GLOUCESTERSHIRE ALTERNATIVE PROVISION SCHOOL. MONITORING, REVIEW & EVALUATION Standards Committee

Transcription

1 GLOUCESTERSHIRE ALTERNATIVE PROVISION SCHOOL STAFF INDUCTION POLICY Date Approved: February 2017 Date of Review: February 2018 MONITORING, REVIEW & EVALUATION Standards Committee February 2017 for Review February 2018 Page 1

2 1. Rationale This policy applies to all Gloucestershire AP Schools employees and also, as appropriate, to temporary and agency staff, volunteers and members of the Management Committee who will all receive a tailored induction programme. The programme will include appropriate information, training, observation and mentoring. Safeguarding Children and Child Protection will feature prominently in every induction programme. At GAPS we believe that the first weeks and months are vital to the success of any appointment. We want all our staff to feel that they are full members of our team and that they are able to fully contribute to the life of the school. We want them to share the school s ethos, aims and values and experience a sense of belonging to our school community. A high level of well-being and job satisfaction among the staff will help them to be effective in their respective roles. A thorough induction programme is a crucial part of their entitlement which will help to secure these outcomes. The Induction Programme is designed to help new employees, volunteers and management committee members become familiar with the requirements of their position and learn about the schools culture, ethos and working practices effectively and efficiently so that they become knowledgeable and confident as quickly as possible. This policy sets out our intention and how we ensure this is carried out. 2. Aims Through our staff induction process we aim to: Contribute to improving and developing the overall effectiveness of the Schools Clarify the expectations of the post and of the school Facilitate the development and learning of all newly appointed staff Enable staff to understand and promote the school s aims, objectives and ethos Enable newly appointed staff to identify their potential for personal and career development and take advantage of opportunities for CPD Ensure that all staff are valued and recognised as the school s most important asset February 2017 for Review February 2018 Page 2

3 3. Procedures The procedures outlined below aim to make the induction process a positive and supportive experience for all staff at GAPS. 3.1 All Staff All new staff will be given immediate advice and support by their Line Manager. On their first day, or as soon as is reasonably possible they will be given induction training by the School Business Manager/Office Manager. Our induction process includes: Information about the School, buildings, facilities Copies of relevant documents and procedures such as Health & Safety, and details of how to find them within the school setting Introduction to Centre staff and as soon as possible the Management Committee Information about the schools staffing structure, including a clear understanding of line management responsibilities Job description and person profile An outline of the GCC Code of Conduct expected at GAPS. All of these areas are covered by the template as shown in Appendix A and a signed copy is retained in the individual s personnel file. All new support staff are subject to a probationary period during their first 6 months of employment. The induction programme is designed to provide employees with the skills and knowledge to undertake their role effectively. Occasionally, an employee, for whatever reason, is unable to fulfil the requirements of the role and if this is the case reference should be made to HR to address the shortfall. 3.2 Procedures for Teaching Staff The Centre Lead is responsible for the induction of all teaching staff. In addition to the induction programme for all new staff, areas which will be covered during this process are: Class lists Policy documents School policy for Behaviour Management Curriculum including arrangements for planning and assessment Risk Assessment February 2017 for Review February 2018 Page 3

4 Behaviour Management processes Recording incidents of physical intervention Information on resources and procedures for ordering Arrangements for PPA time Lunch time arrangements Performance Management arrangements An informal discussion shall be held at 8, 16 and 20 weeks to discuss progress and identify and resolve any concerns, this will happen with your line manager and the Centre Lead will arrange these dates with you. 3.3 Additional procedures for NQT s Induction for newly qualified teachers will be provided, following Department for Education guidelines. All NQT s will take part in the induction training programme provided by GCC. An NQT mentor will be provided by the School. Each NQT induction should: Address any particular development needs identified during training Provided appropriate development Identify targets to be achieved during the first year of teaching Ensure supportive observation and feedback 3.4 Procedures for Teaching Assistants The Senior TA is responsible for the induction of all teaching assistants. In addition to the induction programme for all new staff, areas which will be covered during this process are: Class list Policy documents Behavioural Management & School policy Risk Assessment Recording incidents of physical intervention Information on resources Break and lunchtime rotas Performance Management arrangements An informal discussion shall be held at 8, 16 and 20 weeks to discuss progress and identify and resolve any concerns, this will happen with your line manager. 3.5 Procedure for Administrative Staff The Office Manager is responsible for the induction of all administrative staff. In addition to the induction programme for all new staff, areas which will be covered during the process are: School administrative procedures February 2017 for Review February 2018 Page 4

