Procurex Auction Training Con Edison BQDM Demand Response Auction

Transcription

1 Procurex Auction Training Con Edison BQDM Demand Response Auction Procurex Harnessing the Power of Reverse Auctions!

2 Table of Contents Introduction Page 3 Procurex Auction Model & Bid Planning Page 4 Tips and Strategies for Auction Participation Page 5 Registering as a New Supplier Page 6 Modifying My Company Information Page 10 Accepting an Invitation to Bid Page 11 Bidding in an Auction Page 14 What is a Minimum Decrement? Page 17 How to Chat in an Event Page 19 * Important Clock Details Page 20 * Award Process Page 21 Contact Information Page 22

3 BQDM Auction Overview As part of the Con Ed BQDM Demand Response Program, these are instructions for Providers of Load Relief to participate in one or more Descending Clock Auction Events. Only prequalified Providers will be invited to the live auction(s). Auction Dates/Times: Wednesday, July 27 10AM: Wednesday, July 27 1PM: Thursday, July 28, 10AM: Thursday, July 28, 1PM: Introduction Page 3 Auction #1: Auction #2; Auction #3: Auction #4: 2017: 8PM-12AM 2017: 4PM-8PM 2018: 8PM-12AM 2018: 4PM-8PM

4 Procurex Auction Model Auctions are hosted on the Procurex Website at Procurex Auction Model Helpdesk is available for suppliers at , option 1 or to service@procurexinc.com. The Procurex Reverse Auction Platform Tool is completely webbased. This means all that is required is a computer or laptop, an internet connection, standard browser (Internet Explorer or Mozilla/Firefox), and no special software is needed. These are the only supported browsers for this software. The internet connection should be wired as you may also get delays or lose connectivity with a wireless connection. Page 4

5 Tips and Strategies for Auction Participation Procurex Auction Bid Planning Page 5 Use only hardwired internet connections, as wireless connections are less consistent and could cause connectivity issues if a wireless signal is lost Keep other program on your computer to a minimum when participating in an auction. You want to ensure that you have the best possible connection and computer speed when attending an event Understand the Auction Parameters (auto-extensions, minimum decrements, start price, etc.)...ask questions from your buyer if you don t understand these parameters Make sure to block time on your calendar in order to participate in the bidding. Auctions can auto-extend so ensure you have buffer for the auction to run over time Ask questions during your training event if you don t understand something.

6 Registering as a New Supplier To register your company, click this link, or copy and paste it into your browser: If your company is prequalified to bid more than one quantity in any BQDM auction, contact Procurex for assistance in creating multiple company accounts. That will take you to the screen below and once you hit the Register Now button you be taken to the screen on the next page. Receiving an Invitation to Bid Register your Supplier Here Page 6

7 Registering as a NewSupplier - Step #1 Receiving an Invitation to Bid Once you click the register as a supplier tab, you will need to add key company information in order to have your company registered on the Procurex site. All of the items listed in BOLD are required fields, this includes the Company Name, State/Province, Street Address, City, Zip/Postal Code, Phone Number (Company Level), Contact s first and last name, Contact address, and you will also want to include a DUNS# (if available). Once you enter all of the pertinent information for your company you will be able to move onto step #2 by clicking on the continue button at the bottom of the page. This will take you to the final step in the supplier registration process. If during the registration process you are informed that your is already in the system, you can request your password by clicking on the forgot my password link of the user login page. Your company may already be registered and as such you can request your password using your . If you do not receive an within 2 hours, please contact the help desk at x1. Page 7

8 Registering New Supplier - Step #2 On the second step in the vendor registration process, you will need to indicate how you found us. Once you click the Submit button, it will complete the supplier registration process. Receiving an Invitation to Bid Upon completion, you will receive an from Procurex with your login (your address) and a link to set your password. Once you set your password you can login using your address and the password you just set up. On first login, you will have to accept the site s Terms and to make any updates to your user profile. Page 8

9 Supplier Homepage & Help Function Upon login, you will be taken to the supplier Home page. This is also where you can access the Help system. The Help is at the top right of the Home page. Supplier Homepage & Help Function Page 9

10 Modifying My Company Information From the homepage you can also add additional colleagues to participate in the Procurex platform simply by maintaining your company users. By clicking the Maintain My Company Users link you will have the opportunity to modify, add and disable users from your company. Modifying My Company Information Once into the modify users page you can either click on a contacts name and change their overall profile or add new users by clicking on the Create New User link where you will be asked to input the name, phone and address of the new contact. Once entered they will receive an that will allow them to access the Procurex reverse auction tool. Maintain Users Click to Create a New User Page 10

11 Accepting an Event Invitation To see the auction event(s) you have been invited to, click Accept/View-Bid In Events. Accepting an Event Invitation Click Here Page 11

