Reports for Employee Funding. June 27, 2018

Transcription

1 Reports for Employee June 27, 2018

2 Presenters Jackie Treschl, ConnectCarolina Change Management Chris Minter, ConnectCarolina Change Management Robin Burke, Business Systems Manager Chris Lawless, Business Systems Analyst Crystal Jackson, Sr. Business Systems Analyst

3 Webinar Format Use the chat window to ask a question. We ll keep track of them and stop at the end of each section to answer them. We ll use polling questions to check for understanding The webinar recording will be posted on

4 1 2 3 How the payroll funding process works Today s Topics Where in the process reports pull information from When it s helpful to use each report

5 Helpful Information How the Payroll Process Works

6 Before We Get Started. How much do you already know about the payroll funding process and the reports associated with them? A. I don t know very much at all. B. I only know a little bit but the report names are confusing. C. I know enough to get the information I need. D. I am a master but want to see if there are additional reports I may not know about.

7 How the payroll funding process works

8 Check End Dates The Payroll Process

9 The Payroll Process Submit epar to Change Check End Dates

10 The Payroll Process Information Submit epar to Change Check End Dates Amounts

11 The Payroll Process Information Submit epar to Change Check End Dates Amounts Add Special Pay to

12 The Payroll Process Information Submit epar to Change Check End Dates Amounts Generate Add Special Pay to

13 The Payroll Process Information Submit epar to Change Recalculate Projections Check End Dates Amounts Generate Add Special Pay to

14 The Payroll Process Information Submit epar to Change Recalculate Projections Check End Dates Amounts Generate Distribute to Chartfield Strings Add Special Pay to

15 The Payroll Process Information Submit epar to Change Recalculate Projections Post to Suspense, if necessary Check End Dates Amounts Generate Distribute to Chartfield Strings Add Special Pay to

16 The Payroll Process Submit epar to Change Information Recalculate Projections Post to Suspense, if necessary Check End Dates Amounts Generate Distribute to Chartfield Strings Record Payroll Expenses in GL Actuals Ledger Add Special Pay to

17 The Payroll Process Submit epar to Change Information Recalculate Projections Post to Suspense, if necessary Check End Dates Amounts Generate Distribute to Chartfield Strings Record Payroll Expenses in GL Actuals Ledger Add Special Pay to PAAT Transactions Make Changes

18 Check Your Understanding True or False? ConnectCarolina stores the chartfield strings and the percent to charge for base and supplemental salary separately from the base and supplemental salary amounts.

19 Check Your Understanding When are the charges in paychecks distributed to chartfield strings? A. After posting in the General Ledger B. Before paychecks are generated C. After paychecks are generated D. When the epar is submitted

20 Where in the process reports pull information from

21 The Payroll Process Submit epar to Change Information Recalculate Projections Post to Suspense, if necessary Check End Dates Amounts Generate Distribute to Chartfield Strings Record Payroll Expenses in GL Actuals Ledger Add Special Pay to PAAT Transactions Make Changes

22 The Payroll Process Submit epar to Change Information Recalculate Projections Post to Suspense, if necessary Check End Dates 1. End Date Notification Report Amounts Add Special Pay to Generate Distribute to Chartfield Strings PAAT Transactions Make Changes Record Payroll Expenses in GL Actuals Ledger

23 The Payroll Process Information Submit epar to Change 2. Report Recalculate Projections Post to Suspense, if necessary Check End Dates 1. End Date Notification Report Amounts Add Special Pay to Generate Distribute to Chartfield Strings PAAT Transactions Make Changes Record Payroll Expenses in GL Actuals Ledger

24 Submit epar to Change Information 2. Report 3. Projections Report Recalculate Projections The Payroll Process Post to Suspense, if necessary Check End Dates 1. End Date Notification Report Amounts Add Special Pay to Generate Distribute to Chartfield Strings PAAT Transactions Make Changes Record Payroll Expenses in GL Actuals Ledger

25 Submit epar to Change Information 2. Report 3. Projections Report Recalculate Projections The Payroll Process 4. Current Suspense Charges Report Post to Suspense, if necessary Check End Dates 1. End Date Notification Report Amounts Add Special Pay to Generate Distribute to Chartfield Strings PAAT Transactions Make Changes Record Payroll Expenses in GL Actuals Ledger

26 Submit epar to Change Information 2. Report 3. Projections Report Recalculate Projections The Payroll Process 4. Current Suspense Charges Report 5. UNC Suspense Analysis Report Post to Suspense, if necessary Check End Dates 1. End Date Notification Report Amounts Add Special Pay to Generate Distribute to Chartfield Strings PAAT Transactions Make Changes Record Payroll Expenses in GL Actuals Ledger

27 Submit epar to Change Information 2. Report 3. Projections Report Recalculate Projections The Payroll Process 4. Current Suspense Charges Report 5. UNC Suspense Analysis Report Post to Suspense, if necessary Check End Dates 1. End Date Notification Report Amounts Add Special Pay to Generate Distribute to Chartfield Strings 6. Labor & Expense Report PAAT Transactions Make Changes Record Payroll Expenses in GL Actuals Ledger

