GUIDANCE ON 2012 MINING CHARTER REPORT HEALTH AND SAFETY DUE IN ON 31 MARCH Enabling every mineworker to go home unharmed every day

Transcription

1 GUIDANCE ON 2012 MINING CHARTER REPORT HEALTH AND SAFETY DUE IN ON 31 MARCH 2013 Enabling every mineworker to go home unharmed every day 1

2 CONTEXT AND PURPOSE OF THE GUIDANCE DOCUMENT The tripartite stakeholders are committed to achieve the 2013 Targets and Milestones on Health and Safety below and the Mining Charter requirements. Milestones: Milestones: Milestones: Industry Target: Zero rate of fatalities and injuries In the Gold Sector: By 2013 achieve safety performance levels equivalent to current international benchmarks for underground metalliferous mines, at the least. In the Platinum, Coal and Other Sectors: By 2013 achieve constant and continuous improvement equivalent to current international benchmarks, at the least. Industry Target: Elimination of Silicosis By December 2008, 95% of all exposure measurement results will be below the occupational exposure limit for respirable crystalline silica of 0.1mg/m 3 (these results are individual readings and not average results). After December 2013, using present diagnostic techniques, no new cases of silicosis will occur amongst previously unexposed individuals (Previously unexposed individual = individuals unexposed prior to 2008, i.e. equivalent to a new person entering the industry at 2008). Industry Target: Elimination of Noise Induced Hearing Loss (NIHL) (The present noise exposure limit specified in regulation is 85dB(A)) After December 2008, the hearing conservation programme implemented by industry must ensure that there is no deterioration in hearing greater than 10% amongst occupationally exposed individuals. By December 2013, the total noise emitted by all equipment installed in any workplace must not exceed a sound pressure level of 110dB(A) at any location in that workplace (includes individual pieces of equipment). The Revised Mining Charter (clickable) has since 2010 included health and safety. A Reporting Template ( -charterreporting-template-final.html) was developed to help mines to report on the Revised Mining Charter. The purpose of this guidance document is to help mining companies complete the health and safety section of their 2012 Mining Charter Report that has to be in by 31 March Guidance will be provided on: 1. Completing the Charter Reporting Template. 2. Preparing a Health and Safety Addendum to the Charter Report that aims to explain to other stakeholders that the company proactively understands the Charter-related challenges of the year ahead. Who should sign the Mining Charter Report? The Minerals and Petroleum Resources Development Act requires the holder of the mining right to submit the Mining Charter Report. The Mining Charter Report should, as a minimum, be signed by the highest-ranking executive of the juristic person holding the mining right. Many companies may have more than one mining right. Where companies submit one report for all the mining rights that they hold, the Mining Charter Report should be signed by the highest-ranking executive of the company. Should Contractors Report on the Mining Charter Requirements? It is not expected of contractors to submit the Mining Charter reports. Companies should however, ensure that that contractor information is included in their reports. 2

3 Employee Involvement in Mining Charter Reporting The Health and Safety Committee at the mine should discuss the health and safety section of the Mining Charter in the Health and Safety Committee meetings prior to its finalization for submission to the DMR. Records of such discussions should be maintained, including any comments made on the document. The committee s comments should be considered when finalizing the report. Once finalized, the chairperson of the Health and Safety committee should sign the health and safety section of the report prior to its submission to the DMR. Help-Line For help with the completion of the Mining Charter Health and Safety Reports, please contact Lerato Tsele at (011) or ltsele@chamberofmines.org.za. Submission of the Completed Charter Reports to the Chamber The completed Mining Charter reports should be forwarded to Ms Lerato Tsele at ltsele@chamberofmines.org.za or Ms Paula Martins at pmartins@chamberofmines.org.za. Reporting on the Health and Safety Milestones (This Section is a Draft and is Subject to Change) The holder of the mining right should indicate the mine s health and safety performance against the milestones in the Charter s Health and Safety Addendum as per the table below: Safety N u m b e r o fnumber employeesffr per Million Hours (No. of Fatalities/(No. of employees Fatalities including contractors* x 2200) x 1,000,000) Health TBC *To determine total number of employees, use average annual return of persons in service in 2012 as reported to the DMR. Note: Reporting should be done on a calendar year basis. The Mine Health and Safety Council (MHSC) has asked a Task Team to consider the inclusion of the milestones in the Mining Charter Reporting Template. This guidance may hence need to be changed once the MHSC has completed its deliberations. The Safety milestones for 2012 are 0.05 and 0.03 for gold and non-gold respectively. 3