12 Accepting an Event Invitation The initial event dialogue box allows you to see the event parameters, the timing for the event (date and time) as well as the specific item information associated with the event. You can click on any item that is blue and underlined and it may contain additional information like specs or additional documents. To access the Accept Event Terms screen click the Continue button Accepting an Event Invitation Continue to Terms Page 12

13 Accepting an Event Invitation The final dialogue box allows you to read/review the terms and conditions of the event and to indicate your willingness to participate in this Procurex auction event Once you accept these terms you will be able to bid in the auction event Accepting an Event Invitation Must Select to participate Must Select to participate Click to continue Page 13

14 Bidding in an Auction Once the auction is live (See Start Time ), you will be able to bid in that auction. Below is the Bidding Screen. Note the New Bid Price box and the Preview My Bid button.. To place your bid, enter your bid price in the New Bid Price box, then click Preview My Bid, which will take you to the Place Bid screen. Bidding in an Auction Error and other messages will appear at the bottom of the bidding screen here. Page 14 Click Preview My Bid

15 Bidding in an Auction - Confirmation Page This screen will allow you to double-check your bid price before officially Placing your bid. If your price is correct, click the green Place Bid button. If your price has errors, these will show up as red text at the bottom of this page. If your price is accepted into the auction, the Auction Status screen will pop up. (You can also click View Auction Status.) YOU MUST ENTER A BID IN ORDER TO SEE ANY FEEDBACK ON THE AUCTION STATUS SCREEN. Bidding in an Auction After you verify that the prices shown in the Total Bid Price area are correct, click Place Bid. If incorrect, click Revise Bid to go back to the previous screen. Page 15

16 Bidding in an Auction - Auction Status Once you place your bid, the Auction Status screen will pop up, showing you your current rank ( 1 is winning) and the lowest price submitted among all bidders to that point in the auction. Keep the Auction Status screen and Place Bid screen both open during the auction so you can quickly re-bid as the clock counts down. Bidding in an Auction After you click Place Bid, the Auction Status window appears which shows the bid feedback. To re-bid, click on the Bidding Screen and repeat the process. Page 16

17 What is a Minimum Decrement? BDQM auctions have a $5.00 Minimum Decrement per bid. Bidding in an Auction Shown as MIN DEC on your bidding page. The minimum decrement is the amount by which your revised (and subsequent) bid must be lowered FROM YOUR LAST BID (not from the current low bid) in order to be accepted, in this case $5.00. Minimum decrements are used to prevent too many auto- extensions, which could cause very long auctions. All sellers in an event are subject to the same decrement amount and rules. You can lower your price by MORE than the Minimum Decrement, but not less. Page 17

18 BQDM Minimum Decrement Example Example: Minimum Decrement amount: $5.00/each bid. Company A s current (or initial) bid is $ Bidding in an Auction Company A s next bid has to at least $5.00 less than $250.00, or $ Company A places this bid at $ Company B s initial bid is $ and this is shown as the current low bid amount. Company A now must bid $ (or lower) to take the lead position. (at least $5 lower than their last bid of $245.00). For Company B to now take the lead position in this auction, they have to bid $ or lower ($5.00 lower than their previous bid). Note that in the above scenario, even though the Minimum Decrement is $5.00, a bidder can take the lead though they are only $1 lower than the current low bid. Page 18

19 How to Chat in a live event Chatting in an Auction Click Chat Type Here Click Send Page 19

20 BQDM Auction Process Important Clock Details Bidding in an Auction You and your competitors will continue to bid on the items as the auction progresses. You can bid multiple times and do not need to wait for other companies to bid in order to rebid on the items in the auction. AUTOMATIC EXTENSION Any bid placed by any bidder with less than 2 minutes remaining will automatically extend the auction by 2 minutes. This will repeat until no more last minute bids are placed, but for no more than 2 hours total. 2 HOUR TIME LIMIT: NONE OF THE BQDM AUCTIONS WILL LAST LONGER THAN 2 HOURS. If an auction is still auto-extending beyond 1 hour and 45 minutes, Procurex will send Broadcast Messages informing all bidders that the auction is about to end and to get your final bid prices entered. This process allows you time to review new bids and to rebid if you desire on that particular auction item. This is also why you should NEVER wait to the last few seconds to bid, as the auction will just extend anyway and you might miss the opportunity to place the bid...if you can go lower and are not in the lead, place the lower bid! When no new bids are placed, and the clock runs to 00:00, the auction will end and a note that The Event is Complete, at that point you will know if you are the low bidder for the event. AUCTION CLOCK: The auction clock appears on both the Auction Status and Place Bid screens. It always shows the time remaining until the end of the auction. The 4 BQDM auctions will initially be set to last 15 minutes, plus any Auto-extensions. Page 20

21 Award Process Award Process See the BQDM Program documentation for the process and timing that Con Edison will use in making awards. Page 21

22 Procurex Contact Information Help Desk: x1 Procurex Contact Information BQDM Commercial Questions BQDM Auction Documents Conedbqdmauction.com Page 22