GUIDANCE ON 2013 MINING CHARTER REPORT HEALTH AND SAFETY DUE IN ON 31 MARCH Enabling every mineworker to go home unharmed every day

Transcription

1 GUIDANCE ON 2013 MINING CHARTER REPORT HEALTH AND SAFETY DUE IN ON 31 MARCH 2014 Enabling every mineworker to go home unharmed every day 1

2 CONTEXT AND PURPOSE OF THE GUIDANCE DOCUMENT 1. Context The tripartite stakeholders are committed to achieve the 2013 Targets and Milestones on Health and Safety below and the Mining Charter requirements. Milestones: Industry Target: Zero rate of fatalities and injuries In the Gold Sector: By 2013 achieve safety performance levels equivalent to current international benchmarks for underground metalliferous mines, at the least. In the Platinum, Coal and Other Sectors: By 2013 achieve constant and continuous improvement equivalent to current international benchmarks, at the least. Industry Target: Elimination of Silicosis Milestones: By December 2008, 95% of all exposure measurement results will be below the occupational exposure limit for respirable crystalline silica of 0.1mg/m 3 (these results are individual readings and not average results). After December 2013, using present diagnostic techniques, no new cases of silicosis will occur amongst previously unexposed individuals (Previously unexposed individual = individuals unexposed prior to 2008, i.e. equivalent to a new person entering the industry at 2008). Industry Target: Elimination of Noise Induced Hearing Loss (NIHL) (The pr esent noise exposure limit specified in regulation is 85dB(A)) Milestones: After December 2008, the hearing conservation programme implemented by industry must ensure that there is no deterioration in hearing greater than 10% amongst occupationally exposed individuals. By December 2013, the total noise emitted by all equipment installed in any workplace must not exceed a sound pressure level of 110dB(A) at any location in that workplace (includes individual pieces of equipment). The Revised Mining Charter ( Charter.pdf) has since 2010 included health and safety. A Reporting Template was developed to help mines to report on the Revised Mining Charter. 2. Purpose The purpose of this guidance document is to help mining companies complete the health and safety section of their 2012 Mining Charter Report that has to be in by 31 March Guidance will be provided on: a) Completing the Charter Reporting Template. b) Preparing a Health and Safety Addendum to the Charter Report that aims to explain to other stakeholders that the company proactively understands the Charter-related challenges of the year ahead. 3. Guiding Principles 2

3 3.1 Who should sign the Mining Charter Report? The Minerals and Petroleum Resources Development Act requires the holder of the mining right to submit the Mining Charter Report. The Mining Charter Report should, as a minimum, be signed by the highest-ranking executive of the juristic person holding the mining right. Many companies may have more than one mining right. Where companies submit one report for all the mining rights that they hold, the Mining Charter Report should be signed by the highestranking executive of the company. 3.2 Should Contractors Report on the Mining Charter Requirements? It is not expected of contractors to submit the Mining Charter reports. Companies should however, ensure that that contractor information is included in their reports. 3.3 Employee Involvement in Mining Charter Reporting The Health and Safety Committee at the mine should discuss the health and safety section of the Mining Charter in the Health and Safety Committee meetings prior to its finalization for submission to the DMR. Records of such discussions should be maintained, including any comments made on the document. The committee s comments should be considered when finalizing the report. Once finalized, the chairperson of the Health and Safety committee should sign the health and safety section of the report prior to its submission to the DMR. The same should apply to the investigation tools. As far as the investigation the PPE for Women in Mining research project is concerned, mining companies should involve female employees given the nature of this project. Various means of their involvement could be explored. Below is guidance on possible options: Option 1: An existing female structure could be involved in the investigation process. Option 2: An existing structure which has 50% or more female representation could be involved in the investigation process Option 3: A mining company could establish a females only investigation team which will be involved in the investigation process. 3.4 Help-Line For help with the completion of the Mining Charter Health and Safety Reports, please contact Lerato Tsele at (011) or ltsele@chamberofmines.org.za. 3.5 Submission of the Completed Charter Reports to the Chamber The completed Mining Charter reports should be forwarded to Ms Lerato Tsele at ltsele@chamberofmines.org.za or Ms Tessa Botha at tbotha@chamberofmines.org.za. CHARTER ELEMENT 7.1: IMPLEMENTATION OF THE CULTURE TRANSFORMATION FRAMEWORK (CTF) 1. Guidance on completing the Charter Reporting Template 3

