2015 Winter Gift Market Vendor Application

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2 2015 Winter Gift Market Vendor Application Thank you for applying to be a part of the 2015 Winter Gift Market (formally called Holiday Sale). Please read through the entire application and complete in full. This application does not guarantee participation in the 2015 Winter Gift Market. If you have questions, please contact Karlee Bobzien at karlee.bobzien@botanicgardens.org or Event Dates & Hours Sneak Peek (formally called Preview Party): Thursday, November 12 o 5:30-8:30 p.m. (ticketed event) Friday, November 13 and Saturday, November 14 o 9 a.m. - 5 p.m. o Free Admission Projected Event Attendance: 2,500-5,000 o 2014 Preview Party: 375 o 2014 Friday and Saturday: 5,200 Vendor Information Company Name & Contact: (REQUIRED): Address: City: State: Zip: Phone: Company Website (if applicable): Have you participated in the Winter Gift Market (formally called Holiday Sale)? If so, please check all boxes that apply No, I have not participated in the Winter Gift Market before. 2

3 Product Information Are your products handmade by you? Yes No Are your products handmade by someone else? Yes No *If yes, who are they made by? Please select the category that best describes your product: Jewelry Specialty Foods Pottery Bath/Body Products Garden/Botanical Purses/Tote Bags Photography/Art Holiday/Seasonal Stationary Other: Vendors must indicate all items they intend to sell. Along with your application, please include photos of products and vendor booth. No additional items may be added once vendor is accepted, unless approved by Karlee Bobzien. Item #1: Item #2: Item #3: Item #4: Item #5: Item #6: Item #7: Item #8: Item #9: Item #10: If needed, please use an additional page and attach to your application. Please do not list each product you will sell, i.e. if you are selling earrings with different price points, please indicate above: Earrings $5 - $75. We do not offer exclusivity, but we do reserve the right to limit a vendor s menu to allow all vendors equal success opportunity. 3

4 Booth Sizes & Prices Each designated space is assigned on a first come, first served basis. Each vendor space is taped-out and placed side-by-side with no room in between vendors. The booth spaces are the exact dimensions for your product and self. The entire booth space MUST include any lamp(s), chair(s), table(s), pay station, etc. There is NO additional storage outside of the booth. Booth fees are due upon acceptance into the event. Booth fees are nonrefundable once paid. Please note: Preferred booth size and previous booth location are not guaranteed. Booth Size Number Available Booth Fee Rank 1-3 (1 being top choice) 4 wide x 6 deep 4 $410 6 wide x 6 deep 14 $510 6 wide x 8 deep 3 $560 8 wide x 6 deep 12 $560 8 wide x 8 deep 12 $610 8 wide x 10 deep 1 $ wide x 10 deep (inside) 5 $810 *10 wide x 10 deep (outside) 3 $490 *For the OUTDOOR 10 wide by 10 deep booths, you must provide your own tent, lights and heater. In addition, overnight storage is at vendor s discretion. 4

5 Event Logistics Do you have a room preference? Yes No Mitchell Hall: Outer Circle Gates Garden Court: Outer Circle Main Lobby Mitchell Hall: Inner Pod Gates Garden Court: Inner Pod Outside Mitchell Hall Stage Please note: Preferred booth size and previous booth location are not guaranteed. What style of booth do you have? Booth with tables around the perimeter and people come INTO the booth to shop. Booth with a table crossing the center and people stay in the aisle, OUTSIDE the booth, to shop. How many people will be working in your booth? One Two Three Other Each person working in your booth is required to wear the provided badge during the event duration. Approximately how much time do you need for load in and load out of your product/booth? Load in: hours Load out: hours Do you need chairs? Yes- One (1) Chair Yes- Two (2) Chairs No Do you need to rent one (1) 8 table? Yes No Limited quantities available and tables are $20. Please note the Gardens tables are 8 x 3. 5

6 Would you like to purchase one (1) 20 amp plug to have access to electricity? Yes No If you request electricity, there is a $40 fee. Please note electricity availability is limited. If a vendor is using electricity and did not pay fee, it will result in denial of future acceptance. Please note: Some places are not well lit on Thursday night for the Sneak Peek, please keep this in mind when considering purchasing electricity. Do you use display walls? Yes No If yes, please indicate height & width: Please note: If you check No and decide to add display walls to your booth at a later time, you must let Karlee Bobzien know ASAP. Booth spaces are assigned based on display walls. Do you use a pop-up tent frame (any size) as part of your booth set-up? Yes No If yes, please indicate size: Please note: The entire frame of the tent must be within your measured space. Would you like us to know any additional information about your booth? 6

7 Insurance (Sample on Page 8) If accepted, all vendors must provide a copy of Certificate of Liability Insurance listing Denver Botanic Gardens as additionally insured. If you need additional information or clarification, please karlee.bobzien@botanicgardens.org. Indemnification I hereby release and forever discharge all Denver Botanic Gardens employees, agents and volunteers from any responsibility, personal liability, claims, loss or damage arising out of or in conjunction with my application to or participation in the Winter Gift Market. Denver Botanic Gardens will not be responsible for any injury sustained by vendors or guests while within the space designated for exhibits. Furthermore, I understand that I store my product at my own risk. By signing this form, I acknowledge that I have read, understand and will abide by the policies outlined in the application and vendor letter. I understand that failure to follow these regulations can mean expulsion from the Winter Gift Market or future events at Denver Botanic Gardens. Other forms included in this application will be the Payment Form and Event Rules and Regulations. The payment form will be ed to all accepted vendors. All vendors applying are encouraged to download the event rules and regulations. Both documents are applicable to this agreement. Vendor Signature: By typing your name on this line, it denotes an authorized signature and you fully understand ALL Winter Gift Market rules and regulations. Denver Botanic Gardens reserves the right to change the rules and regulations at any time. Print Name: Date: 7

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