed, implement options for additional washwater management. Review and update material specifications in light of potential changes in material ordered, storage facilities and application technologies. Ensure bulk sand is tested and meets the specifications. Salt analysis completed on an as needed basis. & Roads Foreman RQMS RQMS As technology changes As technology changes Complete 2017 Agenda item b)

13 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August 2016 Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date 5.2 Storage & Handling General All snow and ice control chemicals shall be stored and handled inside proper storage structures so as to minimize loss of salt to the environment. If not properly stored, de-icing chemicals can be lost to the environment in large quantities because of exposure to precipitation and wind. This loss can be costly due to the actual loss of salt, and can lead to environmental damage. Salt stored indoors on impermeable floors. (TAC-Sect.7) Properly maintain storage structures to control salt loss. (TAC-Sect.7) Storage has doors/ overhangs to minimize precipitation entering structure. (TAC-Sect.7) Storage large enough to provide indoor loading. (TAC-Sect.7) Paved outdoor salt handling areas. (TAC-Sect.7) Salt impacted site drainage collected. Used in brine production or disposed. (TAC-Sect.7) Salt is delivered, stockpiled outdoors and covered with a tarp on an asphalt surface for up to 2 days prior to blending with sand. Blended mix is placed into salt dome. A small amount of straight salt (less than 100 tonnes) is stockpiled beside the sand/salt mix in the dome over winter. Drainage around the dome is directed to swales with coconut filters and drains to ditches. Any new salt storage facilities will be designed with regard to the principles set out in TAC s Best Practices Design and Operation of Road Maintenance Yards. Director of Public Works As needed 5.3 Storage & Handling Blended Sand/Salt All blended sand shall be stored and handled so as to minimize loss to the environment. If not properly stored, snow and ice control chemicals in blended sand can be lost to the environment in large quantities because of exposure to precipitation which dissolves it out of the exposed pile. This loss can be costly due to the actual loss of salt, and can lead to environmental damage. Blended sand is stored indoors on impermeable floors upon delivery. (TAC-Sect.7) Storage structures properly maintained to control loss of salt through floors. (TAC-Sect.7) Storage structures have doors or overhangs to minimize precipitation entering structure. (TAC-Sect.7) Storage facilities large enough to provide for indoor unloading and loading. (TAC-Sect.7) Outdoor handling areas are paved. (TAC-Sect.7) Salt impacted site drainage is collected & used in brine production or sent for disposal. (TAC-Sect.7) Materials are reconciled at the end of year. (TAC-Sect.7) Sand is purchased and temporarily stockpiled covered on asphalt. A contractor blends the sand and salt and stockpiles it in a dome with an asphalt floor. The spreaders are loaded outside on an asphalt pad. Drainage around the dome is directed to swales with coconut filters and drains to ditches. Blended sand usage is reconciled at the end of the year with deliveries. Blended sand usage is tracked manually, estimated by bucket load, and logged by the Roads Division staff on their daily log sheets. Usage is also tracked electronically on automated spreaders. All new sand storage facilities will be designed with regard to the principles set out in TAC s Syntheses of Best Practices Road Salt Management - Design and Operation of Road Maintenance Yards. Director of Public Works As needed Page 13 of Storage & Handling Liquids All liquid snow and ice control chemicals shall be stored and handled inside proper storage systems so as to minimize loss of liquid to the environment. If not properly stored or handled, liquid chemicals can be lost to the environment in large quantities very quickly. This loss can be costly due to the actual loss of material and the materials ability to quickly move into the environment, and can lead to environmental damage. Liquid storage tanks & production areas have spill containment. (TAC-Sect.7) Salt impacted site drainage is collected & used in brine production or sent for disposal. (TAC-Sect.7) Materials are reconciled at the end of the year. (TAC-Sect.7) Staff is knowledgeable in the use and handling of liquids. (TAC-Sect. 2&7) Town uses liquid anti-icing treatment on select locations. Liquids are stored in 1,000 litre totes. The Town stores up to 3 totes at a time. No secondary containment present. Town has material application equipment capable of handling liquids. Staff is knowledgeable in use and handling of liquids. This is a Controlled Document printed on November 9, It will expire in 7 days. Page 3 of 9 DO NOT PHOTOCOPY Complete conversion to tank/trailer for application of materials. Any new liquid storage facilities will be designed with regard to the principles set out in TAC s Best Practices. Ensure staff is knowledgeable in use and handling of liquids. Director of Public Works Complete As needed Agenda item b)

