Terms of Reference (TOR) International Consultant in Cooperative Development. English (Arabic knowledge will be an advantage)

Size: px

Start display at page:

Download "Terms of Reference (TOR) International Consultant in Cooperative Development. English (Arabic knowledge will be an advantage)"

Doris Ashlie Carson
6 years ago
Views:

Terms of Reference (TOR) International Consultant in Cooperative Development Job Title: Country: Project Title: Reports to: Duty Station: Duration of Contract: Period of assignment/services:

1 Terms of Reference (TOR) International Consultant in Cooperative Development Job Title: Country: Project Title: Reports to: Duty Station: Duration of Contract: Period of assignment/services: Languages Required: International Consultant in Cooperative Development UNDP Erbil, Iraq ICRRP Technical Specialist, ICRRP UNDP Erbil, Iraq 03 Months As and when required basis English (Arabic knowledge will be an advantage) 1. Background: The high level of violence throughout 2014 in Iraq has caused a massive wave of population displacement that has added a new dimension of insecurity to the conflict. Since January 2014, IDPs have moved within the country, fleeing from volatile areas including Mosul, Anbar, Ninewa, Diyala, Baghdad and Salahadin. The IDP movements have strained the resource capacity of the Kurdish Region of Iraq, which has already been hosting more than 246,000 refugees from Syria as well as other government structures in Central/ South Iraq. The large influx of displaced population groups is placing a considerable burden on local Iraqi host communities (which are mainly located in the most impoverished areas in Iraq with high numbers of vulnerable households), their basic social services (particularly education, health, water and electricity) and employment and income generating opportunities. Crowding effects in the local market, in particular housing and labor are widely reported. Stagnant socioeconomic development further affects daily life in Iraq, while institutional capacity remains limited, which further hampers the ability of IDPs to return home. Integration into camps and communities is far from durable and thus their exposure to ongoing risk factors further exacerbates cycles of violence and poverty. Under this political and security context, UNDP has developed the Iraq Crisis Response and Resilience Project (ICRRP). The ICRRP covers the following key thematic areas: 1) coordination, 2) basic services, 3) livelihoods, 4) protection and 5) social cohesion, in order to build the resilience of the communities that are most affected by the displacement of refugees and IDPs. The programme has a strong gender focus and aim to address the specific needs and opportunities for affected women. In this context, the international consultant will be responsible for ensuring the capacity building of women cooperatives related to livelihoods outputs under the ICRRP programme. The main 1

2 focus will thereby be in the short term on supporting the start-up of women cooperatives and building capacity of the existing one in various conflict affected areas. The consultant will work under the direct supervision of the Technical Specialist for Livelihoods under overall guidance by ICRRP Programme Manager, closely working with other relevant specialists on social cohesion as well as area managers in ICRRP. 2. Summary of Key Functions: Functions / Deliverables Expected The consultant, supported by the UNDP Technical Specialist in Livelihoods and the Gender Specialist will be: - Assessing the current situation of cooperatives in KRI in terms of historical development, existing obstacles and challenges. - Mapping the existing women cooperatives in KRI. - Analyzing the existing rules and regulations regarding cooperatives in KRI. - Analyzing needs and gap for the development of women cooperatives in KRI. - Providing support, technical knowledge and a road map for setting up women cooperatives (start-ups) to relevant stakeholders. - Providing support in terms of trainings to the existing women cooperatives for capacity building. - Identifying possible business development opportunities for the existing women cooperatives. As an output, the consultant will; Deliverable 1: The Assessment Report - Produce a report assessing the situation of cooperatives in general, analyzing rules and regulations, including a road-map for setting up new cooperatives in the KRI. - Produce a report mapping women cooperatives, identifying needs and gaps as well as solutions / road map to develop / set up women cooperatives in KRI. Deliverable 2: Trainings in Capacity Building and Identifying Business Development Opportunities - Develop a curriculum and deliver trainings in capacity building to the existing women cooperatives depending on specific needs of each cooperative. - Identify new business development areas for the existing women cooperatives. Deliverable 3: Organization of the Workshop 2