4 CHARTER ELEMENT 7.1: IMPLEMENTATION OF THE CULTURE TRANSFORMATION FRAMEWORK (CTF) 1. Guidance on completing the Charter Reporting Template The Culture Transformation Framework for the South Africa Mining Sector (clickable) was signed-off by the Minister of Mineral Resources and other stakeholders on 18 November Measure 7.1Implementation of culture transformation framework Achievement Target current year Points Maximum Awarded N/A 50% 75% 100% 2 To complete the Reporting Template, the scoring system from the CTF should be used, i.e.: Step 1: The system or programme to deliver against each pillar need to be reported against: a) If a mine has no system/programme in place that meets the minimum standards of the pillar, then the score will be 0. b) If a new system/programme or a revision to the existing system/programme is planned to meet the minimum standards of the pillars, the score will be 1. Guidance: The plan should address the development of new systems/programmes or revision of existing systems/programmes as well as the implementation and review thereof. The plan should address all the gaps that were identified in the Gap Analysis. A plan refers to the establishment of the necessary actions required to address the identified gaps, the determination of responsibilities for implementing these actions and timeframes by which the actions should be completed. c) If a new system/programme or a revision to the existing system/programme is developed to meet the minimum standards of the pillar, then the score will be 2, Guidance: The new system/programme or revision to the existing system/programme that is developed should address all the gaps that were identified in the mine s Gap Analysis. A score of 2 may only be allocated to the pillar if the gaps on all the minimum standards have been addressed. d) If new system/programme or a revision to the existing system/programme is implemented to meet the minimum standards of the pillar then the score will be 3. Guidance: Implementation of a new or revised system/programme should address all the gaps that were identified in the mine s gap analysis. A score of 3 may only be allocated to the pillar if the gaps on all the minimum standards have been addressed. 4

5 e) If a new system/programme or a revision to the existing system/programme is implemented and reviewed for suitability after the period determined by the company, then the score will 4. Guidance: Allocate a full score of 4 if there were no gaps identified in the CTF or if the minimum requirements of the CTF pillar/s are not relevant to your operations. Guidance: The review of the new or revised system/programme should address all the gaps that were identified through the Gap Analysis. This review should be undertaken before 31 December The review could be similar to the ISO Management Systems management review process. Step 2: Step 3: The total score is calculated by adding the scores for each pillar. The maximum score that can be achieved is 5 pillars X 4 = 20. Since the Mining Charter only provides for an overall score of 2 that the total of all the scores has to be divided by a factor of 10. To calculate Achievement Current Year use formula: Sum of scores obtained on all CTF pillars from Step 3 X The table below presents the example of the scoring system and calculations: CTF Pillar Score Leadership 2 Risk Assessment 2 Bonuses and Performance Incentives 1 Leading Practices 3 Elimination of discrimination 1 Total 9 Achievement Current Year 9/20 * 100 = 45% To calculate the Points Awarded use formula: Step 1: Sum of the scores for all the pillars X 2 (because the target for 2012 is 50%) 10 Note that the maximum points that can be awarded is 2 even if your calculated score exceeds two. The table below presents the example of the calculations: CTF Pillar Score Leadership 2 5

6 Risk Assessment 2 Bonuses and Performance Incentives 1 Leading Practices 3 Elimination of discrimination 1 Total 9 Points Awarded 9/10 * 2 = Guidance on Health and Safety Addendum to the Charter Report To show stakeholders that companies have started to implement the CTF and are making progress thereon, it is suggested that the Charter s Health and Safety Addendum include the following paragraph: 7.1 Implementation of the Culture Transformation Framework a) The gap analysis between our systems/programmes and the minimum standards and activities contained in the CTF was completed. Adjustments that are necessary to our systems/programmes were planned. The CTF Gap Analysis Report is attached. (Note: Companies should attach their CTF Gap Analysis Report to their Charter Report) b) We have piloted a Health and Safety leadership assessment during 2012 using the leadership tool developed by the Chamber of Mines based on leading global practice. 6

7 CHARTER ELEMENT 7.2 TRAINING PERCENTAGE EMPLOYEES EMBARKING ON OHS REP 1. Guidance on completing the Charter Reporting Template Measure Achievement Target current year Points Maximum Awarded 7.2 Percentage Percentage of 2% 4% 6% 8% (= 402 Take % o femployees f o r employees embarking on industry) embarkingohs rep on OHS rep training from training 1 Jan 2009 to 31 Dec 2012 for 2012 and divide it by 4% and multiply it by 2 The Mining Charter expects companies to report on the percentage of employees that have embarked on OHS representatives training. The industry committed to train persons as OHS representatives by To achieve this target, each company is expected to have trained 8% of its employees on the OHS representatives course by Only MQA accredited programmes should be used for this training. For more details on the MQA grant rules which includes the eligibility criteria for OHS representatives training, click here. Should you encounter problems with registration of employees on the OHS representatives course please contact Ms Sonwabile Xaba, Learning Programmes Unit Manager at the MQA on or on this address: sonwabilex@mqa.org.za. 2. Guidance on Health and Safety Addendum to Charter Report To show to stakeholders that companies understand what the challenges are in training of OHS representatives in the next three years, it is suggested that the following table to completed and included in the Charter s Health and Safety Addendum: Total number of peoplenumber of employeesnumber of employees that employed by the mine trained on OHS rep course would be trained from 2009 including contractors to 2014 Total:. Guidance Use average annual return of Number trained between 1 persons in service in 2012 as January 2009 and 31 reported to the DMR. December 2012 This should at least be 8% of employees 7

8 CHARTER ELEMENT 7.3 PERCENTAGE OF LEADING PRACTICES FROM THE MOSH LEARNING HUB INVESTIGATED FOR IMPLEMENTATION 1. Guidance on completing of the Charter Reporting Template Measure 7.3 Percentage of l e a d i n g practices from MOSH L e a r n i n g H u b investigated f o r implementati on (1) Achievement Target current year Points Maximum Awarded 100% 100% 100% 100% 2 (1) Only those leading practices and research findings completed during the current reporting period need to be investigated The Mining Charter expects companies to investigate the leading practices from the MOSH Learning Hub. Once the investigations conclude that the leading practices are relevant to the mining company, adoption (including full implementation with proper employee involvement, leadership support, provision of necessary training, technical support and availability of financial resources as per the CTF requirements) of the practices is expected. In 2012, the leading practices that were completed by the MOSH Learning Hub were: 1. Triggered Action Response Plan (TARP) (FOG) (Clickable) 2. Proximity Detection System (PDS) Function Selection and Adoption Tool (T&M) (Clickable) To calculate Achievement Current Year use formula: Number of leading practices investigated X To calculate Points Awarded use formula: Number of leading practices investigated X 2 2 8

