DEPARTMENT OF THE NAVY CHiEF OF NA'!AL ftl 'ii.?lhl\;, I:NAT;I:. 2iri LEX!h(;T,?hl!?I ' T [ ', C(:qP,Js L I-.:II>Tl : ' ' ;

Transcription

1 DEPARTMENT OF THE NAVY CHiEF OF NA'!AL ftl 'ii.?lhl\;, I:NAT;I:. 2iri LEX!h(;T,?hl!?I ' T [ ', C(:qP,Js L I-.:II>Tl : ' ' ; CNATRAINST F CH-2 N4 1:m am CNATRA INSTRUCTION F CHANGE TRANSMITTAL 2 Subj: AIRCRAFT MAINTENANCE MATERIAL READINESS LIST PROGRAM 1. Purpose. To make pen and ink changes to basic instruction. 2. Action. a. Page 1, reference (a), mark out OPNAVINST H and add COMNAVAIRFORINST b. Page 1, reference (c), change NAVAIRINST B to NAVAIRINST C. c. Enclosure (I), page 1, under CNATRA Detachment Pensacola, delete STRIKE (Choctaw) 00204B, and UAV (Choctaw) 31714W d. Enclosure (4), page 4, paragraph 3a, mark out Six and replace with One. e. Enclosure (4), page 4, paragraph 3b, mark out six and replace with One. f. Enclosure (41, page 4, paragraph 3c, delete. g. Enclosure (41, page 4, paragraph 3d, delete. h. Enclosure (4)) page 4, paragraph 3e, change to 3c- Distribution: CNATRAINST R List I (AA) COMNAVAIRSYSCOM (PMA-260E) A. CRABBE Chief of Staff

2 DEPARTMENT OF THE NAVY CHIEF OF NAVAL 4::; TRAININ:; CNAI:I; 150 LEXINGTON 91.!1 :. Ti ' ' ; I CORPUSCPR!C;II!% '-':' 1'-.:' CNATRAINST F CH-1 N42 CNATRA INSTRUCTION F CHANGE 'TRANSMITTAL 1 Subj: AIRCRAFT MAINTENmTCE MATERIAL READINESS LIST PROGRAM Encl: (1) Revised enclosure (1) 1. To issue change transmittal 1 to the basic instruction. 2. Action a. Remove enclosure (1) and replace with enclosure (1) of this change transmittal. b. Make the following pen and ink changes: (1) Page 2, paragraph 5b, add the following sentence: "Extend the reporting requirements :n this directive three years from the date of this change transm~ttal." (2) Enclosure (3) paragraph 1, first line: change " AMRL " to " AMMRL. " (3) Enclosure (ll), paragraph 3b, page 1: change code "N415" to "N423" (3) Enclosure (11), paragraph 8b, page 2 : change code "N415" to "N423" on lines five, six, and eleven. Distribution: CNATRAINST R List I (AA) COMNAVAIRSYSCOM (PMA-260E) Copy to: NETC COMTRAWING TWO (COOP FILE) Stocked: CNATRA 3. B. GRIMLAND Chief of Staff

3 CH-1 1 : : --q? BLANK PAGE

4 DEPARTMENT OF THE NAVY CHlCi 21 kt,!y ;A.. '... ', *, : 25C L EY.It;\ ',".r,". ', SY ':: i., CQRP()L <.4i?l;: T r -.;. -.: CNATRAINST F N JAN,"Z;Z CNATRA INSTRUCTION F Subj: Ref: Encl: AIRCRAFT MAINTENANCE MATERIAL READINESS LIST PROGRAM C~ulrJAd~ifij'i.f(-iA (b) NAVAIRINST C (c) NAVAIRINST g C (d) NAVSUP P-273 (e) Federal Acquisition Regulation, Part 45 5'-r 47 40,2 (1) Activities Under SE Management Control of CNATRA (2) Definitions (3) Specific Areas of Responsibility (4) IMRL Operating Procedures (5) IMRL Revision Procedures (6) Inventory and Transaction Reporting Procedures (7) Preparation of SE Transaction Report Cards (OPNAV ) (8) Requisitioning Procedures (9) Custody Procedures (10) Excess SE Reporting Procedures (11) Survey Procedures (12) Local Asset Management System (LAMS) (13) Annual Inventory Letter of Transmittal Report Format (14) Transaction Report Form Transmittal Letter Format (15) Statement of SE Custody Record 1. Purpose. To provide Chief of Naval Air Training (CNATRA) policy on management of Support Equipment (SE) assigned to the Naval Air Training Command (NATRACOM) and to delineate Individual Material Readiness List (IMRL) management operating procedures. This instruction has been substantially revised and needs to be read in its entirety. 2. Cancellation. CNATRAINST E. 3. Background. This instruction augments and clarifies SE inventory management policy and procedures provided in references (a) through (e) and is applicable to all SE assigned to NATRACOM aviation maintenance activities. 4. Responsibilities. The contractor site manager for contract activities and the senior aircraft maintenance officer for non-contract activities are responsible for the management of the Aircraft Maintenance Material Readiness List (AMMRL) Program within the maintenance activities assigned to the NATRACOM. Enclosures (1) through (15) specify the actions required to manage the program.

