WELCOME ON BOARD. YOUR GUIDE for HLS SHIP MANAGEMENT SYSTEMS. Hermann Lohmann Schiffahrtsverwaltungs GmbH & Co.KG Ship Management

Transcription

1 WELCOME ON BOARD YOUR GUIDE for HLS SHIP MANAGEMENT SYSTEMS

2 Page 2

3 Dear Colleague, Welcome on board of a ship working under the management of Hermann Lohmann Schiffahrtsverwaltungs GmbH. (HLS) SAFETY & TRANSPARENT COMUNICATION IS OUR HIGHEST TARGET. HLS developed & provided several tools for a transparent communication between ship and shore as overall safety on board this ship. In this small flyer you will find: Page 4 The first day 5 The Use of Personal Protective Equipment on Board 6 THE HLS SAFETY POLICY (ISM chapter 2) 7 DRUG & ALCOHOL POLICY (ISM chapter 2.2) 8 Your colleagues in the office 9 The Fleet 11 Captain s Room 11 ISM 12 Nautical & Technical Tools 13 Ship Master 15 Order & Purchase 17 Good Seamanship 18 HLS Code of Ethics Page 3

4 THE FIRST DAY: Check your Cabin Check your Personal Safety Equipment Job hand over Safety & Security Familiarization Job Familiarization If you have any questions regarding the ship s safety or your job on board do not hesitate to contact your DPA Page 4

5 The Use of Personal Protective Equipment on Board Personal protective equipment is a common name for respiratory protection, eye protection, gloves, special working clothes (e.g. protective clothing, thermal suits, and waterproof clothes), ear protectors, different forms of safety shoes or rubber boots (protection footwear), safety helmets, protection against falls etc. You must use personal protective equipment in order to protect yourself from a risk that may threaten your safety or health when working Whenever necessary! Page 5

6 THE HLS SAFETY POLICY (ISM chapter 2) It is the Companies policy to: 1. provide healthy and safe working conditions 2. Maintain a safe pollution-free operating practice 3. Take into account applicable codes, guidelines and standards recommended by the International Maritime Organisation (IMO), Administration, classification societies and maritime industry organisations 4. Mandatory rules and regulations are complied with Company objectives are to: 1. provide for safe practices in ship operation and safe working environment 2. assess all identified risks to this ship, personnel and the environment and to establish appropriate safeguards 3. continuously improve the quality and Safety Management skills of personnel ashore and aboard the vessels 4. be prepared for emergencies, related to both safety and environment protection 5. establish a qualitty system that can find and eliminate all errors of the company s products These objectives will be achieved by: 1. regular inspections and maintenance of equipment and reviews of procedures to ensure their compliance with experience gained, new technology and alteration in public demands 2. maintaining high standards of safety consciousness, personal discipline and individual accountability by adherence to a comprehensive and documented system of training 3. actively promoting employee participation in measures aimed at improving safety and protecting the environment 4. to keep all personnel fully informed of any known or potential hazards that may affect themselves; INFORMATION IS THE KEY TO SUCCESS! 5. their colleagues, the ship or the environment by transmittal or pertinent documentation 6. ensuring adherence at all times to the documented operating procedures by a system of internal verification of procedures and activities 7. continuously reviewing all mandatory rules, regulations, industry codes and guidelines that are relevant to specific ship types and trades Page 6

7 Drug and Alcohol Policy (ISM chapter 2.2) On board the ships of this Company no illegal drugs are allowed! Alcohol and drugs are dangerous to the people s health and can lead to severe illness. Crew members and Officers being not able to work due to the influence of alcohol or drugs are a danger to the ship and to the life of others. The Company does appeal to all persons on board not to drink any alcohol and will not tolerate any mistake due to the influence of alcohol or (il-) legal drugs. SEAFAERERS ON BOARD BEING ADDICTED TO DRUGS OR ALCOHOL HAVE TO BE SEND HOME IMMEDIATELY! THIS SHIP IS Page 7

