947 Warehouse Inventory Adjustment Advice

Transcription

1 947 Warehouse Inventory Adjustment Advice Functional Group ID=AW Introduction: This transaction set is to be used to report internal adjustments which occur between a warehouse and a manufacturer. The warehouse submits the 947 transaction to the manufacturer in order to report adjustments to an inventory level. The adjustment types that are to be reported via EDI are defined by individual trading partner agreement. In each case where an adjustment is to be reported, one 947 is sent for each storage location reporting adjustments for the reporting period. All products to be adjusted can be listed within the detail section of the transaction. It is only necessary to report: - Storage locations that have had adjustments to their inventory during the reporting period. - Products within the storage locations that have had adjustments to their inventory during the reporting period. Notes: For business uses where more than one type of adjustment reason code (warehousing damage, product put on hold, etc.) is valid, which types of adjustments are to be reported via EDI are defined by individual trading partner agreement. Heading: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments Must Use 010 ST Transaction Set Header M 1 Must Use 020 W15 Warehouse Adjustment Identification M 1 LOOP ID Must Use 040 N1 Name M 1 Not Used 050 N2 Additional Name Information O 1 Not Used 060 N3 Address Information O 1 Not Used 070 N4 Geographic Location O 1 Not Used 080 PER Administrative Communications Contact O 5 Not Used 090 N9 Reference Identification O 10 Not Used 100 G61 Contact O G62 Date/Time O 5 Not Used 120 NTE Note/Special Instruction O 20 LOOP ID Not Used 130 LM Code Source Information O 1 Not Used 140 LQ Industry Code M 100 S947 (004010) November 19, 1998

2 Detail: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments LOOP ID >1 Must Use 020 W19 Warehouse Adjustment Item Detail M G69 Line Item Detail - Description O N9 Reference Identification O 10 Not Used 050 CS Contract Summary O 1 Not Used 070 AMT Monetary Amount O 1 Not Used 080 G62 Date/Time O 10 LOOP ID Not Used 090 LM Code Source Information O 1 Not Used 100 LQ Industry Code M 100 LOOP ID Not Used 110 N1 Name O 1 Not Used 120 N2 Additional Name Information O 2 Not Used 130 N3 Address Information O 2 Not Used 140 N4 Geographic Location O 1 Not Used 145 G61 Contact O 5 LOOP ID >1 Not Used 150 LX Assigned Number O 1 Not Used 160 N9 Reference Identification O >1 Not Used 170 G62 Date/Time O 1 Not Used 180 N1 Name O 1 LOOP ID Not Used 190 LM Code Source Information O 1 Not Used 200 LQ Industry Code M 100 LOOP ID >1 Not Used 205 FA1 Type of Financial Accounting Data O 1 Not Used 206 FA2 Accounting Data M >1 210 SE Transaction Set Trailer O 1 S947 (004010) 2 November 19, 1998

3 Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). Comments: >> ST Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set 947 Warehouse Inventory Adjustment Advice >> ST Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set S947 (004010) 3 November 19, 1998

4 Segment: W15 Warehouse Adjustment Identification Position: 020 Loop: Level: Heading Usage: Mandatory Max Use: 1 Purpose: To provide identifying numbers and dates and other basic data for this transaction set Syntax Notes: 1 If either W1502 or W1503 is present, then the other is required. Semantic Notes: 1 W1502 is the identification assigned to an inventory level or status adjustment by the warehouse. 2 W1503 is the identification assigned to an inventory level or status adjustment by the depositor. Comments: >> W Date M DT 8/8 Date expressed as CCYYMMDD Activity or Creation Date CCYYMMDD X W Adjustment Number X AN 1/22 Identification assigned to an inventory level or status adjustment X W Adjustment Number X AN 1/22 Identification assigned to an inventory level or status adjustment X W Transaction Set Purpose Code O ID 2/2 Code identifying purpose of transaction set X W Transaction Type Code O ID 2/2 Code specifying the type of transaction X W Action Code O ID 1/2 Code indicating type of action S947 (004010) 4 November 19, 1998

5 Segment: N1 Name Position: 040 Loop: 0100 Mandatory Level: Heading Usage: Mandatory Max Use: 1 Purpose: To identify a party by type of organization, name, and code Syntax Notes: 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Notes: Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. >> N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual WH Warehouse N Name X AN 1/60 Free-form name Warehouse Name N Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix 91 Assigned by Seller or Seller's Agent Code assigned by Manufacturer N Identification Code X AN 2/80 Code identifying a party or other code X N Entity Relationship Code O ID 2/2 Code describing entity relationship X N Entity Identifier Code O ID 2/3 Code identifying an organizational entity, a physical location, property or an individual S947 (004010) 5 November 19, 1998

6 Segment: G62 Date/Time Position: 110 Loop: Level: Heading Usage: Optional Max Use: 5 Purpose: To specify pertinent dates and times Syntax Notes: 1 At least one of G6201 or G6203 is required. 2 If either G6201 or G6202 is present, then the other is required. 3 If either G6203 or G6204 is present, then the other is required. Semantic Notes: Comments: G Date Qualifier X ID 2/2 Code specifying type of date 07 Effective Date G Date X DT 8/8 Date expressed as CCYYMMDD Effective Date CCYYMMDD X G Time Qualifier X ID 1/2 Code specifying the reported time X G Time X TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) X G Time Code O ID 2/2 Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow S947 (004010) 6 November 19, 1998