3 - Support the ICRRP team in organizing a workshop in order to disseminate the knowledge and the results of the assessment to relevant stakeholders. 3. Deliverables and Timeline Deliverable1: Desk research and consultations with key stakeholders: 2 weeks Drafting the report: 1 week Deliverable Two: Identifying the specific needs of women cooperatives and developing a curriculum: 2 weeks Delivering the trainings: 5 weeks (supposedly covering three governorates in KRI) subject to change depending on how many women groups to be supported. Identification of business development areas and reporting: 1 week Deliverable Three: Organization of the Workshop: 1 week 4. Timeframe in total: 12 weeks (The consultant will be invited on an ad-hoc basis after the completion of his/her assignment, when needed, depending on the further development of women cooperatives in KRI) 5. Method of payment: - 20% upon successful completion and satisfactorily performance of the delivery of deliverable % upon successful completion and satisfactorily performance of the delivery of deliverable % upon successful completion and satisfactorily performance of the delivery of deliverable 3, and within 30 days from receipt of invoice, and upon issuance of certification of payment by the direct supervisor. (The financial proposals should include accommodation, translation, transportation fees that will occur during the assignment, which will be paid and organized by the consultant). 6. Office Facilities: 3 The Consultant will be based in UNDP Erbil Office located in Erbil, Kurdistan Region of Iraq; He/she

4 will spend time, as required in the UNDP office in the UN compound. The consultant is expected to bring their laptop with them. Consultant is expected to come well- equipped with their own technological solutions (i.e. roaming mobile, personal address). Office Supplies and Printing Facilities: UNDP will provide office supplies and printer facilities only when presented inside the UNDP Iraq office premises. Communication Facilities: UNDP will provide access to internet only when presented inside the UNDP Iraq office premises only. 7. Application Process and Selection Criteria Submission Process Please submit the following documents to latest by 30 th April 2016 to become an eligible candidate. Failing to comply with the requirements will result in disqualifying the applicant. Due to the large number of applications we receive, only the successful candidate will be informed about the outcome or status of the selection process. The Contractor must submit the following documents: CV/P-11 Form as per the format given at Annex-3 indicating all past experience from similar projects, as well as the contact details ( and telephone number) of the Candidate at least three (3) professional references - UNDP retains the right to contact referees directly). 8. Evaluation Process: Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as: Responsive/compliant/acceptable; and Having received the highest score out of a pre-determined set of technical and financial criteria specific to the solicitation. Technical Criteria weight: 70% Financial Criteria weight: 30% Only Consultants obtaining a minimum of 70% on the Technical evaluation will be considered for the Financial Evaluation. 4

5 Technical Criteria - 70% of total evaluation max. 70 points: Financial Criteria - 30% of total evaluation max. 30 points. The following formula will be used to evaluate financial proposal: p = y (µ/z), where p = points for the financial proposal being evaluated y = maximum number of points for the financial proposal µ = price of the lowest priced proposal z = price of the proposal being evaluated 5 9. Competencies: a. Corporate Competencies: Demonstrates excellent oral and written communication skills; Works effectively with people from different backgrounds; Operates in compliance with UNDP regulations and rules; Establishes and maintains productive partnership with HJC by gaining their trust and respect; Works collaboratively with colleagues to achieve programme goals and objectives; Facilitates and encourages open communication, Passes up situations and actions considered inappropriate or which present a conflict of interest b. Functional Competencies: Knowledge Management and Learning Shares knowledge and experience and contributes to overall stabilization programme Develops deep knowledge in Practice Areas Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills. Networks in Government, NGOs and private sector Demonstrates good knowledge of the Iraq and international media environment Innovation and New Approaches Creates an environment that fosters innovation and innovative thinking, especially for crisis contexts; Conceptualizes more effective approaches to program development and implementation and to mobilizing and using resources; 10. Qualifications & Experience: Minimum of Master s degree in economic studies, development studies or related disciplines. Minimum 3 years of relevant experience in cooperative development. Strong technical knowledge on livelihood support in crisis situations

6 Knowledge of economic issues in Iraq is an asset. Experience supporting KRG and other Kurdistan organizations is an asset. Experience addressing issues of economic development and poverty alleviation especially for women is an asset. Experience with diverse projects in complex environments, involving multi-disciplinary teams, broad ranges of stakeholders, and within volatile security situations is strongly preferred Previous working experience with international organizations such as UNDP and/ or other UN agencies is an asset. Background in conducting research and analysis in these or related fields. Excellent writing skills. Experience in the Middle East is desirable. 11. Evaluation Criteria: Criteria Weight Max. Point Technical Competencies Master's degree in in economic studies, development studies or related disciplines 15 Minimum 3 years of relevant experience in cooperative development. 20 Strong technical knowledge on livelihood support in crisis situations 15 Effective writing skills; effective organizational skills; ability to work under pressure and demonstrates high tolerance for change, complexity and unpredictability. Fluency in English (Arabic will be an advantage) 10 Technical Competencies Total Score: 70 Financial (Lower Offer/Offer* Total Score Technical score Financial ANNEXES ANNEX 1- PROPOSAL SUBMISSION FORM ANNEX 2- Financial Proposal format confirmation of Interest. ANNEX 3- P 11 FORM TEMPLATE ANNEX 4 GENERAL TERMS AND CONDITIONS FOR INDIVIDUALS 10 6