4 The Culture Transformation Framework for the South Africa Mining Sector CultureTransformation for the SA Mining Industry.pdf was signedoff by the Minister of Mineral Resources and other stakeholders on 18 November Measure Achievement current year Target Points Maximum Awarded 7.1Implementation of culture transformation framework N/A 50% 75% 100% 2 To complete the Reporting Template, the scoring system from the CTF should be used, i.e.: Step 1: The system or programme to deliver against each pillar need to be reported against: a) If a mine has no system/programme in place that meets the minimum standards of the pillar, then the score will be 0. b) If a new system/programme or a revision to the existing system/programme is planned to meet the minimum standards of the pillars, the score will be 1. Guidance: The plan should address the development of new systems/programmes or revision of existing systems/programmes as well as the implementation and review thereof. The plan should address all the gaps that were identified in the Gap Analysis. A plan refers to the establishment of the necessary actions required to address the identified gaps, the determination of responsibilities for implementing these actions and timeframes by which the actions should be completed. c) If a new system/programme or a revision to the existing system/programme is developed to meet the minimum standards of the pillar, then the score will be 2, Guidance: The new system/programme or revision to the existing system/programme that is developed should address all the gaps that were identified in the mine s Gap Analysis. A score of 2 may only be allocated to the pillar if the gaps on all the minimum standards have been addressed. d) If new system/programme or a revision to the existing system/programme is implemented to meet the minimum standards of the pillar then the score will be 3. Guidance: Implementation of a new or revised system/programme should address all the gaps that were identified in the mine s gap analysis. A score of 3 may only be allocated to the pillar if the gaps on all the minimum standards have been addressed. e) If a new system/programme or a revision to the existing system/programme is implemented and reviewed for suitability after the period determined by the company, then the score will 4. 4

5 Guidance: Allocate a full score of 4 if there were no gaps identified in the CTF or if the minimum requirements of the CTF pillar/s are not relevant to your operations. Guidance: The review of the new or revised system/programme should address all the gaps that were identified through the Gap Analysis. This review should be undertaken before 31 December The review could be similar to the ISO Management Systems management review process. Step 2: The total score is calculated by adding the scores for each pillar. The maximum score that can be achieved is 5 pillars X 4 = 20. Step 3: Since the Mining Charter only provides for an overall score of 2 that the total of all the scores has to be divided by a factor of 10. To calculate Achievement Current Year use formula: Sum of scores obtained on all CTF pillars from Step 3 X The table below presents the example of the scoring system and calculations: CTF Pillar Score Leadership 3 Risk Assessment 3 Bonuses and Performance Incentives 2 Leading Practices 4 Elimination of discrimination 3 Total 15 Achievement Current Year 15/20 * 100 = 75 % To calculate the Points Awarded use formula: Step 1: Sum of the scores for all the pillars X 1.5 (because the target for 2013 is 75%) 10 Note that the maximum points that can be awarded is 2 even if your calculated score exceeds 2 The table below presents the example of the calculations: 5

6 CTF Pillar Score Leadership 3 Risk Assessment 3 Bonuses and Performance Incentives 2 Leading Practices 4 Elimination of discrimination 3 Total 15 Points Awarded 15 /10 * 1.5 = 2 2. Guidance on Health and Safety Addendum to the Charter Report To show stakeholders that companies have started to implement the CTF and are making progress thereon, it is suggested that the table below be completed and included as an Addendum on the Charter report: CTF Pillar Leadership Risk Assessment Bonuses and Performance Incentives Leading Practices Elimination of discrimination Total Company Scores Achievement Current Year Sum of scores/20 * 100 = Points Awarded Sum of scores/10*1.5 = To demonstrate the industry s commitment to the implementation of the CTF, it is recommended that the following statements also be included in the Mining Charter report addendum: Implementation of the Culture Transformation Framework a) We have piloted a Health and Safety leadership assessment during 2012 using the leadership tool developed by the Chamber of Mines based on leading global practice. b) We have rolled-out the leadership assessment to include E-Band management in the production and engineering departments in CHARTER ELEMENT 7.2 PERCENTAGE EMPLOYEES (INCLUDING SHOP STEWARDS) EMBARKING ON OHS REP TRAINING 1. Guidance on completing the Charter Reporting Template 6

7 Measure Achievement current year Target Points Maximum Awarded 7.2 Percentage of employees embarking on OHS rep training Percentage of employees embarking on OHS rep training from 1 Jan 2009 to 31 Dec % 4% 6% 8% (= for industry) 2 Take % for 2013 and divide it by 6% and multiply it by 2 The Mining Charter expects companies to report on the percentage of employees that have embarked on OHS representatives training. The industry committed to train persons as OHS representatives by To achieve this target, each company is expected to have trained 8% of its employees on the OHS representatives course by Only MQA accredited programmes should be used for this training. Companies should strictly report on the percentage of employees/stewards who have successfully completed the OHS rep course. All information on OHS rep training should be captured on the MQA s I-Share system to ensure that the industry and the MQA s training statistics are aligned. Should you encounter problems with uploading information on the MQA s I-Share please ensure that this is brought to the MQA s attention. I-Share system problems can be reported to Ms Jenny Kekana, OHS Administrator at the MQA on or on this address: jennyk@mqa.org.za. The company should maintain records of any queries made to the MQA regarding the I-Share. According to the 2012 Industry Mining Charter report, companies trained employees on the MQA accredited course between the period 1 January 2009 to 31 December Companies made plans to further train (9%) employees by It is critical that companies should diligently implement their plans to enable the industry to achieve the target by 31 December Guidance on Health and Safety Addendum to Charter Report To show to stakeholders that companies understand what the challenges are in training of OHS representatives in the next three years, it is suggested that the following table to completed and included in the Charter s Health and Safety Addendum: Total number of people employed by the mine including contractors Number of employees trained on the MQA Accredited OHS rep course Total:. Number of employees that would be trained from 2009 to