5 CNATRAINIST F 5. Reports and Forms a. Ground Support Equipment Transaction Report Cards, OPNAV , NSN 0107-LF ; INRL Revision Request, NAVAIR , NSN 0102-LF , Report of Survey, DD Form 200, NSN 0102-LF ; and NAVSUP Form 306, NSN 0108-LF are available through the Navy Supply System. b. The Annual Inventory Letter of Transmittal Report, Report Control Symbol (RCS) CNATRA , is approved for three years from the date of this instruction. The Transaction Report Form Transmittal Letter and Statement of SE Custody Records are exempt from reports control. ~ l ( + d tk repr-t;~ re e~ -Crow tle Ado+ a Y C!! Chief of Staff u Distribution: CNATRAINST R List I (AA) COMNAVAIRSYSCOM (PMA-260E) Copy to: CNET COMTRAWING TWO (COOP FILE) Stocked: CNATRA

6 CH-1,, - - qr13g A $,...*. L".l ACTIVITIES UNDER THE SE MANAGEMENT CONTROL OF CNATRA AREA COMMANDER ACTIVITY AAI - CNATRA Detachment Meridian CNATRA Detachment Kingsville T-45 Contractor Q97925 T-45 Contractor Q97924 (D OIC, Naval Auxiliary Landing Field Orange Grove 60241A Orange Grove CNATRA Detachment Corpus Christi STRIKE AIMD T-34C/T-44A Contractor CNATRA Detachment Whiting Field TH-57 Contractor 52813A T-34 Contractor 52813B (D CNATRA Detachment Pensacola STRIKE AIMD STRIKE OMD 00204A T-2 Contractor 52814B \ nn vv, V V CO, Naval Flight Demonstration Squadron Blue Angels J I Note: CNATRA N423 administratively assists the U.S. Customs Detachment, Corpus Christi, M I Enclosure (1)

7 CNATRAINIST F 0 8 JAN 2G2 BLANK PAGE Enclosure (1)

8 O 8 JAN DEFINITIONS The definitions below include only those commonly used. Refer to reference (b) for a more comprehensive list. 1. Aircraft Controlling Custodian (ACC). A term applied to air commands and Naval Air Systems Command (NAVAIRSYSCOM) for exercising administrative control of assigned employment and logistics support of certain aircraft and aircraft engines as indicated by the Chief of Naval Operations (CNO). The following are ACCs: Commander Naval Air Force Atlantic (COMNAVAIRLANT), Commander Naval Air Force Pacific (COMNAVAIRPAC), Commander Naval Air Reserve Force (COMNAVAIRESFOR), Commander Naval Air Systems Command (COMNAVAIRSYSCOM), and Chief of Naval Air Training (CNATRA). 2. Aircraft Maintenance Material Readiness List (AMMRL). A program that provides for the development of data and documentation needed to determine and establish requirements, inventory control, and reporting of aircraft SE at the organizational, intermediate, and depot levels of maintenance. 3. AMMRL Activity Identifier (AAI). The AAI is the five or six digit code assigned by CNATRA to IMRL accounts. 4. Computed Allowance. Quantity of SE allowed by Support Equipment Management System (SEMS) to support a predetermined number and model of aircraft. 5. Custody Codes. Single position, alphabetic characters which provide supplemental accountability for SE. These codes identify a specific category of SE placed in the control of the intermediate maintenance activity (IMA). These items are issued to other activities (usually an organizational maintenance activity) on a subcustody basis. Custody codes are assigned using the following general guidelines: a. Code E. Assigned to items requiring close management, used infrequently (as a general rule, less than once per month). Custody Code E indicates to a requiring activity that an item is available from its supporting IMA as required. Supporting IMAs are authorized a predetermined quantity consistent with the infrequent use. After the requiring activity has completed the maintenance for which it was required, the item is returned to the supporting IMA. b. Code P. Assigned to items that require close management, weigh over 200 pounds (300 if wheeled) or exceeds any one of the dimensions 6'X3'XZ9, and is not coded for infrequent use. The IMA custody coded allowance is the total quantity required for subcustody issue to each supported organizational level maintenance activity. Custody coded P items are issued on a subcustody basis to an 0 level activity. When deployed, user activities will be issued Custody Code P items on a subcustody basis from their new supporting IMA. c. Code L. Assigned to all items requiring calibration and designated for use at the organizational level of maintenance and not already custody coded E or P. The IMA custody coded allowance is the total quantity required Enclosure (2)

9 0 8 JAN?$c? for issue to each supported organizational level maintenance activity. Custody Code L items are retained by organizational activities when deployed. d. Code D. Assigned to items normally assigned Custody Code P or L when such items must be provided to an activity or detachment by its supporting IMA when that activity is deployed to a location not having requisite IMA support. For example, Custody Code D would apply to items required for maintenance support of aircraft deployed on Air Capable Ships not having IMA capability. These items would accompany the detachment and would not otherwise be included in the IMRL of the Air Capable Ship. e. Code M. Assigned to non-calibratable items used in conjunction with calibratable items and which must also accompany the calibratable items when they are listed as required equipment in the Instrument Calibration Procedures or the calibratable items. Custody Code M items will be managed in the same manner as the custody code assigned to the calibratable items with which they are assigned (i.e. P, E or L). f. Code N. Assigned to items that are non-subcustody items and do not require calibration. If maintenance level code is an I, then a custody code of N is required. 6. Indicator Codes. A code that identifies a National Item Identification Number (NIIN) as a prime or alternate NIIN in SEMS data. "1" refers to a prime item, and "2" indicates alternate. 7. Individual Material Readiness List (IMRL). A consolidated allowance list specifying SE and quantities required for the material readiness of the aircraft maintenance activity for which the list applies. These SE on-hand quantities listed in the IMRL are based on physical inventories and are reported by submission of transaction reports. 8. Inventory Management Code (IMC). A code designed to allow the SECA to manage inventory items not currently authorized in the SEMS source data. This information is included in IMRLs, supplements, and asset reports to give the SECA a more accurate look at assets and deficits to use for redistribution decisions. Relationship of SECA technical data part number and Contractor and Government Entity (CAGE) to source data part number and CAGE codes are: Code : A - Match on part number, but not CAGE in source data. B - Part number and CAGE not in source data, but the SECA has authorized this item's use at a particular AAI. Referred to a "SECA deviation." D - PUSH items (new), part number and CAGE not recognized by ICPs (Inventory Control Points) or SEMS source data. E - Part number and CAGE not ICP item, but manually linked to National Item Identification Number (NIIN) in source data. G - NAVAIR Lakehurst deleted part number and CAGE with inventory on-hand. Enclosure ( 2) 2

