March 17, 2017 W. J. Monagle 5401 S. University Ave., Ste. 146 Little Rock, AR 72209 Dear Web Design Professional: You are invited to submit a proposal for the s Website Design and Hosting project in accordance with the requirements set forth in the attached request for proposal (RFP), which is also available at www.lrwib.org. The original, four printed copies, and an electronic (CD or flash drive) version of your proposal must be received no later than April 7, 2017; otherwise, your proposal will be disqualified. I anticipate that the provider whose proposal is the best solution for our project will be selected on May 1, 2017. We will notify all providers of the result of their proposal submission after the selection date. The third party project facilitator, Becky Parkerson, will be the single point of contact for all inquiries and correspondence. She may be reached by email at becky@ptiteam.net. Thank you for your time, effort, and interest in our Website Design and Hosting project. Best Regards, W. J. Monagle LRWDB Executive Director
PART I - BACKGROUND INFORMATION 1.1 Introduction The (LRWDB) is upgrading its current website to align with and promote its transition to operations under the Workforce Innovation and Opportunity Act (WIOA). The LRWDB s overall goal is to use an updated website to increase awareness of Little Rock s Talent Development System and support delivery of high-quality services through a network of board members, workforce center partners, employers, education providers, and community organizations. This request for proposal is to cover website design services and materials to upgrade and host the LRWDB s current website, currently at www.lrwib.org. 1.2 Organizational Background The is a 501(c)3 Quasi-Municipal Government Workforce Agency, which operates a workforce center located at 5401 S. University Avenue in Little Rock. The Little Rock Workforce Center is at the forefront of workforce development and represents Arkansas version of the American Job Centers. The LRWDB is composed of members from both the public and a majority private sector, reflecting local businesses, labor, partner agencies, and other key stakeholders. The LRWDB is committed to fulfilling the following vision and mission, as outlined in its Local Transitional Plan: Vision: Little Rock will have a world-class workforce with the precise skills to supply indemand occupations in local high-growth sectors and keep Little Rock s economy competitive in the global marketplace. Mission: To establish and cultivate a talent development system that offers employers, job seekers, and communities in the Little Rock metropolitan area the opportunity to realize and sustain economic prosperity. 1.3 Project Background The LRWDB maintains an active and current website at www.lrwib.org. The domain name must be updated as a starting point for website design activity. The website is hosted by a third party provider, and website content is updated frequently using a Content Management System (CMS). The site is designed for use through PC and Mac desktop interfaces. During 2016, the LRWDB increased the frequency of updates to website material and blogging activity. As a next step, the LRWDB plans to incorporate social media messaging into a redesigned website infrastructure.
PART II - WORK REQUIREMENTS In responding to the RFP, Contractor should match proposed services to the objectives, requirements, and deliverables as outlined. 2.1 Project Objectives The LRWDB has identified several primary objectives for the website upgrade: Develop a user-friendly website that provides a common repository of information about career development opportunities that are relevant to employers, job seekers, educators, youth and their parents, economic development entities, government agencies, and the general public. Establish a positive brand image through a next-generation look and feel for the site that aligns with other marketing tools (e.g. logo, brochures, etc.) Update the website s technology platform to provide access through multiple devices and channels 2.2 Target Audiences and Content The target audiences for the LRWDB s updated website are located in Little Rock and central Arkansas. These audiences need access to specific types of information, including: Target Audience Board members, committee members, staff Network of businesses, educational providers, economic development, and community organizations Job seekers (adults and dislocated workers) Youth, parents, and caregivers General public Website Content Meeting dates, reports, policies, and strategic and tactical planning documents WIOA and grant-specific programs, regulations, and projects WIOA and grant-specific services for adults WIOA and grant-specific services and programs for youth LRWDB and Workforce Center vision and mission, news, calendar of events, blog content, and contact channels (web form, email, phone, fax, address)
