D E L A W A R E V A L L E Y R E G I O N A L P L A N N I N G C O M M I S S I ON. Request for Proposals for PATCO Parking Needs Assessment Study

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1 D E L A W A R E V A L L E Y R E G I O N A L P L A N N I N G C O M M I I ON The Bourse Building, 111 outh Independence Mall East Telephone: (215) Philadelphia, PA FAX: (215) Request for Proposals for PATCO Parking Needs Assessment tudy The Delaware Valley Regional Planning Commission (DVRPC) is assisting the Port Authority Transit Corporation (PATCO) in evaluating parking demand along its Hi-peedline in New Jersey. A study will be conducted to determine the factors that influence current and future parking demand at PATCO rail stations in New Jersey. A consultant is needed to complete a parking inventory, conduct focus groups and identify and evaluate potential parcels for increasing parking capacity at selected PATCO stations. For Additional Information Please Contact: John R. Griffies, Contracts Manager Delaware Valley Regional Planning Commission The Bourse Building, 111. Independence Mall East, 8th Floor Philadelphia, PA Phone: Fax: jgriffies@dvrpc.org DVRPC and PATCO will hold an optional pre-proposal meeting on Wednesday, January 3, 2001 at 10:00AM at the DVRPC Offices. Proposals submitted for this project will accepted up until the due date of Friday, January 12, 2001 at 4:00 PM.

2 DELAWARE VALLEY REGIONAL PLANNING COMMIION REQUET FOR PROPOAL for PATCO PARKING NEED AEMENT TUDY Introduction The Delaware Valley Regional Planning Commission (DVRPC) is assisting the Port Authority Transit Corporation (PATCO) in evaluating parking demand along its Hi-peedline in New Jersey. A study will be conducted to determine the factors that influence current and future parking demand at PATCO rail stations in New Jersey. A consultant is needed to complete a parking inventory, conduct focus groups and identify and evaluate potential parcels for increasing parking capacity at selected PATCO stations. Background The Port Authority Transit Corporation (PATCO) is a 14.2 mile rail line (Hi- peedline) operating between Lindenwold, New Jersey and Center City Philadelphia, Pennsylvania. Train service began February 15, The Hi-peedline has a total of 13 stations, 9 in New Jersey and 4 in Philadelphia. Initially, the 14.2 mile line carried 21,200 people per day. Today, more than 38,000 people each day use the Hi-peedline. even of the 9 New Jersey stations provide Park and Ride service. The most recent station added to the system was Woodcrest tation which opened in Cherry Hill in It features 2,700 parking spaces and direct access to and from I-295 via Exit 31. Total parking is now available for over 12,000 cars daily at 7 stations: Lindenwold, Ashland, Woodcrest, Haddonfield, Westmont, Collingswood, and Ferry Avenue. Approximately sixty percent of all of PATCO s parking spaces are free of charge each day. There is a fee to park in the other forty percent, generally those closest to the stations. Over the years, each addition to station parking capacity has resulted in an immediate increase in passenger trips. Parking utilization at the seven stations with park and ride lots is currently in excess of 90%. This is indicative of a strong present demand for parking at these stations. Future demand is expected to be even greater when population and employment growth in the service area are factored into the current

3 demand. Due to the development of the areas surrounding the stations, additional station parking is becoming more difficult to obtain. The challenge therefore is to identify areas where additional parking can be provided within these constraints. A 1991 rider survey, conducted by the Delaware Valley Regional Planning Commission, found that 69% of riders drove to their boarding station and parked in a park-and-ride lot at the station. The predominance of parkand-ride lots affected both access time (14.3 minutes average) and access distance (5.9 miles average). Park and ride was most important at stations in newer suburban areas, less important at those in older suburban communities, and least important at city stations. tudy Perspective The study involves an identification and evaluation of the factors that affect parking needs today and in the years 2006 and These include an examination of local and regional economic and demographic changes such as population growth trends, changes in population age characteristics, and employment growth projections. Particular attention will be paid to fare policy issues such as demand elasticities to revision of the current fare structure and parking fee increase impacts. The influence of proposed mass transit improvements within the region on parking demand and ridership trends, as well as the identification of available land for expansion of existing parking and the structure of such additional parking will also be identified and evaluated. Definition of tudy Area The study area encompasses the entire PATCO line in Philadelphia and New Jersey, with special emphasis on the New Jersey stations where parking is provided. These are the 7 stations within the municipalities of Camden, Collingswood, Haddon, Haddonfield, Cherry Hill, Voorhees, and Lindenwold. Desired tudy Outcomes tudy results will provide the information needed to inform PATCO on: what capital improvements are needed to improve parking at their rail stations; the feasibility of operating satellite facilities;