10 item. CNATRAINST F 0 8 J,4d IirL.;l N - Unresearched part number and CAGE not an ICP supported Z - Researched part number and CAGE that is not an ICP supported item. No determination can be made as to why it is not supported. 9. Property Management Specialist (PMS). An individual technical/administrative specialist assigned as a representative of the Government Property Administrator for administering contractual obligations pertaining to government property. 10. SECA Deviation. A SECA decision approved by NAVAIRSYSCOM to add an item of SE not currently in the SEMS source data to a specific IMRL for a particular application (aircraft, engine, SE for SE, etc). 11. Support Equipment (SE). The equipment required to make an aeronautical system, subsystem, or end item of equipment operational in its intended environment. This includes all equipment required to install, guide, control, direct, inspect, test, adjust, calibrate, appraise, gauge, measure, assemble, disassemble, handle, transport, safeguard, store, actuate, service, repair, overhaul, maintain, and operate a system, subsystem, end item or component. Categories of SE include: a. Common Support Equipment (CSEl. General purpose equipment that is used for support of various types of aircraft, engines, or avionics systems (i.e., electrical, pneumatic, and hydraulic power units, tow tractors, multimeters, etc.) b. Peculiar Support Equipment (PSE). Equipment developed for supporting a specific aircraft, engine or avionics system (i.e. T-2 ejection seat sling, F-405 engine tools, T-45 nose wheel steering test bench.) 12. Support Equipment Controlling Authority (SECA). A term applied to major aviation commands that exercise administrative control of AMMRL program SE and items for allowance and inventory control. 13. Support Equipment Management System (SEMS). Automated system, accessed by the SECAs, which serves as a repository for data used to print IMRLs. Provides on-line visibility of source, allowance, inventory, and rework data to aid in determining SE requirements and inventory control. 14. Tailoring. An adjustment of the authorized allowance in a specific activity's IMRL to a higher or lower quantity than the computed allowance. Tailored allowances are reflected in all subsequent IMRLs for that particular activity. 15. Local Asset Management System (LAMS). A management information system for standardized local management of IMRL assets through the use of a desktop computer and bar code technology. Enclosure (2)

11 CNATRAINST B 0 8 JDIE I;-: BLANK PAGE Enclosure (2)

12 SPECIFIC AREAS OF RESPONSIBILITY Ckl & t 3pbZaeC CNATRAINST F 08 JAK :.:.- 1. CNATRA. CNATRA is responsible for the management of the %!LN:rogram, ensuring that NATRACOM SE needs are fulfilled. It is imperative that SE management requirements, as depicted in individual contracts and formal Navy instructions, dovetail into a single, effective, process. If this instruction provides guidance in conflict with the current contract, the contract shall receive precedence. Notify CNATRA N423 of any contract disparity as soon as possible. Specific CNATRA responsibilities include: a. Ensuring that NATRACOM IMRLs accurately reflect the needs of assigned aircraft maintenance activities and the availability of SE assigned to meet those needs. b. Printing and distributing IMRLs and related SE reports to NATRACOM activities. c. Reviewing IMRL revision requests received from NATRACOM activities and submit data revision recommendations, when appropriate, authorizing SECA deviations, and tailoring authorized allowances as required. d. Advising NAVAIRSYSCOM of SEMS deficiencies and providing representation at SEMS technical review conferences and AMMRL review board meetings. e. Providing informal SEMS training to Property Managers and IMRL activity personnel when required. (NOTE: Contact CNATRA N423 for training). f. Exercising final authority for the survey of NATRACOM in-use SE. g. Conducting on-site IMRL reviews and tailoring conferences for NATRACOM activities. h. Processing transaction reports (TRs) into SEMS. 2. CO, NASICNATRA DET PROPERTY MANAGEMENT SPECIALISTS. The station and CNATRA detachment specialists shall assist the CNATRA inventory management team (CNATRA N423) by taking the following actions: a. Monitor updated activity(ies1 IMRLs to help assure accurate inventories and timely submittal of transaction reports, excess letters, IMRL revision requests, and survey actions. b. Review and validate all requisitions for SE prior to submittal to the local supply department or contract supply function. c. Monitor and ensure all IMRL activities conduct an annual physical wall-to-wall inventory. Submit a report of completion. Reference (e) applicable for contract activities. d. Conduct, host and/or participate in IMRL reviews and tailoring conferences as required. Enclosure (3)

13 0 8 J,4Y J.':.:? 3. IMRL ACTIVITIES. The IMRL and associated reports are management tools that establish allowances of SE required and assets available to accomplish the assigned maintenance functions. The IMRL activity is responsible for overall management and training for the activity's IMRL program. This responsibility includes, but is not limited to, the following: a. Designation of an IMRL manager who is experienced and strongly motivated in material management techniques. IMRL duties shall receive priority emphasis by the IMRL manager; assigning the IMRL manager additional duties in activities such as tool cribs and production elements is discouraged in activities above the organizational level of maintenance. Minimum requirements for the position include a working knowledge of this instruction and its references. The incumbent (military or contractor) should attend the Fleet Aviation Specialized Operational Training Group (FASOTRAGRU) IMRL Manager's Course. The IMRL manager shall act as the focal point with the activity for all IMRL administration matters, encompassing the following: (1) Redistribution of SE assets (excessldeficit reporting). (2) SE transaction reporting. (3) Preparation of IMRL revision requests. (4) Preparation of SE survey forms. (5) Requisitioning IMRL SE and timely follow-up actions. (6) Maintaining custody cards (if used). (7) Conducting wall-to-wall inventories and reporting their completion. (8) Reviewing correspondence relative to inventory management and taking appropriate actions. (9) Maintaining the LAMS (if used). b. Assign highly qualified and knowledgeable system technicians to represent the various IMRL activities (power plants, paraloft, etc) during SE reviews and tailoring conferences, initiate IMRL revision requests and survey actions for preparation by the IMRL manager, and assist during wall-to-wall inventories. c. Review the IMRL continuously for adequacy and ensure appropriate action is taken to correct deficiencies. d. Provide informal training and indoctrination to all user personnel actively engaged in IMRL functions, emphasizing the requirement for accurate accountability of SE and responsibility as it pertains to culpability in a survey. e. Ensure that applicable personnel understand all aspects of the AMMRLIIMRL program and comply with this instruction, its references and other Enclosure (3) 2

