Automated holiday and sickness management system. Increased efficiency. Reduced costs. Better business.

Transcription

1 Automated holiday and sickness management system Increased efficiency. Reduced costs. Better business.

2 02 Introducing e-days the ultimate holiday planning and sickness management tool e-days is a web-based self-service absence management solution. It provides an online portal for holiday booking, Bradford Factor scoring, shared calendars, comprehensive absence reporting and much more. The software helps managers and HR teams to track and administer holiday leave and sickness absence. Compared to alternative absence management options such as spreadsheets, paper forms to global HRIS systems; e-days is easier to use, faster and more secure. a global solution e-days can be accessed anywhere on any device with an internet connection. It is available worldwide and serves customers in over 80 countries. This flexibility makes it the perfect solution for companies of any size; from SMEs to large multi-nationals. e-days at a glance e-days is proven to reduce expensive unauthorised absences and minimise the burden on administration. The software provides: 24/7 self-service access to absence records from any PC, mobile or tablet device. Built-in absence forms to certify sickness and document return-to-work. Online holiday booking with one-click manager authorisation direct from . Automated absence tracking mechanisms such as Bradford Factor scoring. Online absence calendars with shared access and Outlook integration. Powerful analytics functionality with Excel export and scheduled report features.

3 03 Why e-days? the ultimate holiday planning and sickness management tool Reduced absenteeism rates e-days transforms absence management into a transparent company-wide process. The platform provides self-service access to absence records and Bradford Factor scoring. These features educate employees about the impact of short-term absence. A reduction in absence rates is often recorded when using e-days, as close monitoring of unplanned absence has been found to discourage staff from taking unnecessary time off. Return-to-work processing e-days automatically updates staff sickness records and pre-populates online return-to-work forms whenever sick leave is recorded. The software can also be configured to send alerts to HR and management to notify them of any absences. Increased administration efficiency e-days removes many of the manual processes associated with managing staff absence using spreadsheets or paper-based methods. Highly efficient features make it easy for managers to approve holidays, update entitlement balances and enforce minimum staffing levels. These capabilities significantly reduce the administrative strain on managers and HR teams. Improved visibility Shared calendars, absence reports, automated alerts and request notifications are just some of the high-level features within e-days. The platform provides a comprehensive suite of tools to proactively manage staff absence. It delivers the visibility and insight needed to understand absence trends and identify problems. With e-days, managers can plan staff resourcing easier and quicker than ever before. Complete flexibility e-days is highly customisable and can be adapted to meet the needs and requirements of any organisation. Features can be switched on or modified wherever necessary. What s more, the entire system can be set up to mirror even the most complex absence management processes.

4 04 Holiday planning features e-days automates staff holiday planning processes, providing employees and managers with timesaving features Increased administration efficiency Request time-off at the click of a button. Simply input request details, in days or hours, hit submit and e-days automatically alerts line-managers via . Holiday records and shared calendars are then updated in real-time once time off is approved. Shared absence calendars See who s out at a glance. Create specific, cross-functional project work groups and teams with real-time visibility of each other s absence calendars. This allows staff to co-ordinate time off and plan project resources more effectively. authorisation Approve requests direct from . Automated alerts notify managers of all holiday requests to provide a simple one click process directly from the notification. Multi-level authorisation settings can also be applied if required, so that authorisation requests are sent through a chain of approvers. Once holiday is approved, confirmation is ed to the employee. Real-time holiday records Track absence activity against online records. Different calendar years and working patterns can be assigned to individual staff. e-days automatically tracks used/remaining entitlement balance accordingly each time requests are made, approved and taken. TOIL, Overtime & Flex leave tracking Record overtime and time off in lieu (TOIL) online. Configure user profiles to track time off in lieu and overtime as well as bought and sold holiday leave. Rules can also be specified for how this can be used as credit the next time employees request time off. Outlook integration View e-days records across all devices. Synchronise your personal and shared holiday calendars with web-based calendars such as Outlook or Gmail via an ical feed. This gives instant visibility of staff resources anywhere at any time. Automated carryover and accruals Remove manual calculations. Automatically track accrued entitlement for all staff across different working patterns and calendar years. e-days can update individual records according to rules for carry-over at year-end.

5 05 Sickness management features e-days standardises employee sickness management processes, supporting managers and HR teams with absence tools Custom absence types Capture all absence activity in e-days. Create custom absence types and define permissions for employees. Specify the activity displayed on shared calendars and configure the authorisation process required. Online sickness forms Track sickness absence online. Use the in-built self-certified and return-to-work forms within e-days or create custom forms. e-days will document sickness instances consistently across your organisation. Bradford factoring tracker Monitor the impact of absenteeism. Automatically track Bradford Factor scores for every employee, notify managers and HR when a self-defined trigger point is exceeded. Choose to display live scores on user profiles. Automated Sickness alerts Ensure everyone is kept up to date. Configure alerts to notify HR when specific types of absence are logged (e.g. accident at work, stress etc). Sickness alerts can be used on manager dashboards to highlight the highest absence rates.

6 06 Your e-days solution e-days is configured and set up to match your individual business requirements Set-up and training Every e-days system is configured and set up to meet the exact requirements and structure of each organisation. All existing absence data is uploaded into the system remotely, with a typical e-days system up and running within 7-10 working days. Administrator training is provided via web conferencing with a member of the e-days UK support team. Depending on the scope of your project, our account management team can detail an individual implementation plan for your organisation. Our team will take your project deadlines into account to ensure timely delivery of your system On-going support All customers have direct access to the e-days support website and in-house support team. Our specialists are on hand via telephone and to answer questions or queries. We offer assistance during set-up, implementation and continue to do so once the system is up and running. This ensures organisations get the maximum benefit of e-days and its many features. Assisted deployment e-days is implemented with the help of personal account managers. An access library of online user guides is provided so staff can start using e-days right away. If required, optional functionality such as payroll/hr systems integration, single-sign-on (SSO), colour branding and phased deployment can be included.

7 07 what What next...? next...? To find out more about how e-days can work for you, visit the website or get in touch via telephone schedule an online demonstration > arrange a free trial > request a pricing quote > telephone +44 (0) visit hello@e-days.co.uk