4 determining the latent demand for parking; determining the future demand for parking. Program Partners and Roles The following governmental entities, agencies and organizations are involved in the partnership to implement the overall work program. a. Metropolitan Planning Organization - The Delaware Valley Regional Planning Commission (DVRPC), the designated Metropolitan Planning Organization (MPO) for the nine-county Pennsylvania-New Jersey region will: coordinate the program management team for the overall program; administer the overall contract, sub-contracts and the consultant selection process; provide technical support for the inventory of existing parking lots; provide technical support in the analysis of factors that influence future demand; project parking demand by station for the current and future years; assist in the development of strategies for each station that address unmet parking needs. b. County Government - Camden County Office of County and Regional Planning will: provide technical support, including pertinent data and information on development trends within the county. c. Public Transit Agency - The Port Authority Transit Corporation (PATCO) will: provide information on parking supply and trends; participate in study task force meetings and review technical memoranda.

5 d. Delaware River Port Authority (DRPA) - This parent agency of PATCO will: administer the contract, and together with DVRPC, oversee the activities of the consultant. 1. cope of Work The consultant shall address all the issues in this scope of work. Creativity in addressing these issues is desired and expected. A. Inventory existing parking lots. 1) Conduct field views and sample license plate surveys at all station parking lots. Data should include statistics such as: Day of the week survey was taken, time of day and all other relevant information that would enhance the value and utility of the data. Data should be presented in an acceptable electronic format that will permit DVRPC to process data to determine passenger origins. 2) Document existing capacities and any proposed improvement plans within the station area. 3) Determine the utilization rates for free and paid parking lots and by time of day. Consultant will document location of lots and rate at which these lots are filled. 4) Document AM and PM peak period traffic conditions on adjacent station access roads. pecial emphasis should be placed on signalized and un-signalized intersections to determine extent of delay during the peak period. Primary access roads should be identified and traffic volumes established at key links.

6 Deliverables: A detailed technical memorandum and maps documenting parking lot inventory together with potential expansion areas and congestion status of primary access roads. B. Identify, quantify and analyze the factors that influence future parking demand 1) Conduct focus groups of riders and non-riders from all stations in the service area in New Jersey, to determine factors that influence their preferences for different parking expansion scenarios. Recommendations should be made based on feedback from participants that are practical and implementable. 2) Focus groups should be stratified to include daily commuters and discretionary riders. Generally accepted statistical sampling techniques should be employed that will provide accurate and detailed information on customer preferences. 3) Conduct a short passenger survey, results of which will be used to determine parking needs. urvey may either be a mail-back survey or administered on the spot by consultant. The sample size, survey distribution and content will be determined by the study team. 4) Responses to factors such as parking availability, parking cost and parking distance from station should be evaluated and documented. 5) All findings and recommendations from the focus groups should be documented in detail. Deliverables: results. A technical memorandum documenting focus group