14 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August 2016 Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date 5.5 Material Application Rates To optimize the amount of chemical, liquid and sand used in winter maintenance operations. Any opportunity to reduce the amount of salt and blended sand used will reduce the amount of salt entering the environment, provided that road safety is not compromised. Application rates for all materials are specified and documented. (TAC-Sect.1) Application rates are adjusted for pavement temperatures and precipitation types. (TAC-Sect.9) Application rates are reviewed and adjusted, as new technologies and information become available. (TAC-Sect.9) The material application rates are set and are documented in Winter Storm Response (PW-RD-TI-SOG ). Applications rates are adjusted depending upon time material is being applied in relation to anticipated completion of the event. Application rates for anti-icing are not documented. Document material application rates. Update application rates as new materials introduced. As new technologies are introduced and experience grows review and update the material application rates. RQMS Complete Develop an approach to adjust application rates for various pavement temperature ranges and winter conditions. Complete All staff shall be knowledgeable in the approach adopted Page 14 of Salt/Sand Blends To optimize the amount of salt in sand/salt blends required to ensure the abrasives function effectively in snow and ice control. Only enough salt should be added to abrasives to keep the abrasives free flowing under freezing conditions. In some cases, higher sand/salt blends are used to address special circumstances. High amounts of salt in sand/salt blends can result in excessive salt entering the environment for the task. The concept of sand aiding the retention of straightsalt on the road can increase the silt and dust produced. Sand/salt blends are only used to improve traction. (TAC-Sect.9) High percentage salt/sand mixes are only used in limited situations. (TAC-Sect.9) Salt is limited to 3-5% in sand/salt blends to prevent freezing. (TAC-Sect.9) Blended sand is used to provide traction on the roads in the Town s network. Sand is blended with NaCl at a rate of approximately 17% by volume and stockpiled indoors. The salt is used to keep the sand free-flowing and to provide melt action. High-ratio blend limited to selected areas. Pretreated salt may be used on the Mountain accesses at Woolverton Road and Park Road. Extra-sweetened loads (50% salt) are used for sidewalks. Salt is used on Town parking lots maintained by the Roads Department. Straight salt assists in keeping the parking lots bare and dry. 14% salt/sand blend trial was undertaken in 2013/2014 and 2014/2015. Trial showed that 14% blend caused clumping of the sand resulting in equipment operation issues. A 17% blend provides better flow of the sand. Monitor quality of sand supplied for potential change of sand suppliers (if required) and monitor salt/sand blend ratios and adjust (if necessary). This is a Controlled Document printed on November 9, It will expire in 7 days. Page 4 of 9 DO NOT PHOTOCOPY Agenda item b)

15 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August 2016 Page 15 of Storm Response Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date 6.1 Weather Forecasting General To provide timely and accurate weather information to assist in snow and ice control decisionmaking. 6.2 Pavement Temperatures To provide real-time pavement temperature trends from truck mounted pavement temperature sensors to assist with snow and ice control decisions. 6.3 Storm Response Approaches To understand and document storm response approaches for different storm scenarios and improve upon practices. 6.4 Winter Road Patrol To impact winter road conditions, mobilize appropriate snow and ice control operations, and monitor the storm response. Effective use of chemicals is dependent upon good snow and ice control decision-making, which in turn depends on consistently accurate and timely weather information. Chemicals can be wasted if information is incorrect or suspect. Snow and ice control decisions that are based on road temperature information, result in better salt use. Real-time information on pavement temperature trends produce more timely decisions on when to deploy and not deploy chemicals. Snow and ice control decisions that vary across the organization may lead to inefficiencies in some response and ultimately results in loss effectiveness of salt use. Accurate monitoring of winter maintenance activities will support appropriate and effective snow and ice control decisions, leading to efficient use of salt. The amount of salt used is a function of weather conditions among other items listed in TAC. (TAC-Sect.1) Tracking weather conditions is essential to planning snow and ice control tactics. (TAC-Sect.10) Weather forecasts and radar images should be monitored to determine when frost, freezing rain and snow could be expected in order to predict the need to treat. (TAC-Sect.10) Staff know how to interpret weather & pavement forecast (TAC-Sect.2) Truck mounted thermometers used to monitor pavement temperatures and staff use pavement temperature information to make snow and ice control decisions. (TAC-Sect.9) Truck mounted thermometers checked and calibrated periodically. (TAC-Sect.9) Staff trained in pavement temperature reading (TAC-Sect.2) Storm Response Guide available to help determine how to approach typical and atypical storm scenarios. Staff training in the use of the Guide (Consultant Ecoplans Limited) From October 1 to April 30 minimum standard is monitor the weather once every shift or 3 times per calendar day, whichever is more frequent, at intervals determined by the municipality (O.Reg.239/02 Section 3) If it is determined that weather monitoring indicates there is a substantial probability of snow accumulation, ice formation or icy roadways, minimum standard for patrolling, in addition to regular patrols, to patrol highways that the municipality selects as representative of its highways, at intervals deemed necessary to check for such conditions. (O.Reg. 239/02 Sect. 3) Weather monitoring processes documented in RQMS Patrolling and Monitoring (PW-RD-TI-PRO ) and Winter Weather Monitoring & Patrols (PW-RD-TI- SOG ). Niagara Region portal and Environment Canada s Ridge Road weather station are used for weather monitoring. Meet with on-call staff to make them aware of policies for weather monitoring. The Town has truck mounted thermometers in the Manager s truck and two Supervisor trucks. Thermometers are calibrated. Calibration procedure is not documented. Roads Division staff who complete patrols are knowledgable in the use of truck mounted thermometers and associated decision-making. The Town has winter control procedures in place that discuss storm response processes. Staff responsible for implementing winter control procedures have knowledge of storm response management &geographic conditions. Winter patrolling is handled by the Roads Foreman and on-call person. Winter patrolling processes are documented in RQMS Patrolling and Monitoring (PW-RD-TI-PRO ) and Winter Weather Monitoring & Patrols (PW-RD-TI-SOG ). Patrol routes are tracked electronically via GPS and in hard-copy to indicate current road conditions. This is a Controlled Document printed on November 9, It will expire in 7 days. Page 5 of 9 DO NOT PHOTOCOPY Ensure staff are aware of the RQMS Patrolling and Monitoring (PW-RD-TI-PRO ) procedure, Winter Weather Monitoring & Patrols (PW-RD-TI-SOG ), and supporting information (e.g. TAC Monitoring Variables that Affect Road Conditions (PW- RD-TI-TSD )). Implement documentation discussed above and maintain appropriate records as required. Develop and implement RQMS Equipment Calibration & Maintenance (PW-RD-TI-PRO ) procedure. Develop and implement and associated SOGs. Ensure patroller knowledge of thermometers is kept up to date. Maintain winter control procedures and keep them up to date. Continue to provide on-the-job experience to staff re: storm response. Maintain RQMS Patrolling and Monitoring (PW-RD-TI-PRO ) and Winter Weather Monitoring & Patrols (PW-RD- TI-SOG ) and keep up to date. Continue to provide guidance to on-call personnel regarding winter road patrolling. RQMS RQMS & Roads Foreman RQMS Complete 2017 Agenda item b)

