South Carolina Rural Water Association, Inc

Transcription

1 South Carolina Rural Water Association, Inc

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5 And you run and you run to catch up with the sun but it's sinking Racing around to come up behind you again The sun is the same in a relative way, but you're older Shorter of breath and one day closer to death

6 And you run and you run to catch up with the sun but it's sinking Racing around to come up behind you again The sun is the same in a relative way, but you're older Shorter of breath and one day closer to death

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8 Getting More Hours Out of Your Day A Lesson in Time Management Daniel Wilson, PE, CAE, UMC Executive Director North Carolina Rural Water Association, Inc danielwilson@ncrwa.com

9 Primary External Resources The Effective Executive by Peter Drucker The Perfect Workday by Mike Collins 7 Habits of Highly Effective People by Stephen Covey The Essential Drucker by Peter Drucker

10 Write down the 3 most important things in your life

11 Overview Basic Truths Know Thy Time Where does time go? Strategies for Getting More Time Personal Assessment

12 There is a time for everything. Ecclesiastes 3:1-8

13 All days are created exactly equal Time is completely irreplaceable Everything requires Time

14 8,750 Hours/Year = 525,600 Minutes/Year 10,080 Minutes/Week The Math Workdays = 365 days/year 104 S&S 11 Holidays 10 Vacation 5 sick = 235 max work days max/year 235 workdays/12 months = ~20 work days per month.

15 Time is Inelastic Increased Demand = Same Supply It s the only resource of which no person can create more, stop its depletion, or speed up its rate of use.

16 Time Management = the Ultimate Oxymoron

17 Know Thy Time Effectiveness doesn t start with tasks, it starts with time YOU MUST KNOW WHERE YOUR TIME GOES If you guess at it, you will be wrong Log it 15 minute intervals Being honest Personal Example 20 hours per week

18 Where does time go?

19 The Perfect Workday Your Workday Time Lack of Focus

20 Time Demands and Wasters Contributions to the Organizational Mission People & Stuff And most people are time-wasters Cell phones and s are an extension of this. Example Office days Before and After 5 PM Time Wasters Drucker said, Any executive, has to spend a great deal of his time on things that do not contribute at all. Much is inevitably WASTED.

21 The Dirty Dozen (of time-wasters) 1. Low Energy Level 2. No Clear Goals 3. Lack of Priorities 4. Ineffective Planning No Daily Plan or Over- Scheduling or Both No plan for Problems 5. Trying to do too much 6. Perfectionism 7. Miscommunication Ineffective speaking skills Poor Listening Skills Not asking correct questions 8. Less than Effective People Skills Interruptions Lack of Delegation Difficult People 9. Disorganization 10.Ineffective Meetings 11.Technology Ignorance 12.Procrastination

22 Strategies for Getting More Time Out of Your Day

23 The Perfect Workday Your Workday Time Lack of Focus To-Do List

24 Cut things that do not need to be done at all Ask What would happen if this were not done at all? Delegate things that can be done by someone else Ask Which of the activities on my time log could be done by somebody else just as well, if not better? Stop holding onto pets major time wasters that you personally do not want to give up Ask What do I do that wastes my time without contributing to my effectiveness? Prune it!!!

25 KEY POINT If you over-prune, it will show up and can be corrected fairly quickly.

26 A lesson from an old Fire Chief 1. Nice to do 2. Need to do 3. Must do

27 Consolidate Large Chunks of Time Several 60- to 90- minute chunks Set a Timer Develop Routine 60 minutes s 60 minutes focus on single project 60 minutes return phone calls 60 minutes focus on a single project 60 minutes meetings/staff 60 minutes s and final phone calls NEVER EAT ALONE use this time for all the other conversations Develop a weekly plan

28 37% more likely to get things done if they are on a list. Master List Item Description, Date onto List, Due Date, Score, Extra Column Daily List Keep 2 To-Do Lists 6 to 10 items that you will work on today

29 How to decide what goes on Daily List/Plan Score Your Master List 1. Delay it 2. Delegate it Extra Column 3. Don t Do it 4. Do it 5. Diminish it Break into pieces

30 30-second secret Before leaving home Before leaving desk for lunch Before leaving desk at end of day Before getting in bed

31 Trash Get the largest trash can and put as close as you can to your work station Action Pass On File or Store The Mystery Box File don t Pile

32 There is no such thing as Multi-tasking Stanford Study IQ drops 10% when you try It s OK to say NO!!! Not responding to a message is OK (Sometimes) Balance is a myth! A few realities

33 Personal Assessment - Balance

34 Personal Assessment - Balance Health Work Mental & Spiritual Family & Friends

35 Personal Assessment - Balance Health 10 5 Work Mental & Spiritual 5 10 Family & Friends

36 Personal Assessment - Balance Health 10 5 Work Mental & Spiritual 5 10 Family & Friends

37 Personal Assessment - Balance Health 10 5 Work Mental & Spiritual 5 10 Family & Friends

38 A Final Perspective Why, you do not even know what will happen tomorrow. What is your life? You are a mist (a vapor) that appears for little while and then vanishes. James 4:13,14 3 Most Important Things make sure you are using time wisely!

39 Questions?

40 NETWORKING BREAK