WILSONS LEATHER POLICY ACKNOWLEDGEMENT 2008

Transcription

1 WILSONS LEATHER POLICY ACKNOWLEDGEMENT 2008 As an authorized representative of, I acknowledge receipt of the Wilsons Leather (the "Company") Vendor Guidelines. I have read and understand the Company's Packaging and Routing Policies and agree that our company and manufacturing facilities are in full compliance with the expectations published in this guide and will remain in compliance at all times. I have read and understand the Safety, Security and Compliance Sections and Customs Trade Partnership Against Terrorism (C-TPAT) Policies and agree that our company and manufacturing facilities are in full compliance with this policy and will remain in compliance at all times. I understand that Company representatives and an independent third party have the right to inspect our facilities at any time for compliance with the C-TPAT program. Furthermore, I agree to correct any deficiencies noted in these inspections. I have read and understand the Company's Vendor Compliance Policy and agree that our company and manufacturing facilities will ship finished goods to the Company in full compliance with this policy. I agree to pay any fees associated with non-compliance to this policy. I have read and understand the Company's Vendor Relations Policies and agree that our company and manufacturing facilities are in full compliance with the expectations published in this guide and will remain in compliance at all times. I have read and understand the Company's Vendor Guidelines and agree that our company and manufacturing facilities are in full compliance with the expectations published in these guides and will remain in compliance at all times. Our company and manufacturing facilities will review quarterly any changes to the policies available at Company Name Company Address Country Telephone Number Authorized Representative Name Authorized Representative Title Authorized Representative Authorized Representative Signature

2 SHIPMENT INFORMATION SHIP FROM SHIP TO Weight format (LB or KG) WL PO# Company Name Company Name Shipment # Street Street FOB Point City City Freight Terms State/Zip State/Zip Origin Country Contact Name Contact Name Origin Port Phone Number Phone Number Dimension format (CM of IN) PO Consol Date PO Receipt Date Packing Slip Sent Date Actual Book Date Actual Consol Date WL Style WL SKU Description Color Size Fur Type QTY Ordered QTY Ship Validation QTY per carton Carton Count Carton Numbers weight height length width

3 SHIPMENT INFORMATION SHIP FROM SHIP TO Weight format (LB or KG) WL PO# Company Name Company Name Shipment # Street Street FOB Point City City Freight Terms State/Zip State/Zip Origin Country Contact Name Contact Name Origin Port Phone Number Phone Number Dimension format (CM of IN) PO Consol Date PO Receipt Date Packing Slip Sent Date Actual Book Date Actual Consol Date WL Style WL SKU Description Color Size Fur Type QTY Ordered QTY Ship Validation QTY per carton Carton Count Carton Numbers weight height length width

4 SHIPMENT INFORMATION SHIP FROM SHIP TO Weight format (LB or KG) WL PO# Company Name Company Name Shipment # Street Street FOB Point City City Freight Terms State/Zip State/Zip Origin Country Contact Name Contact Name Origin Port Phone Number Phone Number Dimension format (CM of IN) PO Consol Date PO Receipt Date Packing Slip Sent Date Actual Book Date Actual Consol Date WL Style WL SKU Description Color Size Fur Type QTY Ordered QTY Ship Validation QTY per carton Carton Count Carton Numbers weight height length width

5 SHIPMENT INFORMATION SHIP FROM SHIP TO Weight format (LB or KG) WL PO# Company Name Company Name Shipment # Street Street FOB Point City City Freight Terms State/Zip State/Zip Origin Country Contact Name Contact Name Origin Port Phone Number Phone Number Dimension format (CM of IN) PO Consol Date PO Receipt Date Packing Slip Sent Date Actual Book Date Actual Consol Date WL Style WL SKU Description Color Size Fur Type QTY Ordered QTY Ship Validation QTY per carton Carton Count Carton Numbers weight height length width

6 WILSONS LEATHER INBOUND SHIPMENT NUMBER REQUEST FORM dor Name: Request Date: Ship Date: ilsons DC: Brooklyn Park MN Shipment # Country: Ship From: If other than USA City, State, Zip Code PO # Wilsons SKU Wilsons Style # Total units Cartons Info. (# of cartons and how packed) Total Cartons ctns of 2/ 1ctn of to transportation@wilsonsleather.com Weight: Total Cartons: Total Pallets:

