Multco PLACEMENT COORDINATOR Job Description SECTION 1. - POSITION INFORMATION Date: Department Name: Juvenile Justice Division Name: Current Job Class Juvenile Counselor Job Class Number: Title: Working title: Placement Position #: (If different than above) Coordinator Employee Name: Phone Number: Supervisor Phone Number: Salary Range $24.29 - $29.89 Hourly $2,113.23 - $2,600.43 Semi-Monthly $4,226.46 - $5,200.86 Monthly $50,717.52 - $62,410.32 Annually SECTION 2. - PROGRAM INFORMATION: What is the Program s vision and mission? The Juvenile Services Division s mission is to enhance community safety and reduce delinquent activity by holding youth and children accountable in a fair and just manner, assisting them to develop skills necessary for success, and effectively using public resources. The Juvenile Services Division serves a diverse population by providing effective culturally and linguistically appropriate interventions, case management, and programming. The Juvenile Services Division works in partnership with the youth, family, and the community in holding youth accountable, supporting efforts to repair harm, assisting the youth in creating a healthy identity, and reconnecting the youth to the community in ways that reduce recidivism and support the youth s success. The Juvenile Services Division is a collaborative partner in the provider community s continuum of care. Staff members believe that change is possible when youth form trusting relationships with skilled workers who follow best practices. PURPOSE OF POSITION Briefly summarize the overall purpose of this position: To coordinate and organize system stakeholders, the case processing policies and procedures, and collect the information required for preliminary hearings. To assure each case is consistently prepared and presented per agreements with system partners as outlined in policy. Provides quality assurance at each decision point to ensure youth are placed in the least restrictive environment according to public safety, and risk of failure to appear, reduce the unnecessary use of detention and manage the detention alternative continuum. SECTION 3. - DESCRIPTION OF JOB DUTIES - IMPORTANT AND ESSENTIAL FUNCTIONS Jobs generally consist of four to six major functions that are directly related to the purpose of the position. These major functions should be listed below, along with the tasks that are performed. Functions will be sets of tasks that generally take 10% or more of the job. List the major functions with the corresponding percentage of time. % of Time ESSENTIAL JOB FUNCTIONS - directly related to the reason that the job exists FUNCTION 1: CASE PREPARATION FOR PRELIMINARY HEARINGS Review preliminary hearing list. Compile discovery (Police Reports, Community Detention History, Risk Assessment, Juvenile Court Counselor Recommendation, etc). Scrutinize factors used in developing individual Risk Assessment Scores. (RAI), to ensure fidelity 30% to the Juvenile Detention Alternatives initiative (JDAI) principles and core strategies. Review custody population. Review detention alternative utilization and contracts. Provide day to day support with contract staff. Mediate collaberation between Juvenile Court Counselors and Detention alternative contract
staff. Determine whether juveniles should be conditionally released, placed in alternative care, or placed in detention based on information provided by police or others Develop a safety plan for youth and families to insure that no one is further victimized or victimizes others Review police reports for legal sufficiency. Coordinate counselor recommendation. Provide clear rational for those cases in which a risk assessment override is necessary resulting in a youth either being released or detained. Review detention alternative history of specific youth. Facilitate Placement Planning Meeting. Attend preliminary hearing and present department recommendation based on youth risk, alternative placement decision, and other information made available by stakeholders. Screen and approve all requests for placement on preliminary hearing docket. Conduct ten, twenty-eight, and fifty-six day placement reviews. Conduct compliance reviews. Coordinate with JCC staff assigned to youth when placement planning needs to be revised. Arrange for interpreters for youth and families who attend preliminary hearings. Prepare and present placement recommendations at multiple decisions points for stakeholders including court counselors, District Attorneys, Judges, Police, Defense Bar, and community based providers to ensure that the principles of JDAI are upheld. Interface with stakeholders who have different priorities and missions in an effort to mediate conflicting points of view that ensure resolutions are consistent. Conduct Parole Revocation Hearings as needed. Serve as a back-up Parole Hearings Officer. Consult with law enforcement and other agencies regarding youths to determine if youth in law enforcement agency custody should be held, released or placed in alternative shelter care Make appropriate