Åhléns Delivery Instructions Private Label

Transcription

1 Åhléns Delivery Instructions Private Label

2 CONTENTS Page 1 DEFINITIONS... 3 GENERAL INSTRUCTIONS ALL SHIPMENTS DELIVERY GOODS LABELLING CASES AND INNERS PACKAGING MATERIALS DIMENSIONS AND WEIGHT OF CASES AND INNERS DELIVERY NOTE HAZARDOUS GOODS TRANSPORT INSURANCE... 8 INSTRUCTIONS FOR ROAD SHIPMENTS LOAD CARRIERS PACKING ON PALLETS GOODS LABELLING PALLETS CONSIGNMENT NOTE, CMR WAYBILL EEC / NON-EEC NOTIFICATION AND DELIVERY INSTRUCTIONS FOR OVERSEAS SHIPMENTS LOADING INSTRUCTIONS BILL OF LADING / AIRWAY BILL APPENDIX 1. SEQUENCE LOADING OF CONTAINERS APPENDIX 2. PACKING AND MARKING OF PALLETS APPENDIX 3. PURCHASE ORDER EXAMPLE

3 1 DEFINITIONS 1.1 Certain terms and concepts in these Delivery Instructions have the following specific meanings: Åhléns DC Assortment Pack Case Delivery Delivery Date Delivery Instructions Refers to the Distribution Centre specified in the Purchase Order. A pack of different Items that all belong to the same Item Parent, e.g.12 pairs of shoes of 6 different sizes. Transport pack. Refers to the pack designed to protect and keep together several Inners or Assortment Packs. The Purchase Orders delivered to the location specified in the Delivery Terms at one and the same time. A Delivery may include several Purchase Order numbers. Refers to the date specified in the Purchase Order or agreed and documented in other ways specifying when the Purchase Order is to be delivered in accordance with the Delivery Terms. Refers to these Delivery Instructions including all appendices. Delivery Terms Refers to terms for Delivery as per Incoterms Each Inner Item Item Parent Mixed Pallet Mono Purchase Order Pallet Mono Item Pallet Pack Size Purchase Order Sales Unit Sequence Loading Primary Pack. The unit as purchased by the end consumer. (Consumer Pack, K-pack) Innerbox, B-pack. Secondary pack. Refers to pack containing minimum order quantity for Åhléns Sales Units. Note that in some cases the Åhléns Inner may be 1, i.e. the same physical unit as the Each. Variant, a unique item at the lowest level, e.g. a t-shirt of a specific design in a specific colour in a specific size. An alternative name is SKU (Stock Keeping Unit. Article, a level in the merchandise hierarchy that may group together several Items. E.g. a model of a blouse, regardless of colour and size. A pallet packed with several different Items and/or Purchase Orders. A pallet packed with only one Purchase Order. A pallet packed with only one Item. Specifies the number of Eaches in an Inner. For example, an Inner of Pack Size 6 contains six Eaches. An individual purchase order, including unique order number. One Purchase Order contains product orders for one or more Sales Units. Refers to the department stores, shops and Internet shops that form part of Åhléns at any given time. Snake Loading, each Purchase Order and Item must be kept together in a Container. 3

4 GENERAL INSTRUCTIONS ALL SHIPMENTS 2 DELIVERY 2.1 The Delivery addresses for Åhléns DC must be given as follows: Åhléns DC Stocked Dåntorpsvägen 6 F SE Jordbro Sweden 2.2 The Delivery Date refers to the date specified in the Purchase Order or agreed or documented in other ways specifying when the Purchase Order is to be delivered in accordance with the Delivery Terms. 3 GOODS LABELLING CASES AND INNERS 3.1 All Cases must be provided with shipping marks which shall be placed in the middle of the Case on at least two adjacent sides per the layout and content below. The minimum size of the shipping mark is 150x150 mm. Letters and digits must be at least 10 mm high. The shipping mark must face the door of the container or truck. See Appendix 3. ÅHLENS PURCHASE ORDER DEPARTMENT 43 COOKING & DINING ITEM* ITEM DESCRIPTION COLOUR / SIZE PEPPER MILL RED / LARGE PIECES 48 CASE NO. 1/15 GROSS WEIGHT NET WEIGHT 12 KG 11 KG *) Alternatively: Assortment Pack Item 4

