A2B. Construction (Design and Management) Regulations 2015 PRE CONSTRUCTION INFORMATION PACK (V.2 10.5.17) PROJECT: Oakdale Primary School, Peterborough Extension, Refurbishments and Associated Works. Prepared by: Peterborough City Council Health and Safety Services and Hamson Barron Smith PCC Health and Safety Services CDM15 PCIP 1
1.0 DESCRIPTION OF PROJECT 1a - Project Description and Programme Details 1b - Project Directory Key Participants 1c - Workplace (Health, Safety and Welfare) Regulations 1992 1d - Existing Information, Plans and Records 2.0 CLIENT CONSIDERATIONS AND MANAGEMENT 2a - Arrangements 2b - Third Party Considerations 3.0 ENVIRONMENTAL RESTRICTIONS AND EXISTING RISKS 3a - Safety Hazards 3b - Health Hazards 4.0 SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS 4a - Design Assumptions, Work Methods and Control Measures 4b - On-going Design Work 4c - Significant Risks 4d - Materials Requiring Special Precautions 5.0 THE HEALTH & SAFETY FILE 5a - Format and Contents 2
1.0 DESCRIPTION OF PROJECT 1a - Project Description and Programme Details Site Information The details of the site to which this Pre-Construction Information relates are as follows: Oakdale Primary School, Oakdale Avenue, Peterborough PE7 3BW Client Officer: Sharon Bishop, Peterborough City Council Nature of the Project The works will comprise of architectural, structural, extension works, mechanical and electrical and other associated works. Start Date Proposed Contractor appointment 21.8.17. Proposed Investigations and Enabling Works 21.8.17 to 30.10.17. Completion Date Proposed Practical Completion Date 3.9.17 Sectional Completion Details / Phasing Arrangements Enabling Works 21.8.17 to 30.10.17 Site Investigations Removal of Asbestos under controlled conditions Site set up Services diversions/establishment to allow for ICT provision throughout the school at all times Demolitions of out buildings including Nursery Phase 1 30.10.17 to 2.4.18 with school set up works from 2.4.18 to 23.4.18 New 8 classroom extension and associated external works Phase 2 23.4.18 to 9.7.18 with school set up works from 9.7.18 to 23.7.18 Internal refurbishment to create EYFS cluster and admin office New extensions to provide Nursery and Year 1 classrooms Associated external works 3
Phase 3 23.7.18 to 3.9.18 with school set up works from 3.9.18 to 17.9.18 Internal modifications to create main hall and studio Refurbishment to provide new main entrance and staff rooms Remaining external works including car park Adaptations to highway to create new cross over and drop off At all times it is proposed that the Contractor manages access to the site off Oakdale Avenue by use of traffic calming STOP/GO control in both directions and the presence of a banksman at the road junction. And There will be other contracts associated with this site during the course of the works Planning and Preparing for Construction A minimum of 4 weeks is provided to allow the Principal Contractor adequate time to plan for Construction works. The Principal Contractor is to submit a contract programme, including lead in and design period and critical path indicating the construction phasing of the works. 4
1.0 DESCRIPTION OF PROJECT 1b - Project Directory Key Participants Company Name Address Phone Number Contact Client Peterborough City Council Bayard Place Broadway Peterborough PE1 1HZ E-Mail Address: sharon.bishop@peterborough.gov.uk 01733 863997 Sharon Bishop Principal Designer (Consultant) Note this duty is to be provided by the Contractor on their appointment for the Contract Works. Hamson Barron Smith (Architect, Structural Engineer, M & E) 3 Maltings Place 169 Tower Bridge Road London SE1 3JB E-Mail Address: simon.slater@hamsonbarronsmith.com 020 7940 3454 Simon Slater Client Appointed Safety Adviser Peterborough City Town Hall Council Bridge Street Peterborough PE1 1HQ E-Mail Address: healthandsafety@peterborough.gov.uk 01733 453526 healthandsafety@peterborough.gov.uk Principal Contractor TBC < 5
1.0 DESCRIPTION OF PROJECT 1c - Workplace (Health, Safety and Welfare) Regulations 1992 Relevant Requirements The completed works will be used as a workplace; consequently the finished design will need to comply with the relevant requirements of the Workplace (Health, Safety and Welfare) Regulations 1992. 1.0 DESCRIPTION OF PROJECT 1d - Existing Information, Plans and Records Existing Information The following information has been provided in relation to the works: Type Asbestos Register/ information Existing/ proposed design drawings Environmental reports; Ground/ soil reports; Other Specialist Surveys Document Location Tender Documentation Tender Documentation Tender Documentation Tender Documentation Tender Documentation This must be considered as a base of information only and is to be checked on site for accuracy, and not relied on. Existing Health & Safety File There is not an Existing Health & Safety File for this Site. 2.0 CLIENT CONSIDERATIONS AND MANAGEMENT 2a - Arrangements Planning and Management of Construction The Principal Contractor will be responsible for the planning and management of the construction phase. Prior to commencement of works, the Principal Contractor will prepare a Construction Phase Plan