8 Guidance Use average annual return of persons in service in 2013 as reported to the DMR. Number trained between 1 January 2009 and 31 December 2013 This should at least be 8% of employees Note: The maximum points that can be allocated for this section is 2. Please put 2 even if your score exceeds this figure. Note: It will be critical that the company is able to show evidence that what is said above is indeed the case. 8

9 CHARTER ELEMENT 7.3 PERCENTAGE OF LEADING PRACTICES FROM THE MOSH LEARNING HUB INVESTIGATED FOR IMPLEMENTATION 1. Guidance on completing of the Charter Reporting Template Measure Achievement current year Target Points 7.3 Percentage of leading practices from MOSH Learning Hub investigated for implementa tion (1) Maximum Awarded 100% 100% 100% 100% 2 (1) Only those leading practices and research findings completed during the current reporting period need to be investigated The Mining Charter expects companies to investigate the leading practices from the MOSH Learning Hub. Once the investigations conclude that the leading practices are relevant to the mining company, adoption (including full implementation with proper employee involvement, leadership support, provision of necessary training, technical support and availability of financial resources as per the CTF requirements) of the practices is expected. In 2013, the leading practices that were completed by the MOSH Learning Hub are both classified under Simple Leading Practices and include: 1. Multi-Stage Filtration Systems (Dust) Adoption Guide for Multistage Filtration Systems at Phakisa Mine.pdf 2. Winch Covers (Dust) Adoption Guide for Winch Covers at Beatrix.pdf To calculate Achievement Current Year use formula: Number of leading practices investigated X

10 To calculate Points Awarded use formula: Number of leading practices investigated X Guidance on the Health and Safety Addendum to the Charter Report 7.3 Percentage of leading practices from MOSH Learning Hub investigated for implementation To show to stakeholders that the holder of the mining right has diligently investigated the leading practices the following table should be completed and included in the addendum: Leading Practice Investigated? Y/N 1) Will adopt? Y/N If adopting by When? If Not Adopting Why? Practice is Not Relevant Mine has Superior Controls Comments Multi-Stage Filtration Systems (Dust) Winch Covers (Dust) 1) If investigated, ensure that the investigation tool is completed PROGRESS AND COMPLIANCE WITH ADOPTION OF LEADING PRACTICES To show to stakeholders that the holder of the mining right has adopted the leading practices that were promoted before Adoption progress should be indicated in the addendum as per the table below: Monitoring Indicator Entry Examination and Making Safe (FOG) Comments 1. Total number of crews that should be trained 2. Total number of crews trained 3. Total number of crews that complied 100% to the leading practice standard during the last inspection in 2013 Netting with Bolting (FOG) 4. Total number of working places in which nets should be installed 5. Total number of working places in which nets have been installed 10

11 6. Total number of working places that complied 100% to the leading practice standard during the last inspection in Total number of panels in your mine in which TARP has been rolled out 8. Total number of panels in your mine in which TARP has been rolled out Triggered Action Response Plan (TARP) 9. Total number of employees that should be trained 10. Total number of employees that have been trained 11. Total number of employees that complied 100% to the leading practice standard during the last inspection in Total kilometers that should be treated 13. Total kilometers that have been treated 14. Total kilometers that complied 100% to the leading practice standard during the last inspection in 2013 HPD Selection Tool & Training and Awareness (Noise) Footwall and Sidewall Treatment (Dust) Fogger/Mist Sprays (Dust) 15. Number of units required 16. Number of units installed 17. Total number of units that complied 100% to the leading practice standard during the last inspection in Number of sections that should adopt the leading practice functionalities PDS: Coal Underground Electrical Production Machinery 11

12 19. Number of sections that adopted the leading practice functionalities: a. VTP: Warn pedestrian and equipment operator b. VTP: Slow down vehicles c. VTP: Stop vehicles 20. Number of levels that should adopt the leading practice functionalities 21. Number of levels that adopted the leading practice functionalities a. VTV: Warn operators of detected vehicles b. VTB Vehicle to Fixed Beacons: To warn the operator c. VTB Vehicle to Mobile Beacons: To warn the operator d. VTV: Guard Communication System e. VTV: Remote Signaling PDS: Hardrock Railbound Equipment f. VTV: Remote Control, : emergency stop of vehicles entering or creating hazardous situation 22. Number of units that should adopt the leading practice functionalities 23. Number of units that adopted the leading practice functionalities a. VTP: Only warn pedestrian and equipment operator b. VTV: Warn operators of detected vehicles (audible and visual) c. Fixed and Mobile Beacons to warn the operator PDS: Hardrock Trackless Mobile Machinery INVESTIGATION TOOLS FOR LEADING PRACTICES ARE IN ATTACHMENT 1 For more information on leading practices, the following persons can be contacted: FOG NOISE DUST T&M 12

