Carlos R. Rodriguez U.S. Customs and Border Protection ACE Business Office ACE Program Status and PGA Integration Status Professional Association of Exporters and Importers Webinar September 24, 2015
Agenda ACE and Single Window review ACE mandatory use and key transition dates ACE Progress and upcoming development Getting started with ACE and program benefits PGA integration and pilot statuses 2
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ACE Mandatory Dates Date Explanation Mandatory use of ACE for all electronic manifest filing. Transition period begins: ACE filing of electronic entry and associated entry summary types 01, 11, 03, 51, 52 with or without PGA data is encouraged. ACE must be used and ACS will no longer be available for filing of all electronic entries and associated entry summaries. In addition, electronic FDA, NHTSA, APHIS (Lacey) data must be filed in ACE and ACS will no longer be available. Upon publication of the Final Rule, ACE must be used for filing AMS, APHIS Core, ATF, CDC, DCMA, DDTC, DEA E&C, EPA, FSIS, FWS*, NMFS and TTB data. Hybrid submissions will no longer be allowed. * This requirement for FWS is contingent on FWS having its regulatory revisions in place by the July 2016 publication of the CBP Final Rule eliminating hybrid filings. Mandatory use of ACE for all remaining electronic portions of the CBP cargo process. 4
Key Dates for ACE Transition Deployment of Key ACE Capabilities May 20, 2015 Functionality for Nov. 1 delivered to CERT environment for trade testing 2015 January 2015 Electronic import manifest for air and export manifest for air/ocean/rail August 2015 Begin rollout of PGA pilot February 27, 2015 Deploy remaining entry/entry summary types to production 2016 July 2016 All remaining core trade processing capabilities delivered ACE Mandatory Dates May 1, 2015 ACE mandatory for all electronic manifest filings November 1, 2015 Transition period begins: ACE filing of electronic entry and associated entry summary types 01, 11, 03, 51, 52 with or without PGA data is encouraged February 28, 2016 ACE must be used and ACS will no longer be available for filing of all electronic entries and associated entry summaries. In addition, electronic FDA, NHTSA, APHIS (Lacey) data must be filed in ACE July 2016 Upon publication of the Final Rule, ACE must be used for filing AMS, APHIS Core, ATF, CDC, DCMA, DDTC, DEA E&C, EPA, FSIS, FWS, NMFS and TTB data. Hybrid submissions will no longer be allowed October 1, 2016 ACE mandatory for all remaining electronic portions of the CBP cargo process 5
ACE Progress 6
ACE Remaining Deployments CBP has continued to make strong progress on the ACE development schedule 5 of 7 deployments issued Dates for final 2 deployments are: Deployment F October 31, 2015 January 9, 2016 February 27, 2016 Deployment G July 2, 2016 Full schedule of development is available on cbp.gov/ace http://www.cbp.gov/document/guidance/ace-development-and-deployment-schedule 7
ACE at a Glance: Estimated Data for August 2015 Requirement: 100% of eligible electronic entries and associated entry summaries filed in ACE by February 28, 2016 Software Providers 36 Cargo Release 95% Certified Entry Summary 100% Certified Total Filers 3,144 95.3% Approved 100% Approved Submission Rates 4.5% 64.5% 8
Getting Started with ACE New to electronic filing? 1. Identify your method of connection: Use an approved software provider Contract with a service provider Develop software in-house 2. Set up connection: a) Fill out an submit a Letter of Intent b) Coordinate an assigned client representative Already an established filer? Confirm with your software provider, broker or service center about their ability to file cargo release, entry summary or manifest transactions to ACE Contact your client representative and express your interest to file through ACE www.cbp.gov/trade/automated/getting-started 9
Benefits of Filing with ACE Quicker Receipt of Data Reduced Time and Paper Costs Automated Agency Interaction Manifest Submissions File electronic truck manifests (include ACE Portal filing) Designate authorized partners who can use carrier custodial bonds Receive enhanced visibility of cargo status Reduce wait time at Ports of Entry Entry Submissions (Cargo Release) Streamline submission of data elements Remove requirement to file paper CBP Form 3461 Entry Summary Submissions Manifest Submissions Increase traceability for audit and expedite release via ebond Replace paper processes with electronic post summary corrections Reduce invoice transmissions through Census Overrides Exports Generate reports of up to 5 years of export data Incorporate of Bureau of Industry and Security (BIS) license control updates Incorporate Census regulatory changes Periodic Monthly Statement Pay duties & fees on monthly basis Consolidate entry summaries for a month on one statement Track activity with customized account views 10