9 2. Guidance on the Health and Safety Addendum to the Charter Report 7.3 Percentage of leading practices from MOSH Learning Hub investigated for implementation To show to stakeholders that the holder of the mining right has diligently investigated the leading practices the following table should be completed and included in the addendum: Leading Practice Investigated? Y/N 1) Will adopt? Y/N If adopting by When? If Not Adopting Why? Practice is NotMine has Superior Relevant Controls Triggered Action R e s p o n s e P l a n (TARP) Proximity Detection S y s t e m ( P D S ) Function Selection and Adoption Tool 1) If investigated, ensure that the investigation tool is completed PROGRESS AND COMPLIANCE WITH ADOPTION OF LEADING PRACTICES To show to stakeholders that the holder of the mining right has adopted the leading practices that were promoted before Adoption progress should be indicated in the addendum as per the table below: Monitoring Indicator 1. Total number of crews that should be trained 1. Total number of crews trained Entry Examination and Making Safe (FOG) 1. Total number of crews that complied 100% to the leading practice standard during the last inspection in 2012 Netting with Bolting (FOG) 1. Total number of working places in which nets should be installed 1. Total number of working places in which nets have been installed 1. Total number of working places that complied 100% to the leading practice standard during the last inspection in 2012 HPD Selection Tool & Training and Awareness (Noise) 1. Total number of employees that should be trained 9

10 1. Total number of employees that have been trained 1. Total number of employees that complied 100% to the leading practice standard during the last inspection in 2012 Footwall and Sidewall Treatment (Dust) 1. Total kilometers that should be treated 1. Total kilometers that have been treated 1. Total kilometers that complied 100% to the leading practice standard during the last inspection in 2012 Fogger/Mist Sprays (Dust) 1. Number of units required 1. Number of units installed 1. Total number of units that complied 100% to the leading practice standard during the last inspection in 2012 Proximity Detection System (T&M ) 1. Number of units required 1. Number of units installed 1. Total number of units that complied 100% to the leading practice standard during the last inspection in 2012 INVESTIGATION TOOLS FOR LEADING PRACTICES ARE IN ATTACHMENT 1 For more information on leading practices, the following persons can be contacted: FOG NOISE DUST T&M 1. Entry Examination and Making Safe 2. Netting and Bolting Adoption Specialist: Mr Christopher Legodi clegodi@chamberogmines.org.za or H e a r i n g P r o t e c t i o n 1.Dust Fogger System 1.Proximity Detection Device : Selection Tool, 2.Footwall and Sidewall System a n d T r a i n i n g a n d Awareness Material Treatment (PDS) Function Selection and Adoption Tool Adoption Specialist: Adoption Specialist: Adoption Specialist: Mr Hlangabeza Gumede Dr Audrey Banyini Mr Kobus Blomerus hgumede@chamberofminesabanyini@chamberofminkblomerus@chamberofmine.org.za or es.org.za or s.org.za or

11 CHARTER ELEMENT 7.4 PERCENTAGE OF RESEARCH FINDINGS FROM THE MHSC INVESTIGATED FOR IMPLEMENTATION 1. Guidance on completion of the Charter Reporting Template Measure 7.4 Percentage of research findings from the MHSC investigated for implementation Achievement current year Target Points Maximum Awarded 100% 100% 100% 100% 2 (1) Only those leading practices and research findings completed during the current reporting period need to be investigated. The Mining Charter expects companies to investigate the research findings from the Mine Health and Safety Council. Once the investigations conclude that the research findings are relevant to the mining company, adoption (including full implementation with proper employee involvement, leadership support, provision of necessary training, technical support and availability of financial resources as per the CTF requirements) of the findings is expected. The Mine Health and Safety Council completed the following research findings (projects) during 2012: 1. SIM : Evaluation of Shotcrete Performance (Clickable) 2. SIM : Minimising Seismic Risk in the Platinum Mines (Clickable) 3. SIM : FOG Technology Transfer Opportunities (Clickable) To calculate Achievement Current Year use formula: Number of research findings investigated X To calculate Points Awarded use formula: Number of research findings investigated X

