Computation of Overhead
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- Allyson Whitehead
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1 Computation of Overhead Behavior Therapist (BCaBA or RBT) - Will staff be hired as full time or part time staff? Enter the maximum hours that staff will be hired for. Nonbillable paid work hours - How many hours of internal meeting time is allocated for administrative supervision and inservice training? - How many hours of paid external time is allocated for training, classes, professional conferences, certification activities, and CEUs? - How many hours of paid time in other administrative roles are allocated to this position (office manager, supervisor, coordinator, etc.) - How many unbillable hours for receiving direct clinical supervision are allocated to this position (for example: 2 hours per case across 3 cases equals 6 hours per week)? Nonbillable paid leave days - How many days of vacation are allocated per year (average across the range)? - How many days of holiday are allocated per year?
2 - Resulting number of work weeks for this position. - How many days of sick or other personal leave are allocated per year (the number actually anticipated if averaged across all staff - instead of the maximum number allowed)? - Resulting potential billable hours for this position Overhead Factor for Behavior Therapists added to each billable hour - Average tenure of the Behavior Therapists (how many years will they work before leaving this position either for personal reasons, advancement, schooling, or for another job? - How many hours of paid pre-service training time will each Behavior Therapist receive on average? - What will be the rate of pay for pre-service training? - How many hours of nonbillable clinical supervision will be given to the Behavior Therapist while in preservice training? - What is the average cost per hour of the staff trainer? - How much is paid to each staff to attend conferences, CEU workshops, attend classes, and obtain certifications and licenses? - How much is paid by the agency for each staff's payroll taxes, health insurance, retirement, worker's compensation, and other benefits? - What is the overhead per billable hour delivered by a Behavior Therapist attributed only to Behavior Therapist training and benefits? - What is the total number of FTE Behavior Therapists?
3 - What is the total number of billable hours delivered by all Behavior Therapists at this agency? - Reality Check: What is the total number of billable Behavior Therapist hours received by all children at this agency? Senior Behavior Therapist (BCBA or BCaBA) - Will staff be hired as full time or part time staff? Enter the maximum hours that staff will be hired for. Nonbillable paid work hours - How many hours of internal meeting time is allocated for administrative supervision and inservice training? - How many hours of paid external time is allocated for training, classes, professional conferences, certification activities, and CEUs? - How many hours of paid time in other administrative roles are allocated to this position (office manager, supervisor, coordinator, etc.) - How many unbillable hours for receiving direct clinical supervision are allocated to this position (for example: 2 hours per case across 3 cases equals 6 hours per week)?
4 Nonbillable paid leave days - How many days of vacation are allocated per year (average across the range)? - How many days of holiday are allocated per year? - Resulting number of work weeks for this position. - How many days of sick or other personal leave are allocated per year (the number actually anticipated if averaged across all staff - instead of the maximum number allowed)? - Resulting potential billable hours for this position Overhead Factor for Senior Behavior Therapists added to each billable hour - Average tenure of the Senior Behavior Therapists (how many years will they work before leaving this position either for personal reasons, advancement, schooling, or for another job? - How many hours of paid pre-service training time will each Senior Behavior Therapist receive on average? - What will be the rate of pay for pre-service training? - How many hours of nonbillable clinical supervision will be given to the Senior Behavior Therapist while in preservice training? - What is the average cost per hour of the staff trainer? - How much is paid to each staff to attend conferences, CEU workshops, attend classes, and obtain certifications and licenses? - How much is paid by the agency for each staff's payroll taxes, health insurance, retirement, worker's compensation, and other benefits?
5 - What is the overhead per billable hour delivered by a Senior Behavior Therapist attributed only to Senior Behavior Therapist training and benefits? - What is the total number of FTE Senior Behavior Therapists? - What is the total number of billable hours delivered by all Senior Behavior Therapists at this agency? - Reality Check: What is the total number of billable Senior Behavior Therapist hours received by all children at this agency? Behavior Analyst Clinical Supervisor (BCBA-D or BCBA) - Will staff be hired as full time or part time staff? Enter the maximum hours that staff will be hired for. Nonbillable paid work hours - How many hours of internal meeting time is allocated for administrative supervision and inservice training? - How many hours of paid external time is allocated for training, classes, professional conferences, certification activities, and CEUs? - How many hours of paid time in other administrative roles are allocated to this position (office manager, supervisor, coordinator, etc.) - How many unbillable hours for receiving direct clinical supervision are allocated to this position (for example: 2 hours per case across 3 cases equals 6 hours per week)?