5 3.2 If the content of the case is Assortment Packs, a separate marking must be added stating ASSORTMENT PACK. The marking must be at least 50 x 150 mm. 3.3 All Inners must be marked per the following layout and content: PURCHASE ORDER ITEM ITEM DESCRIPTION COLOUR / SIZE PEPPER MILL RED / LARGE PIECES Inners must be delivered in the Pack Size specified in the Purchase Order. See Appendix Only complete Inners may be delivered. Parts of Inners in the shipment will be regarded by Åhléns as non-delivered. 4 PACKAGING MATERIALS 4.1 The quality of the materials used to pack the goods must be such that the product is not damaged during transit, handling or storage. It must be possible to stack packages on top of each other. 4.2 Boxes used for packing must be new, with the correct item information. Boxes for other items or old boxes incorrectly labelled must not be used. 4.3 Avoid unnecessary or duplicate packaging, for example, strapping or plastic bands on Cases or Inners. 4.4 The size of the package must as far as possible be adapted to the content to minimise the amount of waste. 4.5 Approved packaging materials include: a) Thin bands/straps of PP (polypropylene plastic) b) PP tape (polypropylene) without further reinforcement c) Containers made from corrugated cardboard without further reinforcement d) Transparent and colourless elastic film/packaging film made of LDPE (low-density polyethylene) 5

6 5 DIMENSIONS AND WEIGHT OF CASES AND INNERS 5.1 The dimensions of cases should be based on the 600 x 400 mm module to allow efficient stacking on 1200 x 800 mm EUR pallets which are used in the Åhléns DC. See some examples below. 5.2 Other dimensions which allow for efficient stacking on EUR pallets are also preferred, for example 265 x 400 mm. Preferred case dimensions are not limited to these examples. 5.3 The cases must be well adjusted to their content so no space is lost inside the cases. If the products dimensions so require, other dimensions than the 600 x 400 mm based modules may be used. 5.4 Maximum dimensions cases: 1200 x 800 x 600 mm 5.5 Minimum dimensions inners: 120 x 100 x 20 mm 5.6 Maximum dimensions inners: 600 x 400 x 400 mm 5.7 Weight cases and inners: a) Minimum weight: 0.2 kg b) Maximum weight: 16 kg 6

7 5.8 Deliveries on pallets: a) If Mixed Pallet, maximum stacking height is 1600 mm. b) If Mono Item Pallet, maximum pallet height is 1250 mm. 5.9 For Mono Item, case size can be increased to full pallet size if: a) delivered on EUR pallet, case size can be up to 1200 x 800 mm, height 1250 mm including pallet. b) delivered on half pallet, case size can be up to 600 x 800 mm, height 1000 mm including pallet. 6 DELIVERY NOTE 6.1 The Supplier must include a delivery note with the Delivery specifying the following: a) Åhléns Purchase Order number b) Supplier name and address c) Delivery address d) Total number of cases e) Number of cases per Item f) Size of the cases; length, width and height in mm g) Total gross and net weight in kg h) Total volume in m3 i) Delivered number of Each per Item j) Åhléns Item (number) k) Item description 6.2 The delivery note must never include quantities or refer to Purchase Orders not included in the Delivery in question. 6.3 If the Delivery includes several Purchase Orders one delivery note per Purchase Order should be produced if possible. If not, the Purchase Order number must be specified for each row on the delivery note. 6.4 The delivery note must be enclosed clearly visible in a plastic pocket attached to the outside of pallet/case no. 1. 7

8 7 HAZARDOUS GOODS 7.1 Information on products classified as hazardous must be passed on to the responsible purchaser. 7.2 Hazardous goods must be packed and labelled in accordance with the current provisions in ADR/ADR-S and IMDG codes. 8 TRANSPORT INSURANCE 8.1 Whenever Åhléns have the responsibility to insure the product according to the terms of delivery, such insurance will be covered by Åhléns. 8

9 INSTRUCTIONS FOR ROAD SHIPMENTS 9 LOAD CARRIERS 9.1 Quality approved EURO pallets (120 x 80 cm) must be used when packing goods onto pallets for deliveries from within Sweden as well as road shipments from other European countries. If Delivery volumes are so small that it is not cost efficient to send them by pallet, the Delivery may be made using a different type of package, e.g. cardboard box 9.2 The maximum height of a Mono Purchase Order, Mono Item Pallet is 125 cm, including pallet. 9.3 The maximum weight of a Mono Purchase Order, Mono Item Pallet is 500 kg. 9.4 The maximum height of a Mixed Pallet is 160 cm, including pallet. 9.5 It must be possible to stack at least two Mono Purchase Order, Mono Item Pallets on top of each other. 9.6 The goods must be carefully fixed in place, with stretch film all around the pallet, including the top. 9.7 When pallets are double-stacked for transport, the pallets must be wrapped in transparent stretch film to the full height of the stack. 9.8 Goods may not protrude outside the edges of the pallet, unless the dimensions of the Each exceed those of the pallet. 10 PACKING ON PALLETS 10.1 In essence, all pallets must be Mono Purchase Order and Mono Item. Adjustments may be made in light of the number of Purchase Orders per Delivery, volume of the Purchase Order per Item and cost for pick, pack and transport. The Supplier must strive to minimise the proportion of Mixed Pallets. See Appendix A pallet may contain goods for several Purchase Orders if the volume per Purchase Order does not fill a pallet, and the goods are packed in Cases. The Cases must be marked with Purchase Order number and Package Number with a sequential list per Order, i.e. 1/3. Each Case must contain one Purchase Order only. See Appendix GOODS LABELLING PALLETS 11.1 Pallets must be marked with standardised transport labels The labels must be placed on two adjacent sides of the pallets, at least 50 mm from any edge The labels must contain delivery address according to 2.1 and the following information: 9