7 ANNEX-1 Proposal Submission form Dear Sir/Madam, Having examined the TOR, the receipt of which is hereby duly acknowledged, I undersigned, offer to provide Individual Consulting to, I undertake, if my proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated. I agree to abide by this proposal for a period of days from the date fixed for opening of proposal in the invitation for proposal, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. I understand that UNDP is not bound to accept any proposal you may receive. Dated this day/month of year Signature 7

8 ANNEX - 2 OFFEROR S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT Date (Name of Resident Representative/Bureau Director) United Nations Development Programme (Specify complete office address) Dear Sir/Madam : I hereby declare that : a) I have read, understood and hereby accept the Terms of Reference describing the duties and responsibilities of [ indicate title of assignment] under the [state project title]; b) I have also read, understood and hereby accept UNDP s General Conditions of Contract for the Services of the Individual Contractors; c) I hereby propose my services and I confirm my interest in performing the assignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex 1; d) In compliance with the requirements of the Terms of Reference, I hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex 3 [delete this item if the TOR does not require submission of this document]; e) I hereby propose to complete the services based on the following payment rate : [pls. check the box corresponding to the preferred option]: 8 An all-inclusive daily fee of [state amount in words and in numbers indicating currency] A total lump sum of [state amount in words and in numbers, indicating exact currency], payable in the manner described in the Terms of Reference. f) F or your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex 2;

9 g) I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the TOR, which shall be subject to UNDP's review, acceptance and payment certification procedures; h) T his offer shall remain valid for a total period of days [minimum of 90 days] after the submission deadline; i) I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists]; j) I f I am selected for this assignment, I shall [pls. check the appropriate box]: Sign an Individual Contract with UNDP; Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf. The contact person and details of my employer for this purpose are as follows: k) I hereby confirm that [check all that applies]: At the time of this submission, I have no active Individual Contract or any form of engagement with any Business Unit of UNDP; I am currently engaged with UNDP and/or other entities for the following work : Assignment Contract Type UNDP Business Unit / Name of Institution/Company Contract Duration Contract Amount I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal : Name of 9

10 Assignment Contract Type Institution/ Company Contract Duration Contract Amount l) I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. m) I f you are a former staff member of the United Nations recently separated, pls. add this section to your letter: I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual Contract. n) I also fully understand that, if I am engaged as an Individual Contractor, I have no expectations nor entitlements whatsoever to be re-instated or re-employed as a staff member. Full Name and Signature: Date Signed : Annexes [pls. check all that applies]: CV or Duly signed P11 Form Breakdown of Costs Supporting the Final All-Inclusive Price as per Template Brief Description of Approach to Work (if required by the TOR) 10

11 BREAKDOWN OF COSTS SUPPORTING THE ALL-INCLUSIVE FINANCIAL PROPOSAL A. Breakdown of Cost by Components: Cost Components Unit Cost Quantity Total Rate for the Contract Duration I. Personnel Costs Professional Fees Life Insurance Medical Insurance Communications Land Transportation Others (pls. specify) II. Travel Expenses to Join duty station Round Trip Airfares to and from duty station Living Allowance Travel Insurance Terminal Expenses Others (pls. specify) III. Duty Travel (Local) Others (pls. specify) 11

12 B. Breakdown of Cost by Deliverables* Deliverables [list them as referred to in the TOR] Percentage of Total Price (Weight for payment) Amount Deliverable 1 Deliverable 2 Deliverable 3 Total 100% USD *Basis for payment tranches 12

13 ANNEX-3 INSTRUCTIONS Please answer each question clearly and completely. Type or print in ink. Read carefully and follow all directions. UNITED NATIONS DEVELOPMENT PROGRAMME PERSONAL HISTORY FORM (for Service Contracts and Individual Contracts) 1. Family Name First Name Middle name Maiden name, if any 2. Date of Birth Da Mo Yr 3. Place of Birth 4. Nationality (ies) at birth 5. Present nationality (ies) 6. Sexe 7. Height 8. Weight 9. Marital status 10. Permanent address Single Married Separated Widow Divorced 11. Present Address (if different) 12. Office Telephone No. Office Fax No. Office No. Telephone No. Fax No. Telephone No. Fax No. 13. Do you have a spouse and/or children? YES NO if the answer is "yes", give the following information: NAME Date of birth Relationship NAME Date of birth Relationship 14. Have you taken up any legal permanent status in any country other than that of your nationality? YES NO If the answer is "yes", which country? 15. Have you taken any legal steps towards changing your present nationality? YES NO If answer is "yes", explain fully: 16. Are any of your relatives employed by UNDP, any other UN organization or any other public international organization? YES NO If the answer is "yes", give the following information: NAME Relationship Name of International Organization 17. What is your preferred field of work? 18. KNOWLEDGE OF LANGUAGES. What is your mother tongue? READ WRITE SPEAK UNDERSTAND OTHER LANGUAGES Easily Not Easily Easily Not Easily Fluently Not Fluently Easily Not Easily 13

