Page 1 of 6 NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: TURN KEY REPLACEMENT OF THE EXISTING CHILLED WATER SYSTEM BID OPENING: JANUARY 15, 2015 1:00 PM. LOCAL PREVAILING TIME. CONTACT PERSON: PLACE OF OPENING: Deborah Martin Administrative Assistant for Operations St. Clair County Road Commission 21 Airport Drive St. Clair, MI 48079 PROVISIONS PHONE: 810-364-5720 Vendors must submit their Bid in a sealed envelope. Please print the following on the face of the envelope: - Name and address of the bidder - Bid Name TURN KEY REPLACEMENT OF THE EXISTING CHILLED WATER SYSTEM 1. You are urged to mail your bid in early. Late bids will not be accepted and will be returned unopened to the vendor. 2. Proposals must be submitted on the forms provided by the St. Clair County Road Commission. Forms are to be filled out in their entirety. When a bid does not meet specifications, a reason for the deviation must be given. 3. The submission of this bid certifies that the bidder has read, is familiar with, and will comply with any and all segments of these specifications as described below. 4. Bids that do not have all the applicable lines filled in on the bid sheet may be disqualified as a non-responsive bid. We will not assume that the product meets specification when lines are left blank. If it is necessary to bid alternate equipment or to take exceptions to the specifications as set forth, this must be so stated in your bid. For each item, please place an X in the appropriate box (Yes No ) to signify whether or not you are in complete compliance with the specification. Failure to follow the format or answer the specification may cause your bid to be disqualified. If you need extra space to describe your product, please feel free to attach extra sheets. When doing this, be sure your description references the appropriate question number. Any exceptions to the specifications must be fully explained in the comment section and will only be considered if advantageous to the St. Clair County Road Commission 5. The bidder must submit with their bid, detailed specifications and necessary information (product literature) on the item(s) bid. 6. The bid will be awarded to the vendor that supplies the bid items that is in the best interest of the St. Clair County Road Commission
Page 2 of 6 7. The Board of County Road Commissioners of St. Clair County reserves the right to reject any or all bids, waive any irregularities, or to make the award in part or its entirety. 8. This equipment is to be delivered FOB to St. Clair County Road Commission, 21 Airport Drive, St. Clair, MI 48079. 9. Regulations All products must meet all applicable Local, State and Federal regulations Yes No 10. Warranty Standard limited warranty will be required of the manufacturer of the products that shall be: 1. All items shall be guaranteed for a minimum period of one (1) year against defective parts and workmanship... Yes No 2. All defective parts and labor are the obligation of the vendor during this period... Yes No 3. Copy of warranty should accompany bid documents... Yes No If defects occur during this time, the defective product shall be replaced or corrected by the vendor without cost to the County except where it shall be clearly shown that the defect is due to misuse and not to faulty manufacture or installation. 11. Guarantee The bidder guarantees that the item(s) offered is standard new product..yes No 12. Fair employment practices 13. Payment 14. Notice The Vendor agrees that he will not discriminate against any employee or applicant for employment, to be employed in the performance of this Contract with respect to his hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment because of his age, except when based on a bona fide occupation qualification or because of his race, color, religion, national origin or ancestry (Act No. 251 P.A. 1955, as amended). Before payment of the final estimate or payment of any retainage, the Road Commission will ascertain that the equipment has been built in accordance with the plans and specifications or with such modifications thereof as may have been approved. Payment cannot be processed by the Road Commission until all contract items have been delivered in satisfactory condition with an invoice referring to the Purchase Order Number and mailed to / billed to the address indicated on the Purchase Order. If agreed specifications are not met, the St. Clair County Road Commission reserves the right to hold payment until concerns are addressed and final agreement is settled. The ST. CLAIR COUNTY ROAD COMMISSION in accordance with Title VI of the Civil Rights Acts of 1964, 78-252, 42 U.S.C. 2000d-222d- 4, the Civil Rights Act of 1987, P.L. 100-259, and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, Non-discrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprise firms will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of Race, Color, Sex, Age, National Origin, or Handicap in consideration for an award.