12 2. Guidance Health and Safety Addendum to the Charter Report 7.4 Percentage of research findings from the MHSC investigated for implementation To show to stakeholders that the holder of the mining right met has diligently investigated the research findings the following paragraph should be included in the addendum: Research Findings Investigated? Will adopt? Y/N 1) Y/N If adopting by When? If Not Adopting Why? Practice is NotMine has Superior Relevant Controls Evaluation of Shotcrete Performance Minimising Seismic Risk in the Platinum Mines FOG Technology Transfer Opportunities 1) If investigated, ensure that the investigation tool is completed PROGRESS WITH ADOPTION OF RESEARCH FINDINGS Companies were expected to investigate the findings from the MHSC research below during 2011 and adopt them where relevant. SAFETY HEALTH 1. SIM Track B: A Risk-based approach to 1. SIM : NIHL and Silicosis Audit Tool (Adverse health enhancing support systems in Bushveld Complex Underground Mines impacts associated with noise and dust emissions from gold mine tailings) 2. SIM : Thermal Stress (New approaches to induct employees in the mining sector to danger related to thermal stress and preventative measures) (Note: No progress can be reported yet) To show to stakeholders that the holder of the mining right has adopted the research findings for the projects that were completed before 2012, record of the adoption progress should be included in the addendum as demonstrated below: Progress with adoption of SIM100801: NIHL and Silicosis Audit Tool Monitoring Indicators NIHL Audit Tool Silicosis Audit Tool 1. Total number of mines to which research findings are relevant? 1. Total number of mines that adopted research findings 1. Percentage of mines that adopted research findings (Q2/Q1 *100) 12

13 Progress with adoption of SIM Track B: A risk-based approach to enhancing support in the Bushveld Complex Underground Mines Monitoring Indicators 1. Number of Rock Engineering Practioners who should have been trained on Jblock and RiskEval software. 1. Number of Rock Engineering Practitioners who have been trained on JBlock and RiskEval software. 1. Number of shafts which should have completed data collection. 1. Number of shafts which have completed data collection. 1. Has a review of underground mapping and input parameters for JBlock and risk evaluation been undertaken at one shaft? (Yes/No) 1. Number of shafts at which a review of support designs developed using JBlock and risk evaluation should have been conducted. 1. Number of shafts at which a review of support designs developed using JBlock and risk evaluation has been conducted. INVESTIGATION TOOLS FOR RESEARCH FINDINGS ARE IN ATTACHMENT 2 13

14 CHARTER ELEMENT 7.5 PERCENTAGE OF MANDATORY OCCUPATIONAL HEALTH REPORTS SUBMITTED 1. Guidance on completing the Charter Reporting Template Measure 7.5 Percentage of mandatory occupational health reports submitted Achievement Target current year Points Maximum Awarded 100% 100% 100% 100% 2 The Mining Charter expects companies to submit occupational health reports to the DMR as prescribed. The following is a list of these mandatory reports: A) Medical Reports 1. Annual Medical Report (DMR 90) B) Hygiene Reports 1. Particulates Personal Exposure Report Form 21.9(2)(a) 2. Thermal Stress Report Form 21.(2)(b)(c) 3. Personal Noise Exposure Report Form 21.9(2)(e) The steps to calculate Achievement current year are: Step 1: Count the number of mandatory reports that have been submitted to the DMR as prescribed. Step 2: Calculate the Charter Score using the following formula: Number of mandatory reports submitted to the DMR x (i.e. total number of mandatory reports that should be submitted) Step 3: Include the percentage in 7.5 of the Mining Charter Reporting Template. To calculate the Points Awarded use the formula: Charter score from Step 2 above (percentage) x

15 2. Guidance on the Health and Safety Addendum to the Charter Report 7.5 Percentage of mandatory occupational health reports submitted To show stakeholders that the holder of the mining right is aware of the mandatory reports that should be submitted to the DMR, the table below should be completed and included as an addendum to your Mining Charter Report. PERCENTAGE OF MANDATORY OCCUPATIONAL HEALTH REPORTS MANDATORY REPORTS Submitted(Y/N) Date submitted A) Medical Reports 1. Annual Medical Report (DMR 90) A) Hygiene Reports 1. Particulates Personal Exposure Report Form 21.9(2)(a). 1. Thermal Stress Report Form (21.9(2)(b)(c) 1. Personal Noise Exposure - Report Form 21.9(2)(e TOTAL: /4 15

16 CHARTER ELEMENT 7.6 ADHERENCE TO HIV/AIDS AND TB GUIDELINES 1. Guidance on completing the Charter Reporting Template Measure 7. 6 Adherence to HIV/ AIDS and T B guidelines Achievement current year Target Points Maximum Awarded Yes Yes Yes Yes 2 The Mining Charter expects companies to report on whether they have: 1. A copy of the signed- off policy in which the company commits to adhere to TB and HIV/ AIDS guidelines. 2. Undertaken the TB programme reviews as per the TB guidance note. Indicators that demonstrate achievement of the above include the existence of a signed-off policies (for TB and HIV/AIDS) and reports on the TB reviews and HIV/AIDS Testing and Counseling (HTC). The Mine Health and Safety Council (MHSC) approved tool should be used when undertaken TB reviews. This tool can be used to measure compliance to both the DMR and National TB Control Programme (NTBCP). The following is a list of the guidelines to which companies must adhere to: Note: The Health Policy Committee (HPC) has approved the principle of including the commitment to the adherence to HIV/AIDS and TB guidelines in the policy. However, the committee is yet to approve this guidance. A) TB Guidelines 1. National TB Control Programme (NTBCP) 2. DMR Guidance Note B) HIV/AIDS Guideline 1. HIV/AIDS National Guideline The steps to calculate Achievement current year are: 16