7 C. CDevelop strategies for each station that address unmet parking needs 1) Evaluate a range of strategies such as structured parking, additional surface parking on undeveloped parcels/underutilized lots, the feasibility of shuttles and transit alternatives to improve station access. 2) Identify and evaluate any undeveloped parcel or underutilized parking facility in the vicinity of stations that could be used for overflow parking. 3) The consultant will be required to conduct an overview of the current land use within the corridor, with particular emphasis on the areas at, and around the stations. Consultant should examine zoning ordinances of the 9 municipalities within the study area to determine areas of compatible land uses and development that would support transit oriented development. Review preliminary inventory with realtors and municipal officials for accuracy. 4) Develop potential acquisition/construction costs (purchase, lease, lease with option to purchase, etc.), identify the number of additional parking stalls that could be accommodated, and any potential legal, environmental or other factors that might impact its implementation. 5) Develop detailed concept plans with estimated implementation costs for each recommended strategy. 6) Document findings. Deliverables: A technical memorandum documenting potential to add spaces at each station and the associated costs at each facility.

8 2. Meetings A. The consultant will be expected to attend the following meetings and prepare minutes for each: 1) Initial meeting with Camden County, DRPA/PATCO and DVRPC to finalize and reach consensus on the scope of work, schedule, products and other deliverables. 2) Meetings with municipalities as follows: a. Initial meetings with each of the seven municipalities to discuss local plans and goals. b. Meeting with all municipalities collectively to present draft recommendations. c. Meetings with involved and interested local, state and federal agencies to present preliminary and final findings of the study. d. Meet with project team as needed. 3. chedule The expected schedule for completion of the PATCO Needs Assessment tudy is: Activity 1. election of consultant and start of contract Date: January Initial meeting with Camden County, DRPA/PATCO and DVRPC Date:January 2001

9 3. Prepare existing conditions, inventories and coordinate with municipalities. ubmit technical memorandum # 1documenting parking lot inventory. Date: May ubmit technical memorandum #2 documenting focus group results Date: eptember ubmit technical memorandum #3 outlining strategies at each station that address unmet parking needs Date: February Final report and close out of all work programs by consultant Date: April 2002 Contacts Technical questions concerning this RFP should be directed to John Ward, Manager, Corridor Planning, (215) (jward@dvrpc.org) 4. CONTRACT ADMINITRATION A. UBMIION DATE Proposals must be submitted by 4:00 PM, January 12, 2001, to John Griffies, Contract Manager, Delaware Valley Regional Planning Commission, The Bourse Building - 8th Floor, 111 outh Independence Mall-East, Philadelphia, PA Proposals submitted after this time and date will not be considered. B. NUMBER OF COPIE: ix (6) copies of the proposal are to be submitted.

10 C. MINORITY BUINE ENTERPRIE: DVRPC complies with Title 49 CFR Part 23, "Participation of Minority Business Enterprises in Department of Transportation Programs" and encourages minority businesses and women-owned businesses to submit proposals, and further encourages non-minority business firms to contract with minority business where subcontracting opportunities exist. Disadvantaged and minority owned business will be required to submit certification of eligibility ownership prior to execution of any agreements. D. CONTRACT: The contract will be between DVRPC and the selected firm. The contract will be of the cost reimbursable with a fixed fee, not to exceed type. A ten percent (10%) retainage is required pending satisfactory completion of work. The anticipated level of effort for consultant work is $80,000. E. CERTIFICATION OF ELIGIBILITY: A certificate is to be included in the proposal for each firm stating that: "The firm is not ineligible to receive award of a contract due to the firm's inclusion on any federal, Pennsylvania or New Jersey tate lists of debarred contractors, or otherwise ineligible to be awarded a contract using federal or state funds." F. COT PROPOAL: The consultant and any subcontractor over $10,000 are required to submit the following cost information: I. Contract Pricing Proposal - With upporting chedule (Available at Title 41 Code of Federal Regulation s limit the amount of profit or fee to 10 percent of the direct labor cost, fringe benefits and indirect costs, and from 1 to 5 percent of other direct costs excluding sub consultant costs.

