SPICA 2008 Zurich, Switzerland, September 29 October 01, 2008 Sponsoring & Exhibition (Information & Rates)
INDEX Introduction to the SPICA congress 2008 pages 3-4 Venue page 5 Floor Plan page 6 Booths and Rates page 7 Important Dates and Payment page 8 Conditions and Liability page 9 Exhibition Order Form page 10 Further Sponsoring & Advertisement-Opportunities pages11-12 Positive Impacts for Partners & Sponsors page 13 Sponsoring Order Form page 14 2
INTRODUCTION TO THE CONGRESS The SPICA Congress, including Exhibition takes place from Monday, September 29 to Wednesday, October 01, 2008 at the Federal Institute of Technology (ETH) in Zurich. The conference will be of major importance to chemists, separation scientists and engineers involved in product discovery, process design and development, production and manufacturing. This 12 th biennial meeting in the prestigious series of International Symposia on Preparative and Industrial Chromatography and Allied Technologies provides an ideal forum for the presentation of the latest development in preparative separation science and a platform for exchange of ideas between academia and industry. Besides the congress, which is being held in the Auditorium Max of ETH, an exhibition, poster sessions, and Workshops will take place. They are meant to enhance communication, and help bring together the different events and activities. VENUE Building of the Swiss Federal Institute of Technology (ETH) DATE Monday to Wednesday, September 29 October 01, 2008 ORGANISATION PROGRAM DELEGATES SPICA focuses on all aspects of purification and isolation of value-added products encompassing pharmaceuticals, fine chemicals, natural products, bio molecules, agrochemicals, aroma and food additives. lectures, workshops, exhibitor seminars, poster-presentations and trade exhibition The congress expects to attract approximately 400 delegates. Our delegates will include leading thinkers, decision makers, and those outstanding individuals who are expected to shape the development of the discipline in coming years. 3
PRESENTATION, EXHIBITION COORDINATOR EXHIBITION MEDIA Companies are invited to present their products and processes in the field of laboratory, preparative and industrial scale chromatography. A wide variety of national and international technical press agencies and newspapers will cover reporting about the congress EXHIBITION- & CONGRESS- AGENCY Grass Roots Switzerland AG Weinbergstrasse 11 8001 Zurich / Switzerland www.grassroots-ch.com Tel +41 44 252 50 30 Fax +41 44 251 31 49 Spica2008@grg.com CONGRESS WEBSITE www.spica2008.ethz.ch (will be online by the end of November) 4
VENUE LOOK BACK ON INNSBRUCK 2006 & PREVIEW TO ZURICH 2008 Zurich Welcome to Zurich. This town is Switzerland s major hub for business and science. It is home of the ETH, the Swiss Federal Institute of Technology. The institution is located in the heart of the city, near the railway station and the lake. All booths and exhibitor spaces are situated in places where people either stay for coffee breaks or receptions or where they pass by, so every exhibitor will surely be noticed by delegates and visitors during the whole congress. Federal Institute of Technology (ETH) Exhibition spaces are in the lobby of the main entrance. 5
FLOOR PLAN MAIN BUILDING ETH EXHIBITION AREA 6
BOOTHS AND RATES At the Mainfloor ETH, standardised booths will be set up by a professional exhibition builder. For different requirements and additional needs, kindly contact the exhibitor-organiser, Grass Roots Switzerland AG. The basic arrangement includes: - Booth with 1, 2, or 3 side-panels, colour white - Height: 2.5 m - Floor-carpeting - Ceiling construction as open raster - Panel for company name (20 letters, 30 cm high) - Light: 1 spot (100W) per 3 sqm - Electricity, 220V - 1 table, 2 chairs, 1 waste-paper basket RATES BOOTH Mainfloor ETH 6 sqm (2 x 3 m) CHF 3 550. + 7.6% VAT 9 sqm (3 x 3 m) CHF 4 750. + 7.6% VAT RATES SPACE ONLY Mainfloor ETH 6 sqm (minimum) CHF 2 400. + 7.6% VAT 9 sqm CHF 3 700. + 7.6% VAT 7
IMPORTANT DATES AND PAYMENT 1. Registration For exhibition registration the order form has to be filled out completely and has to be sent to Grass Roots Switzerland AG before...may 31, 2008 2. Payment Swiss Francs CHF payment before....june 30, 2008 either by credit card (American Express, Visa, Mastercard) or via bank transfer to: UBS AG, CH-8098 Zurich, Grass Roots Switzerland AG SPICA2008, Account No. 644.108.04W, clearing no. 230 IBAN: CH640023023064410804W, SWIFT code: UBSWCHZH80A 3. Cancellation Cancellation must be communicated in writing to Grass Roots Switzerland AG Weinbergstrasse 11, 8001 Zurich/Switzerland or spica2008@grg.com 50% of the rental fee... until May 31, 2008 100% of the rental fee...after June 1, 2008 4. Additional Infrastructure Requirements have to be announced to Grass Roots Switzerland AG before...july 31, 2008 After this date, no more changes can be accepted. 5. Delivery of goods A time table with specific timing for floor preparation, booth construction and delivery of goods will be assigned and communicated in due time to exhibitors. The schedule will fit into the following dates: Booth construction:... Morning of Saturday, September 27, 2008 Delivery of goods/setup:... Morning of Monday, September 29, 2008 Dismantling:...Evening of Wednesday, October 01, 2008 8