10 a) Åhléns Purchase Order number b) Supplier name c) Number of packages in the consignment and sequential list, e.g. Package: 1/ For Deliveries in types of package other than pallet, e.g. cardboard box, the transport label must be placed on the largest surface which can serve as the top of the package Any Mixed Pallets must be clearly marked Mixed Pallet on at least two sides of the pallet When pallets contain Displays, Advertising Materials or Testers, the pallets must be clearly marked with Display, Advertising Materials or Testers and the Purchase Order number to which the material belongs. 12 CONSIGNMENT NOTE, CMR WAYBILL EEC / NON-EEC Road shipments within the European Community 12.1 All shipping documents (invoice, packing list, certificates and transport documents) must be in conformity with the exact quantity shipped A consignment note with a copy of the packing list must accompany each shipment The consignment note must contain delivery address according to 2.1 as well as the following information: a) All of the Åhléns Purchase Order numbers included in the consignment b) Total number of packages and package types (e.g. 3 pallets/2 boxes) c) Total weight and volume of the shipment d) Supplier name e) Delivery terms Road shipments from European countries outside the European Community 12.4 For all shipments referring to clean payments, the supplier must issue the following documents: a) Invoice b) Packing list c) ATR 1 certificate (if applicable) 10

11 d) EUR 1 certificate (if applicable) 12.5 One copy of invoice, packing list and CMR must be handed over to the forwarding agent together with the goods Another copy of invoice and packing list together with the original certificates (order numbers clearly stated on each document) shall be sent by courier to the following address: DSV Road AB Att: Tullavd. Osterleden Landskrona SWEDEN Contact: Mattias Pettersson, tel. +46 (0) In case of other terms of payment see Payment Instructions. 13 NOTIFICATION AND DELIVERY 13.1 When Supplier as per the Delivery Terms is responsible for transport to Åhléns DC, the Supplier must notify Åhléns Arrival Office no later than two weekdays before Delivery by ing avis@axstores.se. The shall contain: a) Åhléns Purchase Order number b) Cubic meters and number of pallets c) Delivery date to Åhléns DC d) Name of Supplier 13.2 If notification as per section 13.1 is not provided or the Delivery arrives at Åhléns DC on a different day to that specified in the Purchase order, Åhléns may freely determine whether or not the vehicle can be unloaded If a Delivery is delayed, the Supplier must inform the relevant supply planner at Åhléns. A message must be sent as soon as the Supplier becomes aware of the delay Åhléns DC is open to receive goods between and on ordinary working days When the Supplier, as per the Delivery Terms, is responsible for transport to Åhléns DC, delivery must be made between on the Delivery Date Lorries arriving at Åhléns DC with goods to unload must be suitable for a bay height of 120 cm from the ground Lorries will be unloaded from the rear of the vehicle only. No unloading from the side will be performed by Åhléns DC. 11

12 13.8 The suppliers are free to use their own forwarder as long as the freight cost is on their account. This is for all shipments with the delivery terms starting with the letter C or D (CPT, DDP, DAP) 12

