Request for Proposals For the Massachusetts Department of Transportation Aeronautics Division

Transcription

1 Overview Request for Proposals For the Massachusetts Department of Transportation Aeronautics Division Carbon Neutral Airport Program The Massachusetts Department of Transportation (MassDOT) Aeronautics Division s mission is to promote aviation throughout the Commonwealth while establishing an efficient integrated airport system that will enhance airport safety, customer service, economic development, and environmental stewardship. In 2010, MassDOT Aeronautics Division published the Massachusetts Statewide Airport System Plan, which was created as a short, medium, and long-term planning tool to help the Aeronautics Division align its airport development activities to the overall mission to ensure that aviation continues its vital role in the statewide transportation system. Within the plan, six statewide system goals were developed accompanied by over 50 performance measures designed to help the Aeronautics Division monitor performance toward meeting those strategic goals over time. In association with the principal MassDOT environmental sustainability program, GreenDOT, designed to green the state transportation system, 1 the Environmental Compliance and Stewardship goal of the Massachusetts Statewide Airport System Plan requires each airport to embed sustainability practices into airport operations, planning and development projects to protect: 1) the natural environment; 2) the quality of life for airport employees and neighbors; and 3) the economic development potential of the airport. To fulfill the plan vision, the Aeronautics Division has embarked upon this exciting new sustainability program with the Volpe National Transportation Systems Center (Volpe), to be known as the Carbon Neutral Airport Program. The program will be completed in two phases. Phase I will include identification of: Energy efficiency and conservation measures to reduce energy demand; Renewable energy sources that can be used to meet the remaining energy demand; and Reductions made through non-energy related Greenhouse Gas (GHG) emission sources, such as transportation and refrigerant use. Phase II will include: Implementation steps to achieve carbon neutrality at the selected airport. Our vision for the program is to develop a carbon neutral airport concept and implement measures dramatically reducing fossil fuel consumption and GHG emissions at one (1) selected airport in the 1 On June 2, 2010, the Massachusetts Department of Transportation (MassDOT) launched GreenDOT, a comprehensive environmental responsibility and sustainability initiative that will make MassDOT a national leader in greening the state transportation system. GreenDOT is driven by three primary goals: 1. Reduce greenhouse gas (GHG) emissions; 2. Promote the healthy transportation options of walking, bicycling, and public transit; and 3. Support smart growth development. GreenDOT was designed in response to several existing state laws, Executive Orders, and MassDOT policies. These include the 2009 Transportation Reform Act that established MassDOT as well as the Healthy Transportation Compact that promotes improved public health through active transportation (such as walking or bicycling); and the Global Warming Solutions Act, which calls for measurable and enforceable economy-wide greenhouse gas reductions to address climate change. Leading the Nation in Transportation Excellence Logan Office Center, One Harborside Drive, Suite 205N East Boston, MA Tel: , TDD:

2 Commonwealth of Massachusetts. The goal is to identify lessons and practices learned at the selected airport that are relevant to airports ranging from the smallest General Aviation (GA) airport to large and complex commercial service airports. Deliverables will be prepared to maximize their utility for future applicability at other Commonwealth airports. The term carbon is used in this Request for Proposal (RFP) as a general term for the broad range greenhouse gases that have a potential effect on the planet s atmosphere and climate. Working with stakeholders, MassDOT and Volpe will assess airport facilities, track greenhouse gas emissions, and create an implementation strategy at one targeted airport within the Commonwealth to become the first ever, carbon neutral airport in the United States. Carbon neutrality aligns with the Airport Carbon Accreditation definition and emission reduction methodology, as follows: First, greenhouse gases within the direct control of the airport are inventoried. Second, carbon reduction goals are identified and implemented (e.g., energy efficiency projects). Third, emissions associated with airport operations on the ground are identified and reduction methods are shared with the appropriate stakeholders. Finally, attempts are made to generate renewable energy equal to or above the total consumed energy so that the net annual greenhouse gas emissions are zero or net negative. The airport reduces energy consumption and produces renewable energy only for the buildings, infrastructure and vehicles that it controls and operates known as Scope 1 and 2 emissions. 2 International airports that have achieved carbon neutral status currently rely on off-site emission reduction projects. MassDOT will initially seek neutrality entirely within the airport property. MassDOT Aeronautics Division is spearheading this program in order to advance a high-reach aspirational goal. The selected candidate airport will rigorously pursue energy efficiency in buildings, on the airfield and with fleet vehicles. Efficiency will likely involve major upgrades to retrofit mechanical equipment, lighting systems and envelopes. Alternative financing and utility subsidies can help to cover a sizeable portion of the renovations. Commissioning, building automation systems and operational changes will secure additional energy savings. On-site renewable energy generation will be necessary to equal or exceed energy consumption that cannot be eliminated. Success will require hard work, creativity and a willingness to implement operational changes at the airport. The Carbon Neutral Airport Program will enable MassDOT Aeronautics Division to identify successful and cost-effective strategies that reduce airport greenhouse gases and energy operational costs. A successful airport candidate may have implemented comprehensive cutting edge energy performance actions and is already a recognized leader among peers. On the other hand, airports with a large stock of aging and less efficient infrastructure may be equally strong candidates as the lessons learned from the program could more readily apply to a larger number of typical medium-sized and small airports across the Commonwealth and beyond. The winning candidate will provide a compelling explanation of how lessons learned will transfer beyond the candidate airport plus offer a clear management commitment to attain exemplary operational energy performance. 2 Airport Carbon Accreditation Page 2 of 10