16 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August Drift Control Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date To reduce snow accumulation on roadways and problems associated with drifting and blowing snow. 7.0 Snow Removal & Disposal 7.1 Snow Removal & Disposal Guideline To ensure snow removal and disposal operations are done efficiently and in an environmentally responsible manner. In some locations, a significant amount of the snow that needs to be removed from roadways, parking lots and sidewalks is deposited through drifting. Therefore, effective drift control can reduce snow and ice control efforts including salt use. A review of disposal operations can lead to adopting methods that are least harmful to the environment. Environmental issues associated with snow disposal sites include: melt water quality, litter, dust, aesthetics, and noise. Areas that are susceptible to drifting problems are known. (TAC-Sect.3) Effective drift control can reduce snow and ice control efforts including salt use. (TAC-Sect.3) Snow Removal and Disposal guidelines are in place and followed as per TAC Best Practices. (TAC-Sect.8 & Sect.1) The Town installs snow fence to control drifting snow. The Town maintains an inventory of snowdrift problem areas in a document called Snow Fence Location List (PW-RD-TI-LM ). Guidelines for installing snow fence are described in Winter Storm Response (PW-RD-TI-SOG ) and in Snow Fence Installation Detail (PW-RD-TI-VIS ) drawing. Town loads, hauls and disposes snow as necessary to reduce overburden. Town uses two snow disposal sites; Bartlett Avenue and Oakes Road soccer field. Sites are surrounded by a mix of residential, commercial and agricultural land uses. Litter is picked up and sites are cleaned each spring. Guidelines for winter snow removal are described in Winter Storm Response (PW-RD-TI-SOG ). Ensure that Snow Fence Location List (PW-RD-TI-LM ) is brought under document control. Ensure staff is knowledgeable in drift control strategies. Create SOG to document implementation of drift control measures. Identify and document new snowdrift problem areas as needed throughout the season. Develop Snow Removal and Disposal Guideline. EHS Compliance Manager RQMS Completed Complete Annually Complete 7.2 Snow Disposal Site Selection Criteria To ensure that new snow disposal sites are located so as to minimize the adverse effects to the environment. Snow disposal sites can impact the environment in many ways. Therefore, proper site selection can minimize these impacts. Criteria should include soil permeability, distance from major water course, vegetation characteristics, ecologically sensitive sites, critical wildlife habitat, operational needs (e.g. haul distances) etc. Snow disposal sites are designed and managed in accordance with TAC s Syntheses of Best Practices - Snow Storage and Disposal. (TAC-Sect.8) Appropriate agencies are consulted for guidance and approvals. (TAC-Sect.8) The Town has two snow disposal sites (see Section 7.1 above for further details). The capacity is sufficient for current snow disposal needs. Assess and review the Town s future snow disposal requirements. Design a suitable snow disposal site in alignment with TAC Best Practices and in consultation with appropriate approval agencies. Director of Public Works Director of Public Works Page 16 of Snow Disposal Site Monitoring & Maintenance To ensure that snow disposal sites are monitored and maintained so as to minimize the adverse environmental effects of their operations. Snow disposal sites can impact the environment in many ways. Mitigation measures are implemented as part of site design and standard operating procedures. However, the mitigating measures need to be monitored and serviced to ensure that they continue to be effective. Improperly managed melt water can introduce contaminants into a watercourse in contravention of the Fisheries Act and Ontario Water Resources Act. Snow disposal sites are managed and monitored in accordance with TAC s Syntheses of Best Practices - Snow Storage and Disposal. (TAC-Sect.8) Appropriate agencies are consulted for guidance and approvals. (TAC-Sect.8) The Town does not have a snow disposal site monitoring program. This is a Controlled Document printed on November 9, It will expire in 7 days. Page 6 of 9 DO NOT PHOTOCOPY Develop and implement maintenance and monitoring processes for snow disposal site as per TAC. Director of Public Works and Following design and construction of any new snow disposal sites. Agenda item b)