13 1. Entry Examination and Making Safe 2. Netting and Bolting 3. Triggered Action Response Plan Adoption Specialist: Mr Christopher Legodi e s.org.za or Hearing Protection Device : Selection Tool, and Training and Awareness Material Adoption Specialist: Mr Hlangabeza Gumede hgumede@chamberofmine s.org.za or Dust Fogger System 2. Footwall and Sidewall Treatment 3. Multi-Stage Filtration Systems 4. Winch Covers Adoption Specialist: Dr Audrey Banyini abanyini@chambero f mines.org.za or Proximity Detection System (PDS) Function Selection and Adoption Tool Adoption Specialist: Mr Kobus Blomerus kblomerus@chamberofm ines.org.za or CHARTER ELEMENT 7.4 PERCENTAGE OF RESEARCH FINDINGS FROM THE MHSC INVESTIGATED FOR IMPLEMENTATION 1. Guidance on completion of the Charter Reporting Template Measure Achievement current year Target Points Maximum Awarded 7.4 Percentage of research findings from the MHSC investigated for implementation 100% 100% 100% 100% 2 (1) Only those leading practices and research findings completed during the current reporting period need to be investigated. The Mining Charter expects companies to investigate the research findings from the Mine Health and Safety Council. Once the investigations conclude that the research findings are relevant to the mining company, adoption (including full implementation with proper employee involvement, leadership support, provision of necessary training, technical support and availability of financial resources as per the CTF requirements) of the findings is expected. The Mine Health and Safety Council completed the following research findings (projects) during 2012: 1. SIM A: Elimination of Rockfalls Measuring and Monitoring to Reduce Rockfall Risk A final report version9ba.pdf 2. SIM : Personal Protective Equipment for Women in Mining OH&SPC Circular No PPE for WiM Report.pdf To calculate Achievement Current Year use formula: Number of research findings investigated 13

14 X To calculate Points Awarded use formula: Number of research findings investigated X Guidance Health and Safety Addendum to the Charter Report 7.4 Percentage of research findings from the MHSC investigated for implementation Although the research on Elimination of Rockfalls Measuring and Monitoring to Reduce Rockfall Risk has been completed, the technology that this research recommends is currently not commercially available. Since the number of FOG accidents is a major concern for all stakeholders, it is recommended that the following statement be included in the addendum: We investigated the outcomes of SIM A: Elimination of Rockfalls Measuring and Monitoring to Reduce Rockfall Risk to our operations and are aware of the concepts that the research recommends. We will investigate the technology arising from the research once it has been made commercially available. To further demonstrate to stakeholders that the holder of the mining right has diligently investigated the research findings the following table and table should be included in the addendum: Research Findings Investigated? Y/N 1) Will adopt? Y/N If adopting by When? If Not Adopting Why? Practice is Not Relevant Mine has Superior Controls Comments Elimination of Rockfalls Measuring and Monitoring to Reduce Rockfall Risk Not Applicable Not Applicable Personal Protective Equipment for Women in Mining 1) If investigated, ensure that the investigation tool is completed Not Applicable Not Applicable PROGRESS WITH ADOPTION OF RESEARCH FINDINGS 14

15 To show to stakeholders that the holder of the mining right has adopted the research findings for the projects that were completed before 2013, record of the adoption progress should be included in the addendum as demonstrated below: Note: the monitoring indicators to measure the progress with adoption of R&D projects are being developed through the RETC. Progress with adoption of SIM Track B: A risk-based approach to enhancing support in the Bushveld Complex Underground Mines: PHASE 2 Monitoring Indicators Company progress Comments 1. Number of shafts which should obtain the necessary tools and equipment for data acquisition 2. Number of shafts have obtained the necessary tools and equipment for data acquisition 3. Number of shafts which should have completed data collection 4. Number of shafts which have completed data collection 5. Number of shafts which should procure licenses for the block failure analysis tool 6. Number of shafts which have procured licenses for the block failure analysis tool 7. Number of shafts whose joint data should be processed to obtain inputs for the support scenario analysis 8. Number of shafts whose joint data has been processed to obtain inputs for the support scenario analysis 9. Number of shafts which should have evaluated current support scenarios and assessed the outcomes thereof 10. Number of shafts which have evaluated current support scenarios and assessed the outcomes thereof 15

16 11. Number of Rock Engineers who should be trained on the concepts of risk analysis 12. Number of Rock Engineers who have been trained on the concepts of risk analysis 13. Number of shafts which should interpret the outcomes of the support scenario evaluation in terms of the consequential injury and cost risk from FOG using the application RiskEval 14. Number of shafts have interpreted the outcomes of the support scenario evaluation in terms of the consequential injury and cost risk from FOG using the application RiskEval SIM : Evaluation of Shotcrete Perf ormance Monitoring Indicators Company Progress Comments Number of Rock Engineers who should be trained on the use of shotcrete design methodology Number of Rock Engineers who have been trained on the use of shotcrete design methodology Number of shafts whose shotcrete design should comply with the design recommendation suggested by the research (SIM : Evaluation of Shotcrete Performance research) Number of shafts whose shotcrete design complies to the design recommendation suggested by the research (SIM : Evaluation of Shotcrete Performance research) Number of shafts in which the review of the implementation of the shotcrete design methodology should be conducted Number of shafts in which the review of the implementation of the shotcrete design methodology have been conducted SIM : Minimising Seismic Risk in the Platinum Mines Monitoring indicators Company Progress Comments a. Number of shafts where seismic risk exists 16

