T-DOC EndoSolutions Manage your Endoscope workflow

T-DOC EndoSolutions Manage your Endoscope workflow

Enhance quality assurance by implementing best practices The increasing demands made on documentation and detailed guidelines for endoscope reprocessing can become a true challenge: The complex nature of endoscope reprocessing and handling implies high demands on their handling, cleaning, storage and transportation. Endoscopes involve an increased risk of cross-contamination when compared with surgical instruments. Furthermore, in many facilities, the number of endoscopes is limited, thus requiring increased stock management and reduction of unnecessary reprocessing. T-DOC EndoSolutions provide you with the necessary tools to overcome these challenges. T-DOC EndoSolutions can be tailored to cover your specific needs, whether they are basic or advanced. Achieve total traceability of your endoscopes Total traceability is ensured as T-DOC registers and documents all processes, machines, patients, operations, doctors, etc. that an endoscope encounters, including its dispatch, usage, pre-cleaning, cleaning and drying. Reprocessing of the button valves and other components connected to each endoscope is documented. Furthermore, LOT numbers of detergents and cleaning equipment used on endoscopes can be registered. Traceability is assured by using barcode, RFID and/or other tracking technologies. You thereby always have a documented record that the correct processes and procedures were followed. Assure the quality of your production T-DOC EndoSolutions include a wide range of features to support quality assurance. Defining handling steps helps ensure compliance with manual and automated cleaning procedures. Electronic capturing and storage of machine processes documents that your endoscopes are correctly reprocessed. Furthermore, the configurable drying cabinet info overview facilitates first-in-first-out usage, thus minimizing unnecessary endoscope reprocessing. Ensure compliance with regulatory standards The numerous T-DOC options for reporting and statistics enables you to base procedures on best practices and actual data not on assumptions. T-DOC EndoSolutions facilitate compliance with national standards, for example for endoscopes expire times, rules and handling specifications. You always have a documented record that your endoscopes are disinfected correctly and in accordance with your hospital s predefined work procedures and local, national and international regulatory standards. Increase patient safety A high focus on infection control and quality assurance enables you to minimize the spread of hospital-acquired infections. In the unfortunate event of contamination, T-DOC EndoSolutions enable you to quickly and efficiently identify all involved parties. The affected patients can thus immediately receive the essential treatment and a potential health risk can be avoided. T-DOC EndoSolutions provide guidance and documentation for complex endoscope handling, thereby assuring the highest quality for your production 2

Complete overview of your endoscopes The drying cabinet info overview gives quick insight into the location and expiry times of all endoscopes in the drying and storage cabinets. It supports first-in-first-out principles and enables departments to optimize usage of available endoscopes. Endoscopes located in the drying and storage cabinets can be filtered according to your own criteria, for example, types of endoscopes or predefined timing rules. Accordingly, the drying cabinet info overview can filter and show the selected endoscopes. The overview is accessible from treatment rooms, enabling surgeons to identify available endoscopes. Management reporting Administration is greatly simplified by having data in one central paperless database. Reports are easy to create and export to commonly used office programs, or even customized to your specific needs. You can extract reports on topics such as: Turnaround time Repair history Reprocessing of expired endoscopes Recall of endoscopes 3

Correct endoscope handling is ensured by user guidance Minimize the number of expired endoscopes T-DOC EndoSolutions provide you with a complete overview of your endoscopes expiry times. This is because you can assign pre-defined expire time rules to all, groups or single endoscopes. Expiry times can be calculated for all your endoscopes based on their type of handling, cleaning, transport and storage. T-DOC can thereby facilitate compliance with local and national standards as regards maximum time intervals, for example, between disinfection, drying process and actual use on a patient. T-DOC EndoSolutions can control one or more transport methods and automatically alert personnel if a time interval has expired. Ensure correct handling of endoscopes With T-DOC EndoSolutions you can define local handling types and handling steps. Assigning different handling types to your endoscopes ensures that each endoscope is reprocessed according to its specific needs. The on-screen handling steps enable personnel to perform accurate disassembly, manual cleaning and checking of endoscopes using images, sound and/or video. The intuitive and user-friendly touch screen interface provides user guidance at each location and eliminates the need for a scanner. T-DOC EndoSolutions can ensure that selected handling steps are not passed by the user unless the correct work procedures have been followed and thereby reduce human error factors. Avoid unnecessary reprocessing and ensure accurate work procedures by assigning expiry times and handling types to your endoscopes 4

Manage your workflow with T-DOC EndoSolutions Manual cleaning, checking and quality control Machine process logging Return of used items Used endoscopes and their related button valves are returned to the endoscope reprocessing unit and are registered in T-DOC EndoSolutions. T-DOC alerts personnel about endoscopes requiring special treatment during reprocessing. Dirty side Each endoscope and their related button valves are manually cleaned and checked according to your hospital s predefined handling steps. Images and video sequences can be displayed on your PC to assist in the disassembly, cleaning and checking of the endoscope. Manually cleaned endoscopes are registered in T-DOC EndoSolutions and linked to their respective disinfection processes. Any discrepancies between the program registered and the program required are displayed to the user. All process parameters are documented and stored. T-DOC alerts personnel about endoscopes requiring special treatment during the disinfection process. Administration management Information concerning endoscopes, users, processes and much more can be accessed and managed through the T-DOC workstation. All actions carried out during the production cycle are documented and relevant data can be derived as reports or with simple onscreen queries. Treatment room Clean side Keeping track in the treatment room Transport Placement in drying cabinet Used endoscopes and their related button valves can be linked to a patient or a journal number. The actual cost of patient treatment can be documented and stored. T-DOC alerts personnel if the endoscope is not in appropriate condition. Transport to the treatment room The method of transporting endoscopes to the treatment room is registered in T-DOC EndoSolutions. T-DOC can also keep control of shortened expiry times while in transport and alerts personnel if the endoscope is not in appropriate condition. Department dispatch When endoscopes are dispatched to a department T-DOC Endo- Solutions register to whom the endoscope is sent. T-DOC alerts personnel if the endoscope is not in appropriate condition. When the disinfection process is complete and has been verified, the disinfected endoscope is placed in a drying cabinet. The drying cabinet info overview gives quick insight into expiry times of all endoscopes and indicates endoscope to pick first. 5