17 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August 2016 Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date 8.0 Good Housekeeping Practices for Maintenance Yards 8.1 Good Housekeeping Practices To ensure that practices at salt storage and handling facilities are geared toward reducing salt loss to the environment. Improper handling of salt at maintenance facilities can result in significant amounts of salt being lost to the environment. Good housekeeping practices can help to reduce this loss. A Good Housekeeping Policy is documented and implemented at all yards and practices are periodically audited. (TAC-Sect.1 &Sect.7) The Town does not have a Good Housekeeping guideline. Good Housekeeping Practices are managed by the Roads Foreman. Develop a Good Housekeeping guideline that follows TAC Best Practices. Ensure staff is knowledgeable on the Good Housekeeping Practices. RQMS and Roads Foreman 2017 Conduct periodic inspections of yard to ensure Good Housekeeping followed. Operations Manager/RQMS Audit Team 9.0 Technology Transfer Review 9.1 Technology Transfer Review To monitor existing available and new approaches and technologies on a continual basis and to recommend pilot studies on the preferred technologies and winter maintenance methodologies. New techniques, procedures, and technologies may provide new methods of reducing salt entering the environment. Winter maintenance personnel are aware of, and report on, current and emerging best practices through attendance at conferences and courses and participation in relevant provincial and national committees. (Town) Staff attends technology transfer conferences on occasion. Staff attends the OGRA Winter Maintenance Seminar. To ensure the latest technologies are studied, reviewed, tested and adopted as appropriate. To participate in conferences and forums geared to the development of salt best management practices (e.g. the OGRA Snow & Ice colloquium). Roads Division Staff as appropriate Report the implementation of new technologies and practices to Council. Director of Public Works Page 17 of Communications 10.1 Communications To communicate effectively with the public and the media about the importance of road salt to maintaining safe roadways during the winter season and about what the Town of Grimsby is doing to improve salt management. To inform the public about the current level of service policy. An informed public and media are more likely to become effective partners in achieving the goals of the Salt Management Plan (SMP). A communication program exists to inform staff, politicians and the public of the Town s salt management initiatives. (Road Salts Code of Practice, 2004) An annual report on progress on the SMP is sent to Environment Canada.(Road Salts Code of Practice, 2004) Road authorities with overlapping jurisdictions communicate with each other to identify common problems & share solutions. (Consultant Ecoplans Ltd.) Town uses website and Facebook for communication of winter maintenance. FAQ on website. Website and Facebook for road closures and emergency communications. Town reports progress on SMP to Environmental Canada as requested. This is a Controlled Document printed on November 9, It will expire in 7 days. Page 7 of 9 DO NOT PHOTOCOPY Link new technologies & practices information with the annual reporting requirements to Environment Canada. Include relevant SMP communication items in the Town s RQMS Communications procedure. Provide annual report to Environment Canada about the status of Salt Management activities (as per Annex C of the Code of Practice for the Environmental Management of Road Salts). RQMS Salt Management Plan Reporting as required by Environment Canada Complete Annually Agenda item b)