17 Step 1: Determine the number of signed-off policies copies through which the company commits to the adherence of the HIV/AIDS and TB guidelines (out of the expected total of three: NTBCP, DMR guidance note and HIV/AIDS National guidelines). Step 2: Determine the number of TB programme reviews and HTC uptake reports that have been sent to the Chamber of Mines (out of the expected total of three). Step 3: Calculate the Charter Score using the formula: (Number from Step 1) + (Number from Step 2) x Step 4: Include the percentage in 7.6 of the Mining Charter Reporting Template To calculate the Points Awarded us the formula: Charter Score from Step 2 (percentage) x Guidance on the Health and Safety Addendum to the Charter Report 7.6 Adherence to HIV/AIDS and guidelines To show stakeholders that the holder of the mining right is aware of the guidelines which should be adhered to the table below should be completed and included as an addendum to your Mining Charter Report. HEALTH: ADHERENCE TO HIV AND TB GUIDELINE The company TB guidelines should be compliant to: 1. NTBCP 2. DMR TB Guidance Note Is your HIV Guideline compliant to : 1. HIV/AIDS National Guideline TOTAL Do you have a signed off TB policy? (Y/N) Do you have a signed off HIV policy? (Y/N) Date TB Policy signed Date HIV Policy signed /2 /2 Annual TB Programme Reviews done (Y/N) Report on HCT Uptake (Y/N) Date Reviews done Date report submitted to COM TOTAL: /4 17

18 ATTACHMENT 1 INVESTIGATION TOOLS FOR LEADING PRACTICES 18

19 LEADING PRACTICES: MINING CHARTER INVESTIGATION TOOL FOR TRIGGER ACTION RESPONSE PLAN (TARP) Leading Practice Application SUMMARY The practice describes the adoption process for implementing TARP(also referred to as TSM, TRAP, GCR(SLAM) or ABS- HITS by some mines) in underground workings to identify potential rockfall hazards and to ensure the correct level of decision making is involved in taking action to address the anticipated risk. The plan involves photographically recording all rock related hazards, including geological and mining created hazards, on a mining operation, teaching people to identify the photographed conditions and to determine a level of risk, usually identified by a colour, which indicates the level of supervision that should be involved in dealing with that risk. Training of workers is critical to the success of the adoption of the leading practice and virtual reality training to identify rock related hazards and the action to be taken is extremely beneficial but not essential. A l e a d i n g p r a c t i c e a d o p t i o n g u i d e i s a v a i l a b l e ( e m a i l : clegodi@chamberofmines.org.za ) and a Community of Practice for Adoption (COPA) has been established to aid mines in adopting the practice ( anvanzyl@vodamail.co.za ). Any underground mine Possible Impact: Rock Related fatalities and injuries may be reduced dramatically and could even F a t a l i t i e s a n dattain zero if this approach is followed rigorously in conjunction with the leading Injuries practice on entry examination and making safe of a working place. 19

20 Other benefits a) A greater awareness of fall of ground hazards by all underground workers b) A common understanding and identification of the rock related hazards by all workers, resulting from common terminology used, and appropriate action to be taken in specific conditions. c) Improved supervision at the working faces. d) Better discipline in mining. e) Support densities will regularly surpass standard. f) Fewer rocks will fall in an uncontrolled manner due to the correct level of supervision being involved. g) Fewer stoppages due to Section 54 infringements emanating from uncontrolled rock fall incidents h) An accepted framework that empowers workers to participate in their own safety and to stop working and withdraw until the rock related hazard is properly addressed. O t h e r considerations Challenges: a) Training the workers to identify the rock related hazards and determining the correct level of supervision to involve in addressing the hazard. b) Work stoppages due to incorrect, or over stringent identification of hazards 1. Is the leading practice relevant to the mine? Yes No If No, state why: Guidance: Yes, if it is an underground mine. No, if it is not. If No, the mine can stop completing the tool. 2. Does your mine have a better method of identifying rock related hazards in a systematic way that escalates the involvement of more senior supervisors and specialists upwards as the risk increases? If your mine was the Source mine or the Demonstration Mine for TARP mark the appropriate block. 20

21 Yes No Source Mine Demonstration Mine If yes, please indicate the method that you use and why you think it is effective: Guidance: If yes, please indicate the method that you use and why you think it is better. The mine can then stop completing the tool. In considering this question, the mine should take into account that minimum standard 4b) of the Culture Transformation Framework specifies that the mine should Investigate leading practices/ new research objectively giving appropriate consideration of benefits and ensuring that reasonably practicable measures are taken to address the risks. Specific questions that should be considered in determining whether the mine s current method is effective are: i. Does the current method include all rock related hazards on the mine (geological and mining related)? ii. iii. iv. Does the current method have photographs of all rock related hazards in pocket booklets carried by mining personnel underground? Does the current method allow any worker to stop a working place if he or the team identify a potential rock fall condition? Does the current system give clear guidance as to who to call to help in resolving an identified problem? v. Are employees given training in leadership behavior and behavioural communications appropriate to their related mental models? 3. Who is the project champion who has been appointed for the adoption of the leading practice? Name: Designation 21