14 08 J/\,! '.' directives issued by the CO (non-contract activities) or as delineated in the applicable contract (for contract activities). Enclosure (3)

15 08,I!'' '" " BLANK PAGE Enclosure (3)

16 IMRL OPERATING PROCEDURES 1. Description and Purposes. The IMRL is the authorized consolidated list of specific end items and quantities of SE required by an aircraft maintenance activity to perform the level of aircraft maintenance assigned by reference (a). The data used to compile this list is extracted from the SEMS source data. In order to aid in determining actual material requirements, predetermined computed allowance quantities of SE are established by NAVAIR Lakehurst and are reflected in the activity's IMRL. IMRLs for the activities listed in enclosure (1) are produced by CNATRA. 2. Arrangement of Material. The IMRL is comprised of five major sections: change list, employment, indexes, main body, and activity inventory record. A brief description of each section follows: a. Change List. This section is a listing of all changes to an activity's IMRL that have occurred since the creation of the previous IMRL. An update action code is displayed in the Change List to show additions, deletions, revisions or changes affecting that activity's new IMRL. In addition, a monthly change list entitled "Cumulative Allowance Supplement" is distributed to IMRL activities. This monthly supplement reflects accumulated changes that have occurred to SEMS source data and subsequently affect the activity's IMRL for a given month. An asterisk (*) in the change list and/or the cumulative allowance supplement marks those changes that occurred since the printing of the last supplement. b. Employment. This section is a listing of the employment data used to producelextract from SEMS source data the allowances listed in the IMRL. c. Indexes. This section provides the user a rapid means of locating the line item number of an item in the main body and the activity inventory record of the IMRL. It is divided into six cross-references: (1) Part Number Cross-Reference. A listing of all part numbers with their CAGES in the main body of the IMRL, cross-referenced to the associated NSN in the IMRL, and further cross-referenced to the IMRL line item number. This cross-reference is in numericlalphabetic sequence and also contains nomenclature of the item. Part numbers that appear in more than one subsection of the IMRL will be marked on the first appearance with a multiple appearance indicator (>k). (2) NIIN Cross-Reference. A listing of all prime and alternate NIINs cross-referenced to an IMRL line item number. All alternate NIINs are also cross-referenced to the prime NSN. This cross-reference is in numeric/alphabetic sequence. (3) NIIN Sequence and Also Contains IC and Nomenclature of the Item. Items that appear in more than one subsection of the IMRL will be marked on the first appearance with a multiple appearance indicator (Q). (4) Nomenclature Cross-Reference. A listing of prime items in the IMRL by nomenclature in alphabetical sequence. The nomenclature is crossreferenced to the prime NSN and the IMRL line item number. Items that appear in more than one subsection of the IMRL will be marked on the first appearance with a multiple appearance indicator (/I). Enclosure (4)

17 0 8 JF" 7::" (5) Avionics System Number Cross-Reference. A listing of avionics system numbers, in numeric sequence, cross-referenced to the avionics systems name for each system in the IMRL. Following each IMRL name and nomenclature there is a list of each prime NSN required to support the system, crossreferenced to the IMRL line item number. Airborne electronic components required with a Test Bench Installation (TBI) to completely outfit a test station are listed in this cross-reference, and are identified as GFAE (Government Furnished Aeronautical Equipment). The GFAE entries are not considered to be SE and are provided in this index for information only. (6) Avionics System Name Cross-Reference. A listing, in numericlalphabetical sequence, of avionics system names cross-referenced to an avionics system number with their system description of all systems of the IMRL. (7) Line Item Number Cross-Reference. A listing, in line item number sequence, referencing the line item number and prime NSN from the previous IMRL to the line item number representing the same NSN in the current IMRL. This cross-reference also crosses line item to previous line item number. d. Main Body. This section provides a consolidated allowance list specifying end items of SE with managementldescriptive information and computed/authorized allowance quantities of SE required for maintaining material readiness of an aircraft maintenance activity. This section may be composed of one or more of the following subsections: SUBSECTION LIST SERIES SUPPORT CATEGORY AIRFRAMES GENERAL ARMT EQUIP WPNI'ST LDG ABN WEAPONS GUNS AVIONICS POWER PLANTS TEST CELLS FACILITY COURSE NR TRAINERS CAL STANDARDS Airframes Miscellaneous Accessories Stencil Ejection Seat ESCAPAC Ejection Seat General (Common SE) Armament Equipment Weapons1 Stores Loading Airborne Weapons Missile Maint (Mech) Weapons SE Ships Missile Maint (Elec) Aircraft Gun SE Avionics Avionics Power Plants SE Gas Turbine Compressor Sweeney Wrench SE Propeller Auxiliary Power Plant SE Hydrotorque Wrench SE Test Cell SE Facility Type SE NAMTRAGRU Course Trainers Calibration Standards Enclosure ( 4)