2.3 Design and Layout The LRWDB has an interest in a design and layout that provides a current look and feel, including: Modern website design elements like - Unique and large typography - Responsive hero images that provide an engaging visual experience - Videos to illustrate key content (featured content, services) - Flat or semi-flat design - Streamlined menu systems - Bite-sized content elements like card design Color and style scheme that matches branding (logo, print materials) Minimal text-driven content and more focus on images Content Management System (CMS) allowing customization/easy updates Integrated blogging and social media functionality 2.4 Technical Specifications The LRWDB is interested in a website solution that leverages up-to-date technology tools to provide a seamless, positive experience for users, including: Platform with good deliverability (site speed, up-time) Search engine optimization (SEO) and related analytics tools Site that is multi-browser compatible Site architecture (main/secondary) that supports design and promotes ease of use Hosting and security services Site optimized for mobile (phone, tablet) viewing 2.5 Vendor Selection and Project Timeline* The LRWDB s document checklist for project submissions includes:
Cover letter introducing RFP responses Answers to PART III RFP QUESTIONS (maximum of 15 pages) 4 additional printed copies of cover letter and responses to RFP Questions Electronic (CD or flash drive) version of cover letter and RFP responses * The LRWDB reserves the right to decline contracting with any or all submitters should their work be deemed to not meet the technical, artistic or creative standards set forth in this RFP. The LRWDB s timeline for vendor selection follows: Request for Proposal Published March 17, 2017 Responses Due April 7, 2017 Evaluation of Responses April 27, 2017 Planned Contract Award Date May 1, 2017 The target timeframe for completion of the website upgrade is June 30, 2017. Based on RFP responses, the LRWDB may extend this timeline into the third quarter of 2017. 2.6 Selection Team The LRWDB has designated a team of staff and board members to review RFP responses and select a vendor to provide website design and hosting. The selection team includes: Name Title Role W. J. Monagle LRWDB Executive Director Selection Team Leader Cathy Koehler LRWDB Board Member Selection Team Member Warwick Sabin LRWDB Board Member Selection Team Member Dr. Wayne Chapman Professor, IT Minor, UALR (ret.) Selection Team Member As a third party project facilitator, Becky Parkerson, will coordinate proposal review activities but will have no selection authority. 2.7 Support, Security, and Legal Requirements The LRWDB desires a level of timely support from website Contractor s staff to address technical or administrative issues, training, and website maintenance. All work performed must be in accordance with LRWDB security policies, safety, and environmental requirements, in addition to all applicable laws and regulations.
PART III RFP QUESTIONS Contractor is requested to provide information on all services that Contractor deems appropriate and effective. 3.1 Vendor/Contractor Organization Overview Years in business: Technology expertise: Design portfolio: Recent awards: Clients in our industry (where appropriate, include at least one case study): 3.2 Competitive Position Knowledge/experience/skills relative to key competitors: Products/services that distinguish your organization from competitors: References for your organization (preferably in our industry):
3.3 Redesign and Layout Recommended redesign approach/elements: Recommended site architecture description: Specific results from redesign projects (preferably in our industry): URL examples of designs for clients (preferably in our industry): 3.4 Software/Content Management System (CMS) Recommended technology stack and/or Content Management System: Frequency and process for release of upgrades: Features that make the recommended technology a good fit for our project:
Functionality, feature and protocols for password control for site administration: Security standards and system protections against security risks or malicious attacks (e.g., hacking, viruses, spyware): User training on using CMS and support options: 3.5 Infrastructure/Hosting Platform in cloud service or dedicated hosting: Managed services to support hosting: Minimum desktop or Internet requirements for user to access/use website:
Any special browser settings required to access/use website: Mobile device capability to access/use website: 3.6 Blogging and Social Media Integration Blogging functionality: Social media integration options: Mechanisms for user comment management:
3.7 SEO Optimization Opportunity for the LRWDB as you see it in SEO: Technical services or site content advice to optimize SEO (mobile, local): Tools and reports utilized to deliver and analyze SEO results: 3.8 Project Phases and Pricing* Project Phase Estimated Timeline Estimated Cost * The maximum bid (i.e., bid ceiling) for this project is $10,000. While selection criteria include estimated cost, the LRWDB is not bound to select the lowest cost bidder. 3.9 Warranties & Guarantees Guarantees for faulty workmanship or technological infrastructure?
Warranty period after launch for technical support at no additional costs: Cost for maintenance/technical support following warranty period: 3.10 Vendor/Contractor Contacts Name Title Phone/Email PART IV RFP SUBMISSION Contractors should submit RFP responses by due date to: Attn: W. J. Monagle, Executive Director 5401 S. University Ave., Ste. 146 Little Rock, AR 72209 Contractors should address any questions regarding the RFP to the Selection Team Facilitator, Becky Parkerson, at parkersonbecky@gmail.com.