17 b. Number of persons (Production Managers, Section Managers, Mine Overseers, Shift Supervisors, Miners, Rock Engineers and Strata Control Officers) who should be trained on seismicity, its causes, indicators, how to manage the risk associated with seismicity (as required by the Codes of Practice) and implement practical rockburst management procedures. c. Number of persons (Production Managers, Section Managers, Mine Overseers, Shift Supervisors, Miners, Rock Engineers and Strata Control Officers) who have been trained on seismicity, its causes, indicators, how to manage the risk associated with seismicity (as required by the Codes of Practice) and implement practical rockburst management procedures. d. Number of shafts which have seismic monitoring and reporting systems that should comply with the monitoring- and reporting-related specifications, objectives and measures suggested by the research (SIM : Minimizing Seismic Risk in the Platinum Mines). e. Number of shafts which have seismic monitoring and reporting systems that do not comply with the monitoring and reporting-related specifications, objectives and measures suggested by the research f. Number of shafts for which third-party assessments of current seismic monitoring systems should be conducted by experts to evaluate compliance to guidelines. g. Number of shafts for which third-party assessments of current seismic monitoring systems conducted by experts to evaluate compliance to guidelines have been conducted. INVESTIGATION TOOLS FOR RESEARCH FINDINGS ARE IN ATTACHMENT 2 CHARTER ELEMENT 7.5 PERCENTAGE OF MANDATORY OCCUPATIONAL HEALTH REPORTS SUBMITTED 1. Guidance on completing the Charter Reporting Template 17

18 Measure Achievement current year Target Points Maximum Awarded 7.5 Percentage of mandatory occupational health reports submitted 100% 100% 100% 100% 2 The Mining Charter expects companies to submit occupational health reports to the DMR as prescribed. The following is a list of these mandatory reports: A) Medical Reports 1. Annual Medical Report (DMR 90) B) Hygiene Reports 1. Particulates Personal Exposure Report Form 21.9(2)(a) 2. Thermal Stress Report Form 21.(2)(b)(c) 3. Personal Noise Exposure Report Form 21.9(2)(e) The steps to calculate Achievement current year are: Step 1: Count the number of mandatory reports that have been submitted to the DMR as prescribed. Step 2: Calculate the Charter Score using the following formula: Number of mandatory reports submitted to the DMR X (i.e. total number of mandatory reports that should be submitted) Step 3: Include the percentage in 7.5 of the Mining Charter Reporting Template. To calculate the Points Awarded use the formula: Charter score from Step 2 above (percentage) X Guidance on the Health and Safety Addendum to the Charter Report 7.5 Percentage of mandatory occupational health reports submitted 18

19 To show stakeholders that the holder of the mining right is aware of the mandatory reports that should be submitted to the DMR, the table below should be completed and included as an addendum to your Mining Charter Report. PERCENTAGE OF MANDATORY OCCUPATIONAL HEALTH REPORTS MANDATORY REPORTS Submitted(Y/N) Date submitted Comments A) Medical Reports 1. Annual Medical Report (DMR 90) B) Hygiene Reports 1. Particulates Personal Exposure Report Form 21.9(2)(a). 2. Thermal Stress Report Form (21.9(2)(b)(c) 3. Personal Noise Exposure - Report Form 21.9(2)(e TOTAL: /4 CHARTER ELEMENT 7.6 ADHERENCE TO HIV/AIDS AND TB GUIDELINES 1. Guidance on completing the Charter Reporting Template Measure Achievement current year Target Points Maximum Awarded 7.6 Adherence to HIV/AIDS and TB guidelines Yes Yes Yes Yes 2 The Mining Charter expects companies to report on whether they have: 1. A copy of the signed- off policy in which the company commits to adhere to TB and HIV/AIDS guidelines. 2. Undertaken the TB programme reviews as per the TB guidance note. 19

20 Indicators that demonstrate achievement of the above include the existence of a signed-off policies (for TB and HIV/AIDS) and reports on the TB reviews and HIV/AIDS Testing and Counseling (HTC). The Mine Health and Safety Council (MHSC) approved tool should be used when undertaken TB reviews. This tool can be used to measure compliance to both the DMR and National TB Control Programme (NTBCP). The following is a list of the guidelines to which companies must adhere to: A) TB Guidelines 1. National TB Control Programme (NTBCP) 2. DMR Guidance Note B) HIV/AIDS Guideline 1. HIV/AIDS National Guideline The steps to calculate Achievement current year are: Step 1: Determine the number of signed-off policies copies through which the company commits to the adherence of the HIV/AIDS and TB guidelines (out of the expected total of three: NTBCP, DMR guidance note and HIV/AIDS National guidelines). Step 2: Determine the number of TB programme reviews and HTC uptake reports that have been sent to the Chamber of Mines (out of the expected total of three). Step 3: Calculate the Charter Score using the formula: (Number from Step 1) + (Number from Step 2) X Step 4: Include the percentage in 7.6 of the Mining Charter Reporting Template To calculate the Points Awarded us the formula: Charter Score from Step 2 (percentage) X Guidance on the Health and Safety Addendum to the Charter Report 7.6 Adherence to HIV/AIDS and guidelines 20