18 DEPOT SE MMF TPS HARDWARE TPS SOFTWARE NF MF QM Q5 CNATRAINST F 08 JNr e:.: Depot SE Mobile Maint Facility Test Program Set Hardware Test Program Set Software (1) Each subsection, with the exception of the "facility" subsection which is "MULTI", may be subdivided into two parts, SINGLE - only applicable to one System/List/Model (SLM) number from the employment used for that activity's IMRL, and MULTI - applicable to more than one SLM number from the employment used for that activity's IMRL. The sort sequence of the main body is by NIIN within a subdivided subsection. (2) Line item numbers are sequential, beginning with "1" and assigned to every prime NIIN and IMC "B" (SECA deviation). Each line item in the main body will display the SEMS source data, prime NSN data, and the NIIN family or the statement "No NSN in source data" with the part number and CAGE of the IMC "B" as well as pertinent cataloging/technical information and allowance data within the list series group. (3) For a supporting activity, the allowance data may contain custody authorized allowances for a supported activity(s). The AAI of the supported activity will be displayed with the supported allowances and the custody code followed by the custody authorized allowance for the supporting activity (including any tailoring) for the list series group. (4) Each multiple occurrence of a prime NIIN within the main body will be marked by the statement "Refer To" and will display the line item number(s) where the NIIN also appears. The first appearance will reference all appearances, and each appearance thereafter will reference only the first appearance. (5) Following the main body will be the Equipment Value Summary page. This page will display the equipment value of the authorized allowance quantities (not the equipment value of the on-hand inventory quantities) listed by even and odd cognizant custody code value. The accuracy of these values is dependent upon each item in the IMRL having an equipment value assigned in SEMS source data and the conversion of standard allowances to an actual numeric quantity. (Alpha allowance quantities in the IMRL that are not converted to specific numeric value, by means of tailoring, are considered to have a numeric value of "1" for the purpose of this report.) e. Activity Inventory Record (AIR) (1) This section provides a consolidated inventory list specifying inventory status and total on-hand quantities as reported by transaction reports (TRs) and includes a cross-reference of unmatched part number to prime NSN. The cross-reference of unmatched part number to prime NSN is provided for locating unmatched items within the activity inventory record since they are not located in the indexes or main body. (2) The AIR section is generated initially with each IMRL; thereafter, it is system generated monthly to provide current inventory information. This section is in line item number sequence with the prime NIIN or part number/cage which has the allowance, whether inventory is held or not. Only part numbers with inventory will be listed. Alternate NIINs 3 Enclosure (4)

19 are listed only if inventory is present and linked to that NIIN, followed by the CAGE and part number with the inventory. (3) The allowance data (Auth Alow Act) displayed is the total authorized for the activity for that line item. NOTE: For supporting activities, this quantity includes allowance quantities for the supported activities. (4) Inventory and allowance data for multiple appearance items will be displayed only on the first appearance with all the line items stacked one on top of the other. Subsequent appearances will only reflect all the line items stacked on top of each other. (5) Monthly changes presented in the cumulative allowance supplement will be incorporated with each Activity Inventory Record. Prime adds are listed with the applicable list series group in the line item number field/column following the list IMEL item number. The sort sequence is NIINlpart number sequence within list series group as in the main body. For prime deletes, the line item number will be deleted and inventory listed as unmatched. (6) Following the cumulative allowance supplement, prime adds will be the unmatched items. Unmatched items will appear in numericlalpha part number sequence and will be identified by "UNM" in the line item number field. The message "No Source Data" will be displayed if the unmatched part number is not linked to a SEMS source data NIIN. (7) Finally, a listing of all unmatched items in part number sequence, cross-referenced to the prime NSN, if applicable, is provided to aid in locating an unmatched item by part number in the activity inventory report. This report is produced monthly with the monthly supplement cycle. 3. IMRL Preparation and Distribution. IMRLs for activities listed in enclosure (1) are prepared by CNATRA and distributed as follows: e ilc a. -GCw-copies to the IMA. Wfict b. -opies to the OMA. C,$. One copy shall be retained by CNATRA N IMRL Accountability. Activities are held responsible for all items charged to them in the SEMS master in-use inventory files. Any change in inventory or inventory status must be reported via SE Transaction Report (OPNAV ) as outlined in enclosures (6) and (7). 5. Tailoring of IMRL. Since the SEMS source data computed allowances do not reflect peculiar operating requirements with respect to geographical locations or certain operating conditions, current procedures provide for the altering or "tailoring" of allowances to more accurately reflect actual requirements. Activities shall continuously monitor IMRL Enclosure ( 4)

20 0 8 JAN 20L.! requirements/allowances to ensure allowances remain in consonance with operational commitments, and, as appropriate, address tailoring actions to CNATRA via PMS in accordance with enclosure (5). In addition, CNATRA, in coordination with the PMS, will conduct an IMRL tailoring conference once every 24 months to review each line item in the activity's IMRL and adjust allowances, add new requirements, and/or delete items as necessary. Each participating activity shall provide knowledgeable personnel who can authoritatively address user requirements and provide necessary justification for changes. Enclosure (4)

21 0 8 JAN XZ? BLANK PAGE Enclosure (4)

