Chapter 2 Herzlich Willkommen zum Vortrag PMBOK Guide 6 th Edition (2017) Änderungen zur 5. Edition (2013) PS PS Consulting International Horber Horber Straße Straße 142 142 D-72221 D-72221 Haiterbach Tel.: Tel.: +49 +49 (0)74567-95 (0)7456-7957 42 60260 Info@psconsult.de Michael Forstenhäusler PS Consulting International. www.psconsult.de PS PS Consulting Making your Projects a a Success! 1
PS Chapter Consulting 2 International PS Consulting International Projekt - Beratung Projektmanagement - Training Projektmanagement - Zertifizierung PS PS Consulting International Horber Horber Straße Straße 142 142 D-72221 D-72221 Haiterbach Tel.: Tel.: +49 +49 (0)74567-95 (0)7456-7957 42 60260 Info@psconsult.de www.psconsult.de PS PS Consulting Making your Projects a a Success! 2
PS Consulting International PS Consulting International Spezialisiert auf Projektmanagement Beratung, Training und Zertifizierungsvorbereitung Seit 1997 am Markt etabliert, heute 25 erfahrene Mitarbeiter, die weltweit in 5 Sprachen arbeiten Registered Education Provider (R.E.P.) des Project Management Institutes (PMI ) Gold Sponsor der PMI Chapter Frankfurt und Southern Germany Unsere Mission: Ihre Projekte erfolgreich machen Ihre Projekte werden professionell, rasch und effizient abgewickelt Sie setzen Ihre Standards weltweit im ganzen Unternehmen um CAPM, PMP are registered marks, PMI is a registered trademark and service mark of the Project Management Institute, Inc. The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc. www.psconsult.de PS PS Consulting Making your Projects a a Success! 3
PS Consulting International Erfahrene Trainer und Berater Unterstützen Sie, Ihr Unternehmen und Ihre Mitarbeiter Durch langjährige aktive Projektleitungs-Erfahrung wissen sie, worauf es ankommt Zertifiziert nach PMI, IPMA/GPM, PRINCE2 und agilen Standards Zusatzausbildungen als Berater und Trainer www.psconsult.de PS PS Consulting Making your Projects a a Success! 4
Purpose of the PMBOK Guide PMBOK = Project Management Body of Knowledge = Sum of knowledge within profession of project management = Everything in Project Management PMBOK Guide Subset of PMBOK Generally recognized & applicable to most projects most of the time Consensus about value and usefulness Good practice Provides a common vocabulary Project management team determines PM approach Comprehensive, all inclusive. www.psconsult.de PS PS Consulting Making your Projects a a Success! 5
Other PMI Standards Foundation Standards for Multi-Project Environments The Standard for Program Management 4 th Edition The Standard for Portfolio Management 4 th Edition Organizational Project Management Maturity Model (OPM3 ) 3 rd Edition The Standard for Organizational Project Management (OPM) Q2 /2018 PMI Guide to Business Analysis 1 st Edition Practice standards & Frameworks for Earned Value Management 2 nd Edition Project Configuration Management Scheduling & Estimating 2 nd Edition Work Breakdown Structure Project Risk Management Project Manager Competency Development Framework. www.psconsult.de PS PS Consulting Making your Projects a a Success! 6
Other PMI Standards cont. Practice Guides Agile Practice Guide Requirements Management: A Practice Guide Governance of Portfolios, Programs, and Projects: A Practice Guide Business Analysis for Practitioners: A Practice Guide Implementing Organizational Project Management: A Practice Guide Navigating Complexity: A Practice Guide PMBOK Guide Extensions Construction Extension to the PMBOK Guide Government Extension to the PMBOK Guide 3 rd Edition Software Extension to the PMBOK Guide (in review). www.psconsult.de PS PS Consulting Making your Projects a a Success! 7
The PMBOK Guide History Version Year Knowledge Areas Processes Pages Initial 1996 9 37 176 2 nd Edition 2000 9 39 216 3 rd Edition 2004 9 44 390 4 th Edition 2008 9 45 497 5 th Edition 2012 10 47 589 6 th Edition 2017 10 49 756 + 167 (Agile) www.psconsult.de PS PS Consulting Making your Projects a a Success! 8
The PMBOK Guide Sixth Edition publication Better, more comprehensible, up-to-date and of course increased in volume Already known basic structure kept and at the same time more realistic and more practicable as key concepts, trends, tailoring considerations were added Agile approaches integrated. PMI partnered with Agile Alliance to create the new Agile Practice Guide. More methods explained and not just listed Available at the start in 12 languages: Arabic, English, French, German, Hindi, Italian, Japanese, Korean, Portuguese, Brazilian, Russian, Spanish PMI Members can download the latest PMBOK Guide as pdf-version free of charge: https://www.pmi.org/pmbok-guide-standards/foundational/pmbok/sixth-edition When you order the PMBOK Guide Sixth Edition (in English) you will receive a complimentary copy of the Agile Practice Guide. 9 www.psconsult.de PS PS Consulting Making your Projects a a Success! 9