ACE: EDI v Portal Filing data with ACE: Submit import and export data in accordance with ACE technical standards through Electronic Data Interchange (EDI) Once data is submitted to CBP, use the ACE Portal to: Evaluate compliance and monitor daily operations Access to more than 400 reports Submit truck import manifests Monitor data on file with CBP 11
PGA Readiness for ACE CBP and 15 PGAs identified with requirements that must be incorporated into ACE in order to meet development of the Single Window Department Agency Department of Agriculture Agricultural Marketing Service (AMS) Food Safety and Inspection Service (FSIS) Animal and Plant Health Inspection Service (APHIS) Department of Commerce National Marine Fisheries Service (NMFS) Enforcement and Compliance (E&C) Department of Defense Defense Contracts Management Agency (DCMA) Department of Health & Human Services Centers for Disease Control and Prevention (CDC) Food and Drug Administration (FDA) Department of Homeland Security U.S. Customs and Border Protection (CBP) Department of the Interior Fish and Wildlife Service (FWS) Department of Justice Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Drug Enforcement Administration (DEA) Department of State Directorate of Defense Trade Controls (DDTC) Department of Transportation National Highway Traffic Safety Administration (NHTSA) Department of Treasury Alcohol and Tobacco Tax and Trade (TTB) Independent Agencies Environmental Protection Agency (EPA) 12
Partner Government Agencies Pilot Rollout PGA Data Rollout of PGA Capabilities Lists of all forms that must be submitted in ACE available at www.cbp.gov/ace Identified mechanisms for submitting data: PGA Message Set (EDI Transmission) Document Image System (DIS) Milestone Date AUG 19th SEP 2nd SEP 16th SEP 23rd OCT 1st Action Phase 1: Pilots begin at 12 pilot ports. Phase 2: 75 additional ports. Phase 3: 120 additional ports. Cross Agency Pilots. Phase 4: All ports ready for filings. Phase 5: All PGA programs. ACE Early Adopters Phased Rollout to Full Programmatic Deployment All Programs/All Ports 8/19 9/2 9/16 9/23 Phase 1 (Controlled Transactions) Phase 2 (Expanded Piloting) Phase 3 (Cross Agency Pilots) Phase 4 Expanded Piloting) Phase 5 (Filing for all 10/1 PGAs) 12 Ports 75 Ports 125 Ports All Ports All Ports 13
PGA Forms for ACE Lists all forms that must be submitted in ACE in November and the mechanism: PGA Message Set (EDI Transmis sion) Documen t Image System (DIS) Available at www.cbp.gov/ace http://www.cbp.gov/document/guidance/ace-november-1-pga-forms 14
Document Image System (DIS) Overview and Benefits: The Document Image System (DIS) facilitates automated submission of documents and specific data by participating Trade Partners to CBP. Documents requested for Cargo Release purposes, use DIS only. Documents requested for post release purposes, use DIS or upload via ACE Portal. Note: An Action ID is required to upload via the ACE Portal. The Action ID is provided when 2nd UC message is received. The submitted documents are electronically processed and securely stored by CBP. Submitted documents are made available for review by CBP and Partner Government Agencies (PGAs) via the DIS application. DIS will facilitate a single automated gateway that will accept supporting documents that may be needed during the cargo importation and entry summary processes. For more information, please refer to the DIS Implementation Guide: http://www.cbp.gov/document/forms/dis-implementationguide Additional DIS resources may be found on the Features page on www.cbp.gov/ace Trade participants may contact their local Client Representatives Branch for trade onboarding procedures for transmitting documents to DIS via ABI. 15
DIS Document Transmission Mechanisms Electronic Data Interchange (EDI) - The preferred mechanism of document transmission in DIS is via an XML payload transmitted to CBP via any one of three EDI technical mechanisms: 1. Secure FTP, 2. Secure Web Services, or 3. Existing ABI MQ mechanism Note: EDI is of greater value in a fully automated scenario for technically advanced, high volume trade partners since it is supported by a modern, robust, guaranteed delivery and processing infrastructure Email - DIS will allow all documents to be transmitted via Email. Associated meta data is sent in Subject line and Body of email Note: Email is more suitable in scenarios that are Quick-Easy-And-Interim ; Semi-Automated, and Low- Volume (total email size including all attachments may not exceed 10MB). Meta-Data - Meta-data is associated data submitted by the trade along with a transmitted document. Meta-data elements are used to: Link the document to supporting contextual data Search for specific documents within DIS Further describe a transmitted document Provide specific transactional references for that document (Entry Summary, Bill, etc.) 16
ACE on CBP.gov 1. Left Navigation: Getting started Technical Documentation (CATAIR, IGs, etc.) 1 3 2 4 ACE Features (Detail on ACE capabilities) 2. Main Column: Updated with latest news/headlines Mandatory Dates 3. Gray box at bottom: What s New with ACE? Links to publications 4. Right Navigation: ACE portal CSMS Outreach Training FAQs 17
