Time andattendance Leave Management Benefits HR Helpdesk HR. User Manual

Transcription

1 Time andattendance Leave Management Benefits HR Helpdesk HR User Manual

2 Index Login to Mihi pg 3 Reset Password pg 4 Time & Attendance pg 5 Clock In pg 6 Clock Out pg 7 Weekly Timesheet pg 8 Leave Management pg 9 Apply for Leave/ Time Off pg 10 Cancel Leave/ View Balance pg 11 Employee Handbook pg 12 Benefits (Insurance and Non Insurance) pg 13 Reimbursement Report pg 14 Reports pg 16 Contact HR pg 17 For Managers- Leave Approval pg 18 For Managers- Weekly Timesheet Approval pg 19 Reimbursement Approval pg 21 Reports (Leave Summary) pg 22 Support pg

3 Login To access Mihi go to and follow the below steps: 1. Select Language 2. Select Password Check Box 3. Enter your User Name* [sent to you via ] 4. Enter Password* [sent to you via ] 5. Enter Company Code * [sent to you via ] 6. Click the Login link (see figure 1) Figure 1 *If you have not received your User Name, Password, or Company Code please send us an at support@mihi.info 3

4 Reset Password After you log in for the first time, you will receive a promptto changeyour default password (see figure 2). If you forget your password, please support@mihi.info Figure 2 Passwords must be minimum six characters long and must include one numeric or specific character. 4

5 Time & Attendance After a successful login, you will see a homepage that says Welcome to Mihi. Figure 3 T o enter your time, place your mouse over the Time & Attendance tab.you will see a drop down showing Daily Clock In/Out. Select Daily Clock In/Out (see figure 4). Figure 4 5

6 Time & Attendance Clock In Once you select the Daily Clock In tab you will see a screen with an Attendance System. Click the Clock In button when you begin or resume work. The time and date will be automatically recorded (see figure 5) Figure 5 A pop up will appear on your screen indicating your time has been recorded. Click OK to continue (see figure 6) Figure 6 6

7 Time & Attendance Clock Out When leaving or taking a break, click on the ClockOut button. Please Clock In and Clock Out every time you leave/take a break and return to work. Note: If you forget to Clock In or Clock Out you can click on the Add Manually button to enter your time. Your in and out time history will be recorded in the Attendance Details sections (see figure 7) Figure 7 A pop up will appear on your screen indicating your time has been recorded. Click OK to continue (see figure 8) Figure 8 7

8 Time & Attendance- Weekly Timesheet Go to Time & Attendance ->Weekly Timesheet. Select Week of to enter the week that you would liketo update. By default the Type will be set to regular. Select the appropriate drop down from Type. After you have finished making your edits, click the Submit button (see figure9) Figure 9 Toenter overtime or on call hours (standard works hours is 8 hours), find the date that you would like to record and in the Overtime Hrs or On Call/Work From Home. Enter your hours in hour and minute format. Example: 1 hour and 30 minutes of overtime should be entered as When you have finished making all your edits and click the Submit button at the bottom. 8

9 Leave Management To request time off, select Leave Management -> Request Time Off from the drop down (see figure10) Figure 10 You will be able to see your available balance of vacation, sick leave, etc. and make new leave requests (see figure11) Figure

10 Apply for Leave/Time Off After you ve accessed the Leave Management module, you ll see the Leave Request section on your right. To apply for a leave, follow the steps below: 1. Select the appropriate Leave Type from drop down menu 2. Enter the start date 3. Enter the end date 4. If you are requesting leave for only a few hours, check the Hourly Leave "box 5. Add supporting notes (if any) 6. Add an attachment (if any) 7. Click on the Applybutton (see figure 12) Figure

11 Cancel Leave/View Balance You can cancel your leave request in the Leave Management module. Click on the Cancel link in the action column (see figure13) Figure 13 You can view your Available Balance in the Leave Balance Summary tab (see figure14) Figure

12 Employee Handbook Select Benefits -> Employee Handbook from the drop down. You will be able to download your employee handbook (see figure 15) Figure

13 Insurance/Non Insurance Benefits Select Benefits-> Insurance Benefits to view a listing of all available benefits types and related documentation (see figure16) Figure 16 To view Non Insurance Benefits, select Benefits-> Insurance Benefits. You will see a listing of all available benefits types, description and related documentation (see figure17) Figure

14 Reimbursement Report To submit your expenses for reimbursement, select Benefits->Reimbursement Report. Enter your bank account information in the text fields and click Submit. (see figure18) Figure 18 After you click Submit you will see this confirmation window (see figure19) Figure

15 Reimbursement Report T o submit your expense (see figure 20) 1. Enter the date range for the reimbursement 2. Select currency and Enter the amount 3. Upload supporting documents 4. Choose Expense type from the drop down 5. Click Submit Repeat steps 1-5 for every newexpense Figure 20 You will see your submitted expenses in the bottom of the screen (see figure 21) Figure

16 Reports To view all holidays, select HolidayList underthe Reports tab. (see figure 22) Figure 22 To export the Holiday List, select the file format from the drop down and click on the Export button. (see figure 23) Figure

17 Contact HR To Contact HR, Select HR Helpdesk-> Contact HR from the drop down (see figure24) Figure24 1. Select the Support Type from the dropdown 2. Enter your message 3. Upload a document(if any) 4. Click Sendbutton to submit All completed requests will appear in the lower grid below the Send button. Here you can check the status of all your requests & HR comment. (see figure25) Figure

18 For Managers - Leave Approval To approve leave requests, select Leave Management-> Leave Approval By Manager from the drop down (see figure26) Figure 26 You can check your employee s request for time off which will include date(s), hours requested,and the type of leave.you can approve or reject requests from Select Status drop down. Add any notes for the employee in the Manager Notes text field.(see figure 27) Figure

19 For Managers- Weekly Timesheet Approval After your assigned employees make their request into the Weekly Timesheet you will receive a system generated . Toapprove or reject, go to Time & Attendance-> Weekly Timesheet Approval from the drop down. (see figure 28) Figure 28 You will then see a chart that has your employee(s) who have made edits to their Weekly Timesheet. Select View to review your employee sedits. (see figure 29) Figure

20 For Managers - Weekly Timesheet Approval You can either approve or reject your employee s request. You have the option to edit their requests, individually approve/reject specific days, or you can approve/reject their submitted request by selecting the box next to status. You have the option to add in a comment in the text box. (see figure 30) Figure

21 Reimbursement Approval To approve or reject reimbursement requests from employees, select->benefits-> Reimbursement Approval By Manager from the drop down (see figure 31) Figure 31 Select-> open items from the drop down to see all pending reimbursement requests from employees with their details. You can approve or reject employee s request from Select Status field, and also add remarks in the Manager notes text field. Select -> close items from the drop down to view all the previous approved/rejected items (see figure 32) Figure

22 Reports (Leave Summary) Select Reports-> Leave Summary to view leave summary of employees (see figure 33) Figure 33 Leave Summary (All Employees) Select -> company from the dropdown & click on the show button. Leave Summary of all your direct reportees will be displayed under Leave Summary Report below. Leave Summary (Particular Employee) Select-> company and also Select-> Employee from the dropdown, and then click on the show button to view summary of a particular employee. Export Report Select-> file formatfrom the dropdown & click on the Export button (see figure 34) Figure

23 Support Fortechnicalquestions, help with login issues or password help,please 23