5 Financial procedures as appropriate Training to implement ICT programmes and administrative procedures (eg SIMS/SAP/Sage) as appropriate An informal discussion shall be held at 8, 16 and 20 weeks to discuss progress and identify and resolve any concerns, this will happen with your line manager. 3.6 Procedures for Care-taking/Cleaning staff The Property Manager is responsible for the induction of premises staff. In addition to the induction programme for all new staff, areas which will be covered during the process are: Financial procedures as appropriate Health, safety and security issues Relevant information to help new staff carry out their job description effectively Training in use of equipment as appropriate In addition to the induction programme for all new staff, areas which will be covered during the process are: An informal discussion shall be held at 8, 16 and 20 weeks to discuss progress and identify and resolve any concerns, this will happen with your line manager. 3.7 Procedures for members of the Senior Management Team The Operational Headteacher is responsible for the induction of the Senior Management Team. In addition to the induction programme for all new staff, areas which will be covered during the process are: School staffing structure Line management responsibilities Financial procedures Performance management for all staff An informal discussion shall be held at 8, 16 and 20 weeks to discuss progress and identify and resolve any concerns, this will happen with your line manager. 3.8 Procedures for members of the Management Committee The Management Committee and Executive Headteacher believe it is essential that all new Management Committee members receive a comprehensive induction package covering a broad range of issues and topics. There is a commitment to ensure that new Management Committee members are given the necessary information and support to fulfil their role with confidence. New Management Committee members will: Be welcomed to the Management Committee by the Chair February 2017 for Review February 2018 Page 5

6 Be invited by the Executive Headteacher to visit the school Have the opportunity to tour the school sites and meet staff and pupils There is a Management Committee Induction File which contains items such as: The school s Mission Statement and long term goals School Development Plan / RAP Budget information School calendar Staff list Management committee list and contact numbers Copies of Inspection Reports List of policies The Chair of the Management Committee will take the new member through the file. 4. Monitoring and review The Management Committee is responsible for reviewing the effectiveness of this Staff Induction Policy and will receive reports from Operational Headteachers on its implementation. Each Operational Headteacher has operational responsibility for staff induction and will monitor arrangements for new staff throughout the year. This policy will be reviewed by the standards committee of the Management Committee every two years or sooner if necessary February 2017 for Review February 2018 Page 6

7 Appendix A Staff Induction Template Gloucestershire AP School Section 1 Business Manager / Office Manager to complete before the new employee arrives Employee Name Start date Job Title Plan the new employee induction: Exactly what you want to cover on their first day A date for attending induction / welcome Comment Date If possible write or to the new employee and advise them of the induction arrangements Ensure relevant information about team / department / structure change is available set up and provide instructions prior to arrival CC Line manager Arrange fob Arrange master key if necessary Inform colleagues when new employee will join the team Comments: Signed / Position February 2017 for Review February 2018 Page 7

8 Date Section 2 Business Manager / Office Manager to ensure the following preemployment checks have been completed Employment Checks Signed contract accepted Photographic ID provided Originals of qualification certificates produced National insurance number Proof of right to work in UK DBS / Safeguarding checks Health questionnaire BACS form complete Qualified Teacher Status check Comment Date Section 3 Business Manager / Office Manager to complete during, or prior to, the Induction Day Administration Photo taken or provided before day 1 (jpeg pref) ID arranged Issue access fob Comment Date Section 4 Line Manager to complete during Induction Day at pre-arranged meeting Organisation Information about the School School organisation charts Daily organisation and routines Communication s / pigeon holes Car parking Keys and school access details Computer system Policies / procedures Comment Date February 2017 for Review February 2018 Page 8

9 Telephone system Dress code Code of Conduct to say read it and understand Data protection / confidentiality Behaviour management procedure On-line Safeguarding training to be completed within 4 weeks from start date. Copy of certificate to be provided. All policies to be read within 4 weeks from start date and to say they have read them and understand them. Whistle blowing policy for receipt to say read and understand Staff benefits SAS insurance Health and Safety Emergency procedure including fire Health and Safety policy for receipt to say read it and understand Child protection reporting procedure First aid arrangements Accident reporting Specific hazards COSHH Use of electrical equipment Policy on smoking Safeguarding policy for receipt to say read it and understand, record on file Terms and conditions Absence / sickness Centre Lead Mobile or school number Working time hours Arrangement for breaks Probationary period (if applicable) Performance management Discipline procedure E-safety and acceptable user policy for signature and return to file Use of mobile phone in school hours Pay details Pay date and methods Tax and NI queries Pension Expenses and claims February 2017 for Review February 2018 Page 9

10 Completed BACS form and P45/P46 Remember to let us know if you move bank details in writing Meetings Staff meetings Line manager meetings Inset days Training Booking procedure Internal training Administration Procedures Finance Office ordering, budgets etc Personnel Changing personal details procedure Interventions Explanation of Team Teach, what its purpose is, what to look for and child protection issues Comments: Business Manager Signed Date Line Manager Signed Date New Employee Signed February 2017 for Review February 2018 Page 10

11 Date February 2017 for Review February 2018 Page 11