3 To successfully implement the above referenced sustainability program and to maximize implementation funding, the Aeronautics Division is soliciting proposals only from those airports eligible to receive Federal Aviation Administration (FAA) sustainability/voluntary Airport Low Emission Program (VALE) funding. Of the 36 public-use airports (this excludes the Massachusetts Port Authority owned and operated airports of Logan, Hanscom and Worcester), only five airports within the Commonwealth fall under this category; they are Nantucket, Martha s Vineyard, Hyannis, Provincetown, and New Bedford airports (eligible airports). One of the five eligible airports will be selected through a comparative analysis and selection screening process. In fulfilling our continued commitment to openness and transparency in government, the airport selection criteria development, the evaluation plan execution, and overall candidate airport selection will be accomplished by a Planning Advisory Group (PAG) that has been established for this purpose and includes a diverse panel as outlined in Table 1. Table 1 Planning Advisory Group (PAG) panel members MassDOT Aeronautics Division MassDOT Office of Transportation Planning (Sustainable Transportation) MassDOT Energy Committee Federal Aviation Administration (FAA) New England Region Massachusetts Port Authority (Massport) General Aviation Airports Executive Office of Energy and Environmental Affairs Massachusetts Environmental Policy Act (MEPA) Staff Massachusetts Department of Energy Resources (DOER) Airport Consultants United States Environmental Protection Agency (US EPA) Volpe National Transportation Systems Center (US DOT) Proposal Elements This RFP is released on. MassDOT will conduct an on-line webinar session to review general requirements and answer specific questions that the candidate airports may have on January 23, 2013 at 1:00 (webinar details will be sent via to all candidate airports). Airport candidate proposal submissions are due by February 8, This allows candidate airports to complete and submit the proposal within a four week timeframe. Candidate airports are invited to submit proposals highlighting their specific interest in this program by following the three-part proposal submission detailed below. Once the airport is selected, the nominated airport will meet with the MassDOT Aeronautics Division, Volpe, and PAG to discuss the proposed program in more detail. Page 3 of 10

4 The proposal submission will be comprised of three parts for the Carbon Neutral Airport Program. They are: A. Cover Letter The cover letter should provide an overview of the airport and its contribution to the local/regional economy; B. Proposal Judging Criteria Narrative sections for candidate airports to demonstrate program understanding and airport commitment; and C. Data Collection Maps, utility bills and building data relevant to implementing the Carbon Neutral Airport Program. A. Cover Letter No more than one (1) page of text and one (1) graphic. The purpose of this section is to provide the PAG with a brief overview (a snapshot if you will) of the airport, to describe its size in acres, its aeronautical role in the national aviation system and to identify its role in the community s infrastructure. Include operational information such as the number of annual operations and enplaned passengers (use 2011 as the base year for this data). Briefly include information about the economic benefits of the airport, such as employment, direct salaries and air service, which can be summarized by using information obtained from the recently completed Massachusetts Statewide Airport Economic Impact Study. B. Proposal Judging Criteria The following subjective judging criteria will be used to evaluate the proposals submitted by the candidate airports. Responses to the judging criteria will provide comparative information to demonstrate program understanding and assess an airport s level of commitment to pursue carbon neutrality. Candidate proposals will be evaluated and compared based on the strength of the following criteria in no particular order: 1. Strong Program Understanding 2. Compelling Airport Vision and Commitment to the Carbon Neutral Airport Program 3. Demonstrated Stewardship Leadership 4. Knowledge Transfer Expertise and Experience 5. Dedication to High Efficiency and High Potential for Energy Generation 6. Effective Proposal Document The selected airport will convey a clear understanding of associated requirements and provide assurance that resources will be available to successfully support the program. A detailed explanation of each criterion is provided below. 1. Strong Program Understanding No more than two (2) pages. The purpose of this section is to provide the PAG with the airport s understanding of the Carbon Neutral Airport Program. Providing a clear and accurate description of the program is important to ensure the program's success. Describe the airport s understanding of the Carbon Neutral Airport Program and potential implementation issues, concerns, opportunities, and potential risks that should be addressed. Page 4 of 10

