March 2017 Mark Fennell, CPCU AIC Risk Control Specialist Schools SAFETY OPPORTUNITIES ESSENTIALS OF AN EFFECTIVE SAFETY COMMITTEE

Transcription

1 March 2017 Mark Fennell, CPCU AIC Risk Control Specialist Schools SAFETY OPPORTUNITIES ESSENTIALS OF AN EFFECTIVE SAFETY COMMITTEE

2 WELCOME Thank YOU About Your Speaker

3 Essentials of an Effective Safety Committee Basic functions of a Safety Committee, and those traits of a highly effective Safety Committees. The role of the Safety Committee in the K-12 Environment/Culture. Activities of an effective Safety Committee Ways to communicate the results of the Safety Committee to the School District Staff Administrations interaction with the Safety Committee

4 What We Will Cover The Role of a Safety Committee Common Approaches to Safety Committees Key elements of effective Safety Committees $Payoffs$

5 Safety Committees What is a Safety Committee? Traditionally, it is a group of employees/management that meet regularly to identify and resolve safety issues within an organization o identify and resolve safety issues within an organization. Church Mutual Insurance Company 5

6 Safety Committees Principals of a Safety Committee EMPLOYER is responsible to maintain a safe work place. EMPLOYEES should be involved in developing safety policies and programs. EMPLOYER should implement best and most effective practices/policies to protect workers from hazards. Confidential and Proprietary For CMIC Internal Use Only 6

7 Safety Committees Common Tasks Typical tasks and responsibilities include: Conducting regularly scheduled Meetings Completing routine facility hazard Inspections Review accidents Promotion of safety awareness Voicing the safety concerns of other employees Suggesting safety improvements Church Mutual Insurance Company 7

8 Safety Committee Road Blocks Church Mutual Insurance Company 8

9 Safety Committee Road Blocks Church Mutual Insurance Company 9

10 Safety Committee Common Issues Lacks a clearly defined Goal or Structure Not working towards the goal, or the goal is No Accidents Only talks about employee complaints (BS) Focused only on Inspections They simply are a work order generator for maintenance Attendance is optional Church Mutual Insurance Company 10

11 Safety Committee Common Issues Members are all administration (or mostly Administrators) No/Few Administrators are members School Site Staff don t/can t attend Efforts are not well supported by Administration School Staff does not know what the Committee does, or that it even exists Church Mutual Insurance Company 11

12 Safety Committee Common Issues People join as a way to take a break from their normal job responsibilities Too large of a group The committee does not review accidents because of privacy concerns The committee is reactive and acts only on the direction of administration Church Mutual Insurance Company 12

13 A Mission and Goals Help Provide Direction Church Mutual Insurance Company 13

14 Meetings? Church Mutual Insurance Company 14

15 Opportunity But people might think I m stupid!... Confidential and Proprietary For CMIC Internal Use Only 15

16 Opportunity In the middle of every difficulty lies opportunity. Albert Einstein Church Mutual Insurance Company 16

17 Safety Committees What should/can a Safety Committee be? A cross-functional proactive group that works to continually improve safety programs, processes, awareness and effectiveness. A resource opportunity Church Mutual Insurance Company 17

18 Safety Committees What Do You Want Out Of It? As Staff As an Administrator Church Mutual Insurance Company 18

19 What Signals Are You Sending? Who are your members? Any Deans? Directors? Chiefs? Assistant Superintendent? What is the highest level Administrator? Has your Superintendent ever attended a Safety Committee Meeting? Who does your Safety Committee Chairman regularly meet with? Church Mutual Insurance Company 19

20 Safety Committees Safety Committees can be a driving force behind a proactive safety culture Offer varying perspectives Can be a change leader An outlet for employees Identify improvement opportunities Prevent accidents Church Mutual Insurance Company 20

21 Safety Committee Opportunity Improving effectiveness leads to better: Participation Enthusiasm Re-energizes members The work becomes more rewarding Results in a safer workplace Intangibles! Church Mutual Insurance Company 21