21 To show stakeholders that the holder of the mining right is aware of the guidelines which should be adhered to the table below should be completed and included as an addendum to your Mining Charter Report. HEALTH: ADHERENCE TO HIV AND TB GUIDELINE The company TB guidelines should be compliant to: 1. NTBCP 2. DMR TB Guidance Note Do you have a signed off TB policy? (Y/N) Date TB Policy signed Annual TB Programme Reviews done (Y/N) Date report submitted to COM Comments Is your HIV Guideline compliant to : Do you have a signed off HIV policy? (Y/N) Date HIV Policy signed Report on HCT Uptake (Y/N) Date report submitted to COM 1. HIV/AIDS National Guideline TOTAL /2 /2 TOTAL: /4 21

22 ATTACHMENT 1 INVESTIGATION TOOLS FOR LEADING PRACTICES SIMPLE LEADING PRACTICES: MINING CHARTER INVESTIGATION TOOL FOR MULTI-STAGE FILTRATION SIMPLE LEADING PRACTICE SUMMARY 22

23 Simple Leading Practice Application Possible Impact Other benefits Other considerations The multi-stage filtration system offers sufficient filtration efficiencies at0.5 micron and larger sized particles into return airside of the system. The system assists in alleviating the problem by filtering contaminated air (respirable dust) to an acceptable level before it enters the fresh air system. The practice would predominantly be applicable to the underground environment; however surface applications have also been identified. An improvement on dust load. Other benefits of the system include a preventative and predictive maintenance system in the form of a robot system (green and red LED indicator). Other than tipping points underground, the multi-stage filtration system has the following possible applications based on risk: Surface Underground a. Smelter furnace k. Conveyor belt transfer points b. Transfer points l. Winder rooms c. Laboratories m. Substations d. Substations n. Equipment rooms e. Compressor houses o. Crushing areas f. Workshops p. Bulk handling g. Control room h. Spray booths i. Shot blasting j. Winder rooms The organisation should involve employees when undertaking an investigation to determine the applicability of the findings of this research to its operations. Is the multi-stage filtration system relevant to your mine? No complete section A below Have implemented practice already complete section B below Yes complete section C below SECTION A 1. In No state reason why: 23

24 Guidance: Investigation should always be informed by the risk assessment If no you can stop completing the tool. 2. Does you mine have an effective method of dust reduction and control at tipping points or other areas as mentioned? If so please explain below what method it is and why you think it is effective: SECTION B 1. Is the practice fully implemented on the mine Yes No 2. Is the practice successfully implemented on the mine Yes No 3. Can the success be verified Yes No 4. Was some change management process involved Yes No Guidance: a) The practice must have been implemented already. Where the practice does not exist yet, or have not existed before the formation of the applicable Community of Practice for Adoption (COPA), the complete adoption process must be followed. b) The practice must have been implemented successfully, i.e. it must deliver the results envisaged by the MOSH adoption process. Where the practice was not successful, the mine should start afresh with the complete adoption process. c) The success of the practice should be independently verifiable. d) The implementation at the time should have involved some change management process which included leadership behaviour SECTION C 24

25 1. Who is the project champion who has been appointed for the adoption of the simple leading practice? Name: Designation Guidance: The project champion needs to be an individual who: a) Has the required knowledge, energy, leadership and credibility. b) Has been given adequate time to fulfill the role. c) Provides input into the preparation of plans for successful adoption. d) Has leadership skills to overcome difficulties in the adoption process. e) Can serve as the spokesperson on performance attributes of the leading practice. f) Can communicate enthusiastically, clearly and in a convincing manner. 2. What are the leadership levels that will support the adoption of the simple leading practice? Guidance: For example, Mine Manager, Section Manger, Mine Overseer, Engineering Manager, Foreman, Environmental Engineering Department, Unions, etc. 3. Will leaders at all levels have a clear understanding of what they have to do to enable and lead sustainable adoption and is this appropriately included in their performance contracts? Guidance: Correct MOSH adoption of the simple leading practice will include the implementation of the generic Leadership Behaviour plans and the generic Behavioural Communication plans as per Simple Leading Practice Adoption Brief. ((For more information contact the Adoption Specialist for Dust: abanyini@chamberofmines.org.za or ) 4. Who will be involved in the adoption on your mine? 25

26 Guidance: The possible occupations who will be involved in the installation, implementation and maintenance (change management process). 5. Will you make sure that there is early and effective involvement of occupations as listed above and that they are familiar with regards to the leadership behaviour and behavioural communication requirements Guidance: Minimum standard 4d)in the Culture Transformation Framework expects this( MOSH adoption of the Simple Leading practice will include the implementation of the generic Behavioural Communication and plans as per Simple Leading Practice Adoption Brief. (For more information contact the Adoption Specialist for Dust: or ) 6. What training will be needed as part of the adoption? Guidance: State the training that will be required for successful adoption of the simple leading practices. For example, the OEM may need to train the maintenance crew on the installation and maintenance of the units. 7. Will you ensure that the relevant training is provided? Guidance: Minimum standard 4e) in the Culture Transformation Framework expects this. ( 8. What technical support will be needed as part of the adoption? Guidance: Consider skills required 9. Have you provided adequate funding for the adoption? 26