5 Please detail potential challenges associated with significant operational greenhouse gas reductions. Provide examples of the airport s creativity and innovation on past green projects that helped create a more sustainable airport. 2. Compelling Airport Vision and Commitment to the Carbon Neutral Airport Program No more than one (1) page (this does not include staff resumes). Successful carbon neutral implementation depends on effective airport leadership and commitment to the program. The purpose of this section is to provide the PAG with an overview of the airport s commitment by its leaders (town/city officials and airport commission) and community to meet sustainability initiatives. Please describe the actions that airport management will take to support the program. Include anticipated implementation barriers and how management plans on addressing them. Please provide an explanation on how airport leadership supports this program. Describe staffing available to support the program throughout the duration of the two-year implementation program. Please provide resumes for all identified staff members. Identify the dollar value of funds available to implement energy efficiency capital improvements. 3. Demonstrated Stewardship Leadership No more than one and a half (1.5) pages. In this section airports have an opportunity to provide information to the PAG regarding airport experience and current environmental stewardship practices. Please describe how your airport advances stewardship and at minimum cover the following questions: Page 5 of 10 a. How does your facility manage its material waste and what is your recycling rate (percentage of material diverted from landfill or incinerator)? b. If you already recycle, are you willing to divert additional types of material beyond your current practices? c. Please describe your decision making process regarding potential green buildings certification and any registered projects (if applicable). If this applies to your airport, provide the certification system (i.e., USGBC LEED) and the certification level(s). d. Does your airport have a current sustainability plan and have you conducted a greenhouse gas inventory? e. Does your municipality have a current sustainability plan and if so, does it include the airport facility? f. Depending on the return on investment, is the airport willing to fund a portion of potential capital improvement costs related to energy efficiency? g. Are there any other actions that your airport has implemented beyond building energy efficiency and waste reduction (e.g., vanpool for employees)? If yes, do you have measured results from the action(s)? 4. Knowledge Transfer Expertise and Experience No more than half (1/2) a page. MassDOT Aeronautics views the Carbon Neutral Airport Program as a key method to advance sustainability best practices across Massachusetts airports and beyond. The purpose of this section is to provide the PAG with examples of how the airport actively shared successful actions and/or adopted externally validated approaches. Please provide examples of practices that your airport has adopted from other airports or other transportation modes in the past three years. If applicable, describe practices that have been

6 implemented at your airport and that you have shared with other airports formally or informally. Examples can be from any operational aspect, whether or not related to sustainability. The airport should explain how this expertise and experience can be transferred to the Carbon Neutral Airport Program. 5. Dedication to High Efficiency and High Potential for Energy Generation No more than one (1) page. Additional pages may be used for figures/graphics. The purpose of this section is to provide the PAG with a brief overview of achieved energy efficiency efforts at the airport and future plans for energy efficiency. Provide a brief overview of achieved energy efficiency efforts at the airport. Include type of project (i.e. retrofit interior lighting, solar installations, etc.). Please include the following: a. Overall number of projects; b. Description of each project and year installed/initiated; c. Measured or estimated energy savings; and d. Energy audits summary results, if applicable (e.g., ASHRAE Level 2 audit of terminal building in 2010). Efficiency alone cannot eliminate greenhouse gas emissions. Renewable energy sources that produce emission-free energy are essential to cover the remaining energy that is consumed at the airport. The Carbon Neutral Airport Program s goal is for an airport to create net-zero emissions. A net-zero airport is defined as one that generates as much onsite emission-free energy as the annual emissions produced from airport controlled ground operations. Provide information on any planned future on-site renewable energy generation projects (natural resource development projects such as solar, wind, geo-thermal etc.). Please include the following: a. Renewable energy type/technology b. Figures or graphics depicting the proposed on-site location; c. Size of area in acres (in the case of solar); and d. Generation capacity (if known). If future on-site renewable energy generation projects are unknown, please provide information on the amount of buildable land or roof surface (ft 2 and acres) for such facilities (i.e., non-aviation use land available or non-aviation use land that could be available with proper FAA land releases for such development). The Carbon Neutral Airport Program has a goal to achieve neutrality entirely within the airport property. In the event that on-site generation cannot be accomplished, please provide information on regional renewable energy operational or planned projects (i.e. off-airport projects). For the purpose of this project, regional is defined as within a 10-mile radius on land or within a 50-mile radius over water/ocean. Please include the following: a. The type of facility (i.e., biogas from landfill, utility scale wind energy site, solar, etc.); and b. Location of regional site or sites (distance in miles) from the airport. Provide information on the public/municipal utilities for electricity and gas. Describe any past public/municipal utility subsidized or fully-funded projects at the airport. Page 6 of 10