6 Nonbillable paid leave days - How many days of vacation are allocated per year (average across the range)? - How many days of holiday are allocated per year? - Resulting number of work weeks for this position. - How many days of sick or other personal leave are allocated per year (the number actually anticipated if averaged across all staff - instead of the maximum number allowed)? - Resulting potential billable hours for this position Overhead Factor for Clinical Supervisors added to each billable hour - Average tenure of the Clinical Supervisors (how many years will they work before leaving this position either for personal reasons, advancement, schooling, or for another job? - How many hours of paid pre-service training time will each Clinical Supervisor receive on average? - What will be the rate of pay for pre-service training? - How many hours of nonbillable clinical supervision will be given to the Clinical Supervisor while in preservice training? - What is the average cost per hour of the staff trainer? - How much is paid to each staff to attend conferences, CEU workshops, attend classes, and obtain certifications and licenses?
7 - How much is paid by the agency for each staff's payroll taxes, health insurance, retirement, worker's compensation, and other benefits? - What is the overhead per billable hour delivered by a Clinical Supervisor attributed only to Clinical Supervisor training and benefits? - What is the total number of FTE Clinical Supervisors? - What is the total number of billable hours delivered by all Clinical Supervisors at this agency? - Reality Check: What is the total number of billable Clinical Supervisor hours received by all children at this agency? Behavioral Health Assistant/Aide (RBT or Non-RBT) (Part Time Employment) - Will staff be hired as full time or part time staff? Enter the maximum hours that staff will be hired for. Nonbillable paid work hours - How many hours of internal meeting time is allocated for administrative supervision and inservice training? - How many hours of paid external time is allocated for training, classes, professional conferences, certification activities, and CEUs? - How many hours of paid time in other administrative roles are allocated to this position (office manager, supervisor, coordinator, etc.)
8 - How many unbillable hours for receiving direct clinical supervision are allocated to this position (for example: 2 hours per case across 3 cases equals 6 hours per week)? Nonbillable paid leave hours - How many hours of vacation are allocated per hour (average across the range)? - How many hours of holiday are allocated per hour? - Resulting number of work weeks for this position. - How many hours of sick or other personal leave are allocated per hour (the number actually anticipated if averaged across all staff - instead of the maximum number allowed)? - Resulting potential billable hours for this position Overhead Factor for Behavior Aides added to each billable hour - Average tenure of the Behavior Aides (how many years will they work before leaving this position either for personal reasons, advancement, schooling, or for another job? - How many hours of paid pre-service training time will each Behavior Aide receive on average? - What will be the rate of pay for pre-service training? - How many hours of nonbillable clinical supervision will be given to the Behavior Aide while in preservice training? - What is the average cost per hour of the staff trainer?
9 - How much is paid to each staff to attend conferences, CEU workshops, attend classes, and obtain certifications and licenses? - How much is paid by the agency for each staff's payroll taxes, health insurance, retirement, worker's compensation, and other benefits? - What is the overhead per billable hour delivered by a Behavior Aide attributed only to Behavior Aide training and benefits? - What is the total number of FTE Behavior Aides? - What is the total number of billable hours delivered by all Behavior Aides at this agency? - Reality Check: What is the total number of billable Behavior Aide hours received by all children at this agency? Agency-wide - What is the total number of billable hours per year for this agency (number of staff times billable hours)? - What is the total annual budget for clinical administration per year (intake of new clients, case management of ongoing clients, discharge and transitional services, licensed clinical supervision, auditing and record review, and public relations with referral agencies) (not including the below)? - What is the total annual budget for HR Human Resources (HR includes hiring, ongoing personnel management, payroll administration, benefits administration, administrative time for promotion, etc., not including accounting below)
10 - What is the total annual budget for the payroll and tax accounting department or contractor (not including the AR department below)? - What is the total annual budget for the AR billing department or contractor (not including the accounting department above)? - What is the total annual budget for equipment, copiers, computers, furniture, etc.? - What is the total annual budget for internet services, telephone, postage, and advertising? - What is the total annual budget for rental or mortgage of space, and for meeting expenses? - What is the total annual budget for office supplies? - What is the total annual budget for child clinical supplies? - What is the total annual budget for legal costs, lobbying expenses, and business insurance? - What is the total annual annual budget for the executive administration (in addition to all of the above)? - What is the margin cost for investment in program development, cash reserve, and service for loans (as a percentage of income)? Total agency-wide overhead - Agency-wide overhead per billable hour Total agency budget - Total agency budget
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