22 IMRL REVISION PROCEDURES CNATRAINST F 0 8 ~ ~ t 3. 4 ~ 2 1. It is important to recognize the IMRL is a dynamic document which must accurately portray the SE needs of the supported aircraft maintenance activity. The IMRL Revision Request (NAVAIR ) is the primary vehicle to document these changing needs. 2. Recommendations for an increase or decrease in quantity, maintenance level change, custody code change, application change, addition of a new item, or other appropriate changes shall be forwarded to CNATRA N423. NOTE: Submit revisions in a timely manner. Do not hold them for presentation at the next scheduled IMRL tailoring session. 3. All activities submitting and endorsing IMRL revision requests shall ensure : a. Revision requests are submitted in duplicate. One copy is to be forwarded to CNATRA N423 and a second copy is to be retained by the CNATRA DET or CO, as appropriate. b. Revision requests are serialized and dated in order to facilitate tracking and follow-up. The serial number is to consist of the last two digits of the calendar year and a three digit sequential number beginning with "001" each calendar year (e.g to 00999). c. Revision requests contain thorough, complete, and detailed justification, application, workaround procedures and include applicable references as well as other pertinent information. NOTE: When action is beyond CNATRA's authority, references are critical. 4. IMAs shall ensure that the authorized allowances of custody codes "P", LLL", or "M" SE accurately reflect the total quantity required for the support of all tenant and supported organizational activities. When SE utilization goals dictate an increase or decrease in allowance for "0" level SE, the IMA may initiate the revision request and forward it to CNATRA N423 via the local CNATRA Detachment property management specialist. Endorsement from the applicable "0" level activities must be forwarded with the revision request for final approval by CNATRA. 5. Individual items of SE listed in the activity's IMRL cannot be deleted from the IMRL unless it is first deleted from the SERMIS source data. Therefore, if the requirement for an individual item does not exist, activities should request a decrease of the authorized allowance to zero. If it is considered that the requirement does not exist Navy-wide for the support indicated, the activity shall provide justification to assist CNATRA N423 in determining the validity of the request and taking appropriate SEMS revision action. 6. SEMs Source Data Recommendations (SODARRs) resulting from IMRL revision requests will be submitted by CNATRA N423 to the Naval Air Warfare Center Aircraft Division and other SECAs, as appropriate, for review in accordance with reference (b). An information copy of the revision request and subsequent NAVAIRWARCENACDIV response will be provided to the originating activity. Enclosure (5)

23 fi -7 -,- 'P L-,,- BLANK PAGE Enclosure (5)

24 INVENTORY AND TRANSACTION REPORTING PROCEDURES CNATRAINST F :; JAiy LL>d 1. An accurate annual physical inventory of IMRL assets is essential to confirm quantities of SE placed at the IMRL activity to support the aviation maintenance effort. This inventory, in turn, forms the basis for procurement, rework and redistribution decisions at all command levels. 2. Each aircraft maintenance activity shall conduct an annual wall-to-wall physical inventory; however, a physical inventory may be requested at any time deemed necessary by the SECA. The annual inventory will be conducted during August and September, with results forwarded to CNATRA N423 no later than 1 October of each year. Where possible, the requirement for an annual inventory shall coincide with inventory requirements noted in existing contracts. 3. Conduct all inventories by CAGE and part number. Custody coded items on subcustody shall be physically inventoried and reported by the supporting IMA. 4. Where implemented, Local Asset Management System (LAMS) shall be used to conduct physical inventories. 5. A team composed of personnel knowledgeable in the identification of all types of SE shall conduct the inventory. All work centers shall assist in order to ensure an accurate and complete inventory. For contract IMRL activities, the personnel conducting the physical inventory should not be the same individuals as those who maintain the property records or have custody of the property; i.e., IMRLlproperty managers and divisionlshop managers should assist but not be directly charged with the conduct of the inventory. This latter provision is consistent with paragraph of reference (h). 6. Upon completion of the annual inventory, non-contract IMRL activities shall forward a letter signed by the Commanding Officer to CNATRA N423. Contract activities shall forward the letter signed by the Contractor Site Manager to CNATRA N423 via the on-site PMS. See enclosure (13) for sample format of the letter. 7. Also, upon completion of the annual inventory, take following actions: a. Correct activity SE custody records as required. A custody record card shall be maintained for all SE on hand. See enclosures (9) and (13) for detailed custody procedures. b. Transfer custody (ownership) of all custody coded items to the supporting AIMDIIMA as required. Likewise, transfer non-custody coded items to using IMAs as required. C. Submit TRs to correct differences between actual on hand quantity inventoried and the on hand quantity listed in the IMRL (or the updated on hand quantity after considering all previously submitted TRs). TRs should also be submitted to re-identify SE which was previously reported incorrectly, e.g., wrong part number and/or CAGE, transposed or incorrectly typed characters or re-identification not submitted upon incorporation of a support equipment change (SEC) or modification. Forward TRs as enclosure (1) to the annual inventory report letter. See enclosure (7). Enclosure (6

25 8. Maintenance of SE Inventory. Reporting of errors will happen in SERMIS inventory when erroneous TRs are submitted, items are not gained properly, TRs are not submitted, etc. A variety of management tools are provided to user activities, and, when used properly, will minimize errors and substantially reduce the time to correct errors. Inventory errors must be corrected in a timely manner. The following are SE management aids provided to user activities on a regular basis: a. Activity Inventory Record (AIR). Received monthly. An AIR is initially generated as a part of each IMRL when the IMRL is printed. This initial AIR is updated and distributed monthly until the IMRL is reprinted, after which this cycle repeats. The AIR provides identification date, management data, inventory status, authorized allowances and nomenclature for each item authorized in the activity's IMRL. AIRS are generated from TRs submitted by each IMRL activity. b. AIR Comparison Report (AIRComp). This report is based on the actual inventory as reported in the SERMIS inventory file. The AIRComp compares the SERMIS and LAMS data files and provides an accuracy rating and a printed list of discrepancies. An AIRComp disk is sent to each IMRL activity monthly. Disks will be provided more frequently when requested from CNATRA N423. c. Active TR Report. Received monthly by all activities. Provides a listing by AAI of any TRs not submitted. The suspense file in SERMIS notes TRs that should be submitted and records this on the Active Transaction Report. Data is grouped by outstanding suspenses for transfers, receipts, surveys and SE out on loan. Usually, the authorization numbers establish the suspense file for items being shipped out or for items due for receipt. This file is held open until closed by TR or survey action. This report is forwarded to activities as a reminder to correct delinquent inventory suspenses. Inventory errors must be corrected and inventory suspenses are no exception to this requirement. Review your Active TR Report each month and take action, if necessary, to prevent any entries older than three months. This report is a reminder of outstanding TRs not submitted for items due to be shipped to another activity or for items due for receipt from another activity. Ensure this report is reviewed upon receipt and action taken to clear any items over 90 days old. d. Activity TR History Report. Received monthly by all activities. Used to identify TRs submitted during previous month. Activities should retain this report in monthly sequence for a complete history file of all TRs submitted by them. Enclosure ( 6)