for submission. All stages of planning and management of construction works should be undertaken giving due regard to health and safety, through liaison with; and engagement of, the Client Appointed Safety Adviser (CASA). The CASA will review the development of the Construction Phase Health and Safety Plan, (CPP) and will confirm when it is adequate, in order for construction works to commence. During the construction phase, the Principal Contractor will review and update the CPP and make available any part of the plan to contractors as is necessary. Health and Safety Goals The main health and safety objective is to ensure that adequate actions and precautions are to be taken to prevent harm being caused to those carrying out construction work and others who may be affected. Communication and Liaison The Principal Contractor is to detail his proposals for the following items of site management; The method, and by whom, that health and safety information will be conveyed to all contractors and site operatives, and for monitoring the proposed systems, i.e. regular site health and safety inspections. 6
2.0 CLIENT CONSIDERATIONS AND MANAGEMENT 2a - Arrangements How sub-contractors are to be co-ordinated* Arrangements for consultation with employees and sub-contractors in accordance with current legislation. To maintain a named supervisor on site whenever works are being carried out and supply a named contact officer and emergency telephone number, primarily for health and safety purposes. How safety notices and copies of CDM F10 notification is to be displayed on site. To confirm procedures for dealing with accidents, ill health and dangerous occurrences arising from the work and associated activities and their notification to the Health and Safety Executive (HSE) under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). The Principal Contractor will also ensure that; All communications in respect of the works will be channelled through the client officer A site induction is carried out for all personnel / operatives attending site. Adequate information, instruction and training are received by all operatives as required depending on the activity. Close liaison is achieved between all parties where the proposed works will affect the means of escape plans, deliveries to site, parking etc. He, or a representative, will attend the initial pre-start meeting, and any further required progress meetings. He and any site operatives fully co-operate with any personnel attending site for the purpose of inspection, e.g. the CASA All relevant and requested documentation, such as risk assessments and method statements, be available within the site office for inspection or review. * The Principal Contractor should note that sub-contractors must supply risk assessments and method statements for any hazard in respect of their activities which may be required for inclusion within the full Construction Phase Plan. Where sub-contractors have not yet been appointed at the start of the construction phase, the Principal Contractor, in his health and safety plan, shall detail his selection criteria for those sub-contractors. When selected, the Principal Contractor should update his Construction Phase Plan with their risk assessments once appointed. Site Security The Principal Contractor is to ensure there is a high level of security in place around his designated site to prevent access by unauthorised persons during the course of works, including out of construction hours. The Principal Contractor will be responsible for security of the site throughout the contract and is expected to provide details of his proposals as far as are reasonably practicable. Regard should be given to the following; Exposure of excavations Ladders against scaffolding outside of working hours Risk of trespass by unauthorised persons onto hazardous areas of the site Proximity of Primary School pupils, teachers, parents and carers Members of the public Access and egress on Oakdale Avenue the site has restricted access Method of access and parking for contactors vehicles / plant Welfare Provision Welfare arrangements are to be in accordance with Schedule 2, Regulation 4(2), 13(4) and 15(11) of the Construction (Design and Management) Regulations 2015 and commensurate with the site undertaking. 7 The Principal Contractor is to confirm proposed arrangements and location for site welfare facilities,
which should consider and include the following; Sanitary conveniences temporarily connected to existing mains where reasonably practicable. Washing facilities, to include hot and cold running water. Space to hold design team and project team meetings on a regular basis during all Phases of the proposed contract. 