Odisha Livelihoods Mission Panchayati Raj Department Government of Odisha QUOTATION CALL NOTICE

Transcription

1 Odisha Livelihoods Mission Panchayati Raj Department Government of Odisha No. 04/ Date: QUOTATION CALL NOTICE Sealed quotations are invited in the prescribed format from the intended from Company Secretaries firm for Registration of Producer s Company for State Mission Management Unit under OLM. The details of the terms and conditions of the above service can be downloaded from for use. Interested bidders may submit their sealed quotations in the prescribed format mentioning Registration of Producer s Company for SMMU, OLM on the cover of the envelope to the office of the State Mission Director, SIRD Campus, Unit-8, Odisha Livelihoods Mission, Bhubaneswar by up to 11:00 am. The authority reserves all rights. For Details please visit: Sd/- State Mission Director-cum-CEO SIRD Campus, Unit VIII, Bhubaneswar , Odisha Tel: , , Mail: smmu.olm@gmail.com

2 Odisha Livelihoods Mission State Mission Management Unit Procurement of Non-Consulting Service under Local Shopping Method. 1. Sealed quotations are invited from the Company Secretaries firm for Registration of Producer s Company under OLM. Sl No Services Nos Terms & Reference 1. Registration of Producer s Company 3 nos Annexure-1 2. Qualification and Experience of Bidder 1. It should be Company Secretaries firm 2. It should have handled 3 similar assignment i.e registration of Farmer Producer Company 3. It should be minimum 3 years of experience in this sector 4. Selection will be done on lowest and responsive bid 5. Bid Price a) The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re writing. b) All duties, taxes and other levies payable by the contractor under the contract shall be excluded in the total price. c) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. d) The Prices should be quoted in Indian Rupees only. 6. Validity of Quotation Quotation shall remain valid for a period not less than 30 days after the deadline date specified for submission. 7. Evaluation of Quotations The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which (a) are properly signed ; and (b) Confirm to the terms and conditions, and specifications. (c) Filled in Indian Currency ( d) Quoted in Unit 8. Award of contract The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. 9. Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.

3 10. The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order. 11. You are requested to provide your offer latest by (date) by 11 am (time). 12. We look forward to receiving your quotations and thank you for your interest in this project. ( Purchaser ) Name: State Mission Director Odisha Livelihoods Mission Address: SIRD, Campus, Bhubaneshwar Tel. No

4 FORMAT OF QUOTATION Sl. No. 1. Goods Registration of Producer s Company Terms & Reference Annexure-I Total nos 3 Unit Price per PC excluding tax Total Amount in INR excluding all taxes Total Cost in INR Gross Total Cost: Rs... We agree to supply the above goods in accordance with the technical specifications for a total contract price of Rs....(amount in figures )including Installation Charges and excluding taxes (Rs.... amount in words) and excluding taxes within the period specified in the Invitation for Quotations. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery. Signature of Bidder

5 Annexure-I TERMS OF REFERENCE (ToR) Hiring of a Company Secretaries Firm for Registration of Producer s Company under Odisha Livelihoods Mission (OLM) 1. Introduction: The Odisha Livelihoods Mission (OLM) was launched in 2011 under the aegis of the National Rural Livelihoods Mission (NRLM) Aajeevika. The Mission s objective is to reduce rural poverty in Odisha by creating and strengthening community based institutions, which can function as pathways to sustainable livelihoods. The Mission is currently being implemented intensively in 107 blocks and the remaining 207 blocks will be brought under the Mission fold by , through a phased approach. The Mission seeks to alleviate rural poverty by creating and nurturing of the poor which will in turn mediate the livelihoods of the rural poor. The four core components of the Mission are: (i) inclusive social mobilization and community institution building; (ii) financial inclusion; (iii) promotion of sustainable livelihoods and employment opportunities of the poor; and (iv) enabling the poor to access entitlements, public services through line departments and PRIs. The Mission builds on the learning from the World Bank supported TRIPTI project which had adopted strategies and components similar to NRLM. The Mission is implemented through a three-tier structure viz., State Mission Management Unit (SMMU), District Mission Management Unit (DMMU) and Block Mission Management Unit (BMMU). The three-tier structure implements the Mission activities in an intensive manner with the support of professional man power. A four-tier community institutional structure is promoted at the sub-block level as part of the Mission viz., SHGs, CLFs, GPLFs and BLFs to promote and sustain the livelihood of the poor and eradicate poverty. 3.Scope of Work: The Company Secretary firm will do following work a.obtain Digital Signature of the Nominated Director, who will be affixing DSC on all the documents to be submitted to RoC online, on behalf of the company. b. Chose maximum 4 names for the Producer Company in order of preference. c. Apply for the name availability in Form INC1. d. Once name is available, a letter is received from RoC indicating it. The documents to be submitted to ROC thereafter are: e. Articles of Association (AoA). f. Memorandum of Association (MoA). g. Form No. INC-22 for Registered Office. h. Form No. DIR-12 for Directors Appointment. i. Apply on-line for Directors Identification Number (DIN) for the proposed Directors. j. INC-7 Affidavits by subscribers to Memorandum of Association to be filed, in case, if they have signed in Hindi. k. Power of Attorney in favour of a consultant to authorize him to make necessary changes in MoA and AoA as required by the RoC. l. Submit the documents to RoC for Incorporation of Producer Company. m. Obtain Certificate of Commencement in INC-21

6 4. Time Line: 1 month from the date of commencement. 5. Payment in Terms: The 100 % Payment shall be made after completion of entire process. 6. Ownership: This assignment is funded by OLM and therefore ownership of this assignment will remain with the OLM. The firm will have no right of claim to the assignment once it is completed. Document/material or any part of it will never be used or reproduced by the firm without written permission of OLM. 7. Data, services and facilities to be provided by the Client: The firm will be given access to all relevant documents, correspondence, and any other information relating to the PC registration and deemed necessary from time to time to accomplish the agreed deliverables.