contact with schools, teachers, police, care providers and various agencies and organizations for the purpose of interagency information sharing and collaboration in addressing community concerns Aid in assessing community resources, develop programs, assist with grant proposals and inform community of programs Develop and maintain familiarity with community resources available to juvenile offenders. Respond to community safety concerns regarding the Preliminary Process and JDAI Alternatives Advise and render assistance to parents, guardians, and other interested parties in the handling of delinquent or pre-delinquent behavior of juveniles Prepare criminal histories for military recruiters, Job Corps, and other potential employers 20% 20% FUNCTION 2: QUALITY ASSURANCE Provide oversight for the following decisions: o RAI score o Hearing recommendations o Shelter Screenings o JCC paperwork related to preliminary hearings o Program placement o Legal sufficiency of allegation in police report o Distribution of discovery (Police Reports, Community Detention History, Risk Assessment, Juvenile Court Counselor Recommendation, etc).. o Provide 24 hour support to Juvenile Custody Service Intake and approve Risk Assessment Instrument Overrides and Parole Authority Housing Approval FUNCTION 3: DOCUMENTATION, DATA ENTRY, AND RECORD MANAGEMENT Routinely enter data in the Juvenile Justice Information System (JJIS) in a timely manner, e.g., JJIS Notes, JCP data, school information, JJIS Formal Accountability Agreement (FAA) Objectives; track JJIS objectives JJIS including: RAI score, detain reason, etc. Complete RAI in JJIS for each custody episode.
15% 10% 5% Document Preliminary hearing decisions and process. Prepare and maintain social histories, court reports, and referral letters; prepare case transfer or closing summaries Update phone numbers, addresses Review referral history and other JJIS data for accuracy. Organize and maintain social files Obtain fingerprints and photograph for all delinquency with true findings Conduct timely data collection for statistical purposes Participate in Research and Evaluation projects FUNCTION 4: CAPACITY MANAGEMENT detention population check population check for contract counties Notify contract counties to come down to their contracted beds if population is an issue Implement release plans for Federal housing, out of county housing, etc. Monitor length of stay Assist in release planning on pre-adjudicated youth. Coordinate appropriate services for youth housed in custody. Follow and implement Capacity Management Policy Implement Capacity Management System when necessary Notify stakeholders of imminent implementation Notify Juvenile Court Counselors if and when a youth assigned to their caseload is released Coordinate appropriate release plan Approve released according to Capacity management Policy and Judiciary orders. FUNCTION 5: TRAINING Train JCSS (Juvenile Custody Specialist Staff) in detention intake procedures, court process and JDAI Principles and core strategies. Train, mentor, and coach JDAI replication sites in pre-trial placement planning. Train custody intake staff to coordinate functions between JCSS, Custody Services Intake and Juvenile Court Counselors. Train Intake and JCC employees on data entry in JJIS. Train stakeholders on completion of the Risk Assessment Instrument, pre-trial planning and court process. FUNCTION 6: OTHER RELATED DUTIES Participate in program expansion planning. Provide support to intake. Meet with judges to refine case processing and problem solve issues. Meet with system partners such as county mental health to refine case processing and problem solve issues. Coordinate with adult system for hearings and housing. Ballot measure 11-placement planning. Provide customer service and public relations in response to phone calls requesting department and case processing information. Other related duties as assigned by Community Justice Managers. Respond to policing agency concerns Coordinate transportation of local youth from other policing agencies across the United States Coordinate extraditions following ICPC for juveniles and Extraditions that may be handled as adults Coordinate transportation arrangements for youth from other states under ICPC. 100%
SECTION 4 - GUIDELINES: List the Laws, Rules, Policies, and Procedures that provide the boundaries within which this position operates. What latitude does the position have? Will it rigidly follow a set procedure, or will it interpret information and decide on a course of action? This position strictly follows the laws and administrative rules of Oregon Revised Statutes (ORS) per the Juvenile Code Section (419). This position also follows Court orders and rules, Multnomah County Work Rules, Code of Conduct, security agreements/policies and interagency agreements. Regarding JSD procedures, there is room for interpretation and adaptation in many areas. This position will also follow the policies and practices recommended by Juvenile Detention Alternative Initiative (JDAI) Principles per the