13 INSTRUCTIONS FOR OVERSEAS SHIPMENTS 14 LOADING INSTRUCTIONS 14.1 Full load: When the Product is delivered in full loads (containers, swap bodies, trailers etc.) each Purchase Order number and Item has to be kept together and loaded in sequence, see Appendix 1. The cases must be stuffed in sequence according to case number ending with case no. 1. The shipping mark must face the door. A copy of the packing list must be placed in a plastic pocket on the outside of case no Part load: Each Purchase Order number and Item has to be kept together and loaded in sequence. The cases shall be stuffed in sequence according to case number ending with case no. 1. A copy of the packing list shall be placed in a plastic bag on the outside of case no. 1, see Appendix BILL OF LADING / AIRWAY BILL Ocean and air shipments from outside Europe 15.1 All shipping documents (invoice, packing list, certificates and transport documents) must be in conformity with the exact quantity shipped Supplier should issue Express Bill of Lading (B/L), except when payment term is L/C, which requires Original B/L Åhléns full shipping mark shall be stated in the Bill of Lading (B/L), Air waybill (AWB) or corresponding documents For all shipments referring to clean payments, the supplier must issue the following documents: a) Invoice b) Packing list c) Certificate of origin d) GSP-certificate (if applicable) e) Consignment note (B/L or AWB) 15.5 A copy of invoice and packing list must be handed over to Åhléns forwarding agent together with the goods. 13

14 15.6 Send invoice, packing list, original GSP Certificate (Åhléns order number clearly stated), Certificate of Origin and, if applicable, original consignment note (B/L, AWB), by courier to the following address: DSV Air & Sea AB Box 74 Örnekulans Väg Gothenburg SWEDEN Contact: Marielle Marvil, Phone +46 (0) Send invoice and packing list by to: levfakturor@ahlens.se, or by courier to the following address: Åhléns AB Accounts Payable SE Stockholm Sweden Note that invoice must be sent either by or courier, not both For more information regarding invoice and payments see Åhléns Payment Instructions. 14

15 APPENDIX 1. SEQUENCE LOADING OF CONTAINERS 1.1 Sequence loading is required for each Purchase Order and each Item (SKU). a) Same Purchase Order must be loaded together but not necessarily in order with the lowest/highest number. b) Within each Purchase Order the Item must be kept together but not necessarily in order with the lowest/highest number. c) Loading of one Purchase Order must be finished before start loading the next Purchase Order. 1.2 Loading example by Purchase Order and Item (example below shows of 3 Purchase Orders of in total 5 Items. a) PO consists of totally 18 cartons. 9 cartons under Item must be loaded next to each other, and 9 cartons under Item must be loaded next to each other. b) PO consists of totally 17 cartons under Item and all 17 cartons must be loaded next to each other. c) PO consists of totally 43 cartons. 18 cartons under Item must be loaded next to each other, and 25 cartons under Item must be loaded next to each other. 15

16 16

17 125 cm 125 cm APPENDIX 2. PACKING AND MARKING OF PALLETS 1. Mono Purchase Order and Mono Item pallets Åhléns DC Dåntorpsvägen 6 F SE Jordbro Sweden Order: Pallet: 1/2 Supplier: Cosmo Co. Ltd Åhléns DC Dåntorpsvägen 6 F SE Jordbro Sweden Order: Pallet: 2/2 Supplier: Cosmo Co. Ltd Each pallet contains only one Purchase Order and one Item (SKU). The maximum height of a pallet is 125 cm including pallet. It must be possible to stack at least two pallets on top of each other. Each pallet is marked with Delivery Address, Åhléns Purchase Order number, Pallet number (i.e. 1/2, 2/2) and Suppliers name. Pallets used are approved EURO-pallets, 120 x 80 cm. 17

18 160 cm 2. Mixed Pallets Order: Package: 1/3 Order: Package: 1/3 Åhléns DC Dåntorpsvägen 6 F SE Jordbro Sweden Order: , Pallet: 1/1 Supplier: Cosmo Co. Ltd MIXED PALLET Each pallet contains several Purchase Orders and/or several Items (SKUs). The maximum height is 160 cm including pallet. The Goods are packed in Cases. Each Case contains only one Purchase Order. Each Case is marked with Åhléns Purchase Order number, Package number per Purchase Order (i.e. 1/3, 2/3 etc.) One numeric series per Purchase Order must be used. Each pallet is marked with Delivery Address, Åhléns Purchase Order number, Pallet number (i.e. 1/2, 2/2) and Suppliers name, and a separate marking with the text Mixed Pallet. NB! The number of mixed pallets in a delivery must be kept to a minimum. Pallets used are approved EURO-pallets, 120 x 80 cm. 18

19 APPENDIX 3: EXAMPLE ORDER SHEETS The following two pages show example Åhléns order sheets. The first example is an order for Assortment Packs and the second example is an order for single pack items. Please note the difference between the two orders regarding where to find the number and description to reference on the shipping marks. 19

20 To be referenced on shipping marks and all documents when order is for Assortment Packs To be referenced in shipping mark and all documents Assortment Packs are to be packed according to the inner size for each Item 20

21 To be referenced on shipping marks and all documents when order is for Single Items To be referenced in shipping mark and all documents Inners are to be packed according to the set inner size 21