27 Guidance: The number of installations needs to be identified as well as the periodic replacement of filters when determining the cost required adopting the simple leading practice. Minimum standard 4e) in the Culture Transformation Framework expects this( 10. What monitoring will be required to measure the impact of the adopted practice through selfassessment and independent verification? Guidance: Your monitoring system must consider: a. A dipstick measurement to measure the rate of adoption at mine b. Determination of air quality before and after adoption establish baseline measurements before and after adoption c. Determine and document adoption progress made d. Be open to independent verification of a to c above can make use of such a service provider of the mine s choice 11. Will you ensure such a monitoring programme is implemented? Guidance: Minimum standard 4f) in the Culture Transformation Framework expects this( 12. Have you developed a project plan/schedule for the rollout of the simple leading practice? Signed Name: Designation For assistance with the completion of this tool, please contact Dr. A Banyini on or abanyini@chamberofmines.org.za 27

28 LEADING PRACTICES: MINING CHARTER INVESTIGATION TOOL WINCH COVERS SIMPLE LEADING PRACTICE SUMMARY Simple Leading Practice Application Possible Impact Other benefits Other considerations The winch cover simple leading practice involves fitting a cover to the winch drum guard of an existing winch. This dramatically reduces dust exposure of winch operators. The practice is only applicable to underground mines with winch operations. An improvement on dust load. The installation of the winch cover has been found to result in a significant cumulative reduction in aerosol particles in the breathing zone of winch operators. None. 1. Is the winch cover simple leading practice relevant to your mine? No complete section A Have implemented practice already complete section B below Yes complete section C SECTION A 1. If no state reason why: Guidance: Investigation should always be informed by the risk assessment. 28

29 2. If your mine has another method of dust reduction and control for winch operators, please explain below what method it is and why you think it is effective: SECTION B 1. Is the practice fully implemented on the mine Yes No 2. Is the practice successfully implemented on the mine Yes No 3. Can the success be verified Yes No 4. Was some change management process involved Yes No Guidance: a) The practice must have been implemented already. Where the practice does not exist yet, or have not existed before the formation of the applicable Community of Practice for Adoption (COPA), the complete adoption process must be followed. b) The practice must have been implemented successfully, i.e. it must deliver the results envisaged by the MOSH adoption process. Where the practice was not successful, the mine should start afresh with the complete adoption process. c) The success of the practice should be independently verifiable. d) The implementation at the time should have involved some change management process which included leadership behavior. SECTION C Guidance: If it is an underground mine with winch operations. 29

30 1. Who is the project champion who has been appointed for the adoption of the simple leading practice? Name: Designation Guidance: The project champion needs to be an individual who: a) Has the required knowledge, energy, leadership and credibility. b) Has been given adequate time to fulfill the role. c) Provides input into the preparation of plans for successful adoption. d) Has leadership skills to overcome difficulties in the adoption process. e) Can serve as the spokesperson on performance attributes of the leading practice. f) Can communicate enthusiastically, clearly and in a convincing manner. 2. What are the leadership levels that will support the adoption of the simple leading practice? Guidance: For example, Mine Manager, Section Manger, Mine Overseer, Engineering Manager, Foreman, Environmental Engineering Department, Unions, etc. 3. Will leaders at all levels have a clear understanding of what they have to do to enable and lead sustainable adoption and is this appropriately included in their performance contracts? Guidance: Correct MOSH adoption of the simple leading practice will include the implementation of the generic Leadership Behaviour plans and the generic Behavioural Communication plans as per Simple Leading Practice Adoption Brief. ((For more information contact the Adoption Specialist for Dust: abanyini@chamberofmines.org.za or ) 4. Who will be involved in the adoption on your mine? 30

31 Guidance: The possible occupationswho will be involved in the installation, implementation and maintenance (change management process). 5. Will you make sure that there is early and effective involvement of occupations as listed above and that they are familiar with regards to the leadership behaviour and behavioural communication requirements Guidance: Minimum standard 4d)in the Culture Transformation Framework expects this( MOSH adoption of the Simple Leading practice will include the implementation of the generic Behavioural Communication and plans as per Simple Leading Practice Adoption Brief. (For more information contact the Adoption Specialist for Dust: or ) 6. What training will be needed as part of the adoption? Guidance: State the training that will be required for successful adoption of the simple leading practices. For example, on the job training and induction training to the winch operator and installation crew respectively. 7. Will you ensure that the relevant training is provided? Guidance: Minimum standard 4e) in the Culture Transformation Framework expects this. ( 8. Have you provided adequate funding for the adoption? 31

32 Guidance: The number of installations needs to be identified as well as the periodic replacement of filters when determining the cost required adopting the simple leading practice. Minimum standard 4e) in the Culture Transformation Framework expects this ( 9. What monitoring will be required to measure the impact of the adopted practice through selfassessment and independent verification? Guidance: Your monitoring system must consider: a) A dipstick measurement to measure the rate of adoption at mine b) Determination of air quality before and after adoption establish baseline measurements before and after adoption c) Determine and document adoption progress made d) Be open to independent verification of a to c above can make use of such a service provider of the mine s choice 10. Will you ensure such a monitoring programme is implemented? Guidance: Minimum standard 4f) in the Culture Transformation Framework expects this ( 11. Have you developed a project plan/schedule for the rollout of the simple leading practice? Signed Name: Designation For assistance with the completion of this tool, please contact Dr. A Banyini on or abanyini@chamberofmines.org.za 32