department guidelines. This position requires the employee to have a significant and extensive body of knowledge in order to make appropriate decisions. This position has substantial responsibility for initiating and prioritizing work within established legal guidelines and department parameters. This position has a great deal of latitude to exercise independent judgment and action. This position interprets the circumstances that bring the child or youth to the attention of the Juvenile Services Division and makes choices among policy and procedure options based on their assessment of the youth s individual needs and community protection issues. SECTION 5 - WORK CONTACTS: With whom (outside of coworkers) will this incumbent regularly come in contact? Who Contacted How Purpose How Often Clients & Families In person On-going counseling Phone calls and assessments Written Monitor conditions of release Court hearings Crisis Intervention Capacity management Planning Treatment Providers/Agencies In person Phone calls Written Court hearings Meetings/staffing Case planning/staffing Monitor treatment progress and compliance Coordinate services and information Law Enforcement, Community Partner Agencies (e.g., OYA, DHS), and Other Jurisdictions, Correctional Agencies (Adult and Juvenile)etc. In person Phone calls Written Court hearings Meetings/staffing Emails Community supervision Coordinate services and information Case planning/staffing Monitor placements and performance Manage program utilization System problem solving Judiciary Judges, District Attorney s (DA), and Defense Attorneys In person Phone calls Written Summons/subpoenas Status updates Law and/or probation violations Preparation for court hearings
Who Contacted How Purpose How Often Emails Presenting Court hearings Recommendations Capacity Management Coordination and system problem solving Schools Phone calls Written Meetings/staffing Mental Health, Substance Abuse Professionals, Consultants/Therapists, Multnomah County mental Health Care Coordinators Collateral Contacts In person Phone calls In person Phone calls Written /report s Meetings/staffing Court Hearings Advocate for youth s enrollment Monitor school attendance Monitor education plans Coordinate services and information Outreach and collaboration Assessments/evaluations Multidisciplinary team meetings Treatment/Case plan consultation Monitor treatment plans Community supervision/protection Restitution Coordinate services and information Weekly SECTION 6. - JOB-RELATED DECISION MAKING Please provide examples of the kinds of decisions likely to be made by this position. Indicate the impact of the decisions. Analyze and integrate complex sets of information to ensure that juveniles are placed in the least restrictive environment given their level of risk, need to preserve community safety, availability of resources, and stakeholders concerns. Determine level of youth risk to public safety. Arrange for appropriate placement pre-trial. Determine level of compliance with conditions of release. Control preliminary hearing docket. Present department recommendations in court. Decisions are directly related to the positive working relationship with stakeholders regarding youth law policies, assurance of public safety, risk for failure to appear, least restrictive interventions in youth behavior, and cost effectiveness in resource management of beds. SECTION 7. - REVIEW OF WORK Who reviews the work of this position? (List name and job title.) How? How often? Purpose of the review? Custody Service Manager Community Justice Manager.
Work will be reviewed via informal supervision on a regular basis, as needed, and formal reviews. The purpose of the review is to ensure Directly observe, evaluate, and give feedback about effective delivery of services, data collection, data entry, quality assurance, and collaborative approaches. Continue to ensure work is done within established policies, philosophy, guidelines, and statutes. Review detention utilization trends daily for effective outcomes. Evaluate employee performance to outcome measures and job responsibilities. Provide employee feedback, set goals, and plan training. Role model, coach, mentor, train, and develop employees to incorporate philosophical beliefs, conditions of confinement, national standards and best practice for supervision and services to youth. SECTION 8. - SUPERVISORY DUTIES List the positions and number of current incumbents this person will supervise. Classification Title N/A Number of Positions N/A For positions you supervise, please clarify your level of responsibility for the following decisions. Check the appropriate boxes. Function Hire/Promote/Transfer Discharge/Suspend Employee Discipline Pay Increase Approval Overtime / Leave Approval Written Performance Appraisal RESPONSIBILITY LEVEL - see above instructions Take the Effectively Provide N/A Action/ Recommend input Inform Supr. SECTION 9. - PHYSICAL FACTORS Check the box that best describes the overall amount of physical effort typically required by your job. Double-click the