ACE Support Resources Stay up to date on community events and webinars. www.cbp.gov/ aceoutreach Find user guides and online courses on the ACE Portal and system functions. www.cbp.gov/trade/ace/tr aining-and-referenceguides Receive automatic updates on ACE on: system outages, new capabilities, technical documentation and more. http://apps.cbp.gov/csms/c sms.asp?display_page=1 Answers to some of our most frequent questions on: ACE Portal, manifest filings, cargo release, and more. www.cbp.gov/trade/auto mated/ace-faq Outreach Training Email Alerts (CSMS) FAQs Technical For technical support with the ACE system, functions or data, please contact: ace.support@cbp.dhs.gov (866) 530-4172 General For non-technical inquiries please submit questions to: askace@cbp.dhs.gov Electronic Data Interchange (EDI) For issues concerning submitting data to ACE through EDI, please contact your assigned client representative. If you don t have one please contact: (571) 468-5500 www.cbp.gov/ace 18
ACE Portal Demonstration 19
ACE Secure Data Portal Application www. cbp.gov/ace www.cbp.gov/sites/default/files/documents/ ace_portal_app_2013114.pdf 20
ACE Secure Data Portal Website www. cbp.gov/ace https://ace.cbp.dhs.gov 21
Home Tab 22
Entry Summary CBP Forms Management of CBP Forms 28, 29, 4647 Documents required status messages received via ABI: UC1 Electronic invoice UC2 Entry summary package UC3 Other specific document 23
Uploading Documents Step 1: Click on Upload Documents Step 2: Enter the Action # from the ABI UC2 or UC3 Message Step 3: Browse the File, Attach the File and Click on Save 24
Statements 25
Blanket Declarations for ACE Entry Summary Filing Provide Nationwide CBP visibility to: Affidavits of Manufacturer Importer Certifying Statements Non-Reimbursement Blanket Statements (Antidumping/Countervailing Duty) North American Free Trade Agreement (NAFTA) Certificates of Origin 26
Mode of Communication Settings 27
ISF Module 28
MID Search 29
AD/CVD Case Search Results 30
AD/CVD Message Search Results 31
User Access 32
Changing Passwords 33
Exporter Account Creation 34
Scenario 1: Applying for a New ACE Exporter Account 35
1. Go to cbp.gov and under the Trade Tab, and under ACE and Automated Systems, select the option to Apply for an Account. 36
2. On this page, select the option to Fill out an Online Application for an Exporter Account. 37
3. User needs to follow instructions to complete and submit the required information for creating an Exporter Account. 38
3b. Upon a successful submission of the data, the User should see this message. 39
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Scenario 2: Creating a Exporter Account from an Existing ACE Account 42
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2. Then, the User can verify the Top Account information and select continue. 44
3. The User will be prompted to provide information for the Exporter account. 45
4. The User will press continue and move on to complete Steps 2, 3 and 4. 46
5. After completing the steps, the User is given a chance to review the information. 47
6. Upon saving the data, the Exporter account has been created. 48
ACE Reports Demonstration 49
Reports Home Tab 50
Documents Tab 51
Key ACE Reports Multi-Modal Manifest Folder MMM 9009 In-Bond Details Report (2 Hour Refresh) MMM 9017 Manifest Details (2 Hour Refresh) MMM 9021 BOL Details (2 Hour Refresh) MMM 9022 BOL Status - (2 Hour Refresh) Account Management Reports Folder (DR) AM 001 Entry Summary Lines by HTS# AM 003 Entry Summary Lines by Filer Code AM 008 Entry Summary Line Detail Report AM 068 Entry Summary Report AM 100 Courtesy Notice of Liquidation Report Entry Summary Reports Folder ESM 7001 Entry Summary Census Warning and Override Report ESM 7008 Entry Summary Line Detail Report ESM 7068 Entry Summary Report ESM 7024 ACE Reject Report ESM 7025 CBP Form 28, 29, 4647 Status Report Account Revenue Folder AR 007 Periodic Monthly Statement Quickviews (Broker and Importer) AR 007 Periodic Statement Detail 52
Running a Standard ESM 7068 Entry Summary Report 53
ESM 7068 Entry Summary Report Prompts Screen 54
Standard ESM 7068 Entry Summary Report 55
Saving, Printing and Exporting a Standard ESM 7068 Entry Summary Report 56
ESM 7068 Entry Summary Report 57
Modifying a Standard ESM 7068 Entry Summary Report 58
Modifying the ESM 7068 Entry Summary Report 59
Switching to Design Mode and Adding Data Objects to the Query Panel 60
Removing Entry Summary Source Code from ESM 7025 CBP Form 28,29, and 4647 Report 61
Using Wildcards and Query Filter Conditions in the AM 068 Entry Summary Report 62
Modified ESM 7068 Entry Summary Report Prompts Screen 63
Adding Data Objects to the Table of the Modified ESM 7068 Entry Summary Report 64
Saving, Printing and Exporting a Modified Report 65
Exporter Reports 66
Reports Document Tab AES Trade Export Reports 67
Trade Export Tab - Summary 68
AES 201 Filer Transactions Report Prompts 69
AES 202 USPPI Transactions Report Prompts 70
AES 203- USPPI Agent-Filed Routed Transactions Reports Prompts 71
Questions? askace@cbp.dhs.gov