7 WILSONS LEATHER C-TPAT SECURITY INSPECTION CHECKLIST Facility Name: Facility Location: Date of Inspection: Individual/Company Inspecting Subject Description YES NO COMMENTS Perimeter fencing should enclose the areas around cargo handling and storage. Interior fencing should be used to segregate international, high value, and hazardous cargo. Gates through which vehicles and/or personnel enter or exit should be manned or monitored. The number of gates should be kept to a minimum necessary for access and safety. Physical Security Access Controls Private passenger vehicles should be prohibited from driving through or parking in or adjacent to cargo handling and storage areas. Buildings must be constructed of materials that resist unlawful entry. The interior and exterior structures must be maintained by periodic inspection and repair. All external and internal windows, gates, and fences must be secured with locks. Management or security must control the issuance of locks and keys. Adequate lighting must be provided inside and outside the facility including the following areas: entrances and exits, cargo handling and storage areas, fence lines, and parking areas. Alarm systems and video surveillance cameras should be utilized to monitor and prevent unauthorized access to cargo handling and storage areas. An employee identification system must be in place for positive identification and control purposes. Employees should only be given access to those areas required for the performance of their duties. Company management or security personnel must adequately control the issuance and removal of employee, visitor, and vendor badges. Procedures for the issuance, removal, and changing of access devices (such as key cards, etc.) must be documented. Visitors must present photo identification for documentation purposes upon arrival and be escorted at all times and display temporary identification. Proper vendor ID and/or photo identification must be presented for documentation purposes upon arrival by all vendors. Arriving packages and mail should be periodically checked before being disseminated. Procedures must be in place to identify, challenge, and remove unauthorized persons from the facility. Access to areas where cargo is handled and/or stored should be channeled as much as possible in order to control access. Procedures must be in place to ensure that all information used in the clearing of merchandise/cargo is legible, complete, accurate, and protected against the introduction of erroneous information. Documentation control must include controls regarding computer access and information. To help ensure the integrity of cargo received from abroad, procedures must be in place to ensure that information received from business partners is reported accurately.

8 Subject Description YES NO COMMENTS Procedural Security Personnel Security Arriving cargo should be reconciled against information on the cargo manifest and should be accurately described, and the weights, labels, marks, and piece counts should be verified. Departing cargo should be verified against purchase or delivery orders and delivering or receiving cargo must be positively identified before cargo is received or released. All shortages, overages, and other significant discrepancies or anomalies must be reported and/or investigated appropriately. Customs and/or other appropriate law enforcement agencies must be notified if illegal or suspicious activities are detected. Applicant information, such as employment history and references must be checked prior to the offer of employment. Consistent with foreign, federal, state, and local regulations, background checks or investigations should be conducted for prospective employees. Once employed, it is recommended that such checks and investigations be performed based on cause. Companies must have procedures in place to remove identification, facility, and systems access for terminated employees. Employees must be made aware of the procedures the company has implemented to address a security situation and how to report it. Education and Training Awareness Container Security Additional training should be provided to those employees working in the shipping and receiving areas as well as those delivering mail. Specific training should be offered to assist employees in maintaining cargo integrity, recognizing internal conspiracies, and protecting access controls. A high security seal must be affixed to all loaded containers bound for the U.S. All seals must meet or exceed the current PAS ISO standards. Container inspection procedures must be in place to verify the physical integrity of the container structure prior to stuffing, to include the reliability of the locking mechanisms of the doors. A seven point inspection process is recommended for all containers including: front wall, left side, right side, floor, ceiling/roof, inside/outside doors, and outside/undercarriage. Written procedures must stipulate how seals are to be controlled and affixed to containers - to include procedures for recognizing and reporting compromised containers to U.S. Customs and Border Protection or the appropriate foreign authorities. Only designated employees should distribute container seals for integrity purposes. Containers must be stored in a secure area to prevent unauthorized access and manipulation. Procedures must be in place for deterring and reporting unauthorized access into containers or container storage areas.