22 Elements of an Effective Safety Committee? Administration Commitment and Employee Involvement Commitment and Involvement Go Together Top Administration involvement should be visible Employee involvement in decisions that affect their safety should be encouraged Authority and resources to implement recommendations/suggestions/change Church Mutual Insurance Company 22

23 Safety Committee Opportunities Focus on the positive improvement opportunity that a concern leads to Recognize committee members for the important role they play Publicize the results that the committee generates Once on a safety committee, it is a RESPONSIBILITY not an option That is why it is called a COMMITtee. Church Mutual Insurance Company 23

24 Safety Committee Opportunities Define and Outline Structure A standard PROCESS of Tasks: Agenda Minutes Submitting Agenda Items Conducting Inspections Reviewing Incidents And be FLEXIBLE while having a Standard Process. Church Mutual Insurance Company 24

25 Safety Committees Opportunities Have Structure Establish a Safety Committee Charter What is that? A Charter includes: The purpose or mission of the Safety Committee Example: The Safety Committee s mission is to educate, promote, and encourage the practice of safety while reducing unsafe acts and hazardous conditions for the good of all, directly and indirectly, involved with this organization. Church Mutual Insurance Company 25

26 Safety Committees Opportunities Goals of the Committee How Committee members are selected Standing members, Required members, Volunteers How often the committee will meet The Roles and Responsibilities of the membership Annual review and revision Church Mutual Insurance Company 26

27 Safety Committee Opportunities Defining Committee Goals They can change from year to year but have something to work towards and measure success Examples of Measurable Committee Goals» Meetings Held» Positive Improvements Implemented» Jobs Evaluated / Job Observations Completed» Inspections Completed» Training Programs Reviewed» Awareness Initiatives Completed Be sure the Goals are achievable 0 Accidents is probably not a realistic goal. Church Mutual Insurance Company 27

28 Safety Committee Opportunities Defining Individual Member Goals These can also change from year to year but help to measure and define ones value to the committee Examples of Measurable Individual Member Goals Meetings Attended Concerns Identified (beyond the inspection checklist) Positive Improvement Suggestions Discussions held with Employees Jobs Evaluated / Job Observations Completed Inspections Completed Trainings provided to employees Church Mutual Insurance Company 28

29 Safety Committee Communications Communications of the Safety Committee to School/District-Wide Staff What to Communicate - How many School Staff know the following: That there is IS a Safety Committee The next meeting date Their Safety Committee Representative Agenda, Minutes, Safety Inspection Results, Suggestions Church Mutual Insurance Company 29

30 Safety Committee Communications Communications of the Safety Committee to School/District-Wide Staff How to Communicate various methods s Postings Attend Department Meetings Presentations Would you pass an OSHA Inspection? Church Mutual Insurance Company 30

31 Safety Awareness Awareness is a key component to any effective safety program. What is it? Knowledge of: Safety Requirements Safety Expectations Safety Procedures Safety Hazards What is going on around you How to do a job safely Success Stories Church Mutual Insurance Company 31

32 Safety Awareness Opportunities Consider Provide positive feedback to employees when performing safely and department feedback Widen your range of what can be considered a Safety Meeting Make assignments Engage three employees per month in a safety discussion and document it Church Mutual Insurance Company 32

33 Safety Committee Opportunities Beyond the committee Coordinate with Administration to embrace and support the Committee Administration support is critical A committee will not be successful if unsupported Administration support must be visible ( action vs words ) Discuss with Administration how they can provide support and the effects it can have fewer claims improved moral safer workplace bottom line impact Church Mutual Insurance Company 33

34 Summary There is nothing wrong with the common Safety Committee approach The opportunities noted can improve results Administration s strong support is critical to a committee s success Stagnation does not promote improvement Creativity is a tool that can improve safety Working with safety committees benefits everyone Questions or Stories?

35 Thank You! Contact Information Mark Fennell C.P.C.U. AIC Risk Control Specialist Schools Church Mutual Insurance Company 3000 Schuster Lane Merrill, WI Phone: (800) , Option 4, Ext Fax: (715)