22 Guidance: The project champion needs to be an individual who: a) Has the required knowledge, energy, leadership and credibility. b) Has been given adequate time to fulfill the role. c) Provides input into the preparation of plans for successful adoption. d) Has leadership skills to overcome difficulties in the adoption process. e) Can serve as the spokesperson on performance attributes of the leading practice. f) Can communicate enthusiastically, clearly and in a convincing manner. 4. What are the leadership levels that will support the adoption of the leading practice? Guidance: For example, mine manager, section manager, mine overseer, union, etc. These should be leadership levels who are involved in decisions around leading practice adoption. There will need to be support at all levels of leadership to ensure that the leading practice is adopted. It should start with the most senior line manager that is involved (possibly the GM) and include all levels down to the crew member s supervisor. Union leadership involvement in the process is critical and should be listed. 5. Will leaders at all levels have a clear understanding of what they have to do to enable and lead sustainable adoption and is this appropriately included in their performance contracts? Guidance: Correct MOSH adoption of the Leading practice will include the development of Leadership Behaviour plans and the Behavioural Communication plans for the different Leadership levels. The expected behaviours related to the Leading Practice of each leadership level can be encapsulated in one Key Performance Areas which addresses the performance requirements of leaders at that level. Minimum standard 4c) in the Culture Transformation Framework expects leaders to assist with adoption that will be sustainable. The MOSH Learning Hub has developed tools to help members with this. Please contact Mr. Douw Cronje (Specialist: Behaviour Change) for more information at: dcronje@chamberofmines.org.za or Who is affected by the adoption on your mine? 22

23 Guidance: Include the designations who will be affected by the adoption of the leading practice, including who will compile documents, do training and teaching etc. 7. Will you make sure that there is early and effective involvement of those affected by the adoption including giving them knowledge about MOSH Adoption, and seeking to understand their beliefs and values? Guidance: Minimum standard 4d) in the Culture Transformation Framework expects this. The MOSH Learning Hub has developed tools to help mining companies with this. Please contact Mr. Douw Cronje (Specialist: Behaviour Change) at the Learning Hub for more information at: or What training will be needed as part of the adoption? Guidance: Training in identifying all the different rock fall hazards and knowing the level of supervision that should be involved in resolving and/or fixing the hazard is critical to the success of TARP. Crew members need to be trained to stop a working place if the conditions are not safe and they cannot resolve the issue. Training that focuses on the people issues relating to leadership behavior and behavioral communication that help to overcome resistance to adoption is essential. The MOSH Learning Hub has developed tools to help mining companies with this. Please contact Mr. Douw Cronje (Specialist: Behaviour Change) at the Learning Hub for more information at: dcronje@chamberofmines.org.za or

24 9. Will you ensure that the relevant training is provided? Guidance: Minimum standard 4e) in the Culture Transformation Framework expects this. 10. What equipment will be needed as part of the adoption? Guidance: Excellent color photographs of all the rock fall hazards, including geological and mining related hazards, that are encountered on the mine. These photographs should be bound in a waterproof pocket sized booklet. They should be arranged into categories of risk with the level of supervision that should be in attendance at each level of risk. Each level should have a color code (usually three levels/colors used). The use of virtual reality and e- learning will add considerable cost to the adoption but it is not essential. 11. Will you ensure that the equipment is provided? Guidance: Minimum standard 4e) in the Culture Transformation Framework expects this. 12. What financial resources will be required for the adoption? Guidance: a) The cost of obtaining and printing the colored photos and binding them into waterproof booklets. b) If possible the use of virtual reality to train personnel in identification and correct action to take in different potential rock fall conditions. If e-learning is already in existence then this can be incorporated into existing hardware. Otherwise it may be worthwhile considering the purchase of e-learning hardware. 13. Have you explicitly provided these financial resources for the adoption? Guidance: Minimum standard 4e) in the Culture Transformation Framework expects this. 24

25 14. What monitoring will be required to measure progress with the adoption and sustained monitoring of the impact through self-assessment and independent verification? 25

26 Guidance: a)the number of people trained in identification of geological and mining induced potential rock fall hazards b)the number of people that have had training that has been modified to include Leadership Behavior and Behavioural Communications appropriate to their level. c)the improvement in rock related safety per panel, per section, per shaft and per mine. d)the reduction in the number of uncontrolled falls of rock. e)the reduction in stoppages(hours) caused by uncontrolled falls of ground f) The improvement in the level of house keeping g)the crew morale, gauged by absenteeism 15. Will you ensure such a monitoring programme is implemented? Guidance: Minimum standard 4f) in the Culture Transformation Framework expects this. 16. Have you developed a plan for the adoption of the leading practice? Guidance: The adoption team estimates that adoption will take 4 months for a shaft and 12 months for a company. If yes, please indicate when adoption is expected to be completed. Signed Name: Designation For assistance with the completion of this tool, please contact Mr. Christopher Legodi on or clegodi@chamberofmines.org.za 26