18 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August Salt Vulnerable Areas 11.1 Salt Vulnerable Areas Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date To determine if any salt vulnerable areas are potentially impacted by the use of salt Training 12.1 Training To ensure that all in-house and sub-contracted staff, including management, supervisors, patrollers and operators, are trained in salt management practices Records 13.1 Material Usage To provide an accurate record of how much material was used, where it was used and the reason it was used. Salt vulnerable areas may require unique solutions that may require the use of other strategies/methods or more expensive de-icers to maintain sensitive areas. To achieve effective implementation of a salt management program, those people charged with delivering the snow and ice control program must understand the rationale behind measures being implemented and what is expected of them. This can only come through a training program, including annual refreshers. Effective salt management requires an accurate understanding of how much salt is being used, and where. It is not sufficient to measure gross totals since these can vary widely from year-toyear due to weather fluctuations. Salt Vulnerable Areas are identified and factored into salt management decision-making. (TAC-Sect.1) An annual training program is given to all winter maintenance staff. (TAC-Sect.2) The training program addresses the learning goals set out in TAC s Syntheses of Best Practices Road Salt Management Training. (TAC-Sect.2) Data is collected electronically from electronic controllers and used to assess salt management practices. (TAC-Sect.9) Delivery and use of materials is tracked and reconciled at yearend. (TAC-Sect.9) Material usage is tracked in conjunction with storm response records. (TAC-Sect.9) Town has not identified salt vulnerable areas. The Town has annual fall training sessions with Roads Division staff and on-call personnel to review winter procedures. A training program to address TAC s learning goals is not currently in place. The Roads Foreman and Lead Hand attend the OGRA Winter Maintenance Seminar. The delivery and restocking of solid bulk material can be traced through invoices and purchase records. Material usage is tracked manually, estimated by bucket load, and logged by the Roads Division staff on their daily log sheets. Usage is also tracked electronically on automated spreaders. Material usage is not reconciled with deliveries at the end of the season. Information from Roads staff and other logs along with forecast and future system information is retrieved, reviewed and archived. Monitor Environment Canada s approach to addressing salt vulnerable areas in an effort to identify vulnerable areas and determine strategies. Develop a training program for all Roads Division staff to address the learning goals set out in TAC s Syntheses of Best Practices Road Salt Management - Training. Present training in fall of each year to all Roads Division staff. As electronic controllers are added to fleet - data from them will be retrieved, reviewed and archived. Complete periodic comparisons of material usage route to route to identify and address any inconsistencies. Director of Public Works RQMS 2017 Annually (Fall) Page 18 of Storm Response To provide accurate documentation of changing road and weather conditions, and actions taken during storm response. Accurate record keeping and reporting during snow and ice control activities will facilitate a review of storm response and ultimately result in the most effective response in similar situations. This can help to optimize the use of salt. It will also provide information for due diligence defence in the event of a lawsuit by demonstrating prudent judgement with regard to safety and environmental stewardship. Accurate records of decisions made in responding to a storm are kept and can be retrieved for analysis. (TAC-Sect.1) Town complies with weather monitoring and patrolling requirements specified in O.Reg. 239/02. Storm event response records and patrol logs are kept. Implement Winter Weather Monitoring & Patrols (PW-RD- TI-SOG ) including record keeping requirements and keep up to date. Ensure staff is knowledgeable in the record keeping requirements. Complete This is a Controlled Document printed on November 9, It will expire in 7 days. Page 8 of 9 DO NOT PHOTOCOPY Agenda item b)

19 CORPORATION OF THE TOWN OF GRIMSBY File: Salt Management Plan Activities (PW-RD-TI-LM ) Department of Public Work Revision: 1 Date: August Monitoring Program 14.1 Monitoring Program Objective Environmental Consideration Best Practice Current Situation 1 Action Plan Responsibilities Due Date To monitor the chloride concentrations along rivers, snow disposal sites, salt storage facilities, and selected environmentally sensitive areas to determine the effectiveness of salting reduction strategies. By monitoring the effectiveness of the Salt Management Plan mitigation strategies, this may demonstrate improvements to the amount of salt entering the environment. Data on chloride concentrations are collected and analyzed to assess the nature and trends in salt contamination. Monitoring is conducted at salt and sand storage areas, snow disposal sites, in the surrounding, potentially impacted environment and at salt vulnerable areas. (Road Salts Code of Practice, 2004) The Town currently has no formal program to monitor chloride levels in the environment and relate those levels to winter maintenance activities. The Town has not carried out a contaminant assessment at its yard. Monitor developments on the National level with respect to monitoring requirements for salt management plans. Conduct an assessment of the Ontario Street Winter Maintenance Material Storage Yard prior to construction of any new facilities on site. Director of Public Works RQMS As needed 15.0 Emergency Response Program 15.1 Emergency Response Program To be prepared to respond to emergencies or hazardous situations involving winter maintenance operations and contain and clean-up the situation as required without compromising the health & safety of workers. Environment Canada has done an assessment of road salt and has concluded that the excessive use of road salts can be harmful to the environment. A spill or release involving snow and ice control chemicals may involve the release of a significant amount of salt into the environment. A response plan for dealing with spills of snow and ice control chemicals exists. (Road Salts Code of Practice, 2004) Personnel are trained in how to respond to a spill. (Road Salts Code of Practice, 2004) The Town currently has a response plan in place. Refer to Spill Response Proprietary Spills (CO- GEN-OHS-PRO ). This procedure is included in the Town s ongoing Emergency Response Plan (ERP) training. Ensure staff is knowledgeable in the potential hazards and the Emergency Response Plan. EHS Compliance Manager Page 19 of 31 This is a Controlled Document printed on November 9, It will expire in 7 days. Page 9 of 9 DO NOT PHOTOCOPY Agenda item b)