Conceptual Changes and Extensions Reworked Chapter 1 3 Aligning projects to the strategic objectives of the organization Business documents New chapter The role of the project manager with advice for project managers Knowledge Area Front Material New Content in Knowledge Areas Appendix on agile practices www.psconsult.de PS PS Consulting Making your Projects a a Success! 10
Business Documents Business documents, a new documentation class added Project Business Case: Developed during the pre-project work Business needs, analysis of situation, recommendation, and evaluation Project Benefit Management Plan: Development starts early in the project life cycle Target benefit, strategic alignment, timeframe, benefits owner, metrics, assumptions, and risks The business documents are owned by the sponsor or program manager iteratively developed during the project aligned with project documents by the project manager who provides recommendations used as input to various processes like develop project charter www.psconsult.de PS PS Consulting Making your Projects a a Success! 11 PMBOK and OPM3 are registered marks of the Project Management Institute, Inc.
The Role of the Project Manager The project manager is the person assigned by the performing organization to lead the team that is responsible for achieving the project objectives Leading Benefits creation Stakeholder satisfaction Picture: https://www.nmz.de/artikel/weite-reisen-in-unbekannte-landschaften-der-musik www.psconsult.de PS PS Consulting Making your Projects a a Success! 12
Role of the Project Manager (talent triangle) Role may vary a lot and must be tailored depending on organizational needs Team member and at the same time leader and conductor Not a technical specialist in all technology areas Sphere of influence: project, organization, industry, professional discipline, and across disciplines PMI talent triangle: project management, leadership, strategic and business management Organizational integration with performing organization and team www.psconsult.de PS PS Consulting Making your Projects a a Success! 13 PMBOK and OPM3 are registered marks of the Project Management Institute, Inc.
Knowledge Area Front Material - 4 new paragraphs in each knowledge area Key Concepts Consolidated information from previous versions, consistent between knowledge areas Trends and Emerging Practices Captured occurring and shaping up new best practices Tailoring Considerations Identified areas that the project manager may need to tailor in order to meet the needs of organization, environment, stakeholders, and other variables Considerations for Agile/Adaptive Environments Identified areas where adaptive approaches differ from predictive ones www.psconsult.de PS PS Consulting Making your Projects a a Success! 14
PMI Statements About Changes in PMBOK Guide 6 th EDITION (PMI Video) New Content in Knowledge Areas In Integration Management add Manage Project Knowledge e.g. Lessons Learned In Scope Management focus on relationship between Project Manager and Business Analyst In Quality Management replace Perform Quality Assurance with Manage Quality as most of the time the quality department is outside the project team Renaming of Knowledge areas: Project Schedule Management, as time cannot be managed Project Resource Management, generalized to consider all types of resources Extension to Risk Management to consider overall risk for the project, non only event driven risk to connect to programs and portfolios and add Implement Risk Responses to ensure implementation of agreed-upon risk responses More international consideration in Project Procurement Management Shift to Monitor Stakeholder Engagement as stakeholders cannot be controlled www.psconsult.de PS PS Consulting Making your Projects a a Success! 15