11 5. EVALUATION CRITERIA A Consultant election Committee will evaluate each proposal submitted and at its discretion, recommend a firm to the DVRPC Board. Negotiations and award of the contract will be to the firm or firms that provide the most advantageous proposal, all things considered. The selection committee and DVRPC reserves the right to reject all proposals. Criteria have been established to guide the evaluation of each consultant proposal. The top ranked firms with the highest numerical scores after evaluation may be asked to make oral presentations to the election Committee. If oral presentations are required, each firm's proposed project manager must take part in the presentation. The oral presentations will also be evaluated on the basis of the criteria listed below. The criteria are weighted and are as follows: A. PROFEIONAL QUALIFICATION:(Weight 40%) The firm must establish qualifications to satisfactorily perform the work described. The following are required: ` A summary description of the firm s history. ` A description of the study team including an organization chart (required only if subcontractor is used) and work experience of the professional staff to be assigned, including resumes. ` ` ` A certification that the persons identified above will be available and assigned to the work. A full description of the roll of all subcontractors. The name and address of clients for whom similar work has been performed by the firm and principal members of the study team. B. EXCELLENCE OF WORK PLAN (Weight 40%) ` ` You should develop detailed tasks on how your firm would complete the scope of work defined above. Your detail should include special data needs, special methods of analysis, graphic preparation, milestones, end products and procedures. Include a schedule.

12 C. APPLICATION OF INNOVATIVE TECHNIQUE (Weight 20%) The activities contained in the cope of ervices are but one approach to meet the study objectives. Consultants may: (1) develop alternative approaches and (2) offer suggestions for enhancing specific tasks or the overall work. 6. CHECKLIT OF PROPOAL REQUIREMENT The following are to be included in the proposal, not necessarily in the order presented: A. TECHNICAL PROPOAL: Include special data needs, special methods of analysis, graphic preparation, milestones, end products and procedures. B. CHEDULE: You are to include a schedule of events which corresponds to the sequence contained in your technical proposal. C. CERTIFICATION OF TAFF AIGNMENT D. LIT OF CLIENT FOR WHOM IMILAR TUDIE HAVE BEEN PREPARED E. REUME OF TAFF TO PERFORM WORK F. TUDY ORGANIZATION CHART G. DECRIPTION OF QUALIFICATION AND ROLE OF ANY UBCONTRACTOR H. CERTIFICATION OF ELIGIBILITY I. COT PROPOAL

13 Delaware Valley Regional Planning Commission The Delaware Valley Regional Planning Commission (DVRPC) provides continuing, comprehensive, and coordinated planning for the orderly growth and development of the Delaware Valley region. DVRPC is responsible for comprehensive planning for the Philadelphia Metropolitan Area, including the City of Philadelphia, four suburban counties in southeastern Pennsylvania and four suburban counties in southern New Jersey. As the federally designated Metropolitan Planning Organization (MPO) for the region, DVRPC works with these member governments and each state on issues of transportation, land use, environmental protection, and economic development, planning analyses, data collection, and mapping services. Aerial imagery products, maps, and a variety of publications are available to the public and private sector. Federal highway and transit statutes require, as a condition for spending federal highway or transit funds in urbanized areas, the designation of MPOs which have responsibility for planning, programming and coordination of federal highway and transit investments. Rights in Data, Copyrights, and Disclosure The contract will contain the standard federal clause regarding the federal government s and participating organizations rights to the products. In summary, this clause provides: The COMMIION and/or participating organization and/or the Federal Highway Administration (FHWA) reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use for government purposes of (1) any subject data [products] developed under this Agreement by the CONTRACTOR or any subcontract at any tier, whether or not a copyright has been obtained, and (2) any rights of copyright to which CONTRACTOR or subcontractor at any tier, purchases ownership financed under this Agreement. Data submitted to and accepted by the COMMIION under this Agreement shall be the property of the respective participant and/or FHWA and it shall have full right to use such data for any official purpose in whatever manner deemed desirable and appropriate, including making it available to the general public. uch use shall be without any additional payment to, or approval by, the CONTRACTOR. No data developed or prepared in whole or in part under this Agreement shall be subject to copyright in the United tates or in any other country.

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