7 6. Effective Proposal Document The PAG will assess each proposal s document quality. Key parameters include adhering to narrative page length requirements, clarity of provided content and logical narrative responses to each subjective judging criterion. Comprehensive proposals that include responses to all RFP questions will achieve a higher ranking. C. Data Collection Data obtained this section will be used in part for selection screening and will enable the PAG to understand the airport, its resources, environmental constraints, existing energy consumption and energy use measurements. These data will be used to provide more quantitative (objective) data, whereas, the elements of the proposal judging criteria listed above will be used to provide more qualitative (subjective) data. Additionally, since the program will be completed in phases, the facts provided here will be useful to determine feasibility of Phase II, the implementation phase, at the selected airport. 1. Airport Resources MassDOT needs to understand the number, age and type of airport facilities and equipment that will be included in the program. Please provide information in tabular format for ease of readability. See attached tabular template that can be used in your response to this section. a. Information on airfield facilities (i.e., the number of runways and taxiways with overall length and number of edge lights and illuminated signs). b. Total building square footage by usage area (i.e., terminal, office, concessions, hangar, etc.). Please identify if these buildings are airport owned and operated or tenant owned and operated with a land lease, and whether or not the airport or the tenant is paying for the energy use. Please identify the lease term. For leases expiring within the next 3 years, please identify their square footage. c. Number and age of the above referenced buildings. d. Number and types of internal circulators (i.e., escalators, elevators, moving walkways, baggage conveyors, etc.). e. Total number of airport owned/operated aircraft ground support equipment (GSE). Please include the equipment model and type Please include the equipment age and replacement schedule. Please identify fuel type (diesel, electric, etc.). f. Airport owned and operated other fleet equipment such as mowers, snow removal equipment, operations/maintenance vehicles, fire suppression, etc. Please include the equipment model and type. Please include the equipment age and replacement schedule. Please identify fuel type (diesel, electric, etc.). g. Number of total airport employees (i.e., administrative, operations, maintenance, engineering, and safety/security). Please identify full or part-time employment. Please identify availability of one current staff member to support sustainability project for the next two years (4 8 hours per week). Please list other airport responsibilities for this staff member. Page 7 of 10

8 2. Environmental Resources MassDOT needs to understand how much land is available to generate renewable energy. Describe (in summary format) the environmental resources that the airport must consider (i.e., environmental areas of potential impact). Information on environmental resources such as wetlands, critical habitat (priority or estimated), cultural resources (historic and/or Native American sites), etc. should be included. Please provide the following information: a. Include boundaries of resource areas (if easily accessible) in graphic format. Please scale to fit graphic onto an 11x17 inch color page. A layered approach is preferred using hatching to identify each resource area. b. Information on environmental resources such as wetlands, critical habitat (priority or estimated) and cultural resources (historic and/or Native American sites). c. Identify the size of environmentally sensitive lands on airport property in acres. 3. Energy Consumption Total energy consumption will determine the fossil fuel usage that must be reduced via efficiency or substituted with renewable generation. Describe (in summary format) the airports energy consumption, and in general terms how the consumption level is expected to evolve in coming years. Proposals must contain these data in order to be considered for the program. Airports may decide to keep their energy consumption data confidential beyond the selection process. Please indicate if you prefer that energy data is not publically released. Provide the following information in tabular format or actual bills as an attachment in an appendix section of the proposal. a. Airport energy utility bills for calendar year (CY) 2011 (electricity, gas, other). Separate airfield lighting if at all possible; b. Airport water utility bills for CY2011; and c. Airport vehicle fuel bills for CY2011 (diesel and gasoline usage for maintenance, snow removal, GSE, shuttle bus and other airport owned and operated vehicles). 4. Measurement Provide information on current energy consumption measurements (if applicable). Please include the following: a. Percent of airport owned buildings individually metered. Provide metered areas (ft 2 ) if available. b. Are runway electrical systems on separate meters? c. To what extent are buildings individually metered? d. Does the airport have any energy sub-metering and for which system? e. Does the airport meter water? If so, are indoor and outdoor water separately metered? f. Most recent energy audit and level of audit and results, if available. g. Greenhouse gas audit and results, if available. Administrative Format of the Response The format of this response will consider the following requirements. The font size shall be no smaller than 11 point, and margins must allow for the document to be readable. Total length for Section B, Proposal Judging Criteria shall not exceed 6 pages of paper. The following elements are allowed as additional sheets of paper that are not included in the count of total pages of paper: Cover letter, proposal title page, divider pages, graphics/figures, data collection pages, appendices, Page 8 of 10

