Integrated with the Junior Doctor Interface to facilitate the junior doctors in training rotation programmes.

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Thomasine Dixon
6 years ago
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1 Overview ESR manages the entire recruitment process from the identification of the initial vacancy, through the selection of suitable applicants, to an offer being made to the successful candidate. The data that is captured during this process creates and builds the Employee Record, so this information never needs to be entered again. Benefits Integrates with the online NHS Jobs service already in use in 95% of NHS organisations and with other e-recruitment systems. Vacancies can be transferred from ESR to the e- Recruitment system and subsequently to the internet. Applicants can be short-listed in the e-recruitment system and their details then transferred to ESR. Integrated with the Junior Doctor Interface to facilitate the junior doctors in training rotation programmes. Helps you keep track of recruitment advertising costs. Applicant data is built up throughout the recruitment process and forms the basis of the employee record. In the event of staff transferring between different NHS organisations, their employment record is instantly available to the new employer, thus reducing overheads and further supporting the ethos of the NHS family wherever they work. Provides a comprehensive reporting suite for HRDs and Senior Managers across the organisation. This supports both the recruiting process (e.g. vacancy list reports and applicant status reports), and the mandatory monitoring of applicants (e.g. equal opportunities). Links the establishment of posts to the organisational hierarchy.

What it looks like Managing Vacancies This form contains information about the specific vacancy. Each vacancy has its own reference number and description.

2 What it looks like Managing Vacancies This form contains information about the specific vacancy. Each vacancy has its own reference number and description. Vacancies can be grouped together under a single source of funding (e.g. a budget to open a new ward or department). The Budget Measurement tab identifies the level of funded establishment that the vacancy is looking to fill. This information can be used when generating reports

Selection of the NHS Jobs national website triggers an outbound interface that populates the website with details of the

3 Recruitment Activities Recruitment Activities need to be created for each different medium used in any recruitment campaign. This form identifies where the vacancy/vacancies are being advertised NHS Jobs, HSJ, BMJ, local paper etc. Selection of the NHS Jobs national website triggers an outbound interface that populates the website with details of the vacancy, thereby reducing data entry. The Recruiting For form allows you to add all of the relevant vacancies attached to Recruitment Activity.

Managing Applicants Personal Details and Application Form A recruiter uses ESR to manage an applicant through the process using the applicant status.

4 Managing Applicants Personal Details and Application Form A recruiter uses ESR to manage an applicant through the process using the applicant status. NHS Jobs will automatically populate the applicant s personal details, such as name, address, date of birth and ethnicity. In addition, the appropriate status (for example, grade or pay scale point), and all vacancy information, will be automatically transferred to ESR.

Applicant Interview Form Interviews can be set up against a vacancy for the short-listed candidates either created on ESR or transferred from NHS Jobs.

5 Applicant Interview Form Interviews can be set up against a vacancy for the short-listed candidates either created on ESR or transferred from NHS Jobs. The identification of both internal and external panel members is possible. ESR includes a suite of predefined letters, including an Invitation to Interview letter pre-populated with data held by the system. Six NHS Mandatory Employment Checklist The Employment Check Standards are mandatory for all applicants for NHS positions (prospective employees) and staff in ongoing NHS employment. This includes permanent staff, staff on fixed-term contracts, temporary staff, volunteers, students, trainees, contractors and highly mobile staff supplied by an agency. The Care Quality Commission assesses trusts against these standards. ESR enables these checks to be recorded and monitored. This information is also available in the Employment Checklist Dashboard.

up during the recruitment stages and carried forward when the applicant becomes an employee Reference Requests Via Inter Authority Transfer (IAT) A standard reference request can be sent to an

6 It is possible to record and verify when regulatory checks were requested and received. Medical Clearance is directly fed through the Occupational Health functionality and advises HR teams when a person has passed or failed medical assessment Information on employee regulation is built up during the recruitment stages and carried forward when the applicant becomes an employee Reference Requests Via Inter Authority Transfer (IAT) A standard reference request can be sent to an applicant s current/last employer using the IAT functionality. The standard reference request feature enables the IAT initiator to opt for the inclusion of a reference request. The reference is based on the templates outlined in NHS Employers guidance. An optional tick box called Request Reference is located on the IAT Initiate Person Request form.

Once the IAT request has been approved, the reference request will be delivered via a Notification, to a Reference Approver role in the previous organisation.

7 Once the IAT request has been approved, the reference request will be delivered via a Notification, to a Reference Approver role in the previous organisation. The Reference Approver will receive a pre populated standard reference form which they can review, validate and amend before approving and sending back to the requesting organisation. Making an Offer Offer Management Once an offer is accepted, a projected hire date can be entered. This date can be used to trigger notifications to other users in order to process the new hire for example to issue security passes, IT passwords etc. Standard letters, pre-populated with information, can be issued quickly to successful candidates.

Verification of Identity Checks at the offer accepted stage enables RA Agents where required to create a Smartcard in advance of the person s hire date whilst controlling access rights.

8 Verification of Identity Checks at the offer accepted stage enables RA Agents where required to create a Smartcard in advance of the person s hire date whilst controlling access rights. This is particularly useful for the junior doctor rotations. ESR Business Intelligence Dashboards showing applicant and vacancy information and a recruitment activity summary give HR Professionals and Line manager s key information on their workforce in a simple and easy to use format. Drilling through to the detail below the headline information makes ESR BI essential to the HR and workforce management process. Further Information Further information can be obtained from the links below: Links ESR Website ESR User Manual (N3 Only) KBase

Core HR March HR is at the heart of ESR because it contains all the core employee information used by other components of the system.

Core HR March HR is at the heart of ESR because it contains all the core employee information used by other components of the system. Overview HR is at the heart of ESR because it contains all the core employee information used by other components of the system. HR covers the three scenarios of HR Management: new joiners, changes and