28 Submit epar to Change Information 2. Report 3. Projections Report Recalculate Projections The Payroll Process 4. Current Suspense Charges Report 5. UNC Suspense Analysis Report Post to Suspense, if necessary Check End Dates 1. End Date Notification Report Amounts Add Special Pay to Generate Distribute to Chartfield Strings 6. Labor & Expense Report PAAT Transactions Make Changes 7. Review Pending Transactions Report Record Payroll Expenses in GL Actuals Ledger

29 Submit epar to Change Information 2. Report 3. Projections Report Recalculate Projections The Payroll Process 4. Current Suspense Charges Report 5. UNC Suspense Analysis Report Post to Suspense, if necessary 8. Payroll Accounting Report Check End Dates 1. End Date Notification Report Amounts Add Special Pay to Generate Distribute to Record Payroll Chartfield Expenses in GL Strings Actuals Ledger 6. Labor & Expense Report PAAT Transactions Make Changes 7. Review Pending Transactions Report

30 Check Your Understanding When is the best time to run the End Date Notification Report? A. After you notice an error B. At the beginning of each pay period C. When paychecks are generated D. After charges are posted to suspense accounts

31 When it s helpful to use each report

32 Access to the Reports

33 1. End Date Notification Report Run this report at the beginning of a pay period. See positions or appointments for which a portion of the paycheck may be charged to suspense. See the reason a portion of the paycheck may be charged to suspense. Project ending Expired or inactive chartfield string No funding assigned ConnectCarolina: HR/Payroll Menu > Payroll Accounting Reports > End Date Notification ALERT!

34 2. Report Run this report to see how base and supplemental was planned to be charged. Doesn t include the following: Lump sum payments Overtime PAAT transactions InfoPorte: HR > Payroll > or InfoPorte: Finance > Financial Reporting > PLAN

35 3. Projections Report Run this report to see how the salary is projected to be paid in the future. Based on the earliest of the job end date, funding end date, or budget end date. Doesn t include the following: Temporary employees PAAT transactions FUTURE InfoPorte: HR > Payroll > Projections

36 4. Current Suspense Charges Report Run this report to see ALL current transactions that have been posted to departmental suspense accounts due to invalid chartfield strings. Includes all payroll transactions and PAAT transactions ConnectCarolina: Main Menu > HR/Payroll Menu > Payroll Acct Adj. Tool (PAAT) > Current Suspense Charges ALERT!

37 5. UNC Suspense Analysis Report Run this report to see WHY payroll transactions have been posted to departmental suspense accounts. Details include: The Chartfield string that s in error end date Number of days the charge has been in suspense Includes all payroll transactions. Doesn t include PAAT transactions. ConnectCarolina: Main Menu > HR/Payroll Menu > Payroll Accounting Reports > UNC Suspense Analysis ALERT!

38 6. Labor & Expense Report Run this report to review the charges of salary and fringe benefit expenses from an HR point of view. Shows where a pay period is currently charged, regardless of where it was originally charged. Doesn t show history. CURRENT InfoPorte: HR > Payroll > PAAT

39 7. Review Pending Transactions Report Run this report to check the approval status of all pending PAAT transactions. PENDING APPROVAL ConnectCarolina: Main Menu > HR/Payroll Menu > Payroll Acct Adj. Tool (PAAT) > Review Pending Transactions

40 8. Payroll Accounting Report Run this report to see a complete history of payroll transactions for an employee or chartfield string. Includes accounting information. InfoPorte: Finance > Financial Reporting > Personnel > Payroll Accounting Report COMPLETE HISTORY

41 Check Your Understanding Which report shows you how base and supplemental salary was planned to be charged? A. Report B. Payroll Accounting Report C. Labor Expense Report D. End Date Notification Report

42 Check Your Understanding Which report shows you a complete history of payroll transactions, including PAAT transactions? A. Report B. Payroll Accounting Report C. Labor Expense Report D. Review Pending Transactions Report

43 Check Your Understanding Which of the suspense reports includes information about PAAT Transactions? A. UNC Suspense Analysis Report B. Current Suspense Charges Report

44 Check Your Understanding True or False? The Review Pending Transactions Report shows all payroll related transactions that are waiting for approval.

45 1 2 3 Today We Covered How the payroll funding process works Where in the process reports pull information from When it s helpful to use each report

46 Want More Information? Check out ccinfo.unc.edu Training guides with step-by-step instructions for running the reports Finance and HR Reporting Guides lists the reports and training materials Online trainings for PAAT Register for the InfoPorte Finance and HR classes Recorded webinars for some reports from when reports were released

47 What Questions Do You Have?

48 Information ccinfo.unc.edu Questions Training Subscribe ConnectCarolina Newsletter Help help.unc.edu 962-HELP

49 The Payroll Process Submit epar to Change Information Recalculate Projections Post to Suspense, if necessary Check End Dates Amounts Generate Distribute to Chartfield Strings Record Payroll Expenses in GL Actuals Ledger Add Special Pay to PAAT Transactions Make Changes