7 Segment: W19 Warehouse Adjustment Item Detail Position: 020 Loop: 0300 Mandatory Level: Detail Usage: Mandatory Max Use: 1 Purpose: To designate those items that were adjusted Syntax Notes: 1 At least one of W1904 or W1905 is required. 2 If either W1905 or W1906 is present, then the other is required. 3 If either W1907 or W1908 is present, then the other is required. 4 If W1910 is present, then both W1911 and W1912 are required. 5 If W1913 is present, then both W1914 and W1915 are required. 6 If either W1917 or W1918 is present, then the other is required. Semantic Notes: Comments: >> W Quantity or Status Adjustment Reason Code M ID 2/2 Code indicating reason for change in level or status of inventory 03 Shipment Greater Than Previously Reported (for stock decreases) 04 Receipt Less Than Previously Reported (for stock decreases) 05 Product Put on Hold (for stock decreases) 06 Book Adjustment Decrease (for stock decreases) 07 Product Dumped or Destroyed (for stock decreases) 51 Unable-to-Locate (UTL) Product Located (for stock increases) 52 Recoup/Rework of Damaged Product (for stock increases) 53 Shipment Less Than Previously Reported (for stock increases) 54 Receipt Greater Than Previously Reported (for stock increases) 55 Product Taken Off Hold (for stock increases) 56 Book Adjustment Increase S947 (004010) 7 November 19, 1998

8 (for stock increases) >> W Credit/Debit Quantity M R 1/10 Number of supplier units credited or debited >> W Unit or Basis for Measurement Code M ID 2/2 Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken (any valid code) X W U.P.C. Case Code X AN 12/12 Code (Universal Product Code - U.P.C.) including two high order digits identifying the "system" (U.S. Grocery = 00, 06 or 07; U.S. Drug = 03); using the U.S. Grocery system, the next ten digits are: Manufacturer (5) Case Code (5) W Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) MG Manufacturer's Part Number W Product/Service ID X AN 1/48 Identifying number for a product or service Manufacturer's Product Code X W Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) X W Product/Service ID X AN 1/48 Identifying number for a product or service W Warehouse Lot Number O AN 1/12 Reference number assigned by the warehouse X W Weight O R 1/10 Numeric value of weight X W Weight Qualifier X ID 1/2 Code defining the type of weight X W Weight Unit Code X ID 1/1 Code specifying the weight unit X W Weight O R 1/10 Numeric value of weight X W Weight Qualifier X ID 1/2 Code defining the type of weight X W Weight Unit Code X ID 1/1 S947 (004010) 8 November 19, 1998

9 Code specifying the weight unit X W Inventory Transaction Type Code O ID 1/2 Code defining inventory activity X W Product/Service ID Qualifier X ID 2/2 Code identifying the type/source of the descriptive number used in Product/Service ID (234) X W Product/Service ID X AN 1/48 Identifying number for a product or service S947 (004010) 9 November 19, 1998

10 Segment: G69 Line Item Detail - Description Position: 030 Loop: 0300 Mandatory Level: Detail Usage: Optional Max Use: 5 Purpose: To describe an item in free-form format Syntax Notes: Semantic Notes: Comments: >> G Free-form Description M AN 1/45 Free-form descriptive text (Reason for Adjustment) S947 (004010) 10 November 19, 1998

11 Segment: N9 Reference Identification Position: 040 Loop: 0300 Mandatory Level: Detail Usage: Optional Max Use: 10 Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax Notes: 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic Notes: 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Comments: >> N Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification TN VN ZZ Transaction Reference Number Vendor Order Number Mutually Defined Definition of Stock Category to Adjust N Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier Vendor Order Number (MFG.) - If N901 = VN Warehouse Transaction Number - If N901 = TN Stock Code - If N901 = ZZ (Available values for Stock Code are: A = Available Stock D = Damage Stock H = Hold Stock) X N Free-form Description X AN 1/45 Free-form descriptive text X N Date O DT 8/8 Date expressed as CCYYMMDD X N Time X TM 4/8 Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths S947 (004010) 11 November 19, 1998

12 (00-99) X N Time Code O ID 2/2 Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow X N907 C040 Reference Identifier O To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier X C Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification X C Reference Identification M AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier X C Reference Identification Qualifier X ID 2/3 Code qualifying the Reference Identification X C Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier X C Reference Identification Qualifier X ID 2/3 Code qualifying the Reference Identification X C Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier S947 (004010) 12 November 19, 1998

13 Segment: SE Transaction Set Trailer Position: 210 Loop: Level: Detail Usage: Optional Max Use: 1 Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments) Syntax Notes: Semantic Notes: Comments: 1 SE is the last segment of each transaction set. >> SE01 96 Number of Included Segments M N0 1/10 Total number of segments included in a transaction set including ST and SE segments >> SE Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set S947 (004010) 13 November 19, 1998