Understanding Manage Orders Acknowledge Purchase Orders

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1 Understanding Manage Orders Acknowledge Purchase Orders Logging into the 3M supplier portal (Supplier Direct) will allow the supplier to enter Purchase Order Acknowledgements (POA) directly into 3M s system. This is enabled by the Oracle esupplier application. Note: Electronic Data Interchange (EDI) capability is NOT a requirement for use of this functionality. This online POA feature enables suppliers to acknowledge purchase orders (PO s) in real-time, and records the supplier response history and PO details at the same time acknowledgements are made. Overview of Acknowledge Purchase Orders The PO is sent to the supplier. If the PO is dispatched via , a URL is sent in the enabling the supplier to log into 3M's supplier portal and to navigate to the specific PO. The is sent for initial dispatching of a PO and for change order dispatches. If the PO is dispatched via EDI, fax, or print, the supplier can still log into 3M s supplier portal with the intent of creating a PO acknowledgement. Note: Within the POA, the most recent changes are displayed to the supplier for review and acknowledgement. When the supplier logs into 3M s supplier portal, they can create an online acknowledgement using the Acknowledgement Purchase Orders application. The supplier can: Accept or reject the PO completely or at the line item level. Suggest changes to prices, quantities, shipping methods, or delivery dates. Indicate backorder schedules and suggest splitting schedule lines. Save a POA in progress for later submission. Submit the POA for approval by a 3M buyer. 3M can: Review the changes suggested by the supplier. Accept the changes suggested by the supplier. Return the POA with changes for supplier review. Note: If there are no changes suggested on the Submitted POA, the status is automatically set to Buyer Accepted since there is nothing for 3M to approve. Instructions to Log in to the 3M Supplier Portal Navigate to URL: Click the: "Please Sign In" link Enter: User name and password Click: Login Click the: Secured Procurement Tools link in "Quick Links - Secure" on bottom right side 1 January 30, 2017

2 Manage Orders - Acknowledge Purchase Orders The Acknowledge Purchase Orders link enables the supplier to suggest changes and acknowledge a purchase order online. 1. Click the Manage Orders link Click the Acknowledge Purchase Orders link. 2 January 30, 2017

3 2. Choose to limit the number of Acknowledged Purchase Orders displayed by setting Search/Filter Acknowledgements listed below. From PO ID and To PO ID Enter the same PO number in both fields, when searching by individual PO. From Date and To Date PO Date Buyer 3M Buyer 3. The View Current Acknowledgements field enables the supplier to select POAs with a status of: New/Supplier Review - The supplier has not yet submitted an acknowledgement for the PO. Supplier Respond/Buyer Accept - The supplier already submitted an acknowledgement and the 3M buyer both reviewed and accepted that acknowledgement View History - Displays the history for POA s regardless of their status. Enter Criteria and Click Search 3 January 30, 2017

4. The PO Acknowledgement List displays. Notice the Acknowledgement Date and Source of Acknowledgement fields are blank since none of the PO's have been acknowledged.

4 4. The PO Acknowledgement List displays. Notice the Acknowledgement Date and Source of Acknowledgement fields are blank since none of the PO's have been acknowledged. Click on the Acknowledgements and Buyer tabs for additional information. 5. Click on the Purchase Order link to view the Acknowledgement Summary page. 4 January 30, 2017

5 6. The POA Lines displays purchase order line details. Note: Expand the Comments section to enter comments for the 3M buyer and view the buyer responses. Click the Line link to review and modify the details of the line, such as quantity, price or due date. 5 January 30, 2017

6 7. The Item Detail page enables the supplier to view details about the purchase order line. Item Details More Item Details Schedules 8. If the supplier cannot fulfill the requirements of 3M's purchase order, they can modify details of the purchase order at the line item level, such as Acknowledge Quantity or Acknowledge Due Date. Click in the quantity field to change quantity and click on the calendar to the right of the due date field to change due date. Click the Return button if no price changes are suggested 6 January 30, 2017

7 9. Click on Price tab to modify Acknowledge Price. Click in the price field to change unit price. Click the Return button 7 January 30, 2017

8 10. The POA Response has changed to Accepted - Changes Made. If an error is made while entering changes, select Reset to PO Values to restore all PO lines to the values specified originally on the purchase order. 11. Changes Entered - Clicking the Save & Send Acknowledgement button: Saves changes Changes the POA mode for the supplier from editable to view-only. Updates 3M s system with changed PO values. Sets the acknowledgement status to Supplier Responded. A notification is sent to the 3M Buyer indicating the POA needs to be reviewed. No Changes Entered - Clicking the Save & Send Acknowledgement button: Sets the acknowledgement status to Buyer Accepted. Changes the POA mode for the supplier from editable to view-only. Note: Purchase order acknowledgements are not sent back to 3M until the supplier saves and sends the acknowledgement. 8 January 30, 2017

9 12. Click the OK button to return to the Search/Filter Acknowledgement page. 9 January 30, 2017

Understanding Manage Orders Purchase Orders, Acknowledge Purchase Orders, View Order Summary, View Receipts

Understanding Manage Orders Purchase Orders, Acknowledge Purchase Orders, View Order Summary, View Receipts Logging into the 3M supplier portal (Supplier Direct) enables suppliers to view purchase order