27 LEADING PRACTICES: MINING CHARTER INVESTIGATION TOOL FOR PDS SUMMARY Guidance: This tool is to be used in conjunction with the Culture Transformation Framework for the South African Mining Sector. In considering this tool, the mine should take into account Pillar 4 Leading Practices and the minimum standards agreed. The tool is to be completed by the 3.1/4.1 appointee on the mine. The tool is intended to support the mine in completing section 7 of the mining charter report HEALTH AND SAFETY REPORT FOR THE CALENDAR YEAR in particular Percentage of leading practices from the MOSH Learning Hub investigated for implementation a) Leading Practice demonstrated during 2012 needs to be adopted and implemented. This includes: Proximity Detection System (PDS) Leading Practice Proximity Detection System (PDS): Function Tool and Adoption Guidance documents for implementing PDS in underground hard rock and coal trackless machinery. Application All mines utilizing moving machinery and/or rail bound transportation systems Possible Impact: Fatalities related to transportation/moving machinery and equipment should be F a t a l i t i e s a n d reduced substantially. Injuries related to transportation/moving machinery and Injuries equipment should be reduced. Other benefits a) Reduced production loss due to investigations b) Reduced production loss due to machine repairs after accidents c) Reduced machine repair cost due to damage d) Tracking of miners is possible under normal operating, emergency and accident conditions as well as for training on hazards associated with moving machinery and equipment. O t h e r PDS are used in a number of mines such as Mponeng, Tumela, Two Rivers Platinum;, considerations Twistdraai Khutala etc,. the applicability and effectiveness of the leading practice has thus been well established. b) The leading practice should be adopted using the following guidance documentation: MOSH Transport and Machinery Team PDS Potential adopters guide (Clickable) MOSH PDS Functions Tool (Clickers) MOSH Transport and Machinery Team PDS Adoption Guide (Clickable) 27

28 Is the PDS Leading Practice relevant to the mine? Circle the applicable response: Yes / No Guidance: Yes, if: a) It is a hard rock mine utilizing rail bound equipment b) It is a hard rock mine with trackless equipment. c) It is a soft rock mine with trackless equipment. No, if it is not. If the answer is No, give reasons why the leading practice is not relevant to your mine, and the mine can stop completing the tool. 17. Did the Mine/Company support the PDS sector level initiative by being a member of the MOSH Transport and Machinery Industry Team (Yes/No) Guidance: An official member s list and attendance register is available from the MOSH Learning Hub Transport and Machinery Team 18. Did the mine investigate the PDS Leading Practice using the guidance provided namely; MOSH Transport and Machinery Team Proximity Detection Systems Potential Adopters Guide? (Yes/No) Guidance: Does supporting documents exist for: a) Mine risk assessment. b) Management Direct Enquiry c) Management Leadership Behavior Plan 19. Did your company/mine commit to the adoption of the PDS Leading Practice and signed the Adoption Certificate? (Yes/No) Guidance: The PDS adoption certificate is on the last page of the PDS Potential Adopters Guide and needs to be sent to the MOSH T&M Team Manager 20. Did your mine/company ensure that all levels of leadership have a clear understanding of what they have to do to enable and lead sustainable adoption of the PDS Leading Practice (Yes/No) Guidance: The leadership behavior plan for the PDS adoption will contain the relevant information. Does such plan exist for your mine? 28

29 21. Has the above aspects been incorporated into these leader s performance contracts? (Yes/No) Guidance: Is leadership performance contracts for 2012 that included PDS adoption aspects available in official HR files? 22. Did your company/mine do a gap analysis of its Leading Practice implementation system and the minimum standards as defined in the Culture Transformation Framework pillar 4? (Yes/ No) Guidance: The minimum standards for the mine s/company s leading practice system as defined in the Culture Transformation Framework are: a) Investigate leading practices/new research objectively with appropriate consideration of benefits and ensuring risks are as low as reasonably practicable. b) Leadership support at ALL levels have a clear understanding of what they have to do to enable and lead sustainable adoption and this is appropriately included in their performance contracts. c) There is early and effective involvement of those affected by the adoption including their knowledge, beliefs and values. d) Adequate training, technical support and explicit financial resources for adoption. e) Monitoring of progress with the adoption and sustained monitoring of its impact through selfassessment and independent verification. 23. Did your mine/company adjusted its leading practice implementation system in accordance with the above standards? (Yes/No) List the areas of adjustments that were made above. Guidance: Does a documented process exist that includes the elements as defined above? 24. Did your company/mine include all the stakeholders affected by the PDS Leading Practice from the outset of the project, including the following stakeholders? (Yes/No) a)drivers/machine Operators b)unions c) Supervisors at all levels d) Management 29

30 Guidance: Does minutes of meetings and records of attendance exist that can support above requirements? 25. Did your mine/company follow a process of direct engagement with PDS affected stakeholder groups to determine their knowledge, values and beliefs about the PDS? (Yes/No) Guidance: The MOSH Adoption system includes a direct enquiry process with analysis that provide clear guidance on this aspect. 26. Did your mine/company develop specific leadership behavior plans and behavior communication plans to address the knowledge gaps unsupportive beliefs and values that hamper PDS adoption? (Yes/No) Guidance: Generic leadership behavior plans and behavior communication plans has been developed for use and guidance. 27. Does the PDS system that your mine/company use comply with all functional requirements as per the MOSH PDS function tool that forms part of the MOSH PDS Potential adopters guide? Guidance: The PDS functions that are essential for the MOSH PDS are documented in the MOSH PDS function tool. 28. Does your mine/company have a progress monitoring system for progress with adoption and sustained monitoring of the PDS leading Practice adoption Guidance: Does progress monitoring reports exist that reports % completion of the overall PDS adoption as well as. Does baseline performance data exist for all the different production levels and areas that are used for comparison since adoption of the PDS Is data trended on an ongoing basis to track the impact that PDS adoption have? 29. Does your mine/company have a self assessment monitoring system for evaluating the impact of the PDS adoption (Yes/No) Guidance: Does a self assessment programme exist that covers all production areas and sections of the mine? Do self assessment reports exist for each of the different areas and sections of the mine? 30