Obtain digital storage of all your data and tailored staff training Digital data capturing T-DOC EndoSolutions can be directly interfaced to endoscope reprocessors for capturing of cycle data such as cycle phases, time, temperature, detergent and disinfectant exposure. All data is captured and stored digitally in T-DOC EndoSolutions and can be displayed as charts, graphs or in a simple list format. Therefore, historical data can quickly be located and retrieved whenever necessary. Performance data can be captured from all Getinge AERs and drying cabinets and from selected 3rd party machines. Implement paperless process management T-DOC EndoSolutions enable a fully-digital workflow by providing digital storage of your machine data and detergent/ disinfectant exposure. This eliminates the need for storing an endless number of binders with process data printouts. Additionally, manual handling of disinfection process documentation is kept to an absolute minimum. Easy implementation and flexible training options Endoscope reprocessing departments often hold a limited number of endoscopes. This facilitates quick database construction and a smooth implementation process. Getinge will assist you with the necessary training and supervision to ensure that you can take full advantage of the various functionalities in T-DOC EndoSolutions. We offer training of personnel at all experience levels and in several formats. From classroom training at a Getinge facility to on-site supervision of users and IT departments. From basic and advanced standardized product training to courses that are tailored to meet your specific needs. Share experiences in T-DOC user groups Getinge encourages and supports the establishment of local T-DOC user groups, which are active in several countries. This forum enables you to benefit from other T-DOC users experiences and submit suggestions for the future development of T-DOC. 6

Our commitment to you: Full service and support Best-in-class services Getinge offers you thoroughly developed service and support solutions that enables you to fully optimize the implementation and use of your T-DOC system. Ultimately, you are ensured increased uptime and disruption-free production at a fixed maintenance cost. Our goal is to provide the best possible conditions for you to succeed with T-DOC. During all phases of implementation and production, we offer a wide range of best-in-class services. T-DOC professional services ensure successful implementation, while a T-DOC service agreement entitles you to extensive benefits from the start of production. You can select from our four levels of T-DOC service support: T-DOC Platinum Service Agreement The top-of-the-line service solution provides you with 24/7 T-DOC service support, including shortest response time, yearly two day on-site visit, and T-DOC hardware service. T-DOC Gold Service Agreement The premium service solution provides you with extensive T-DOC service support, including shorter response time, yearly on-site visit, and T-DOC hardware service. T-DOC Silver Service Agreement The advanced service solution provides you with a high level of T-DOC service support, including updates & upgrades, and a yearly system health check. T-DOC Bronze Service Agreement The basic service solution provides you with a price-conscious level of T-DOC service support. Expand your solution T-DOC EndoSolutions can be combined with our management solution, T-DOC 2000, which essentially automates all sterile goods handling processes in your hospital. This includes a wide range of advanced features to increase efficiency and quality assurance, such as: Full integration with the sterilization department T-DOC web interface for smart search and ordering Complete stock control of all sterile items Track all changes with the audit trail functionality Advanced operation room functionality Multi-site management Single instrument tracking for compliance with EU regulations on UDIs. The modular design of the T-DOC product portfolio enables highly-scalable solutions well suited for healthcare facilities of every size. For more information on T-DOC EndoSolutions and Getinge services, please contact us at sales@t-doc.com 7

Getinge IT Solutions ApS Amaliegade 4 DK-1256 Copenhagen K Denmark Phone: +45 33 33 88 55 E-mail: contact@t-doc.com www.getinge.com/t-doc Getinge Infection Control AB P. O. Box 69 SE-305 05 Getinge Sweden Phone: +46 (0) 10 335 00 00 E-mail: info@getinge.com www.getinge.com Getinge Australia Pty. Ltd. Getinge UK Ltd. P. O. Box 50 Unit 17, The Village, Masies Way, Bulimba QLD 4171 South Normanton, Derbyshire Australia United Kingdom Phone: 1300 155 500 Phone: +44 (0) 16 2351 0033 E-mail: info@getinge.com.au E-mail: sales@getinge.co.uk www.getinge.com www.getinge.com Getinge USA, Inc. Getinge Canada Ltd. 1777 East Henrietta Road 6685 Millcreek Drive, Unit 3-5 Rochester, NY 14623 Mississauga, Ontario L5N 5M5 United States Canada Phone: +1 (800) 475-9040 Phone: +1 800 387 3341 E-mail: info@getingeusa.com E-mail: info@getinge.ca www.getinge.com/us-ca/ www.getinge.com/us-ca/ Getinge Group is a leading global provider of products and systems that contribute to quality enhancement and cost efficiency within healthcare and life sciences. We operate under the three brands of ArjoHuntleigh, Getinge and Maquet. ArjoHuntleigh focuses on patient mobility and wound management solutions. Getinge provides solutions for infection control within healthcare and contamination prevention within life sciences. Maquet specializes in solutions, therapies and products for surgical interventions, interventional cardiology and intensive care. 2584 ENG 2015.06 Göteborgstryckeriet We reserve the right to make technical and construction changes.