8 YOUR COLLEAGUES IN THE OFFICE Contact: Name Position Office A.O. Capt. Hermann Lohmann Director, DDPA, DSCO Lisa Einhaus Authorised Officer, Head of Administration Nina Vieweger Administration GSM / UMTS Support Capt. Jörg Wellbrock Fleet Manager, DPA, CSO Capt. Ewald Strack Marine Superintendent Hans Paul Technical Superintendent Jan Papp Superintendent Niklas Lohmann Verena Schubert Wilma Korte Technical Superintendent Team Assistance Purchase Team Assistance Purchase Page 8

9 Our current Fleet: Page 9

10 Our Captain s Room: You will find an overview of all tools supporting your daily work on board. Page 10

11 Our ISM System: You will find the complete HLS ISM system incl. Risk Assessment, Emergency Response Plan and Audit/Inspection forms. Your access to the HLS ISM: / runa15 Page 11

12 Our Support: You will find Templates, Symbols, Conventions, Plans and other support for your daily work on board. Page 12

13 Ship Master, HLS ship management CLOUD UPDATING the daily work for Master & Officers: Our Ship Operation Clouds: You will find Cloud forms and tables. These clouds are mandatory to use and must be updated as follow: Page 13

14 CLOUD Voyage Plan Destination Fleet Contact Nautec Data Safety Equipment Emergency Response Filter in use Luboil Inventory Audit & Inspection Ship to Shore Crew List Technical Archive Shipyard Class Survey Planner ISM NC Handling Order Status UPDATING Fill in your current details for the present and next voyage Fill in your current cargo, ETA & ETD details Check frequently if the displayed data s are up to date Check frequently if the displayed data s are up to date Check frequently if the displayed data s are up to date Checklists & Guides for Emergency situations List of Fuel & Oil filters to be used on board Fill in your Luboil & Chemical stock Monitor frequently your Audit & Inspection schedule Carry out a ship to shore drill as indicated in this cloud Fill in your actual crew on board Digital technical drawings Fill in repair jobs for your next shipyard Monitor frequently you actual class survey data s Corrective actions by the office on NC s issued by the ship Insert your purchase order and see the actual status The Ship Master frontpage is available under: Access: info@lohmann-shipping.de / Amisia Page 14

15 ORDER & PURCHASING OF SHIPSTORES & PROVISION It is our policy to leave the cash purchase of provision & housekeeping items like toilet paper, soap, washing powder, cleaning liquids, etc. in the hand of the Master. We trust in his professional way of housekeeping. Stores & Spares (except emergencies) should be ordered on a 3 month interval through the Office. Bonded Stores are in the responsibility of the Master. Large Stocks should be avoided in European trading areas. Page 15

16 Requisition Form & Order Status cloud 1. Fill out the Order form and send by to the Office 2. Fill out the Cloud Order Status with you Order details into the blue cells. Page 16

17 BASIC OF GOOD SEAMANSHIP Experience Seamanship is about hard working, rough sea and stormy weather, learning by doing and not least lessons learned - and to share experience with other. Judgment Seamanship is about the constant use of good judgment in fast decision-making: About the vessel's capability, ships around you, sea state, currents, water depth, weather, and the host of other large and small decisions necessary during any operation or voyage at sea. Anticipation Seamanship is about anticipation, the ability to anticipate every contingency at sea: The choice of routes while taking into account the weather and seasons, charting the right course and safe navigation; the preparation of method statement and risk assessment; and redundancy of plans, equipment and systems - always having an alternative solution. Intuition Seamanship is much about intuition and instinct, daring to trust intuition and to have a high degree of situational awareness - and not rely on facts, which cannot be confirmed through other independent sources. Ingenuity Seamanship involves ingenuity - knowing what to do, never be indecisive but always determined to achieve a solution. Humbleness Seamanship is about respect for the sea and the weather, finding a way to utilize the great power of the ocean for own purposes to travel from place to place, to carry out an operation, to help fellows in distress - sometimes, just to survive. Page 17

18 We would like to ask all colleagues to follow the following rules HLS CODE OF ETHICS All people should be treated equally, irrespective of there skin colour and religion. A non-violent relationship. Protect the environment. Corruption-free behaviour. Always stay with the truth. Treat foreign property with utmost care. Do not enrich yourself with foreign property. Keep promises. Respect other opinions. Page 18

19 This welcome flyer is the property of: Development & Design by: Capt. Jörg Wellbrock Page 19