MOUNTAIN TOWN MUSIC FESTIVAL. Exhibitor Application

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1 MOUNTAIN TOWN MUSIC FESTIVAL Exhibitor Application August 20 th / 12:00pm 9:00pm Saturday / Keystone, Colorado Mountain Town Music Festival Showcases the Best of Colorado with Outdoor Concerts and the Colorado Harvest. The Keystone Neighbourhood Company invites you to participate in our upcoming Mountain Town Music Festival in Keystone s River Run Village on August 20 th, The best of Colorado s late-summer season comes to Keystone s River Run Village August 20 th with the return of the Mountain Town Music Festival. The combination of nationally known bands and musicians with the fresh Colorado harvest of Palisade peaches, sweet corn and melons serves up a tasty way to celebrate the end of summer in the Rocky Mountains. We re looking for vendors that make a statement with their products and embrace the Colorado lifestyle! This farmer s market style festival is sure to turn some heads, not to mention some amazing musical groups that will take the stage past headliners include Lukas Nelson and Promise of the Real and Delta Rae, 2016 line-up coming soon! River Run Village is sure to be busting at the seams so don t miss out on this awesome opportunity to showcase your goods to thousands of music enthusiasts. The music is free with free admission to the festival and free parking. Even your booth space is free! Food and drinks are available at a la carte prices and features the best of the Colorado harvest from sweet peaches, juicy melons and fresh sweet corn, as well as Colorado game like elk and venison. In true Colorado festival fashion, local artisans showcase their handmade jewelry, clothing, hammocks, artwork and other Colorado festival goodies. A spectacular fireworks display will light up the sky on Saturday night over River Run Village to end the evening. Enclosed is a registration form that can be filled out directly. When completed, please scanned copy (best option events@keystoneneighbourhood.com) to the Keystone Neighbourhood Company. We ask that you reply no later than the deadline date of Friday, May 6 th, 2016 We anticipate yet another extraordinary festival in Keystone s River Run Village and hope you will join in the celebration. Happy Festival Season, Chelsea Rybak Special Event Manager - Keystone Neighbourhood Company phone // chelsea@keystoneneighbourhood.com

2 Benefits to Participating in the Mountain Town Music Festival Marketing and advertising opportunities up to approx. 2,000 attendees (newspaper, Denver and local radio, Comcast and RSN television, 5280 magazine, Keystone in-house pieces, 200+ festival posters, multiple websites, over 70,000 fans on Keystone Resort s Facebook and Twitter pages.) Opportunities for industry networking Event Provisions Supplied by Keystone Neighbourhood Company Free Booth Space (2) 8 ft. banquet tables and covers 10 X10 festival-quality tent Weights for each tent leg Event Provisions Supplied by Brewery Product Own cash handling and/or credit card for your sales Staff to sell and educate festival attendees Lodging (Arapahoe Inn , Keystone Resort , Dillon Best Western , Dillon Comfort Suites , summitcove.com ) Event Schedule Friday, August 19 th, :00pm 6:30PM Tent set up if you like (no security provided Friday night) Saturday, August 20 th, :30-9:30 AM Tent set up (vehicles must be removed from the Events Plaza by 10am) 12:00-6:00 PM Vending and Music 6:00 PM You are welcome to load out before dark but we ask that you do not drive any vehicles through the village. All load out must be done by hand. 6:00-9:30 PM Optional Vending and Music - Headliner 9:30 10:00 PM Load Out Services & Products Guidelines: Exhibitors must be present and open for business during the festival hours. We understand this is a long festival day and can be flexible with hours. 12pm 6pm while it is daylight, all exhibitors must be open. It will be optional to stay open until the festival ends at 9:30pm. The headline will take the stage at 8:00pm 9:30pm followed by fireworkds. Exhibitors may only sell products identified in the application and accepted into the festival. Our exhibitor village will be chosen based on how the product fits in with the general theme of the festival and whether or not it competes with a current onsite vendor. We strive for a unique and diverse exhibitor experience for our guests.