2.0 CLIENT CONSIDERATIONS AND MANAGEMENT 2a - Arrangements Rest facilities, including arrangement for preparation and eating of meals, including means of boiling water. Secure storage for clothing and PPE. Adequate supply of drinking water. Detail arrangements for first aid, including name and qualifications of site first aider and emergency arrangements. Fire evacuation procedures (see 2b below) Site Access and Egress Points Access to the site will be via Oakdale Avenue. See drawing no 17-8-1076-HBS-XX-PL-DR-A-010 and tender phasing drawings. See below re site accommodation, storage and waste location requirements A full account of traffic and pedestrian movement and their impact on safety will need to be taken on an ongoing day to day basis throughout the works. Safe access and egress is to be maintained at all times and appropriate warning signs must be displayed both on the site, on Oakdale Avenue and along the public footpath to the southern boundary of the site. Location of Temporary Site Accommodation, Unloading Areas etc. The Principal Contractor s site area and layout of temporary site accommodation, material storage etc, is to be agreed prior to set up of site. This has provisionally been assessed and incorporated into the proposed tender drawings. The Principal Contractor will also identify the location of any unloading, parking of contractors vehicles, location of skips Appropriate security and warning signs to be displayed. Site Rules The Principal Contractor will be expected to display and communicate site rules through appropriate signage and site inductions. All visitors to site should be inducted into these rules and made to sign the site register. Correct Personal Protective Equipment (PPE) should be worn at all times by all those on site, and enforced if necessary. Smoking will not be permitted on site or in view of Members of Public at any time, in line with the Councils Smoking Policy. 8
2.0 CLIENT CONSIDERATIONS AND MANAGEMENT 2b - Third Party Considerations Localised Hoarding Requirements Suitable hoardings, no lower than 1800 mm high, shall be in place prior to commencement of site works to ensure protection of works from all possible unauthorised access. The Principal Contractor should liaise with the client officer in reference to the location of fencing and hoarding. All fencing should be maintained and inspected throughout the project. No Go Areas and Other Authorisation Requirements Where the works require the Principal Contractor to work outside his agreed site boundary or out of hours, this is to be agreed in advance with the client officer giving at least 48 hours notice. 2.0 CLIENT CONSIDERATIONS AND MANAGEMENT 2b - Third Party Considerations Site Transport Arrangements and Vehicle Movement Restrictions The Principal Contractor will be responsible for the safe management of vehicle and pedestrian movements during the contract. A Site Traffic Management Plan will need to be prepared by the Principal Contractor, and agreed with the client officer prior to the commencement of works. Things to be considered are;. Maintaining access and egress to the occupied areas of the building Ensuring emergency and fire exit routes are kept clear Timings of vehicle movements are to be agreed in advance with the client officer Permit-to-Work / Confined Spaces Any permit to work for this project will be the direct responsibility of the Principal Contractor. The Principal Contractor should also ensure that any permit to work put in place does not conflict with any of the clients own. Any works commencing within a confined space should be suitably risk assessed and monitored, and will be the direct responsibility of the Principal Contractor. Fire Precautions The Principal Contractor will assume total responsibility for the setting up, maintaining and monitoring of all fire preventative measures on site. He must ensure that suitable fire protection equipment is in place throughout the construction works to ensure no risk of damage. To this end the Principal Contractor should prepare a suitable Fire and Emergency Plan, and submit it to the client officer, for approval prior to work. Emergency Procedures and Means of Escape The Principal Contractor is responsible for having in place a detailed Emergency Procedure for the site which should be updated during the various stages of construction and levels of risk involved through such. Means of escape as the construction forms must also be protected to provide swift egress from the building in the event of an emergency. The Emergency Plan should be submitted to the client officer, for approval prior to work. The Principal Contractor should always ensure that any compounds, fencing etc does not in any way restrict the emergency evacuation of any persons from the premises. 9
2.0 CLIENT CONSIDERATIONS AND MANAGEMENT 2b - Third Party Considerations Parking Restrictions The Principal Contractor is to ensure that all construction site vehicles are restricted to only parking within the designated contractor site boundary. Site Visitors All visitors to site should be inducted to the site rules and made to sign the site register. Correct Personal Protective Equipment (PPE) should be worn at all times, and enforced if necessary. The Principal Contractor is not expected to supply visitors with PPE. Nuisances/ Disturbance The Principal Contractor will take all reasonable steps to avoid excessive noise, dust and other disturbances. The Principal Contractor is to give the client officer, notice of any exceptional disturbance and hazardous procedures, and continually liaise with the client officer for the management of any risks to the occupants of the building and the general public. Horseplay, abusive language or offensive banter will not be tolerated. 