appropriate gray box, and then change the Default Value to Checked Standard - Normally seated, standing or walking at will; normal physical ability to do some bending and light carrying. Restricted/Mobile - Confined to immediate work area; can only leave workstation during assigned breaks. Exertive - Extensive walking, recurring bending, crouching, stooping, stretching, reaching or similar activities; recurring lifting of light or moderately heavy items. Strenuous - Considerable and rapid physical exertion or demands on the body such as frequent climbing of tall ladders, continuous lifting of heavy objects, crouching or crawling in restricted areas; exertion requires highly intense muscular action leading to substantial muscular exhaustion. Please identify each appropriate physical activity required in the performance of this job and indicate the relative code (see below) for each activity. Enter N/A in column I if you are not required to perform the respective activity. Frequency Codes: I = Infrequent (less than 10%) S = Seldom, Minimal (10% - 25%) M = Moderate, Average (25% - 50%) A = Almost Always (more than 50%)
Condition Heavy lifting/carrying, 45 lbs. & over Moderate lifting/carrying, 15-45 lbs. Light lifting/carrying, under 15 lbs. Pulling/Pushing Reaching/Working Overhead Use of fingers Both hands required Walking Running Standing Sitting Crawling/Crouching Kneeling Repeated bending Climbing Operating of motorized equipment Ability to discharge firearms Speech Visual requirements Relative Frequency I S M A - Near vision, 20 inches or less - Mid-range, more than 20 inches/less than 20 ft - Distance, 20 feet or more - Color, ability to identify and distinguish colors - Depth Perception Repetitive motions Exposure to toxic / caustic chemicals (such as inks, exhausts fumes, dyes, pesticides) Exposure to excessive dust / mold / mildew Exposure to excessive heat / cold Exposure to excessive noise levels Special Factors not listed: (Please specify) contact with high risk public safety youth
SECTION 10. - WORKING CONDITIONS This position will be required to: Frequency Codes: I = Infrequent (less than 10%) S = Seldom, Minimal (10% - 25%) Overtime Work different shifts Work Weekends Travel Condition M = Moderate, Average (25% - 50%) A = Almost Always (more than 50%) Relative Frequency I S M A SECTION 11. - ADDITIONAL JOB-RELATED INFORMATION Any other comments that would add to an understanding of this position: Understanding/recognition of the symptoms of physical and mental disorders, substance abuse or deficiencies/strengths in children, adolescents and adults. Ability to plan and coordinate services for high-risk community safety youth with specialized risk dynamics ie, sex offenders, youth with mental health illnesses, violent youth, fire setters etc. Expertise in scoring public safety screenings, including mental health, suicide, program placement eligibility criteria, Juvenile Crime Prevention Assessment, sanction grid, and case classification. Ability to clearly and competently negotiate and coordinate court process with stakeholders with differing opinions. Ability to understand, apply and implement the youth law policy agreements between stakeholders. Understanding and referencing Oregon Criminal Code that relates to juvenile justice. Understanding of theories, methods and techniques of social casework, counseling, child psychology and development. Understanding of business letter writing and basic report preparation techniques. Must have excellent English usage, spelling, grammar and punctuation. Understand the principles and practices of the Juvenile Justice system. Understand and use the policies, procedures and practices of the department and juvenile court. Understand and use the Juvenile Code and pertinent Federal, State and local laws, rules and regulations. Establish and maintain collaborate working relationships with stakeholders contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Gain cooperation through discussion and persuasion of people from various socio/economic backgrounds who may be hostile and/or aggressive or have emotional disorders. Respond effectively in situations that are potentially dangerous with emotionally disturbed, impulsive and/or unpredictable people. Utilize community resources available for diagnosis and treatment of the child and family. Provide honest calm and courteous customer service. Assure cultural sensitivity and provision of service that meets, supports, and enhances the needs of diverse children and families. SPECIAL REQUIREMENTS: List any special mandatory recruiting requirements for this position. Ability to learn and utilize computer and data entry technology. The ability to work with juveniles with sexual offending behaviors and with their families in a strength-based and respectful manner. Ability to understand and implement the Detention capacity System Understanding and knowledge of JDAI principles and how they apply to Multnomah County The ability to collaborate with multi-agency partners. A valid driver s license. Pass a Background check