The Mentoring Collaborative of Montgomery County AmeriCorps Program Host Site Application

Transcription

1 The Mentoring Collaborative of Montgomery County AmeriCorps Program Host Site Application THE PARTNERSHIP The Mentoring Collaborative of Montgomery County partner agencies regularly report needing assistance recruiting and managing volunteers and lack the resources to do so effectively. Accordingly, the MCMC AmeriCorps Program (MCMCAP) helps meet these needs by placing AmeriCorps members in agencies throughout Montgomery County to serve as Mentor Service Coordinators. The first step is to select host sites with partners that can benefit from building capacity in mentoring services. Together, MCMCAP and the partner agencies (referred to as host sites) work to recruit, train, and supervise AmeriCorps members to serve as Mentor Service Coordinators. MCMCAP helps host sites provide more services, improve the effectiveness of each host site s mentoring program(s), and increase organizational capacity to manage mentoring programs. MCMCAP provides intensive training to MCMCAP Mentor Service Coordinators who serve for 11 months. Each MCMCAP Mentor Service Coordinator works closely with host site staff to conduct a mentor needs assessment, create policies, procedures, and mentor/mentee training sessions for volunteers, initiate recruitment drives and media outreach, develop community partnerships, conduct volunteer recognition events, and train staff and volunteers in mentor management skills. MCMCAP, the MCMCAP Mentor Service Coordinator, and the host site all contribute to the partnership. THE SELECTION CRITERIA To be eligible for partnership, each organization must: Be a nonprofit 501(c)(3), school, or government agency. Have been operational (providing services) for at least one year. Have at least one full-time staff member (paid or volunteer). In addition, the mentoring programs must: Meet a critical community need in the area of education (i.e. school-based/after-school mentoring programs); priority will be given to programs in this area. Utilize volunteers in direct measurable service (activities that have a hands-on, direct impact on the clients or community). Not be directly involved in political advocacy or religious instruction.

2 THE APPLICATION PROCESS To be considered for a MCMCAP partnership, the MCMCAP Host Site Application must be submitted by May 1, A Review Committee screens all applications for eligibility and quality of submission. If necessary, site visits are then scheduled with key staff at the agencies that have submitted the strongest applications to further discuss the MCMCAP partnership. Key application elements include: Organizational capacity to develop and manage the program. Clearly defined need for the program. Realistic goals and ability to measure pre-determined outputs and outcomes. Integration of the mentoring program in the organization. THE MCMCAP MENTOR SERVICE COORDINATORS: The MCMCAP Mentor Service Coordinators are AmeriCorps members who have committed to 11 months of service. They have diverse backgrounds, come from varied geographical areas and have at least some college-level education. They share a strong commitment to making a difference in their communities and to serving youth. Along with training at the beginning of the partnership year, they receive additional training during the year from MCMCAP. They also receive ongoing technical support from MCMCAP staff. WHAT CAN WE ACHIEVE TOGETHER? WHAT DOES MCMCAP PROVIDE TO HOST SITES? MCMCAP provides ongoing, yearround support to MCMCAP Mentor Service Coordinators and host sites. A MCMCAP Mentor Service Coordinator who has committed to 11 months of service. (Recruited and selected by both MCMCAP and the Host Site.) Pre-Service and monthly training for the MCMCAP Mentor Service Coordinator in program development, innovative volunteer management, and community-building skills. Orientation for organizations and training sessions with both the MCMCAP Mentor Service Coordinators and the host site. The MCMCAP Mentor Service Coordinators post-service educational benefit, health coverage, workers compensation, and a portion of the living stipend. Technical assistance and access to state networks. Supportive marketing materials to promote mentoring opportunities at the partner organizations. WHAT ARE HOST SITES REQUIRED TO PROVIDE? A clear vision for the mentoring program you plan to create and how the direct service activity involved will impact your clients and/or community. Supportive leadership from your staff and board, to ensure that the mentoring program is considered and treated as an integral part of your organization. A designated supervisor for the MCMCAP Mentor Service Coordinator, who will provide weekly supervision and participate in training days over the course of the year. Adequate workspace for the MCMCAP Mentor Service Coordinator including a desk, phone, access to a computer, internet and access. Free or reimbursed parking for the MCMCAP Mentor Service Coordinator while she/he is serving on-site as part of his/her service. Host Site FEE: A $6,000 host site fee per member is required to invest in the partnership.

3 INSTRUCTIONS 1. Please type all requested information in 12 point font or larger. 2. Answer all questions completely and in the order and format in which they appear. 3. Be sure to include all requested signatures and materials. The complete application packet includes: a) Application and Organizational Chart: 1 signed original of the completed application and organizational chart (to include position titles and names) b) Budget: 1 copy of your current fiscal year operating budget (to include revenue and expenditures) c) Financial Statement: 1 copy of your agency s most recent audit report, 990 form, Profit and Loss Statement, or other statement of financial position. d) Host Site Direct Service Position Description: 1 copy of a Position Description detailing the specific responsibilities and preferred qualifications required of the MCMCAP Mentor Service Coordinator. Note: Be sure to use correct AmeriCorps Language (e.g., serving vs. work; host site vs. job site). 4. Please completed applications send to: jessica.demmings@sinclair.edu cc: lachelle.johnson@sinclair.edu. *Electronic copies are preferred. TIPS FOR WRITING YOUR APPLICATION Ø Ø Ø Be sure to explain any agency jargon or acronyms. Have someone read your application who has not been involved in developing it. Can they explain the who, what, where, when, why? of your project after reading it? Remember: Reviewers may not know anything about your agency or proposed mentoring program prior to reading your application. Please help the reviewers fully assess your application by being as clear and complete as possible. 3