31 Do improvement requests/corrective action requests exist where short comings have been identified? 31

32 30. Does your mine/company have a independent monitoring system for evaluating the impact of PDS adoption and sustained monitoring of the PDS leading Practice adoption Guidance: Does a programme exist for periodic independent monitoring? Do independent monitoring and evaluation reports exist for PDS adoption in the various production areas and sections of the mine? Do improvement / corrective action requests exist for the recommendations of the reports. 31. What % of production areas/ sections have been implemented for your mine/company (0-100%) 32. If all 14 questions have been answered positively and all supporting evidence exist and question 15 is indicated as 100% your mine/company adopted the PDS Leading Practice in For assistance with the completion of this tool, please contact Kobus Blomerus (Principal Adoption Specialist) on or KBlomerus@chamberofmines.org.za 32

33 ATTACHMENT 2 INVESTIGATION TOOLS FOR RESEARCH 33

34 INVESTIGATION TOOL SIM : MINING CHARTER INVESTIGATION TOOL FOR EVALUATION OF SHOTCRETE PERFORMANCE SUMMARY Research findings A methodology for the design of shotcrete under quasi-static, dynamic and deadweight loading conditions has been developed. Application Underground operations that require rockwall support. Possible Impact: Maintain the integrity of excavations underground. F a t a l i t i e s a n d Injuries Other benefits a) Corrosion resistance of steel support elements b) Pillar stability O t h e r Challenges: considerations a) The design methodology needs to be applied and developed further. 34

35 INVESTIGATION QUESTIONS 1. Are the research recommendations at all relevant to the mine? Yes No Guidance: Yes, if shotcrete is being used or if it could be used No, if no surface support is required or alternative surface support is being used. If No, the mine can stop completing the tool. 2. Are the specific recommendations relevant to the mine? Recommendation Relevant: Y/ N? 1. The design methodology developed can be readily applied to shotcrete design for underground excavations and caters for a variety of rock mass and loading conditions 1. The design methodology specifically caters for quasi-static, deadweight and dynamic loading conditions, which have not been addressed before. 1. The design methodology also caters for jointed rock masses and deadweight loading, using existing methods. 1. A laboratory testing programme, which includes round (ASTM C1550 or RDP) and square (EFNARC) test panels is recommended. This is used to determine the capacity of the shotcrete material. Note that the round panel test is considered more appropriate. 1. A practical method for monitoring shotcrete performance is recommended. 1. The method of yield line analysis is described. This can be used for more complex and advanced shotcrete design. 3. Who is the project champion who has been appointed for the adoption of the research? Name: Designation 35

36 Guidance: The project champion needs to be an individual who: a) Has the required knowledge, energy, leadership and credibility. b) Has been given adequate time to fulfill the role. c) Provides input into the preparation of plans for successful adoption. d) Has leadership skills to overcome difficulties in the adoption process. e) Can serve as the spokesperson on performance attributes of the research. f) Can communicate enthusiastically, clear and in a convincing manner. 4. What are the leadership levels that need to support the adoption of the research? Guidance: All levels will be involved in the adoption of the recommendations. 5. Will you make sure that leaders at all levels have a clear understanding of what they have to do to enable and lead sustainable adoption and this is appropriate included in their performance contracts? Guidance: Minimum standard 4c) in the Culture Transformation Framework expects this. The MOSH Learning Hub has developed tools to help members with this. Please contact Douw Cronje for more information at: dcronje@chamberofmines.org.za. 6. Who are affected by the adoption? Guidance: Rock engineers, strata control officers, RE observers, production teams, geologists, surveyors, planning officers and training department. 7. Will you make sure that there is early and effective involvement of those affected by the adoption including their knowledge, beliefs and values? Guidance: Minimum standard 4d) in the Culture Transformation Framework expects this. The MOSH Learning Hub has developed tools to help members with this. Please contact Douw Cronje for more information at: dcronje@chamberofmines.org.za. 8. What training will be needed as part of the adoption? 36

37 Guidance: Training will be required to ensure that rock engineering practitioners can use the shotcrete design methodology. 37

38 9. Will you ensure that the training is provided? Guidance: Minimum standard 4e) in the Culture Transformation Framework expects this. 10. What technical support will be needed as part of the adoption? Guidance: The researcher could review the implementation of the shotcrete design methodology. 11. Will you ensure that the technical support is provided? Guidance: Minimum standard 4e) in the Culture Transformation Framework expects this. 12. What financial resources will be required for the adoption? Guidance: a) Finances will be required for training of Rock Engineers on shotcrete design methodology. b) Finances will be required for the review of the implementation of the shotcrete design methodology. 13. Have you explicitly provided these financial resources for the adoption? Guidance: Minimum standard 4e) in the Culture Transformation Framework expects this. 14. What monitoring will be required to monitor progress with the adoption and sustained monitoring of the impact through self-assessment and independent verification? Guidance: a) Review of the test programmes for shotcrete design. b) Review of the application of the shotcrete design methodology. Are the designs appropriate and correct? c) Review of the monitoring of shotcrete performance. 38

39 15. Will you ensure such monitoring programme is implemented? Guidance: Minimum standard 4f) in the Culture Transformation Framework expects this. 16. Have you developed a plan for the adoption of the research (including full implementation)? Guidance: Annual review will be necessary to see impact. Signed by 3.1/4.1 appointee Name: Designation For assistance with the completion of this tool, please contact Portia Tsele on or ltsele@chamberofmines.org.za 39