26 $2 f.. PREPARATION OF SUPPORT EQUIPMENT TRANSACTION REPORT CARDS (OPNAV ) 1. Introduction. The OPNAV is a single copy form printed by the LAMS program. It is designed as the source document for inventory and transaction data collection. Through the use of the SE TR, a master reportable in-use inventory is maintained by CNATRA for management and control of SE at all levels. The need for accurate and timely submittal of TRs is critical to the maintenance of an accurate IMRL. 2. TR Data Elements and Preparation. The following is an element-by-element explanation on how to complete an OPNAV : a. Block 1 - PROGRAM INDICATOR. Type program allowance document to which the submittal applies. Normally, the "IMRL" andlor "LAMS" blocks will be Xed. b. Block 2 - DATE. Five digit number noting date TR originated. For example, 7/2/01 9:43:29 AM. c. Block 3 - TR SER NO. Five digit number of TR beginning with "00001". d. Block 4 - ENTERED BY. Name of preparer. e. Block 5 - REPORTING ACTIVITY (1) Block 5a. AMMRL activity identifier code of the activity submitting the report. (2) Block 5b. ACTIVITY NAME. Self explanatory. f. Block 6 - RECEIVED FROMITRANSFERRED TO ACTIVITY (1) Block 6a. AAI. AMMRL activity identifier code of the activity item being reported is received from or transferred to. (2) Block 6b. ACTIVITY NAME. Self explanatory. g. Block 7 - QTY. Quantity of items being reported as a gain, transfer, survey, or re-identification by this TR. h. Block 8 - TYPE TRANSACTION. Indicate reason for TR submittal. Place an X in the appropriate box. i. Block 9 - TIC. Transaction code identifying the exact nature of the transaction being reported. The transaction codes and their basic functions are as follows: (1) TI - Used to report a transfer of an in-use item to another IMRL activity. (2) TX - Used to report a transfer of an in-use item to a non-imrl activity. (3) TD - Used to report a transfer of an in-use item to a depot for repair...2t?,i L--IZ Enclosure (7)

27 (4) TL - Used to report the loan of an in-use item to another activity (IMRL or non-imrl). (5) RT - Used to report the return of an item that was loaned from another activity. (6) IT - Used to report the loss of an in-use item while in transit (NOTE: This code is for SECA use only.) (7) RI - Used to report the receipt of an item from an IMRL activity. (8) RX - Used to report the receipt of an item from a non-imrl activity. (9) RD - Used to report the receipt of an item that had been in rework status at a depot. (10) RL - Used to report a receipt of an item that was loaned to the reporting activity. (11) RR - Used to report a return of an item that was loaned to the reporting activity. (12) GI - Used to report the gain of an item from an inventory. (13) SI - Used to report the survey of an in-use item. (NOTE: A copy of the actual survey must accompany the TR.) (14) SL - Used by the owner activity to report the survey of an item that was in an on-loan status. (15) SR - Used to report the survey of an item that was in an in-rework status. (16) RE - Used to report the re-identification of an in-use item resulting from a new part number assignment after incorporation of a support equipment change (SEC) or a previously reported gain that was incorrectly identified. (17) VD - Used to void a TR serial number for an activity. j. Block 10 - TOT OIH. Quantity remaining on hand after the adjustment of the quantity reported in Block 7. k. Block 11 - FSCM (CAGE). Manufacturer code for the item being reported. 1. Block 12 - SER NO. Serial number of the item being reported. m. Block 13 - PART NUMBER. Part number of the item being reported or the old part number of a re-identified item. n. Block 14 - NSN. National Stock Number of the item being reported. o. Block 15 - STATUS Code. For example, A1 or F2. Enclosure (7) 2

28 I 0 b,j!. :".>- p. Block 16 - NOMENCLATURE. Noun name of the item being reported. q. Block 17 - TRANSPORTATION CONTROL NO. The TCN used when an item is shipped to rework. r. Block 18 - ITEM NO. IMRL line number of item being reported. s. Block 19 - RWK CNTRL. Rework control number assigned by SERMIS and provided by CNATRA N423. t. Block 20 - TEC. Type equipment code. u. Block 21 - QTY AUTH. Authorized allowance of the item being reported as shown on the IMRL. v. Block 22 - LAST TR NO. Last TR serial number for the item being reported. w. Block 23 - PRINT DT. Current allowancing document print date (YYMMDD). x. Block 24 - Not used. y. Block 25 - RE-IDENTIFICATION DATA. (1) Block 25a - FSCM (CAGE). Manufacturer's code for the item being re-identified. (2) Block 25b - RE-IDENTIFIED PART NUMBER. New part number for the item being re-identified. (3) Block 25c - TOT OIH. Total on hand of the re-identified part number after re-identification. (4) Block 25d - SERIAL NUMBER. z. Block 26 - SUBCUSTODY. Not used. aa. Block 27 - ISSUE. Not used. bb. Block 28 - RETURN. Not used. cc. Block 29 - AUTHORITY/COMMENTS/LOCAL USE - This is a required entry. Note the command that directed the type of transaction being reported, i.e., SERMIS authorization number, letter serial number and date, message date and time group, requisition number, survey number, rework control number, etc. 3. Distribution. TRs shall be distributed as follows: a. Two copies forwarded to CNATRA N423. b. One copy retained by submitting IMRL activity. c. One copy retained by CNATRA Detachment PMS. Enclosure (7)

29 d. NOTE: In the event material is transferred to another activity, one copy shall be forwarded to the receiving activity and one copy shall be attached to the SE being transferred. 4. TR RetentionIRecord Keeping. It is essential that a copy of each TR be filed in a central location for a minimum of three years. Contractor shall retain copies for duration of the contract. TRs shall be filed in serial number sequence to facilitate and ensure submission in proper numerical sequence without omission or repetition. Enclosure (7)