14 19. For clerical grades only Indicate speed in words per minute List any office machines or equipment you can use English French Other languages Typing Shorthand 20. EDUCATIONAL. Give full details - N.B. Please give exact titles or degree in original language. A. UNIVERSITY OR EQUIVALENT Please do not translate or equate to other degrees. NAME, PLACE AND COUNTRY ATTENDED FROM/TO DEGREES and ACADEMIC MAIN COURSE Mo./Year Mo./Year DISTINCTIONS OBTAINED OF STUDY B. SCHOOLS OR OTHER FORMAL TRAINING OR EDUCATION FROM AGE 14 (e.g. high school, technical school or apprenticeship) NAME, PLACE AND COUNTRY TYPE ATTENDED FROM/TO CERTIFICATES OR Mo./Year Mo./Year DIPLOMAS OBTAINED 21. LIST PROFESSIONAL SOCIETIES AND ACTIVITIES IN CIVIC, PUBLIC OR INTERNATIONAL AFFAIRS 22. LIST ANY SIGNIFICANT PUBLICATIONS YOU HAVE WRITTEN (Do not attach) 23. EMPLOYMENT RECORD: Starting with your present function, list in reverse order every employment you have had. Use a separate block for each FUNCTION. Include also service in the armed forces and note any period during which you were not gainfully employed. If you need more space, attach additional pages of the same size. Give both gross and net salaries per annum for your last and present FUNCTION. A. PRESENT FUNCTION (LAST FUNCTION, IF NOT PRESENTLY IN EMPLOYMENT) FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: TYPE OF BUSINESS: ADDRESS OF EMPLOYER: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES 14

15 B. PREVIOUS FUNCTION (IN REVERSE ORDER) FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL 15

16 NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES 16

17 FROM TO SALARY PER ANNUM EXACT TITLE OF YOUR FUNCTION: MONTH/YEAR MONTH/YEAR STARTING FINAL NAME OF EMPLOYER: ADDRESS OF EMPLOYER: TYPE OF BUSINESS: NAME OF SUPERVISOR: NO AND KIND OF EMPLOYEES SUPERVISED BY YOU: REASON FOR LEAVING: DESCRIPTION OF YOUR DUTIES 24. DO YOU HAVE ANY OBJECTIONS TO OUR MAKING ENQUIRIES OF YOUR PRESENT EMPLOYER? YES NO 25. ARE YOU NOW, OR HAVE YOU EVER BEEN A PERMANENT CIVIL SERVANT IN YOUR GOVERNMENT S EMPLOY? YES NO If answer if "yes", WHEN? 26. REFERENCES: List three persons, not related to you, who are familiar with your character and qualifications. Do not repeat names of supervisors listed in item 24. FULL NAME FULL ADDRESS BUSINESS OR OCCUPATION 27. STATE ANY OTHER RELEVANT FACTS IN SUPPORT OF YOUR APPLICATION. INCLUDE INFORMATION REGARDING ANY RESIDENCE OUTSIDE THE COUNTRY OF YOUR NATIONALITY. 28. HAVE YOU BEEN ARRESTED, INDICTED, OR SUMMONED INTO COURT AS A DEFENDANT IN A CRIMINAL PROCEEDING, OR CONVICTED, FINED OR IMPRISONED FOR THE VIOLATION OF ANY LAW (excluding minor traffic violations)? YES NO If "yes", give full particulars of each case in an attached statement. 29. I certify that the statements made by me in answer to the foregoing questions are true, complete and correct to the best of my knowledge and belief. I understand that any misrepresentation or material omission made on a Personal History form or other document requested by the Organization may result in the termination of the service contract or special services agreement without notice. DATE: SIGNATURE: NB. You will be requested to supply documentary evidence which support the statements you have made above. Do not, however, send any documentary evidence until you have been asked to do so and, in any event, do not submit the original texts of references or testimonials unless they have been obtained for the sole use of UNDP. 17

18 ANNEX - 4 GENERAL TERMS AND CONDITIOS FOR INDIVIDUAL SERVICES 18

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE. PROCUREMENT NOTICE No. UNDP/IC/C4DE/009/2017 Date: 13 April 2017

INDIVIDUAL CONSULTANT PROCUREMENT NOTICE VIDEO EDITING & TRAINING CONSULTANT PROCUREMENT NOTICE No. UNDP/IC/C4DE/009/2017 Date: 13 April 2017 Country: Liberia Duty Station: Monrovia Description of the