33 ATTACHMENT 2 INVESTIGATION TOOLS FOR RESEARCH 33

34 INVESTIGATION TOOL SIM : MINING CHARTER INVESTIGATION TOOL FOR PERSONAL PROTECTIVE EQUIPMENT FOR WOMEN IN MINING INDUSTRY SUMMARY Research findings Application Comprehensive and systematic requirements to assist the SA mining industry in the selection and provision of appropriate PPE and suitable PPE for women in mining (WiM). Such PPE should be suitable for WiM s body physique and enhance compliance by all end-users (WiM.)PPE is not limited to overalls but include hard hats, gloves, goggles, protective shoes/boots, socks, etc as appropriate for managing the identified risk. Possible Impact: Fatalities and Injuries Other benefits All mining operations in which a risk assessment necessitated the provision of PPE to women employees exposed to the identified hazards as a means of managing such risks. PPE assists in reducing the risk of being harmed by the identified hazards. Proper fitting PPE for women will offer better protection against the identified occupational hazards. Proper selection and provision of appropriate PPE for WiM will reduce the risk of infection, chaffing and rashes that WiM often suffer from due to ill-fitting PPE. This will eliminate the use of unique coping mechanisms (e.g. use of nylon tights and thick woolen socks as undergarments) that WiM have been compelled to practice in order to adjust/correct the ill-fitting PPE. These unorthodox adjustments further increase the risk of resulting infections, chaffing and rashes. 34

35 Other considerations 1. Results from the study also resealed a generalized lack of adequate toilet facilities for WiM in the mines surveyed. These unacceptable hygiene conditions pose a specific risk for women with regard to developing infections. Also, undergarments (underwear) that WiM use to adapt their PPE contribute to their health problems including infections, chaffing and rashes. 2. PPE issuing, use and maintenance should not be limited to females. 3. The organisation should involve employees when undertaking an investigation to determine the applicability of the findings of this research to its operations. If the organisation has female structures in existance, these should be involved in the investigation process. Is the research report at all relevant to the mine? Yes No Guidance: The investigation should always be informed by the risk assessment. Yes if the mine employs females. No, if it is not. If No, the mine can stop completing the tool. 1. Are the specific recommendations relevant to the mine? Recommendations from the Research 1. Mines should introduce comprehensive strategies to the application of the principles of hazard identification and risk assessment. The results of the HIRA should be used as a basis for the selection, use and maintenance of PPE. 2. Mines should ensure that PPE programmes form an integral part of their occupational health and safety management systems. Relevant Y/N? Comments If Not Relevant Why? 35

36 3. Mines should have a clear and concise policy on PPE for WiM in place 4. A PPE educational programme must be implemented based on the developed policy on PPE for WiM. 5. Mines should introduce comprehensive strategies to ensure the incorporation of ergonomic and comfort features of individual workers to ensure that PPE is available to all workers. 6. Mines should take the anthropometric data (body measurement) of the females into account when purchasing PPE for women. 7. Mines should ensure the adoption of promotional strategies to improve the use and maintenance of and responsibility for PPE. 8. Mines should ensure the adoption of a comprehensive approach that brings together all sectors involved in PPE design, production, supply, selection, use and maintenance as a strategy most likely to meet the PPE requirements for all workers and the specific PPE needs of female workers. 9. Mines should undertake a survey on women PPE to identify problem areas of fit and comfort. 10. Mines should involve female workers in the selection of PPE, allowing trials for fit and comfort before any PPE purchases are made. 11. Mines should consider the specifications provided in SANS (511:2011) for providing undergarments for women workers since women are classified as vulnerable workers by the ILO standards 12. Mines should, in the mean-time, provide female employees with 2 piece overalls, of a colour that will not affect their dignity; until such time that the design of the overalls has been attended to. 36

37 13. Mines should ensure that underground mines are equipped with female toilets as necessary. The female toilets should: 1. Be demarcated as such and be equipped with toilet paper and hand-washing facilities 2. Be provided with S.H.E bins which are emptied frequently 3. Be clearly lit up to enhance their safety for female users. 14. Mines should undertake awareness programmes to: 1. Train the women employees about the dangers of suppressing the urge to urinate as well as the risks of failure to change soiled sanitary towels when menstruating. 2. Encourage female employees to stop using nylon tights with the current overalls and to rather use more cotton based garments in order to reduce chaffing and the risk of developing rashes. 3. Promote the use of cotton socks instead of woolen or nylon ones as the former better absorbs the sweat. 4. Encourage the maintenance of good hygienic conditions of health and safety equipments and facilities as far as reasonably practicable. 3. Who is the project champion who has been appointed for the adoption of the research? Name: Designation Guidance: The project champion needs to be an individual who: a) Has the required knowledge, energy, leadership and credibility. b) Has been given adequate time to fulfill the role. c) Provides input into the preparation of plans for successful adoption. d) Has leadership skills to overcome difficulties in the adoption process. e) Can serve as the spokesperson on performance attributes of the research. f) Can communicate enthusiastically, clear and in a convincing manner. g) 4. What are the leadership levels that need to support the adoption of the research? 37