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21 Agenda item c) DPW16-50 CO6-PWC-PWR November 9, 2016 REPORT TO DATE SUBJECT: ALDERMAN S. BERRY, CHAIR AND MEMBERS OF THE PUBLIC WORKS COMMITTEE November 9, 2016 Gonsulting Services lor 20'17 Capital Watermain Rehabilitation Project PWCl Recommendation 'RESOLVED, that Report DPW16-50 dated November 9,2016 regarding "Consulting Services for 2017 Capital Watermain Rehabilitation Project PWC " be received and that the Director of Public Works be authorized to award the design, contract administration and on-site supervision of the project to W. Mackay Engineering Services in the total estimated amount of $72,100.00, excluding HST, including a $ per diem rate for construction inspection in 2017.' Oriqin The Public Works Department's 2016 capital water budget included funding for a consultant to design and prepare contract documents for next year's watermain replacement prolect as outlined under Report DPW The list of locations included as part of this project is found in Table 1. Backqround Staff prepared a Terms of Reference for the engineering design, contract administration and on-site supervision for the project. The Terms of Reference was provided to six (6) engineering consulting firms and the firms were invited to submit proposals for their services. Three (3) proposals were received by the Town for the project. AMEC Foster Wheeler, Kerry ï. Howe Engineering Ltd, and Associated Engineering Ltd. d d not submit a proposal. The results of submission, including a summary of the each consultant's costs based on their individual submissions, are summarized in Table 2. Financial lmplications The requested approval of $72,100.00, excluding HST, forthe engineering component and $9,320.00, excluding HST, for the geotechnical component of this project are well within the budget allotted for these services. Both W. Mackay Engineering Services and Soil-Mat Engineers & Consultants Ltd. have successfully provided similar services to the Town of Grimsby in the past. Prepared by, Reviewed by, Sub %,/,(-Å M. Reid Engineering Technologist R. Nesbitt, C.E.T., CMMlll Assistant Director Public Works t LeRoux, P, Eng Director of Public Works Page 21 of 31

22 DPW16-50 CO6-PWC-PWR November 9, 2016 Table l: Proiect Location List Karen Cr Kerman Ave Lakeside Drive a Replace approximately 80m of 150mm cast iron watermain with new 200mm PVC watermain Karen Cr. Lakeside Dr. (S) Lakeside Dr. (N) a Replace approximately 260m of 150mm Cast lron watermain with new 150mm watermain 1 Lakeside Dr Lakeside Dr Karen Cr. (S) Karen Cr. (N) Karen Cr. (N) Viking Dr a Replace approximately 500m of 150mm/200mm cast iron watermain with new 200mm PVC watermain Kerman Ave. Olive St. Shoreline Cr a Replace approximately 160m of 200mm Cast lron watermain with new 200mm watermain Kerman Ave. Shoreline Cr North Limit a Replace approximately 60m of 200mm Cast lron watermain with new 150mm watermain and a 50mm loop. 2 Park Rd N CentralAve. Main St. E Baker Rd. N North Limit Park Rd. N a a Replace approximately 520m of 150mm Cast lron watermain with new 200mm watermain Replace approximately 950m of 150mm Cast lron watermain with new 200mm watermain Page 22 of 31 Agenda item c)

23 DPW16-50 CO6-PWC-PWR November 9, 2016 W. Mackay Engineering Services s21, SL,ooo.oo s22, _15 s s8,1oo.oo s48,1_00.00 S1,soo.oo S7z,i"oo.oo s64, S. Lewellyn & Associates Ltd. S29,ooo.oo Not lncluded S29,ooo.oo 90 s7s0.00 S2,5oo.oo STo,ooo.oo s3,5oo.oo S1o2,5oo.oo S1o5,ooo.oo Quartek Group lnc. S24, s7s0.00 S25, s43s.00 S4,soo.oo 543, s1, S7o,640.oo S7z,7to.oo Notes: (r) Alcosts exclude HST. (2) "TotalAdjusted Cost" = "Design Total" + ["Daily rate" x 98 working days (average)]+ Construction Expenses + "As-Built Drawings" Page 23 of 31 Agenda item c)

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25 Agenda item a) Roce Kit Event Service lnc 4269 Slolion Rood Vinelond ON L0R-2E0 Phone: Fox Town of Grimsby Mr Bob Le Roux 1ó0 Livingston Ave Grimsby ON L3M-4G3 Thursdoy, Nov loth, 201ó RE: Grimsby Holf Morothon l0k ond 3K Deor Mr. LeRoux Pleose occept this letter os on officiol request to stoge the Grimsby Holf Morothon ond 3k on Fomily Doy, Sundoy Februory 19,2017. I hove included o mop of the proposed roule could you pleose review it ond odvise me if there ore ony problems. The detoils ore os follows: Roce Nome: Tim Horton's Grimsby Holf Morothon l0k ond 3K Dote: Mondoy Februory 19,2017 SlqrlTime: Holf Morothon & 1Okm-9:004M -3K 9:154M locolion: Grimsby Secondory School lnsuronce: $5,000,000 generol liobility noming the Town of Grimsby, Region of Niogoro ond District of Niogoro School Boord os odditionol insured. Route: See ottoched mops lf you hove ony questions or concerns pleose feel free to contoct me by phone 905-ó or by e-moil nick@rocekit.co Sincerely, Nick Stoehr Event Director Page 25 of 31

