Making the Transition to ISO 14001:2015 ISO EMS Support Tools

Transcription

1 Making the Transition to ISO 14001:2015 ISO EMS Support Tools Friday 15 th September :30-13:30 BST (GMT +1) For more information, view the SC1 website:

2 Speakers Susan LK Briggs Consultant, Trainer, Auditor Amarjit Kaur Consultant, SHEMSI Sdn Bhd Mike Henigan Secretary, ISO/TC 207/SC 1 mike.henigan@bsigroup.com For more information, view the SC1 website:

3 Questions and Answers Susan, Amarjit and Mike will join us for a Q&A session at the end of the presentations. Send in your questions as we go through today s webinar Recording This webinar is being recorded and will be made available on the SC1 website alongside the slides after the webinar For more information, view the SC1 website:

4 Ensuring a Smooth Transition to ISO 14001:2015 Susan LK Briggs Consultant, Trainer, Auditor Convener of the ISO working group that revised ISO Task Force Member that wrote ISO MSS HLS, Annex SL

5 Contents Preparations Implementing Enhancements Integration Conformity Assessment Timing Benefits Resources

6 Read the standard! Brief leadership team Preparations Clause 4, 5, 6 and 9.3 are focus areas for top management Conduct a gap assessment Budget resources Time Costs, if needed, for training, improvements, consultant services and certification if pursued Train staff ISO and your EMS

7 Implementing Enhancements Risk based approach to strategic issues that can affect EMS intended outcomes environmental conditions that can affect or be affected by the organization Visible support & involvement by leadership Preventing pollution and proactive protection of the environment Analysis of environmental aspects of product life cycle stages Comprehensive communication process Updated, value-added documentation

8 Implementing Enhancements Expanded operational controls addressing Environmental objectives Change Product life cycle Outsourced processes Analysis and evaluation of environmental performance Understanding of compliance status Improvements focused on environmental performance

9 Integration Strategic Planning process Organizational Context & Interested Parties Policy Objectives & Action Planning Improvement Risk Management process Risks & opportunities Compliance obligations Roles/responsibilities - in job descriptions and procedures

10 Integration Quality Management System Scope Documented Information Calibration tracking Internal Audit Management Review Nonconformity & Corrective Action Human Resources Competency Training Communication

11 Operational controls Design process Integration Environmental requirements Life cycle aspects/impacts Purchasing/procurement process Environmental requirements for Supply chain External providers Outsourced processes

12 Conformity Assessment Declaration of conformity Options Self determination & self declaration ISO/IEC sets out minimum requirements Confirmation of self declaration by external party 3 rd party certification 1) Identification number: 2) Issuer s name: 3) Issuer s address: 4) Object of the declaration: The object of the declaration described above is in conformity with the requirements of the following documents: 5) Document number Title Edition/date of issue Additional Information: 6) Signed for and on behalf of: (Place of issue) 7) (Name, function) (Signature) (Date of issue)

13 Start now! Timing Upgrades can be accomplished within 3-9 months, depending on Resource availability EMS maturity Be mindful of time needed to coordinate and collaborate with other business functions Allow time to correct nonconformities identified during internal audit, and certification audit (if pursued)

14 Timing If pursuing 3 rd party certification, contact CB soon! Confirm audit dates to ensure auditor availability. Transition audits need to be done before July to ensure current certificates do not expire.

15 Benefits Improved business practices & compliance status. Minimized environmental impacts throughout the product life cycle. Competitive edge leading to new business. Operational efficiency and cost savings, particularly in energy consumption and waste management. Credibility and confidence for regulatory agencies customers and other interested parties. Available incentives vary but range from expedited permitting; decreased inspection frequency; lower insurance premiums; government subsidies.

16 Resources National Standards Body ISO 14001:2015 EMS a practical guide for SMEs ISO TC 207/SC 1 Website Social Media, Webinars & Training Courses National Accreditation Body Certification Body Don t forget to Celebrate Your Success!

17 Developing Countries Perspective Transition to ISO 14001:2015 Amarjit Kaur Consultant, SHEMSI Sdn Bhd Expert on the ISO working group for the revision

18 Contents ISO 14001:2015 Background and Opportunities for Developing Countries Challenges in transitioning Meeting the intent of ISO 14001:2015 Guidance

19 Developing Countries Background Rapid progress Emerging economies Seeking competitive advantage Embracing sustainability

20 ISO 14001:2015 Opportunities for Developing Countries Context Future planning for environmental responsibility and business strategies Global trends Sustainability UN SDGs Environmental conditions A significant number of developing countries are located in areas vulnerable to environmental events such as floods, typhoons, earthquakes Identify and manage Life cycle perspective Manufacturing-supply chain in developing countries Understand life cycle perspective within supply chains Competitive advantage

21 Challenges in transitioning Risk based thinking Risk based thinking in establishing, implementing and maintaining an environmental management system to achieve its intended outcomes Risks and opportunities Determination of risks and opportunities and planning actions - Context - Life cycle perspective

22 External Issues Environmental conditions socio-political economic climate, air and water quality, biodiversity, natural resource availability legal Internal Issues organisational structure, business strategy, processes, capabilities, culture, communication technological factors competitive circumstance

23 Life cycle perspective End of life treatment Design CONTROL? INFLUENCE? Use Life Cycle Stages Extraction of raw materials Transport/ Delivery Production

24 Challenges in transitioning Performance An expectation is that the organisation will enhance its environmental performance and be able to demonstrate it. Enhancement of environmental performance must be one of the intended outcomes of the EMS and continual improvement activities must be directed at enhancing the organisations environmental performance.

