Evolution of the Project Management Office A Guide to Helping the PMO Thrive
What is the Project Management Office? The Project Management Office (PMO) encourages a new way of thinking about project management and is key to driving enhanced efficiencies and productivity within an organization. By focusing on the PMO as a productivity and profit center and creating a clear career path for talented professionals, companies have a new, internal solution that can generate enormous efficiency and financial returns. 2
Elements of the Successful PMO PMO leadership status C-level support Clear goals and metrics Alignment with organizational goals Rigorous measurement and documentation of ROI 3
P + M = O: People + Motivation = Opportunity Successful implementation of the PMO drives results: Greater efficiency Increased productivity Improved profits Cost stability 4
Roles in a Traditional PMO Where do you start? You start with your people. These are the traditional roles in the PMO. Consider creating new ones, too. Project Associate Project Coordinator Project Manager Senior Project Manager Project Director 5
PMO Organizational Chart of the Future CEO CHIEF PROJECT OFFICER PRACTICE LEADER PROJECT EXECUTIVE SENIOR PROJECT MANAGER PROJECT MANAGER RESOURCE MANAGER PROJECT COORDINATOR PROJECT ASSOCIATE BUSINESS ANALYST
Organizing the PMO Add these new roles into your org chart: Resource Manager Practice Leaders Chief Project Officer 7
Organizing the Project Management Office: Resource Manager No direct reports Acts as traffic manager Manages resources for greater ROI and profitability Makes decisions about allocation of people, resources and funding Provides administrative support 8
Organizing the Project Management Office: Practice Leaders Industry-specific leaders of project manager Manages resources for greater ROI and profitability Facilitates training to maximize worker effectiveness Typically focuses on training and education related to domain expertise and industry knowledge, not just project management training 9
Organizing the Project Management Office: Chief Project Officer Has leadership at the executive or C-level: Chief Project Officer Visibility into project prioritization, risk management, performance metrics and alignment to achievement of organizational objectives Makes decisions about allocation of people, resources and funding Manages resources for greater ROI and profitability There may be multiple PMOs depending on the size of the company 10
The Link Between Project Management and Productivity Now that we understand who is doing the work, let s understand how to make them more productive. Move from measuring what people are doing to how they are doing it. 11
Steps to Success Now that we understand that we need to be productive, let s explore how we re going to get there. Elevate status Develop team members skills Establish metrics Plan pilot projects Improve systems (possibly establish more than one PMO) Reap rewards 12
Fill the Talent Pipeline and Train Them Show opportunity in PM Create excitement about PM career opportunities Find the right path PM leadership or support Upskill existing talent with training appropriate to the individual 13
Upskill for Success Choose the right skills training for the individual s goals: Project Management (including certification) Program / Portfolio Management Business Analysis Business Skills Team Development Contract Management Vendor Management Leadership Communication 14
Learn how to prepare your organization for upcoming PMO trends by contacting TwentyEighty Strategy Execution. +1 888.374.8884 strategyex.com