3.0 ENVIRONMENTAL RESTRICTIONS AND EXISTING RISKS 3a - Safety Hazards Boundaries and Permanent / Temporary Access Consideration should be given to the parking of site operative s vehicles due to the restrictions of, and only using, the contractor s allocated site. Waste A site waste management plan will be required in line with the regulations together with details of location of skips/ spoil. A copy of the Principal Contractor s disposal licence, or disposal arrangements, must be available on site for inspection.. 3.0 ENVIRONMENTAL RESTRICTIONS AND EXISTING RISKS 3a - Safety Hazards Existing Structures Fabric and Condition / Structural Modifications Please refer to Structural Engineer Drawings included within the tender documents. Existing Services (Utilities) The property is served by gas, water, electricity, telecoms and sewers/ drainage. Please refer to Statutory utility information included within the tender documents. Ground Conditions Please refer to ground condition information included within the tender documents. Issues Relating to Plant and Equipment The Principal Contractor will be responsible for securing the site out of working hours and preventative measures to ensure restricted access to site equipment by unauthorised persons. Any plant or equipment brought on to site by the Principal Contractor, whether hired or the contractors own should be; 10 Suitable for its intended use Be safe for use
Maintained in a safe condition and inspected to ensure this remains the case Should only by used people who have received adequate information, instruction and training Should be accompanied by suitable safety measures, e.g. protective devices, markings, warnings, etc. Copies of certification and maintenance records where appropriate, should be available for inspection or review. 3.0 ENVIRONMENTAL RESTRICTIONS AND EXISTING RISKS 3b - Health Hazards Asbestos Containing Materials In compliance with The Control of Asbestos Regulations, the Principal Contractor must refer to the Asbestos Information provided and available on site. Part of the construction works will include removal of Asbestos from site under controlled conditions. 4.0 SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS 4a - Design Assumptions, Work Methods and Control Measures The Principal Contractor, where applicable, shall take cognisance of information provided by all designers and develop safe systems of working. Risk Assessments and Method Statements (RAMS) shall be incorporated within his Construction Phase Health and Safety Plan prior to executing any particular activity. 4.0 SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS 4b - On-going Design Work Under the CDM Regs, each element of design including temporary works, designed access equipment, individual specialist contractor and specialist designer packages, is required to be developed with due consideration for the health and safety of all concerned both during construction and subsequent occupancy and maintenance. Each element of design is to be co-ordinated for health and safety aspects with the CASA. 4.0 SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS 4c - Significant Risks The Principal Contractor should address the following significant hazards associated with the design. It is essential that the Construction Phase Health & Safety Plan properly addresses the issues related below in the form of safe systems of work before the work actually commences on site. The Principal Contractor should address the following significant hazards associated with the design. It is essential that the Construction Phase Health and Safety Plan properly addresses the issues related below in the form of safe systems of work before the work actually commences on site. CONTINUING FUNCTIONALITY OF BUILDING There will be an overlap with the client s undertakings in the following areas during the contract, and which are to be clearly defined and documented; Ingress and egress to the construction site Pedestrian access The maintenance of escape routes from areas affected by the works. 11
DEMOLITIONS The Principal Contractor will include in his tender submission a method statement for the demolition element of the works, including the following; Evidence of competency of Principal Contractor and any nominated sub contractor The Principal Contractor s written health and safety policy statement An assurance that the works will be carried out in a safe and acceptable standard, in accordance with BS Code of Practice for Demolition. A list of senior staff who will be involved with the project with details of their qualifications and experience. Evidence of sufficient demolition insurance cover. Measures for the mitigation of foreseeable significant hazards. Measures to restrict foreseeable nuisances e.g. dust, noise, vibration. WORKING AT HEIGHT /ROOF ACCESS & WORK Suitable safety systems must be incorporated within the Principal Contractor s Construction Phase Plan to protect personnel carrying out such work, and must comply with The Work at Height Regulations 2005. The Principal Contractor will include in his tender submission details of; How a safe place of work will be provided and the