9 and back cover page. The proposal must be delivered electronically only and 5 megabytes or less for ease of distribution to the PAG. No paper copies will be accepted. Evaluation Criteria Proposals will be evaluated through a comparative analysis and selection screening. The review and analysis of any Airport RFP, the airport selection criteria, the evaluation plan, and the overall candidate airport selection will be accomplished by the PAG. Other Information The Carbon Neutral Airport Program Manager and Airport Planner/Environmental Analyst at the MassDOT Aeronautics Division, Katie R. Servis, will address the airport s questions by at katie.servis@state.ma.us. The Aeronautics Division will forward responses to questions to all eligible airports that submit proposals. MassDOT will also conduct an on-line webinar session to review general requirements of the proposal and answer specific questions that the candidate airports may have on January 23, 2013 at 1:00 (webinar details will be sent via to all candidate airports). The Aeronautics Division reserves the right to waive any informality or to reject any and all submissions for any reason. To consistently advance Green practices, only ed submissions (in PDF format) will be accepted. Phase I of the Carbon Neutral Airport Program is funded entirely by the MassDOT Aeronautics Division. Funding sources for Phase II will be discussed during and as part of the Phase I process. Should funding be inadequate for Phase II, the Aeronautics Division may delay or cancel the program. Eligible airports must submit one electronic copy of their proposal package via by 3:00 PM EST on February 8, 2013 to: Ms. Katie R. Servis Carbon Neutral Airport Program Manager and Airport Planner/Environmental Analyst MassDOT Aeronautics Division Katie.servis@state.ma.us The subject heading on the ed proposals shall clearly state the following: MassDOT Aeronautics Division Carbon Neutral Airport Program - Request for Proposal (RFP) Submission. Page 9 of 10

10 Sample Template for Data Collection Airport Resources Description Airfield facility information (# of runways, # of taxiways, lengths, # of edge lights and # of illuminated signs) Number and types of internal circulators (i.e., escalators, elevators, moving walkways, baggage conveyors, etc.) Ground Support Equipment (GSE) Please list the total number for each model type of equipment and the age each vehicle. Please list the fuel source and age for each of the GSE Other fleet equipment owned and operated by airport (e.g., mowers, snow removal, maintenance vehicles, fire suppression, etc.) type and age. Fuel source and age for each Other fleet equipment Transport Vehicles for passengers and employees Response (Note: each response cell should be limited to 100 words maximum) Sample Template for Data Collection Airport Resources (Individual Building Reporting Template) Please use the included template to provide specifics on airport individual buildings. The data will provide the PAG information to assess totality of the airport s controlled assets. Submissions should provide a data table for each airport structure larger than 500 ft 2. Provide one table for each structure. Building #_: (Name of building if applicable): Square footage (ft 2 ): Age of Building: Occupied or only for equipment? Airport function: Terminal, office, hangar, maintenance, storage, other: specify Percent of building heated/conditioned: Individually metered for Electricity: yes/no Individually metered for Water: yes/no Sub-metering: yes/no and which system component? Airport owned: yes/no Who pays utility bill: Airport, tenant, other? If leased when is lease up for renewal? Roof available for solar energy generation: yes/no If applicable, Building green certification and level: Energy efficiency retrofit (date) year: Date (year) of last energy audit: Date (year) of last energy retrofit: Other energy source(s): natural gas, ground source heat pump, propane, steam, other: specify Building utility data available included in proposal: yes/no Page 10 of 10