CONDITIONS AND LIABILITY 1. Insurance: Every exhibitor is responsible on his own for damages against goods, other persons and the owner of the hall. The meeting organisers do not take any responsibility for damages. 2. Force major risk If the exhibition cannot take place or has to be postponed in consequence of unforeseen political, economical or natural events, the paid amount cannot be refunded. 3. Changes After having considered all exhibitors, the congress organiser has the right to make space changes. 4. Assembly Any assembly has to be done carefully. Double adhesive may not be pasted directly on the floor. Screws and nails may not be fixed either to the wall or to the floor. If nevertheless damage should occur, the cost of repair will be charged to the responsible exhibitor. No storage facilities are placed at your disposal. The exhibitors are requested to kindly organise possibilities for storage rooms, packing material, etc. on their own. No packing material or waste may be left at the exhibit hall. The exhibit area has to be returned clean and undamaged. Cleaning of the booth can be organised on account every evening. 5. Food and beverages No food and beverages may be served by the exhibitors. Packed food presents (such as little chocolates etc) only on request. 6. Exhibitor/Manpower The exhibit responsible has to be present during the whole congress. 1 person per 9 sqm may join the conference for free. 7. Opening hours The buildings of the ETH are open from 06.15 to 22.00 on weekdays, from 06.15 to 17.00 on Saturdays. It is closed on Sundays. In general, guarding the booths is the responsibility of the exhibitor. Guarding by third parties is available on request. 8. In general The exhibitor is responsible for the control and guarding of his own booth. These rules apply to all exhibitors. Instructions of the property owner have to be heeded. 9
SPICA 2008 Zurich, September 29 October 01, 2008 EXHIBITION SPACE ORDER FORM Company Name Contact Address E-Mail Telephone / Fax Website We wish to reserve exhibition space at the SPICA 2008 Conference: sqm modular booth x CHF 3 550.-- (6sqm) + 7.6% VAT sqm modular booth x CHF 4 750.-- (9sqm) + 7.6% VAT sqm space only x CHF 2 400.-- (6sqm) + 7.6% VAT sqm space only x CHF 3 700.-- (9sqm) + 7.6% VAT please contact us for further information Payment: by credit card Amexco Mastercard Visa No. Exp (MM/YY) By bank transfer to: Grass Roots Switzerland AG SPICA 2008, at UBS AG, 8098 Zurich/Switzerland Account no. 644.108.04W, clearing no. 230, IBAN CH640023023064410804W, SWIFT: UBSWCHZH80A Please attach a copy of the bank transfer to this order form We accept the conditions of contract as stated in this brochure: Date: / / (DD/MM/YY) Signature/Stamp Please send this form to: Grass Roots Switzerland AG, Michael Stracke, Weinbergstrasse 11, 8001 Zurich/Switzerland Tel +41 44 252 50 30; Fax +41 44 251 31 49; spica2008@grg.com 10
FURTHER SPONSORING & ADVERTISEMENT OPPORTUNITIES Hereafter a few ideas and proposals for smaller sponsoring activities are mentioned. To find the perfect way of joining the SPICA 2008 and of presenting your company in the ideal surrounding, we would appreciate to discuss details personally. Advertisement in the Programm brochure Full-page advertisement (four-colored on the 2 nd page)...chf 3 500 Full-page advertisement (four-colored in content)...chf 3 500 Full-page advertisement (four colored on the next to the last)...chf 3 500 Full-page advertisement (four-colored on the back side)...chf 5 000 Participant List (Full-page advertisement b/w in content). CHF 2 000 Abstract book 2 nd page (b/w in cover) CHF 4 000 3 rd page (b/w in cover) CHF 4 000 4 th page (b/w in cover) CHF 4 000 Enclosure in the congress bag - brochure max DinA4, 6 pages...chf 4 200 - brochure max DinA5, 6 pages...chf 3 000-1 sheet DinA4...CHF 2 200-1 sheet DinA5...CHF 1 000 Vendor Workshop. CHF 950 Lanyard... CHF 1 200 + Production costs Congress bag...chf 2 500 + Production costs 11
Welcome Reception CHF 3 000 Gala Dinner CHF 2 500 Coffee-break(s)...CHF 1 500 (each) Welcome gift CHF 300 pieces There is a wide variety of sponsoring possibilities in different branches, as there are for example the catering, cultural presentations (at the welcome reception, the VIP-dinner), give-aways and other merchandising, excursions. More details are available later or may be discussed individually. All prices are in Swiss Francs (CHF), valid for 2008, plus V.A.T. (presently 7.6%). Payment should be done 10 days after reception of the invoice. In any case of cancellation of the sponsoring contribution, the total fee will be charged. The sponsor has to provide the organisation with a logo (please send this by e-mail to: spica2008@grg.com, documents tif. or jpg), all documents should be provided in English. 12
POSITIVE IMPACT FOR PARTNERS & SPONSORS All sponsoring amounts go to the benefit of the congress and are used to realize the congress. Companies, organizations who are willing to engage themselves shall receive a real and measurable value and maximum profit for their support: The right to present themselves as a sponsor and use this sponsorship for their own public relation and sales promotion Approx. 400 specialists of chemists, separation scientists and engineers involved in product discovery, process design and development, production and manufacturing Singular opportunity to get in touch and direct dialogue with the sponsors target group An even larger amount of specialist and interested persons will follow the results of the congress and will read the reports of the congress The association with the SPICA 2008 congress and its importance (takes place only every 2 years) arises an image transfer and increase of products and services 13
ORDER FORM SPONSORING SPICA 2008 Please contact me for a personal conversation regarding special wishes or further sponsoring and advertising possibilities ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Name...... Title...... Company/Association/University...... Address...... Tel... Email... Cellular phone...... Website...... Date... signature... Comment...... Please send this request via fax or via post-mail to the following address Grass Roots Switzerland AG, Michael Stracke, Weinbergstrasse,11, 8001 Zurich/Switzerland Tel +41 44 252 50 30; Fax +41 44 251 31 49; spica2008@grg.com 14