methods of protection, e.g. safety nets 4.0 SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS 4c - Significant Risks How falls are to be prevented How danger to those below and to the public from falling materials is to be controlled What equipment will be used What competence / training is needed All scaffolding shall be installed by a competent person who is CITB approved. The Principal Contractor should check and ensure that evidence of competency and records of all scaffold inspections are available on site. The Principal Contractor is to provide a method statement describing type, extent, erection, maintenance and removal of scaffolding. If lifting equipment is to be used please refer to section LIFTING ON SITE below. CONTACT WITH OTHERS) THROUGH ACTUAL CONSTRUCTION, DELIVERIES etc Interaction with the general public and existing site users must be reduced with suitable health and safety systems in place to restrict access to the construction area from possible access points from within the overall site. Similar consideration must also be given to safely plan the movement of deliveries and waste disposal to and from the site. HAZARDOUS MATERIALS - See also Section 4d The Principal Contractor is to carry out a suitable and sufficient risk assessment/s for all activities as defined under the Control of Substances Hazardous to Health Regulations 2002 (COSHH). The Principal Contractor should ensure that all substances are accompanied by a corresponding Safety Data Sheet and that all operatives have been made aware of any dangers. All flammable materials are to be suitably and securely stored. Despite asbestos information being performed, additional care must always be taken. The Principal Contractor should ensure that all operatives are informed, prior to the commencement of works, that it may be present, and if discovered the client officer must be informed immediately and it s safe removal planned and carried out, in accordance with HSE recommendations. 12
The Principal Contractor must satisfy himself of any information he may require to ensure the safety of all persons and the works as the accuracy and sufficiency of information provided by the employer can not be guaranteed. WORKING WITH EXISTING SERVICES There are existing public services serving the site. Caution must be exercised when undertaking excavations and a trace of services, in conjunction with the service boards, is required before work commences. Existing internal services within the building site include 240 voltage electricity, mains water and gas. The Principal Contractor is to provide a method statement for the management of these existing live services, from initial site acquisition to practical completion, to ensure that the works are undertaken safely at all times, and no persons are exposed under any circumstances to dangerous conditions. Electrical / Mechanical: The Principal Contractor is to provide risk assessments which clearly identify a safe method of work for the following hazardous activities; For all electrical installations. An assurance that all electrical installation shall be in accordance with BS 7671 (IEE Regulations) Electricity Act, Electricity at Work Regulations and BS 5839 Fire Alarm Systems. Installation, testing and commissioning of heating, ventilation, hot and cold water services Verification of working practices for installation of equipment at a high level, e.g. fans, external lights. An assurance that all operatives engaged in this project who are involved in work with gas appliances shall be members of Gas Safe. 4.0 SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS 4c - Significant Risks Sewers and Drainage: The Principal Contractor is to provide suitable and sufficient risk assessments which clearly identify a safe method of work for the following hazardous activities; How associated hazards in a confined environment, such as oxygen deficiency, toxic, flammable or explosive gases and Leptospirosis are to be controlled. An assurance that any work activities involving confined spaces are completed by competent individuals with the appropriate training and qualifications. The contractor will be required to maintain services to adjacent properties at all times, and comply in all respects to the requirements of Anglian Water s guidance notes and procedures for builders making their own connections to the public sewers. The Principal Contractor will also be responsible for the selection of competent contractors for the installation of appropriate services to the building. Suitable systems should be in place for the protection of such, particularly where live electrical works are to be carried out including any commissioning of plant. STRUCTURAL The Principal Contractor is to provide suitable and sufficient risk assessments which clearly identify a safe method of work for the following hazardous activities; 13 Structural components Delivery, demolition, construction and erection procedures, and safe method of access to be adopted. Steel and concrete lintels Delivery, demolition, construction and erection procedures. Lifting of heavy objects, i.e. a lifting wheel or other device should be used when handling heavy objects from ground to scaffold.