4 The purpose of the host site application is to determine an agency s eligibility to partner with MCMCAP and to assess the feasibility of the proposed program within the MCMCAP program model.. 1. Host Site Information: Name of Organization/Legal Applicant: Street Address: City/State/Zip: County: Main Telephone: Main Fax: Web Page: Facebook Page (if applicable): Twitter Handle (if applicable): Legal Applicant Federal I.D. Number: State Legislative District: U.S. Congressional District: Executive Director: Executive Director s Telephone: Name of Application Writer/Initial Contact: Contact s Title: Contact s Telephone: Contact s Name of Site Supervisor for Member Site Supervisor s Title: Site Supervisor s Telephone: Site Supervisor s Type of Organization: (all MCMCAP Host Sites must be one of the following) *Government agency (specify only one type): Federal State City School OR * Nonprofit (501c3) (specify only one type): Local State National International 4

5 2. The Host Site Fee for is $6,000 per member and payable in two installments; each installment is $3,000. The 1 st installment is due in October and the 2 nd is due in March of each service year. PLEASE NOTE: If the host site fee is paid from federal funds, the host site must provide all of the following: a. The name of the federal agency: b. The federal agency grant or contract number: c. The CFDA number (or n/a if a contract): d. Documentation that the federal agency approved the use of its funds as the host site fee for AmeriCorps. (Attach to application or provide with host site fee.) 3. History with MCMCAP and AmeriCorps a. Is your organization a past MCMCAP Host Site? no yes/year(s) b. Is your organization a current MCMCAP Host Site? no yes c. Has your organization been a Host Site under any other AmeriCorps program(s)? no yes If yes, what program(s)? What year(s)? d. How did you learn about MCMCAP? MCMCAP Staff MCMCAP Staff Networking Informational Session 4. Agency Overview What is your agency s mission? When was your agency founded? What are your current programs and services? How are direct service volunteers currently involved in fulfilling your mission and providing your programs and services? The MCMCAP member will serve in which program(s) or service(s)? Does your agency currently have general liability insurance for its volunteers? (This is an MCMCAP partnership requirement.) yes no 5

6 5. Volunteer Program Focus Area and Performance Measures Mentor Service Coordinator service activity must work toward the focus area performance measurement below. Please describe how your host site will address and fulfill the focus area and performance measurement listed below; include the anticipated number and measurement tool. Please note that outputs and outcomes that are provided may not be altered from the language specified in the performance measures. You must determine the anticipated number and the measurement tool. PRIORITY Focus Area: MCMCAP Output: Education Expand/enhance services to help 600 youth achieve success to prevent school drop-out. Host Site Output: Anticipated Number: Measurement Tool: 6. Mentor Program(s) Below, please fully describe the types of mentoring services and number of members that apply to the MCMCAP application and partnership. Please answer each question fully. (a) Types of Mentoring Service(s) during school year (September end of school year): Describe the service activities the member(s) will perform in order to address the community need you identified above. Please be specific and remember that members recruited by MCMCAP are prohibited from political advocacy, religious instruction, and certain types of fund raising. For example, member(s) will tutor students in grades six and seven in reading skills in an after-school program three days each week (b) Types of Mentoring Service(s) during summer (June July): Describe the service activities the member(s) will perform in order to address the community need you identified above during the summer. Please be specific and remember that members recruited by the MCMCAP are prohibited from political advocacy, religious instruction, and certain types of fund raising. For example, member(s) will tutor students in grades six and seven in reading skills in a summer program three days each week (c) Member Development: What training and support will your organization provide for members to assist them in acclimating to their host site environment and carrying out their assigned service tasks? How will your organization contribute to making the member s service project a meaningful experience and ensure your member s service is impactful? (d) Number of Members: If applicable, how many existing member(s) do you have performing these types of mentoring services? How many new member(s) are needed for each activity proposed? What is the total number of new member(s) needed? Who will manage all existing volunteers/members? 6

7 7. Key Players Of the staff members identified on your organizational chart, who will work most closely with the MCMCAP member(s)? What roles and responsibilities will these key players have in supporting the development of the mentoring program? It is likely that these staff members will be asked to attend the MCMCAP site visit? 8. Mentor Service Coordinator Parking The MCMCAP Mentor Service Coordinator(s) will need access to free or reimbursed parking while onsite. On-Site Parking: ofree oreimbursed (indicate monthly cost) $ 9. Mentor Service Coordinator Work Space Requirement MCMCAP Mentor Service Coordinators will need a professional space to complete their service. This space needs to include a computer with access to the Internet to post service activities, opportunities and communicate with MCMCAP to submit reports. Please verify that your organization will be able to provide the following: odesk ocomputer ophone ointernet Access oprinter Access o Access 10. Host Site Application Signatures In submitting this application to become a MCMCAP Host Site, we attest that all information provided is true to the best of our knowledge. Signature of Legal Host Site Director Date Signature of the Host Site Application Writer Date Signature of the Host Site Supervisor Date Thank you for applying to become an MCMCAP Host Site! 7