Changes on Process Level # Process Status Knowledge Area Process Group 4.4 Manage Project Knowledge added Integration Executing 6.4 Estimate Activity Resources moved Resource Planning Time Previous State 8.2 Manage Quality renamed Quality Execution Perform Quality Assurance 9.1 Plan Resource Management renamed Resource Planning Plan Human Resource Mgmt 9.6 Control Resources added Resource Mon & Contr 10.3 Monitor Communications renamed Communication Mon & Contr Control Communications 11.6 Implement Risk Responses added Risk Executing 12.4 Close Procurements eliminated Procurement Closing 13.1 Plan Stakeholder Engagement renamed Stakeholder Planning Plan Stakeholder Management 13.4 Monitor Stakeholder Engagement renamed Stakeholder Mon & Contr Control Stakeholder Engagement www.psconsult.de PS PS Consulting Making your Projects a a Success! 16
Example: Simplification of Inputs 11.2 Identify Risks PMBOK Guide 5 th Risk management plan Cost management plan Schedule management plan Quality management plan HR management plan Scope baseline Activity cost estimates Activity duration estimates Stakeholder register Project documents Procurement documents EEF OPA PMBOK Guide 6 th Project management plan Project documents Agreements Procurement documentation EEF OPA Requirements Schedule Cost Quality Resource Risk Scope baseline Schedule baseline Cost baseline but not limited to Assumption log Cost estimates Duration estimates Issue log Lessons learned register Requirements documentation Resource requirements Stakeholder register but not limited to www.psconsult.de PS PS Consulting Making your Projects a a Success! 17
Agile/Adaptive Environments Separate complementary document Agile Practice Guide Introduction to Agile Establish Agile Mind Set: Values -> Principles -> Practices Life Cycle Selection Predictive, iterative, incremental, agile -> combined approaches, mixing approaches Creating an Agile Environment Start with Agile mindset, servant leadership, team structures and roles Delivering in an Agile Environment Common practices: retrospectives, backlog, daily standups, reviews, planning, execution, delivery Organizational Considerations for Project Agility Presents and discusses tools and techniques like: Burndown-, burnup- charts, Kanban board, feature chart, EVM charts, combined charts www.psconsult.de PS PS Consulting Making your Projects a a Success! 18
Conceptual Extensions: Appendix X3 on Agile Practices Discusses Agile, Iterative, Adaptive, and Hybrid Project Environments The life cycle continuum is discussed in detail (similar to SW Extension) Different phases of a project may employ different life cycles Different projects in program may use different life cycles Detailed discussion of process groups in adaptive environments Area Predictive Iterative & Incremental Agile Requirements completely defined upfront elaborated in periodic intervals elaborated frequently Result delivery one final delivery can be split occurs frequently Change constraint (minimized) incorporated in intervals incorporated in real time Key stakeholders at milestones regularly involved continuously involved Risk and cost detailed plan upfront progressive elaboration continuously controlling www.psconsult.de PS PS Consulting Making your Projects a a Success! 19
Comparison PMBOK Guide 6 th with PMBOK Guide 5 th edition PMBOK Guide Processes Inputs Tools & Techniques Outputs FIFTH 47 66 122 68 SIXTH 49 22 67 73 Difference +2 +4% -44-66% -55-45% +5 +7% Process without any change 0 4 3 15 www.psconsult.de PS PS Consulting Making your Projects a a Success! 20
Timeline and changes in examination since 1.9.2017: PMBOK Guide orderable in 12 languages 26.3.2018: PMP Certification based on Version 6 21.5.2018: CAPM Certification based on Version 6 www.psconsult.de PS PS Consulting Making your Projects a a Success! 21
Conclusion and Summary when Studying the PMBOK Guide 6 th edition More theory More background information, and More examples included in all chapters Simplified I-TT-O structure, more generic and flexible Important concepts added Flexible life cycle support including adaptive life cycles Tailoring consideration for organization and project level More information about the role of the project manager Now standard and educational document The best PMBOK Guide ever www.psconsult.de PS PS Consulting Making your Projects a a Success! 22
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Lerning Material PMP New PMBOK Guide Version 6 Rita PMP Prep Version 9 (Publication Feb 2018) PMP Old PMBOK Guide Version 5 Rita PMP Prep Version 8 CAPM New PMBOK Guide Version 6 Rita CAPM Prep Version 4 (Publication May 2018) CAPM Old PMBOK Guide Version 5 Rita CAPM Prep Version 3 www.psconsult.de PS PS Consulting Making your Projects a a Success! 25