3 Booth Space Guidelines: A single booth is 10x10 and a double is 10x20. All spaces are on pavement outside. Not all requests for double booth spaces will be able to be granted. We have limited space and in order for us to accommodate everyone we have to limit the amount of double booth spaces we give out. Please be aware of this and if you cannot accommodate into a smaller space we may not be able to accept you into the festival. Post-festival security is NOT provided. Parking will be available in the FREE River Run parking lot. No overnight camping is prohibited in this lot. Booth placement is determined by the Event Department and previous placement does not determine placement for Sales Tax & Assessment Fee: All exhibitors are responsible for the collection and payment of sales tax to the Colorado Department of Revenue. The current River Run Village tax is 5.775%. Exhibitors will also be required to remit a.5% sales assessment for total gross sales collected during the festival. The payment of this tax will be taken out of the ticket revenue you turn in at the end of the weekend, so you will not need to submit a separate payment for this. Electricity: Power is available will be provided. NOTE: In the past, we have experienced problems with vendors who have used more power than initially requested. This trips the breakers and causes many problems and delays that we would like to avoid! To help ensure a smooth and safe event for everyone, please give a detailed description of EVERYTHING you are planning on plugging in. We will not provide extension cords, power strips, cable ramps, etc. You will need to provide these items. Not all power sources are close to the booths so you may need to plug in much farther down from your booth. Bring at least one 100 extension cord and one power strip. APPLICATION DEADLINES & IMPORTANT DATES MAY 6 TH WITHING TWO WEEKS OF APPLICATION DUE DATE MID JUNE APPLICATION NOTIFICATION OF ACCEPTANCE INFORMATION PACKETS SENT OUT

4 Business Name: Contact Name: Mailing Address: Cell Phone: Website &/or Facebook Page: PRODUCTS TO BE SOLD Please list all items which you will be selling during the event including a brief description and picture of the display booth. Your space will be assigned on the basis of this list and the picture(s) enclosed. Once you are accepted as an official vendor, you may only display or sell the items you have listed and no additional items will be allowed without the official approval from the KNC event staff. You may add an attachment describing your items if need be. Item Item Description Item Cost

5 2016 Mountain Town Music Festival Electrical Worksheet Business Name: Please list all electrical items that will be used during the 2016 Mountain Town Music Festival. Be very specific and all-inclusive regarding electrical requirements. All vendors must provide at a minimum their own 100 foot 3-prong extension cord and power strip. Vendors are responsible for checking all equipment prior to the event to make sure it is in proper working order. Any equipment that is faulty and requires on-site electrical work will be charged an additional $50 fee. Any Vendor found overloading circuits or causing nuisance tripping of breakers, will also be charged an additional $50 fee. Please complete the following electrical worksheet to determine electrical needs. Submit worksheet with application Do you need electricity in your booth space? YES NO Do you have a specialty plug or hook-up, such as RV hook-up or 220v? YES NO If yes, please list the types of plugs: Electrical Worksheet: If your equipment does not list amps, follow this equation to find the amps: Watts Volts = Amps Item Amps Total

6 ACKNOWLEDGEMENT AND ASSUMPTION OF RISK AND RELEASE: The undersigned does hereby and forever release Keystone Neighbourhood Company, Keystone Resort, and all its sponsors from all actions, suits, damages, claims, damages and demands whatsoever in law or equity from any loss or damage to the undersigned or its property arising out of participation in any of the 2016 Summer Festivals. The applicant agrees to abide by all the rules set forth in this application and to be present to conduct business during all agreed festival hours. By signing below, you understand that the Keystone Neighbourhood Company has the right to refuse any vendor for any reason, which may include items to be sold or competition with Keystone Neighbourhood Company and River Run Merchants. Also, placement of all vendor space is non-negotiable and will not be changed for any reason. Vendor may make requests for any reason. User agrees to defend, indemnify and hold harmless Owner, its parent company, subsidiaries and affiliates, their respective agents, owners, directors, servants and employees from any and against all claims, liabilities, suits and causes of action (including attorney's fees and costs) for injuries and/or deaths to any person or for damage or destruction of property resulting from any act or omission of User, it s agents and employees arising or growing out of the performance of this Agreement. Please read carefully and initial the following items: o o o My booth will be open for business during all festival hours, I may choose to open earlier if I see fit. I will be sure to clean-up around my booth space before leaving the festival grounds on Saturday, August 20 th. I am aware that I must submit my own Sales Tax to the State of Colorado, which is currently 5.775% as well as remit a.5% assessment fee to the KNC at the conclusion of the festival. Sign here: Date: Be sure you have the following items completed before you submit your application: Application Page Electrical Worksheet For online applications and more information, please visit Please contact Chelsea Rybak, Special Events Manager at chelsea@keystoneneighbourhood.com or for any questions regarding the application process. All vendors will be notified via after May 6 th as to their acceptance into the festival. You can submit your application via , fax ( ) or mail (140 Ida Belle Drive, Suite F4, Keystone, CO ).