Immunizations Set Up

Transcription

1 Meaningful Use Stage 1 Objective Immunization Registries Data Submission (Menu) Please note: at least 1 public health reportable must be chosen for MU Stage 1. Meaningful Use Stage 2 Objective Immunization Registries Data Submission (Core)- Ongoing Submission Capability to submit electronic data to immunization registries or immunization information systems. This involves several areas of set up. CPT Code Set Up Each vaccine item must have the appropriate CPT code attached in the item master. To find the correct CPT, the following link may be used: Pathway: Hospital Base Menu>Master Selection>Business Office Tables>Table Maintenance>Control Tab>Item Master> Item Master Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 1

2 Search for item Double click applicable item Confirm and/or load the correct CPT Code. (See website mentioned above for correct CPT codes) If changes are made, select Save. Please Note: some items may require a non-cdc CPT code in the Default FC CPT code field for billing purposes. That billing CPT code must be tied to the correct CVX code (see below section) for the vaccine item in CPT Table Maintenance, so the items information will pull to the interface message. Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 2

3 Vaccine Manufacturer Set Up The correct manufacturer must be listed on page 1 of the Pharmacy information page. Pathway: Hospital Base Menu > Master Selection > Business Office Tables > Table Maintenance > Control Tab > Item Master > Item or Service Search Search for item Single click item Select Pharmacy Information Manufacturer information should be located here. If there is no Manufacturer listed, the best practice is to use the NDC lookup and repull the NDC. This will pull the associated manufacturer. If this does not work, the manufacturer can be typed in, being very careful to input the correct manufacturer and spelled correctly. If this is not typed identically, the information will not be able to transmit correctly through the interface. Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 3

4 CVX code and Vaccine Designation setup The current immunization set up can be viewed in the immunization table (this is view only, but very helpful in gathering needed information). Pathway: Hospital Base Menu > Master Selection > Business Office Tables > Table Maintenance > Clinical > Immunization Table Immunization Table You can view it to see if it has CPT This table will show the CPT codes that are currently attached to a CVX code. Pathway for set up: Hospital Base Menu>Master Selection>Business Office Tables >Business Office Table Maintenance Menu> Diagnosis Codes Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 4

5 \ Diagnosis Codes CPT Table Maintenance Enter a CPT Code Type A and hit Enter on the keyboard Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 5

6 Click Vaccine Use the lookup for CVX code Select Applicable CVX code Save Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 6

7 OK HL7 Code Setup for Site Options Pathway for Site Options: Hospital Base Menu > Master Selection >Business Office Tables>Table Maintenance>Clinical > Site Options Table Site Options Table Double click applicable site Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 7

8 Sit Use lookup to select Code Double click applicable code Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 8

9 Select the box to look up Standard Site Code Save and Exit Repeat for all applicable sites. HL7 Code Set Up for Routes Pathway for Routes: Hospital Base Menu > Master Selection >Business Office Tables>Table Maintenance>Clinical > Route Table Route Table Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 9

10 Double click applicable route Use Lookup for HL7 Code Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 10

11 One of the HL7 codes already listed must be used. Do NOT create a new HL7 code. These are standard for the purpose of the interface. Double click applicable code Save then exit Repeat for all applicable routes Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 11

12 Refusal Reason and SNOMED Codes for Omit Reason SNOMED codes should be loaded to the Omit Reasons. When creating site specific omit reasons, SNOMED codes and Refusal Reasons must be attached. Pathway: Hospital Base Menu > Master Selection > Business Office Tables >Table Maintenance >Clinical > Omit Reasons Table Omit Reasons Table New Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 12

13 Type in Description Use Lookup for SNOMED Code Search (use dropdown to search by description) Double Click applicable code Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 13

14 Use dropdown to select Refusal Reason Code Refusal Reason Code 00 Parental Decision 01 Religious Exemption 02 Other 03 Patient Decision UCUM Codes All units used in an immunization order must have a UCUM code Save Pathway: Hospital Base Menu > Master Selection > Business Office Tables > Table Maintenance > Clinical > Units Table Units Table Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 14

15 If this table is blank, a situation needs to be called into CPSI. Additional files still need to be hooked. Double click applicable unit Use look up to select code Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 15

16 Search by Description Double click applicable code Save and exit Repeat for all applicable units. Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 16

17 VFC Status Codes If a participant in the Vaccine for Children program, the VFC Status codes will need to be loaded. Pathway: Hospital Base Menu > Master Selection >Business Office Tables >Table Maintenance > Clinical > VFC Status Table VFC Status Table New Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 17

18 Enter Code and Description Save and Exit The following VFC codes are to be set up: VFC STATUS LIST V00 V01 V02 V03 V04 V05 V06 V07 VFC Eligibility not determined/unknown Not VFC eligible VFC Eligible Medicaid/Medicaid Managed Care VFC Eligible Uninsured VFC Eligible American Indian Alaskan Native VFC Eligible Federally Qualified Health Center Patient (under insured) VFC Eligible State specific eligibility VFC Eligible Local-Specific eligibility Attestation Disclaimer: Meaningful Use attestation confirms the use of a certified Electronic Health Record (EHR) to regulatory standards over a specified period of time. CPSI and TruBridge Meaningful Use certified products, recommended processes and supporting documentation are based on CPSI s interpretation of the Meaningful Use regulations, technical specifications and vendor specifications provided by CMS, ONC and NIST. Each client is solely responsible for its attestation being a complete and accurate reflection of its EHR use during the attestation period and that any records needed to defend the attestation in an audit are maintained. With the exception of vendor documentation that may be required in support of a client s attestation, CPSI and TruBridge bear no responsibility for attestation information submitted by the client. Revision Date: 03/03/2014 CLIENT DISTRIBUTION Page 18