9 Subject Description YES NO COMMENTS Business Partner Requirements Information Technology All vendors or service providers in the global supply chain are C-TPAT certified or they are in possession of a letter from a senior executive/partner attesting to security compliance for those vendors or service providers not eligible for C-TPAT certification. Reviews of business partners' processes and facilities should be conducted to ensure that security standards are maintained. Additional criteria should be considered in selecting business partners such as financial soundness, ability to meet delivery requirements, and the ability to identify and correct security deficiencies. Automated systems must use individually assigned accounts that require a personal password. IT security policies, procedures, and standards must be in place and communicated to employees. A system must be in place to identify the abuse of IT including improper access or the altering of business data. Specific training should be offered to assist employees in maintaining cargo integrity, recognizing internal conspiracies, and protecting access controls.

10 INTERNATIONAL FOOTWEAR ASSOCIATION FOOTWEAR RETAILERS OF AMERICA INTERIM FOOTWEAR INVOICE RETURN TO: Actions: Complete Part A (questions 1 through 9) for all entries. The answers to questions 3 and 4 determine which remaining B through E, must be completed. If the answers to questions 3 and 4 are rubber and/or plastics, complete part B only. If the answer to question 3 and 4 is other material, only complete Part E. 1. Manufacture s style number, if any. 15. Does the footwear have a foxing or foxing-like band 2. Importer s style and/or stock number, if any. applied or moulded at the sole and overlapping 3. Identify which of the following materials makes up the upper? Yes No the greatest portion of the external surface area of the upper (accessories, reinforcements, ornamentation, etc. excluded): 16. If the answer to 15 is yes, is the foxing of foxing like band wholly or almost wholly of rubber or plastic? Yes No a. leather b. rubber and/or plastics Which of the following characteristics does the c. textile materials footwear possess: d. other materials a. sods b. made on a base or platform of wood Identify which of the following materials makes up c. made on a base or platform of cork the greatest portion of the external surface area of d. open toes or open heels the sole (accessories, reinforcements, spikes, etc. e. exclusively adhesive construction excluded): f. slip-on type g. none of the above a. leather or composition leather b. rubber and/or plastics If the answer to question 14 is yes, are the uppers c. other materials entirely of non-moulded construction from point 3 cm above the top of the other sole? Yes No Is the footwear designed for sports activity and does it have spikes, deets, etc. or provision for the attachment of such? Yes No C. (Uppers are textile material, soles are leather, composition leather, rubber or plastics.)

11 19. Is the external surface area of upper more than 6. Is the footwear one of the following type? 50% leather (leather accessories, reinforcements, a. skating boots, wrestling boots, boxing boots, etc. included) Yes No or cycling shoes b. ski boots If yes, stop; if no, complete questions 14, 15, 16, 17, 20. c. cross-country boots d. tennis shoes, basketball shoes, gym shoes, 20. Which of following characteristics does the training shoes, and the like footwear possess: e. none of the above a. less than 10% by weight of rubber and plastics or not over 50% by weight of 7. Is that footwear exclusively for men, youth textile materials, rubber and plastics or boys Yes No b. uppers of vegetable fibres (cotton, flax, etc.) Does the footwear have a protective metal c. soles which overlap the upper except at the toe-cap? Yes No toe of heel What is the height of the upper? D. (Uppers are leather, soles are leather, composition a. covers the knee of higher leather, rubber or plastics.) b. covers the ankle but not the knee Which of the following characteristics does the c. does not cover the ankle footwear possess: (Uppers and soles are rubber/or plastic) a. well construction Is the footwear waterproof and assembled by b. turn or turned construction means other than stitching, nelling, riveting, c. uppers consisting of leather straps screwing, plugging, or similar across the instep and around the big toe processes? Yes No d. made on a base of platform of wood e. none of the above Are the external surface areas of the upper and sole (accessories, reinforcements, etc. included) over 90% PVC Yes No E. (Other) 22. Which of the following characteristics does the footwear possess:

12 12. Is the footwear designed for the use without a. uppers of leather of composition leather closures? Yes No b. uppers of textile materials c. uppers and soles of wool felt Is the external surface area of the upper d. disposable footwear (accessories, reinforcements, etc. included) over e. none of the above % rubber and/or plastic? Yes No Signature Is the footwear protective in nature (i.e., designed to be worn over, or in lieu of, other footwear as a Date protection against water, oil, grease or chemicals or cold or inclement weather)? Yes-----No

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