26 Page 26 of 31 3K RUN & HALF S/F skfìun on-2t]09-'12s-eidc 17K l8k f,'+d KAREN CRES tè loo Ø MAPLE AVE S 's-* j *@ v@ f../ + S rgx 5,.{ MORRISON OEIYHW çê i-'/ CRES I s E* ü*' u"a4øc K 2ß. MAIN ST W RD Lry - Ø 500 Metres Ì\ L l1k TO FINISH ot\-20c]9-1e6-be)c Metres * SUBA.trU R/oG Row a 4 t::,f è o 4 l/) UJ aew 4W I.tt 6K cê&l&q 4yê ä :r ill 12'( 5-.dFg grf DR o -c ë4 z> 7K g K SERVICE RD À / ' / 14 r q ^4tw S ê. o c7i c') or{ qo oq æ a.* o{ F rl c/) o a r(,ë" S S SERVICE RD 8K {Þ % arl at o* I ELA4 7iRÊ, Ros Ë Ø to qq "k Sì o df GRIMSBY HALF MARATHON t:i N AID STATION -e'- START TO 1lK a -Ar- 3K ;i!> BLEZARD DR "<p l4k 8sx PARK TUPPER ^ oè r*à BLVD RDN BARTLETT AVE..-J.-.-. è*qa *l- Ê no*{' 0, 20K clcr(fs.,. i' ry à z!_l.e4r9_o &- s'.':_-ä J zek *r"î 3 2 =v o c ẕ{ 2 GREENLANE $ <Fa I f Ð o f,l' -F -fi From Pos: 'l 11, ,117 To Posr ,1'1 1, ,845, 100 m. 1, 2,5 km 5.0 km 7,5 km 10,0 km 12.5 km 15.0 km 17.5 km 21.1 km ODepaûrent of Natuml Rercuces Cæd. À11 rights reswed wrlw.got Eþ 'sf Atræa^Ps,col, 2017 m á t Ë t' Agenda item a)

27 August Agenda item a) G.D.l.A Board of Management MINUTES Sept. 20, 2016 Carnegie Building 8:30 am Attending: R. Rebelo M.Seaborn L. Foster M.Woods J.Johnston Z. Ouzas J. Dunstall Absent: L. Vitali Attending: M. Dawson L. Norman Disclosure of Interest: none Delegation: D. Wright, P. Kirwin:Chimpanzee Website Review Introductions around the table. Chimps presented the preliminary web design. Colors are coordinated with new logo. Would like website live by AGM on December 1. Will send Hip and Doors Open pics to Chimps. Motion to APPROVE Minutes from Aug. 16, 2016 Meeting By: Z. Ouzas 2nd by: J. Johnston CARRIED Business Arising from the Minutes: Will require another member for board since R. Gaudets resignation. MOTION by the Board of Management to appoint M. Dawson to the Board of the Grimsby DIA. Motion by: L. Foster 2" by: J. Dunstall CARRIED MOTION by the Board of Management to appoint L. Norman as an alternate to the Board of Directors of the Grimsby DIA Motion BY: 2. Ouzas 2" by: J. Dunstall CARRIED Graduation Awards: Will be creating an entrepreneur award for GSS and BTfor graduation. $250 to each, will need to be allocated in 2017 budget. MOTION to create an Entrepreneurial Award for GSS and BT graduates MOTION by: J. Johnston 2" by: M. Seaborn CARRIED Doors Open: ok attendance, rain most of the day Farmers Market Dinner: will by Sept. 22. Will have a licensed wine area thanks to The Fort. Lordof the Wings Contest: rescheduled for Sept 29 Last Farmer's Market Oct. 6 Finance: 1. Receiver General Deductions Motion by: J. Johnston 2" by: Z. Ouzas CARRIED 2. L.Jankiv Payroll 9/23, 9/30, 10/7, 10/14 Motion by: J. Johnston 2" by: Z. Ouzas CARRIED Page 27 of 31