Excavations and foundation works Handling of concrete. Principal Contractor to provide risk assessments which clearly identify a safe method of work and make reference to all hazards and the mitigation of risks to operatives and to the general public. The principal contractor shall ensure appropriate method statements and risk assessments are in place prior to commencement of activities, and should be discussed with any specialist sub contractor, prior to the works being carried out. The works may require temporary bracing and lifting, and temporary bracing of trusses and roof will be required. LIFTING ON SITE All processes involving lifting within the construction must be suitably controlled and planned to reduce the risks inherent in such operations. A lifting plan should be prepared, as appropriate, for complicated lifts using mechanical aids, such as cranes. The Principal Contractor must ensure that the Lifting Operations and Lifting Equipment Regulations (LOLER) 1998 are complied with. All manual-handling activities should also be risk assessed as required under the Manual Handling Regulations 1992 (see main contract documents for length and weights of structural components). EXCAVATIONS AND FOUNDATIONS Any foundations to be excavated for the building must be formed in a safe manner, giving consideration for protection from falls into excavations by personnel or plant, collapse of excavations, in line with the best practice and information provided. All such details need to be covered in the Principal Contractors Construction Phase Plan. 4.0 SIGNIFICANT DESIGN AND CONSTRUCTION HAZARDS 4d - Materials Requiring Special Precautions Any materials that are to be incorporated within the construction, which may present a risk to those who will work with them, must not be utilised without accompanying documentation, training and information. This includes Material Data Sheets which should be presented to all personnel, so to give an awareness of risks involved. Substances that are to be utilised must be backed up by suitable COSHH Assessments. 14
5.0 THE HEALTH & SAFETY FILE 5a - Format and Contents Item Required No. of Copies Supplied By (If Applicable) Required (Yes/No) Services Location and details of all new incoming services mains (water, gas, electricity, BT). 1 DESIGNERS PRINCIPAL CONTRACTORS Existing Environment Original Drawings 1 DESIGNERS Contract Details Contract Commencement Date of Practical Completion End of Defects Liability Period Certificate of Practical Completion Design Information Specification Details As-built Drawings or Certified As- Built Design Criteria Project Participants List of all domestic and named subcontractors List of all direct contractors Mechanical As-built drawings System Description Schedule of equipment/suppliers Manufacturers O&M information Health and Safety information Commissioning and Inspection Certificates 1 CONTRACT ADMINISTRATOR 1 DESIGNERS / PRINCIPAL CONTRACTORS 1 CLIENT PRINCIPAL CONTRACTOR 1 Direct CONTRACTOR Electrical As-built drawings System description Schedule of equipment/suppliers Manufacturers O&M information Commissioning and Inspection certificates Operation and Maintenance Manuals Fire and Emergency Fire retardancy certificates e.g. test certificates for upholstery fabrics, curtains, carpets etc. Fire Plan Drawing Product Information Product data sheets for materials requiring a COSHH assessment Hazards in relation to future work Residual hazards left on completion of the works Demolition hazards left on completion of the works 1 Direct CONTRACTOR 1 PRINCIPAL CONTRACTOR DESIGNERS 1 PRINCIPAL CONTRACTOR 1 PRINCIPAL CONTRACTOR DESIGNERS 15