25 Challenges in transitioning Processes An organisation decides and sets up processes needed to achieve the intended outcome of its EMS establishes documented information needed to the extent necessary to have confidence that the processes are carried out as planned has the authority to decide on what and how much documentation it needs to ensure effective implementation of its EMS appropriate to its context

26 Challenges in transitioning Monitoring effectiveness of the EMS in meeting its intended outcomes effectiveness of established processes achievement of intended outcomes

27 Internal audits Meeting the intent of ISO 14001:2015 The organization shall conduct internal audits at planned intervals to provide information on whether the environmental management system: a) conforms to: the organization s own requirements for its environmental management system; the requirements of this International Standard; b) is effectively implemented and maintained.

28 Internal audit challenges: Auditor competence Audit process by procedure or element in isolation one person Meeting the intent of ISO 14001:2015 not focused on intended outcomes

29 Meeting the intent of ISO 14001:2015 Risk based approach How risk is applied to the internal audit process How risk based thinking has been applied in establishing and implementing the EMS to meet its intended outcome Auditing risks and opportunities Should be implicit throughout the audit and not be performed as a stand-alone activity Soundness of the risk and opportunities determination process (identification and management)

30 Meeting the intent of ISO 14001:2015 Outcome focused auditing Focus on the intent of each clause in the standard and the interrelation between all the clauses in determining the organisation s ability to meet the intended outcomes of the EMS Process based auditing The audit should look at the effectiveness of the processes to achieve desired outcomes and this may entail examining inputs including the resources needed, any indicators set and the outputs of the processes.

31 Meeting the intent of ISO 14001:2015 Method, Resources including Competence, Equipment Input PROCESS ( Set of interrelated or interacting activities ) Output PRODUCT ( Result of a process ) MONITORING AND MEASUREMENT OPPORTUNITIES (Before, during and after the process) Monitoring of process effectiveness - indicators What is done when something goes wrong?

32 Meeting the intent of ISO 14001:2015 Professional judgement A high degree of professional judgement needed The standard is now less prescriptive and offers the organisation the opportunity to decide the level of prescription needed It may not be possible to obtain objective evidence and reliance may have to be placed on more subjective evidence The organisation is left to decide on matters such as; how the context was derived and used to establish the EMS how the product life cycle is considered and applied how to integrate the EMS into its business processes and to ensure it is aligned with the strategic direction of the organisation

33 Guidance DIS Guidelines For Auditing Management Systems SC1 Information on SC1 Website, Auditing Practice Group SC2 Ad hoc group work on identifying topics that may require auditing guidance

34 SC1 interpretations and SC1 support material Mike Henigan Secretary, ISO/TC 207/SC 1

35 Interpretations of ISO 14001:2015 Also known as clarifications of intent Provide an understanding of requirements as intended during drafting Desire to ensure consistency of interpretation Does not modify requirements Initial request is always to your national member body NMB submits to SC1 for review at plenary Compilation updated and published on SC1 website

36 Help with ISO 14001:2015 The SC1 website has a wide range of information Interpretations FAQs Main changes Life cycle perspective Outsourced processes ISO recognition (certification) Downloadable in PDF And also: ISO Handbook: A practical guide for SMEs ISO s Online Browsing Platform IAF/ISO Communiqué on transitions

37 Help with ISO 14001:2015 Frequently Asked Questions (FAQs) examples What has happened to all of the required procedures in ISO 14001:2004? Why is there no clause on management of change? What is meant by issues in clause 4.1? Does ISO require the organization to communicate its environmental impacts to everyone in its value chain?

38 Other SC1 standards supporting ISO For more information, view the SC1 website:

39 Other SC1 standards supporting ISO ISO EMS General Guidelines on Implementation published 1 st March 2015 ISO Guidelines for applying the ISO framework to environmental aspects and environmental conditions by environmental topic areas currently under development, due to publish 2020 ISO EMS Guidelines for the phased implementation of an EMS, including the use of environmental performance evaluation currently being revised, expected to publish 2018/19

40 Other SC1 standards supporting ISO ISO EMS Guidelines for incorporating ecodesign currently being revised, expected to publish 2018/19 ISO Environmental management Determining environmental costs and benefits Guidance currently under development, due to publish 2019 ISO Monetary valuation of environmental impacts and related environmental aspects Principles, requirements and guidelines currently under development, due to publish 2019

41 Other SC1 standards supporting ISO ISO EMS Guidelines for incorporating redesign of products and components to improve material circulation development begins late 2017

42 Questions?

43 Speakers Susan LK Briggs Consultant, Trainer, Auditor Amarjit Kaur Consultant, SHEMSI Sdn Bhd Mike Henigan Secretary, ISO/TC 207/SC 1 mike.henigan@bsigroup.com For more information, view the SC1 website:

44 Thanks for joining us You ll be sent a link to a feedback survey, access to the slides & recording via the SC1 website