30 REQUISITIONING PROCEDURES 1. Introduction. The primary duty of the IMRL manager is to ensure that all SE required to perform the maintenance task assigned is available to the maintenance activity. The SE authorized in the IMRL must be on-hand, on order, or correspondence must be available requesting or granting an IMRL revision. (Please note the exceptions in the case of "2V", "6R" or LL7Z" cog SE as explained below.) 2. Requisitions/PUSH. There are two methods by which SE may be received by an IMRL activity - requisitioning and PUSH. a. Requisitioning is the process used by an activity to obtain an item from the supply system. b. PUSH refers to an off-line provisioning process whereby SE is provided to an activity by NAVAIRSYSCOM following coordination with the SECA to fill a known or pending allowance. Routinely, "6R" cog and most "2V" cog SE (equipment procured and distributed by NAVAIR) will be provided to replace aged or obsolete SE or to satisfy new maintenance requirements. NAVAIR and NAVICPs (Naval Inventory Control Points) will not accept requisition for 2V and 6R cog SE. Upon receipt of a PUSH item not cited in the receiving activity's IMRL, advise CNATRA N423 citing PN, NSN, nomenclature and document that forwarded the item. CNATRA N423 will research and verify if the item is to be included in the activity's IMRL. Do not return the item to the supply system prior to verification by CNATRA N423 as to whether the item received is IMRL or non-imrl. 3. General Purpose Electronic Test Equipment (GPETE). a. GPETE initial outfitting SE will be PUSHed to the user. b. GPETE end item replacements are obtained through the supply system by funded requisitions. Ensure that appropriate price and advice codes are assigned to requisitions. Prices are listed in FEDLOG as standard (without carcass turn-in) and net (with carcass turn-in). Advice codes are "5A" for surveyed items, "5G" for items turned in, and "5s" for remain in place items held until replacement if received. 4. Common and Peculiar "2V' and "6R" Cog SE. 2V and 6R cog SE will be pushed without charge to the user. IMRL activities shall notify CNATRA N423 via the local CNATRA Det PMS of 2V and 6R cog deficits to fill either deficits or to replace worn or obsolescent SE. For record purposes, a written record of such requests should be kept by the IMRL activity. 2V or 6R cog requirements valued at less than $10,000 shall be referred to CNATRA N423 for cog code change. 5. Procedures for Requisitioning IMRL Items. a. All requests for IMRL items, whether initial issue or replacement, shall be reviewed by the local PMS (contract activities) or NCAS CO (noncontract activities). Following local review, CNATRA N423 shall be notified of the requirement(s) so that a screen for excess or alternate SE can be conducted. If SE cannot be found by CNATRA N423, the activity shall be directed to submit the requisition into the supply system. If item is found Enclosure (8)

31 by CNATRA N423, CNATRA sill take action to PUSH the item to the IMRL activity. b. IMRL activities shall use the following project codes when ordering IMRL equipment: (1) For initial issue with advice code 5D and demand code N: (a) AW3 for OMA (b) BW3 for IMA (2) For replenishment or replacement of surveyed equipment with advice codes 5G, 5s or 5A and demand code R: (a) AB5 for OMA (b) BB5 for IMA c. The person requisitioning the item shall use the DD Form 1348 (six part). In addition to the standard information required, the following information shall be cited in the remarks field of the DD Form 1348: (1) IMRL date and item number (2) Authorized allowance (AA) (3) On-Hand quantity (O/H) (4) Quantity surveyed and survey serial number, if applicable (5) Quantity on order (6) Any other pertinent information such as reference to authorized letter, , etc. d. Process follow-up for IMRL requisitions in accordance with local supply directives. It is the responsibility of the IMRL activity to initiate timely follow-up action on problem requisitions and, if necessary, request local supply assistance on critical items. e. All custody codes items are requisitioned only by the supporting IMD. The IMD shall verify the actual requirement for this equipment prior to requisitioning. f. Process all requisitions for the replacement items being surveyed as specified above; however, activities must ensure that proper survey action is complete prior to submission of the requisition. Enclosure (8)

32 CNATRAINST B CUSTODY PROCEDURES NOTE: Processes and procedures noted in this enclosure are mandatory ONLY when the activity has NOT implemented LAMS as noted in enclosure Custodial Control. Custodial control of IMRL SE items is required to ensure inventory accuracy. The following custodial procedures are to be performed by each IMRL activity. a. MasterIWorking Deck. The IMRL manager for the IMRL activity will maintain a set of custody record cards (NAVSUP Form 306, NSN 0108-LF ) for all authorized SE. (Preparation of custody records for SE allowances tailored to zero are not required). This deck will be used for conducting inventories and shall reflect information such as requisition number, survey serial numbers, date of first inventory, etc. A photograph of each item shall also be affixed to the card. The custody card shall be reviewed semi-annually by the activity's maintenance officer (non-contract) or contract site supervisor. A Statement of Custody Record, see enclosure (15), will be completed and filed with the MasterIWorking Deck to acknowledge conduct of the semi-annual review. b. Work Center Deck. A set of custody cards shall be maintained by the work center to identify items assigned to that work center. c. Custody Coded Items. OMAs shall be required to maintain custody cards on custody coded items received on subcustody from the supporting IMA. This card shall be prepared by the IMA (work center deck) and provided to the OMA at the time the material is subcustodied. Custody cards for custody coded items shall accompany the equipment being returned to IMA custody to ensure that the OMA is relieved of subcustodial responsibility. 2. Maintenance of Custody Cards. Arrangement of cards within the masterlworking deck is at the discretion of the activity concerned; they may be arranged by NIIN, IMRL line item number, part number, or any other manner, as long as a positive means of control is provided and maintained. Enclosure (9)