28 Agenda item a) 3. LeighJankiv: $ Phone (155.53) Gift Certificates (100.00) Webhosting (121.90) Motion by: J. Johnston 2" by: Z. Ouzas CARRIED 4. News Now: $ June Flyer Printing- PROMOTlON Motion by: J. Johnston 2" by: Z. Ouzas CARRIED 5. News Now: $ June Flyer Distribution PROMOTlON Motion by: J. Johnston 2" by: Z. Ouzas CARRIED 6. Cd Graphics: $ Sept Flyer Design PROMOT ON Motion by: J. Johnston 2" by: Z. Ouzas CARRIED 7. Grant Thornton: $ Audit PROFESS ONAL FEES Motion by: J. Johnston 2" by: Z. Ouzas CARRIED 8. Grimsby LincolnNews: $ Printing and distribution Sept f yer PROMOT ON Motion by: J. Johnston 2" by: Z. Ouzas CARRIED Correspondence: News Now, would we like to advertise during Fire Prevention Week. Would prefer to send a personal note or a note in flyer thanking Fire Dept. New Business; Flyer: received quotes for December flyer. Will have PBI print flyer and GLNdistribute the flyer. Signage for Gateway: willcreate a SHOP LOCALsign to go with the Grimsby business section at Gateway. World Diabetes Day: Nov 14".CDC is contacting schools about participating in a walk. The Forty willbe holding an event. Could ask Merchants to sell wristbands. Couldalso ask businesses to decorate windows in blue for event. Budget: R. Rebelo, L. Foster and L.Jankiv willmeet to go over 2017 budget and present at October meeting. Chamber: Business after Business on Sept 22 GEDAC:tour of Innovate Niagara on Sept 28.And a first impressions community tour of St. Thomas will be in November. NEXTMEETING:Board Meeting: October 18, 2016, The Carnegie Building November 15, 2016, 8:30 Carnegie Building AGM: December 1, 2016, The Forty Public House Adjournment Motion to adjourn by: Z. Ouzas 2" by: M. Seaborn CARRIED Wu. R. Rebelo L. J klv Recording Secreta ry?c 4% Page 28 of 31

29 Agenda item a) l{0v t G.D.l.A Board of Management MINUTES October t8,20t6 Carnegie Building 8:30 am Attending: R, Rebelo 7. Ouzas M. Seaborn J. Dunstall L. Foster L. Norman L. Vitali Absent: M. Woods J. Johnston Disclosure of lnterest: none MotiontoAPPROVEMinutesfromSept.LS,2oL6Meeting By: M. Seaborn 2nd by: L' Foster CARRIED Business Arising from the Minutes: Graduation Awards: contacted both high schools re award for 2ot7,will budget Ssoo for 2017 for this award. $2SO Per school. World Diabetes Day: Nov. 14. Will have rubber wristbands and handmade bracelets for businesses to sell in order to raise money awareness. 3 schools will walk to Town Hall for flag raising, tree lighting' etc. The Forty will host a oinner. will ask businesses if they would like to sell the wristbands and decorate blue. christmas Activities: working with a group to promote Grimsby during holidays. will be doing events Dec. LOth and L7th. Other idelas, close road, have music, have burn barrels, chestnuts' BusinessesDecoratingContest: wouldliketohaveadecoratingcontest. Theprizewill beayearworth of advertising in flyer. overall storefront décor will be judged' will ask Garden club to judge? Judging will start Dec. 3 until Dec. 17' Finance: L Receiver General - September Deductions Motion by: J. Dunstall znd by: L' Norman 2. L. Jankiv - Payroll IO/2L, to/zï,itl4,iut1' Motion by: J. Dunsta 2nd by: L' Norman 3. LeighJankiv: $11"0.74-Phone-TELEPHoNE Motion by: J. Dunstall 2nd by: L' Norman 4. Grimsby Farmers Market: $tsoo-events and Music-PROMOTION Znd by: L' Norman Motion by: J' Dunsta 5. Santa Claus Parade: PROMOTION Motion by: J. Dunstall 2nd by: L' Norman CARRIED CARRIED CARRIED CARRIED CARRIED 6 Leigh Jankiv: $go't+-shop local banner for Gateway-PROMOTIoN 2nd by: Z' Ouzas Motion by: J. Johnston CARRIED Page 29 of 31

30 Agenda item a) Correspondence: Requeit from Santa Claus Parade for sponsorship TheBoardofManagementoftheGD AagreestosponsortheSantaClausParadefor$1000for2016. Motion by L. Foster znd by: Z' Ouzas CARRIED ï;äïr'ffi:b.,o, L. Foster and L. Jankiv wiil meet ro go over 2017 budget and present at November iïrtj,ii",. 2017: staying open in the evenings. wourd rike to have a earry 2oL7 meeting for Blue skv ideas for businesses,o gîu. ìnput into what we could do to encourage staying open later' Chamber: Business after Business at Museum on Oct' 25th GEDAC: tourof rnnovateniagarawaswetattended. rnvitedatgdraboardmemberstoattendfirst lmpressionscommunityexchangewithst.thomas,ontarioinnovemberwithgedac.willsenddetails as RSVp will be requlreá, st. Thomas will also be critiquing Grimsby in the coming months' NEXT MEETING: Board Meeting: November L5,20t6,8:30 Carnegie Building AGM: December 1, 2016, The Forty Public House Adjournment Motion to adjourn byz Z' Ouzas 2nd by: M' Seaborn CARRIED R. Rebelo Chair Ja Recordin ecreta ry Page 30 of 31