Secure log into Kronos using GoWMU and your BroncoNet ID & Password.

Transcription

1 KRONOS 8

2 Secure log into Kronos using GoWMU and your BroncoNet ID & Password.

3 Click on: All Links, Administrative Applications, Administrative Resources, Payroll, then Kronos

4 New Kronos Timekeeper Log On Screen

5 New Kronos Supervisor Log On Screen

6 KRONOS TIMEKEEPER

7 The Timecard The screen is made up of 3 parts. Go To Links Genies

8 THE TIMECARD

9 Timecard includes an Employee List

10 Click the square button to maximize or minimize the screens

11 Pay Period Choices. Employee group choices. Range of dates choice.

12 Timecard buttons include: Print Timecard, Refresh, Save (when orange), Go To

13 Timecard Totals-click on the button at the bottom of the timecard to open for totals & leave balances

14 When you see these slashes in your employee timecard totals it means that KR does NOT know where to charge these hours. First verify that the date is not prior to the employee's hire date or after their term date. Move hours to another day if needed. If the hours are in an active employment period you must complete a transfer so the hours get charged to the appropriate department. Transfer Slashes are gone

15 Leave Balances-click on the button at the bottom of the timecard to open for totals & leave balances (accruals).

16 Use the Go To function in the employee timecard if you want individualized employee information such as reports, audits, exceptions or schedule.

17 Go To: Audits-tells who is touching the employee s timecard and what they are adding/editing

18 Go To: People Editor-gives information about individual employees such as Primary Labor Account (Home Account), Pay Rule, etc (employee type).

19 Exceptions

20 Employee 5 Employee Schedules

21 Reports

22 3 ways to get employee information. Right click on the employee name. Use Go To People Editor from employee timecard. Click on the Search Genie.

23 TIMECARD TRANSFERS After entering hours or after swipes from the timeclock appear in the timecard, click the drop down box in the transfer column. Select Search. Employee

24 Department Forever Click the plus (+) in front of the cost center to open job selection. Click the radio button on the appropriate job. Apply

25 The information appears in the transfer box. This will not appear in the totals box until you hit Save

26 After being saved, the transfer data along with timecard totals appear.

27 Employee timecard missing a swipe also known as an Exception

28 Exceptions-timecard issues such as missing in or out swipes, tardiness, etc. Click on the symbol to get the explanation. Make corrections to timecard as needed.

29 If you enter hours for your employees by paycode, note: an example would be to enter regular along with a total daily hours, you may never need to use the Exceptions Icons. Just in case you see these types of errors you know how to fix them.

30 GENIES

31 Genies Timekeeper defaults to QuickFind. If you need to look at one employee s information. Enter their last name or employee id number to the left of the asterisk (*), then search.

32 Other Genies Available

33 Reconcile Timecard-another way to look at individual timecards

34 Pay Period Close-gives employee timecard totals for the selected pay period.

35 Approval by Managers-shows timecards that have been approved

36 Search Genie-details employee information

37 GO TO LINKS

38 Go to Links takes you to all separate link choices such as department reports, exceptions, schedules, etc.

39 KRONOS SUPERVISOR

40 New Kronos Supervisor Log On Screen

41 The screen is made up of 3 parts. The Approval Wizard Go To Links Genies

42 APPROVING YOUR KRONOS TIME There is a new, easy way to approve your department s time. Using the Approval Wizard, Kronos will walk you through the approval process every pay period.

43 APPROVAL WIZARD-SUPERVISOR ONLY FUNCTION.

44 Approval Wizard-Step 1-Assign the proper pay period and All Home and Transferred-in*. Click Punch Issues (if none skip this step and click on Approve Timecards or click Next) Supervisors--time approved on Friday is in the current pay period. Time approved Monday morning by 9am is in the previous pay period.

45 Approval Wizard-Step 2-Punch Issues. If no exceptions skip to Step 3. Click on View Details

46 View Details gives exact punch issue and allows you to correct the problem.

47 You can enter the actual time for the missing out swipe or you can click on the add punch button to get the pop up screen when more information such as transfer, is needed.

48 Once corrected, the punch issue (exception) no longer appears in the issue log. Click next.

49 Approval Wizard-Step 3-Approve Timecards Select All Rows. Click Approval, then Approve Timecard (Are you sure? Yes). Click Next.

50 You are still able to select individual employees to approve rather than Select all Rows. In the Approve Timecard step, hold the control button and select the appropriate employees. Then click Approval, then Approve Timecard. Are you sure? Yes. Click Next. **If you have a lot of employees you will want to maximize your screen

51 Approval Wizard-Step 4-Group Edit Results. Click on the refresh button if necessary until you see the completed status. In the Results box, if your Success number does not match your Total number, click on Details.

52 If the error belongs to the Supervisor and states You cannot apply this action to yourself., nothing further is needed. Any other errors must be corrected and that employee s timecard reapproved

53 The same process can be used to remove the approval. Rather than click Approve Timecard the Supervisor selects Remove Timecard Approval. Again, this process can be for all employees or an individual employee.

54 GENIES

55 Genies Supervisors default to Pay Period Close. All Genies listed here are the same genies as the timekeeper sees.

56 GO TO LINKS

57 Go to Links takes you to all individual links such as department timecards, reports, exceptions, group edit results, etc.

58 KRONOS REPORTS

59 The four recommended Kronos reports are: *Employee Transactions and Totals *Time Detail *Hours by Labor Account *Timecard Sign-Off, Request and Approval

60 Whether timekeeper or supervisor, reports are accessed the same way. Use the Go to Link. (Remember that individual employee reports are accessed through the employee s timecard Go to Link.)

61 Select the report. All KR reports are available for your use. Feel free to experiment to see which reports are most useful for retrieving the information you need. Click the + in front of All.

62 The Employee Transactions and Totals Report provides individual employee pay code totals as well as a grand total. This report allows you to pick and choose which Pay Codes to include on your report.

63 Use the arrow buttons <, <<, >, >>, to move the Pay Codes from selected to available and available to selected boxes.

64 Once you have chosen the appropriate Pay Codes, select the People and Time Period. Click Run Report.

65 Check Report Status-if needed, click on Refresh Status to update panel. Running Click on View Report Complete

66 Example Employee Transactions & Totals Report.

67 The Time Detail Report shows detailed data about each employees time. Choose your time period and people. Run report.

68 When report status shows Complete, click on View Report. Supervisor

69 Example Time Detail Report

70 Hours By Labor Account-displays hours for each cost center. This report also allows you to choose the paycodes you want included. Choose your people and time period. Click Run Report.

71 When report status shows complete, click on View Report.

72 Example of Hours by Labor Account Report. Supervisor

73 Timecard Sign-Off, Request and Approval Reportdisplays audit information related to timecard approvals. Select the appropriate people & pay period. Run Report.

74 When report status shows complete, click on View Report.

75 Example of Timecard Signoff, Request and Approval Audit Trail. Supervisor Supervisor Supervisor Supervisor Supervisor Supervisor Supervisor Supervisor Supervisor

76 You are able to create your own favorite report list. Click on Create Favorite. Fill in appropriate information. Click Save Favorite.

77 Saved favorites appear at the top of the reports list.

78 KR8 GO LIVE, JULY 30

79 REMEMBER THAT PAYROLL IS HERE TO HELP. LET US ASSIST YOU WITH TIME SOLUTIONS. Call us at us at