NPC Rapid Loader User Guide v1.8

Transcription

1 NPC Rapid Loader User Guide v1.8 Contents Support... 1 Loading a product... 2 Adding/Changing a Price Foodstuffs Pricing Woolworths NZ Pricing How items would look when published Foodstuffs Woolworths NZ When to complete a ProductFlow Request Submitting a ProductFlow Request Creating a copy copying existing product data Making changes after you ve submitted your product Appendix Please note: older browsers may be incompatible with this system. We recommend the latest version of Google Chrome or Mozilla Firefox. Support If you have any issues or queries in regard to NPC Rapid, please send us an NPCRapid@gs1nz.org

2 Loading a product The more data provided the more information your retailer will have to market your product: Enter your retail unit GTIN* Enter your Inner/Case GTIN if your packaging has it. # * please ensure this is correct. Otherwise you will need to either delete your created product or request a GS1 administrator to assist you # most suppliers will only have a Base and Case packaging. Incomplete or incorrect mandatory fields will display an Error you will not be able to submit your data if there is any Error. The system may display a Warning message if details appear to be incompatible. You will still be able to submit your data even with warnings. If blank, the system will let you know what is mandatory. NPC Rapid Loader User Guide 2

3 Your SKU code. If you don t have one just make one up. It can be numbers, acronyms or a mix. E.g. Bag-O Potato Chips = BPC Trade Item Description should match what is on the packaging and is built automatically from the 5 fields above. Short Description is how it would be on a shelf label or invoice (limited to 35 Characters) Similar to your SKU code but for a group of products. Please make one up if you don t have one. Numbers or letters, then a description. Only enter if applicable. NPC Rapid Loader User Guide 3

4 Include the packaging material weight. NPC Rapid Loader User Guide 4

5 Most important and the most time spent on is the first 3 tabs. Is your inner or carton, packaging display ready ( No if the retailer must take out the base unit and put it on the shelves). Only applicable for refrigerated or frozen products Required if applicable, usually Dangerous or Hazardous goods NPC Rapid Loader User Guide 5

6 Max height including 140mm pallet accepted by FS/PEL is 1400mm. Frozen and refrigerated products is 1200mm Include the pallet weight as well. The system will advise you if your calculation doesn t look correct. NPC Rapid Loader User Guide 6

7 Dates for when your product information will be visible and published. Usually new products will be today s date. When will your product be available for ordering and in stock to be supplied? For seasonal products only. Declarations for organic, genetically modified, dangerous or alcoholic goods. Only required if applicable. NPC Rapid Loader User Guide 7

8 Consumer instructions as shown on packaging. Marketing Message is required. Use a semi-colon; to separate each point Retailers may contact you to notify you when a product has been ranged. Key details highlighted. Retailers may utilize social media for online shopping. The information is desirable. NPC Rapid Loader User Guide 8

9 Review page. Any incomplete mandatory field will show an error and prevent you from submitting and the Save and Continue button won t show. Select who to complete ProductFlow for. GS1 can take your product image or you can upload it. GS1 will complete your bar code verification. You may upload a bar code verification report if you have one and it is still valid. Reports are valid for 1 year. NPC Rapid Loader User Guide 9

10 You will be asked to add a price. Your product will now be uploaded to your retailer. NPC Rapid Loader User Guide 10

11 Adding/Changing a Price Foodstuffs Pricing NPC Rapid Loader User Guide 11

12 Woolworths NZ Pricing If you have any Terms, enter it here. NPC Rapid Loader User Guide 12

13 How items would look when published. Foodstuffs Product Data Synchronised, Price Data Received = Foodstuffs has received your item and price data. Note: Foodstuffs response is automated and they will not send any system confirmation when your article has been ranged. Woolworths NZ Woolworths NZ Product Data Synchronised, Price Data Synchronised = Woolworths NZ has received and accepted your product and price data. Note: If the Product or Price status is still sitting in Received Woolworths NZ have not yet accepted the data. A Review status indicates there is an issue that requires correcting. NPC Rapid Loader User Guide 13

14 When to complete a ProductFlow Request ProductFlow is a way ensure your data is accurate, your retailers are provided with high quality product images via an online library, your barcode scans correctly at the counter and your retailers receive any on-pack information to help educate consumers about your product. For Foodstuffs and Woolworths NZ, you will complete a ProductFlow request when you are: - Introducing a new product - Making a change in your product (change in GTIN, ingredient, pack size etc) - Making a change in your price (Woolworths NZ only) Submitting a ProductFlow Request A ProductFlow request can be submitted by: - Creating a new product - Submitting a ProductFlow Application - Create a copy - Make Changes (a change rather than correction) NPC Rapid Loader User Guide 14

15 Creating a copy copying existing product data If your other products have similar dimensions and data to an existing product in NPC Rapid, then you can use the Create a Copy. This is very useful for a product with many flavours. Essentially it will create a copy of the data for you to edit (variant etc). Enter in your new product GTIN NPC Rapid Loader User Guide 15

16 This creates an exact replica of your product with a new GTIN. Please update the required fields. Usually, Product Code, Variant, Product Group Code etc NPC Rapid Loader User Guide 16

17 Making changes after you ve submitted your product Click [submit] once you are happy with your product data and submitted your product change. Note when you select Fix Product Data you will not be required to submit another ProductFlow Request. NPC Rapid Loader User Guide 17

18 Appendix Attributes Key some attributes have been renamed using basic and easy to understand language. Below is a list of the different names compared to their names in the National Product Catalogue. Name in NPC Rapid: Name in National Product Catalogue: Product Code Supplier Assigned ID Product Group Code Trade Item Group Identification Code Product Group Code Description Trade Item Group Identification Code Description Does product vary significantly in weight? Is Trade Item A Variable Unit? Packaging Material Weight (kg) Packaging Material Composition Quantity Date Basic Product Data Visible to NPC Community Community Visibility Date Time Date Product Information Effective From Effective Date Time Data Publication Date Publication Date Time NPC Rapid Loader User Guide 18