Page 3 of 6 GENERAL SPECIFICATIONS FOR TURN KEY REPLACEMENT OF THE EXISTING CHILLED WATER SYSTEM ARE AS FOLLOWS. THE EQUIPMENT BRAND AND MODELS HAVE BEEN SELECTED AND ALTERNATES WILL NOT BE ACCEPTED. THE SCOPE OF WORK INCLUDES: 1. DEMOLITION 2. NEW WORK 1. Provide labor and equipment to decommission two (2) existing Trane chillers... Yes No 2. Recover refrigerant per EPA guidelines... Yes No 3. Drain and recover for re-use the glycol/water solution from within the chilled water piping... Yes No 4. Remove existing chilled water pumps, valves and specialties... Yes No 5. Disconnect, cut and cap all utilities connected to chiller and abandon underground in place... Yes No 6. Remove chillers for disposal off premises... Yes No 1. A new housekeeping pad with protective bollards will be provided by the customer adjacent to north side of building west of bay door... Yes No 2. Provide labor, equipment and materials to set new chiller in place (Chiller specification follow)... Yes No 3. Provide new electrical feed to chiller from mechanical room... Yes No 4. Provide new insulated steel piping to chiller from mechanical room (welded or Victaulic)... Yes No 5. Provide and install new chilled water pumps (Pump specification follow)... Yes No 6. Provide and install new chilled water pump variable frequency drives (VFD specification follow)... Yes No 7. Provide and install new chilled water buffer tank (Tank specification follow)... Yes No 8. Provide and install new Tridium based DDC temperature control panel in place of existing Trane chiller panel (Controls specification follow)... Yes No 9. Leak test and fill system with 30% ethylene glycol solution recovered previously adding as needed... Yes No 10. Perform check, test, commissioning and startup of new equipment... Yes No 11. Provide customer training and close out documents... Yes No
Page 4 of 6 EQUIPMENT SPECIFICATIONS: 3. TRANE CHILLER Tag(s) Qty Description Model Number A1 CH-1 1 Air-Cooled Chiller, Scroll Compressors CGAM090F2**2AXD2A1A1A1AXXA1D1A4XXXXX XB1A3A1D1X-L-X Product Data - Air-Cooled Scroll Item: A1 Qty: 1 Tag(s): CH-1 1. Air-Cooled Scroll Packaged Chiller... Yes No 2. Startup included Trane Service must start equipment for warranty to be honored... Yes No 3. 90 nominal tons... Yes No 4. 60 hertz... Yes No 5. 460 volt 3 phases... Yes No 6. High efficiency/performance... Yes No 7. Full factory refrigerant charge (HFC-410A)... Yes No 8. With freeze protection (External T-STAT control)... Yes No 9. Refrigerant isolation valves (discharge valve)... Yes No 10. UL listed to US and Canadian safety standards... Yes No 11. ASHRAE 90.1 all versions compliant... Yes No 12. AHRI certified... Yes No 13. Factory installed flow switch set point 60 cm/sec... Yes No 14. Std cooling (42 to 65F/5.5 to 18C)... Yes No 15. Grooved pipe connection... Yes No 16. Factory insulation all cold parts... Yes No 17. Performance based on water... Yes No 18. Wide ambient (0 to 125F/-18 to 52C)... Yes No 19. Lanced aluminum fins... Yes No 20. Across the line starter/direct on line... Yes No 21. Single point power connection... Yes No 22. Circuit breaker-high fault rated control panel... Yes No 23. Enclosure type UL 1995 rated for outdoor applications... Yes No 24. BACnet interface... Yes No 25. High A short circuit rating... Yes No 26. Elastomeric isolators... Yes No
Page 5 of 6 27. With water strainer factory installed... Yes No 28. Super quiet... Yes No 29. Architectural louvered panels... Yes No 30. 2 nd 5 th year compressor parts... Yes No 31. 1 st year labor warranty... Yes No 32. 1 st year refrigerant warranty... Yes No 4. CHILLED WATER PUMPS 1. Provide and install two (2) B&G e-1510 model 2EB, SS, 7.5 hp, 1800 RPM, 213T Frame, with 9.75 impeller, Std seal, ODP motor, Premium efficient motor 208/230/460/3 ph, 226 gpm @ 80FT TDH... Yes No 2. Provide and install two (2) B&G 3DS-4S triple duty valves... Yes No 3. Provide and install two (2) B&G ED-3X Suction Diffuser Plus... Yes No 4. Provide and install piping, valves, pressure gauges and insulation to create a redundant pump arrangement... Yes No 5. VARIABLE FREQUENCY DRIVES 1. Provide and install two (2) new 7.5 hp Yaskawa Variable Frequency Drives for the new chilled water pumps. Model number CIMR-ZU4A0011FAA, 460/3 ph... Yes No 2. Drives are to be installed in place of existing motor starters and re-fused accordingly... Yes No 6. CHILLED WATER BUFFER TANK 1. Provide and install one (1) 500 gallon buffer tank model Wessels CBT 500... Yes No 2. Provide weatherproof insulation and aluminum covering of tank... Yes No 3. Provide and install all piping, vents and valves necessary... Yes No
Page 6 of 6 7. TEMPERATURE CONTROL SYSTEM PROVIDE AND INSTALL NEW TRIDIUM WEB BASED NON-PROPRIETARY DDC CONTROL SYSTEM INCLUDING THE FOLLOWING: 1. Provide and install new control panel and power supply... Yes No 2. Panel to include minimally I/O for boiler, chiller and pump start/stop, and monitoring... Yes No 3. Panel to include one (1) JACE which allows for integration of multiple platforms of communication types and Remote communication... Yes No 4. Local touch screen which allows control and monitoring of chiller, pumps and boilers... Yes No 5. Also included will be the ability to create scheduling, status, alarms and trending of boilers, chiller and pumps... Yes No 6. A static IP address is required for remote monitoring and dial out of alarms and is by owner... Yes No 7. Tridium system will be capable of future Integration of heating hot water temperature control, AHU s and Building zone control... Yes No DELIVERY FOB CENTRAL SERVICE CENTER, 21 AIRPORT DRIVE, ST. CLAIR, MICHIGAN 48079 INDICATE DATE OF DELIVERY AFTER AWARDING OF BID WEEKS BID WILL BE AWARDED TO THE COMPANY THAT IS IN THE BEST INTEREST OF THE ST. CLAIR COUNTY ROAD COMMISSION ANY OR ALL BIDS MAY BE REJECTED BY THE ST. CLAIR COUNTY BOARD OF ROAD COMMISSIONERS PRICING: TURN KEY REPLACEMENT OF THE EXISTING CHILLED WATER SYSTEM - TOTAL..$ SUBMITTED BY: DATE SIGNED: TITLE: COMPANY: ADDRESS: TELEPHONE: EXT: